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Exploring MI School Datas College Transfer & Student Pathways Reports Webinar Presentation for Colleges & Universities January 8, 2014. CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION. Agenda. Background & Data Sources Demonstration College Enrollment Data Files - PowerPoint PPT Presentation


From Data to Display

CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATIONExploring MI School Datas College Transfer & Student Pathways ReportsWebinar Presentation for Colleges & UniversitiesJanuary 8, 2014

Splash page / while the crowds gather. Welcome to MI School Datas Quick Start Tutorials/Webinar.

1AgendaBackground & Data SourcesDemonstrationCollege EnrollmentData FilesCollege Transfer reportStudent Pathways reports. Secure Access Conversations with ColleaguesHow will you use the data to evaluate your programs? How can this lead to more successful outcomes for Michigan students? Your wish list for future MI School Data reports?

Thank you MCCA, PC-SUM for sponsoring.Background. Thank you to the advisory group that helped define and develop these reports. Name the players? Why How we developed the reports STARR, NSCHint at future report plans?Secure Access We follow FERPA ; how we protect student data (hidden reports, cell suppression, secure logins) Security policies; terms of user overview; keyholder rolesHow to obtain a secure login Demo reports and support documentationCollege EnrollmentData FilesCollege TransferStudent Pathways (with anonomized data)Field any questionsOpen discussion: How will you, or how are you using use the data to evaluate your programs? Whats on your wish list for future MI School Data reports? 2

IGNITING TRANSFORMATIONTransformation means that youre really fundamentally changing the way the organization thinks, the way it responds, the way it leads. Lou GerstnerConference Theme: Igniting Transformation

The theme, as Reuben so eloquently stated in the welcome, recognizes and celebrates the role of institutional researchers in changing and improving your own institutions AS WELL AS higher education in general.

It is not just about your individual institutions.what you do impacts how higher education is looked at within our entire state

Not too many years ago, CEPI was in front of you talking about how to work together and many folks were skeptical of the value CEPI could bring to you in transforming the conversation we together have made significant strides and we are very excited to be here just a week after releasing the Student Transfer and Student Pathways reports. We hope that this new reports will, in fact, ignite transformation in how you are using data to foster positive change in higher education. 3

In the News4

Studies in the Press5Data Sources: Census Bureau Bureau of Labor Statistics"Remedial Education: Federal Education Policy." Jun 2013. Council on Foreign Relations. Nov 2013.

And most recently this report was recently released by the Council on Foreign Relations

In fact, the report that this article is based on states: Community colleges account for most of the nations decline in postsecondary on-time completion rates.Whereas 58% of bachelors students finish on time, only 28% of sub-bachelors students do so.

The numbers look bleak until you begin filling in the picture as the recent NSC study did. The point is that we need to start telling the story and showing the successes we as a community know are out there.

6Supporting the Research Agenda

Factors that contribute to successful outcomes

Patterns of credential completionPatterns of transfer, mobility and concurrent enrollmentCEPI is partnering with MCCA and PCSUM in supporting your postsecondary research agenda.We have also partnered with MCCA and Peter Bahr from UM in pursuing an IES grant to leverage the P20 LDS to study student pathways at Michigan CCs

Transfers, Mobility, ConcurrencyHow many students transfer from CCs to Universities (new transfer report)?How many students transfer from Universities to CCs? How many students are concurrently enrolled? At what type of institutions?

Credential CompletionAre transfer students completing credentials? Are certain transfer paths more likely to lead to credentials?

3. Successful OutcomesWhat are the patterns of credit accumulation in relation to enrollment patterns and credential completion? What role does college readiness play for students that succeed in obtaining a credential? What transfer thresholds are the leading predictors of student success

7https://www.mischooldata.orgMI School Data is an online data portal created by the Center for Educational Performance and Information (CEPI)K-12 Data Reports enrollment and assessmentStatewide education dashboardNew Reports with College DataAnd more is coming soon!Who has access? The public (no password required)Secure users (password required)

College DataCollect student data at the K-12 and postsecondary levelsConnect student records between levels and institutionsReport data to K-12 and postsecondary users making the data useful for program evaluationReport data to the public making the data useful for public inquiry and policy

About the DataAll Michigan publicly funded colleges annually submit complete academic records with Unique Identification Codes (UICs)A limited number of independent colleges also submit complete datasets directly to CEPIAbout the DataIndependent colleges and out-of-state institutions submit more limited data to the National Student Clearinghouse (NSC)Some colleges do not submit to NSCCEPI obtains NSC records for all Michigan high school students (graduates, drops, completers), as well as all postsecondary studentsReports AvailablePublic Reports by High School or DistrictCollege Enrollment by High School24 College CreditsCollege Remedial CourseworkPublic Reports by CollegeCollege Undergraduate EnrollmentCollege Transfer New!Student Pathways (Secure Reports) New!By High SchoolBy College

Updated ReportsHow to Edit a Report

College Enrollment by High School Snapshot View

College Enrollment by High School Trend View

24 College Credits

College Remedial Coursework

College Enrollment Report

College Enrollment Data TipsRecords without UICs not included.Report is not limited to fall enrollment.Includes entire academic year.Report not based on fiscal year data; it is the academic year.Enrollment determined by any course taken during the academic year.Age is determined using the date of birth as of September 30th.STARR data is collected May-June of each year and may not align with other reporting snapshots.

College Enrollment Data TipsSTARR collects individual student-level data whereas other collections may be using aggregate data.Academic year was derived. For the STARR 2014 collection, the academic year data element will be modified to eliminate the need for this derived value.Some of the data used is based on pilot data, which gets cleaner with time.Degree-seeking students are determined using the data element "Level of Achievement" and any enumeration other than "NonDegree."New Report - College Transfer ReportCollege Transfer ReportDeveloped with a workgroup composed of community college, university, and higher education association representatives.First Phase From Two-Year Colleges to Four-Year CollegesStudents included:Undergraduate students who were attending a Michigan 2-year community college and transferred to a 4-year Michigan public, Michigan independent or out of state college or university.

College Transfer ReportThe report displays:Counts and percentages of student transfers. Average cumulative GPA.Data are available by race/ethnicity and gender subgroups.Where do data come from?STARR Student Transcript and Academic Record RepositoryIncludes all Michigan public colleges and independent colleges that report.National Student Clearinghouse (NSC)Michigan independent colleges that do not report to STARR.Out-of-State colleges that participate in NSC.Not all colleges send data to NSC.STARR data is used if availableNSC data used only when STARR is not available

College Transfers - Who is a Transfer?A transfer is a student who started in one college or university and moved to another. Students who attended a 2-year community college in the previous academic year and in the subsequent year left the community college and enrolled in a 4-year college or university. Does not include a concurrent student who attends two or more colleges at the same time. College entry date used to identify transfer students and separate them from concurrently enrolled studentsReport may be different than what was reported to IPEDS, Perkins/Activities Classification Structure, or Community College Services

College Transfers - Edit Report

Sample College Transfer Report

College TransfersQuestions That Can be AddressedHow many students from my community college transferred to a Michigan 4-year, independent (non-public) 4-year, or out-of-state college or university?What was the average GPA for students who transferred from a community college to a 4-year college or university after their first year of transfer?What was the cumulative GPA of all of my transfers?What community college did my students transfer from?Did my community college successfully prepare students to continue at a 4-year college or university?

How can this be used by Michigan Independent Institutions? The Student Transfer report includes counts for independents.Select Community College and see the counts for transfers by institution, including: Michigan public 4-year institutionsMichigan independent institutions Aggregate count for all out-of state transfersSelect the Independent Institution and see the counts for students transferring from Michigan Community Colleges.

New Report Student Pathways ReportsStudent Pathways ReportsBasic Student Data FileA row for each college session that a student is enrolled including high school assessment data, session and cumulative achievement.Courses FileStudent achievement in each course in which the student was enrolled.Programs and ConcentrationsMajors, programs and concentrations in which students have been enrolled.Awards, Degrees, and CertificatesAwards, degrees and certificates completed by each student.

Student Pathways - What is in the Files?CoursesUIC, IPEDS Code, Course Code, Course Title, Credit Earned, Grade, Hours, Remedial Flag.Not available for out-of-state and independent institutions.ProgramsUIC, IPEDS Code, CIP Code, Program Type, Program Name.AwardsLevel, Date, Description, CIP Code.College ListIPEDS Code, IHE Name, 2year/4 year flag.

Student PathwaysQuestions that can be AddressedHow well does my school or college prepare students for advanced work?Does my school better prepare students for certain types of academic work?What programs or concentrations do students enroll in after leaving my school?What awards, degrees, and certificates do students obtain after they leave my school?Which colleges or universities do students enroll in after they leave my school?What students enroll in remedial courses after they leave my school or college?

Student Pathways SecurityFile(s) available only to Authorized UsersTwo-Step Security ModelLogged in user requests data file(s).User receives email message containing link(s) to file(s).System checks user status when retrieving file(s).System transfers files is user is authenticated.Link(s) in email expire after set time.Goal is to be sure that only an authorized user can retrieve the file(s).Files contain Personally Identifiable Information protected by FERPA.

Requesting a Student Pathways File

Downloading a Student Pathways File

FERPA These Data Must BeKept secure at all times.Stored, and in transit, adhering to 128-bit encryption.Stored where only the authorized representative(s) may access the data and be protected from unauthorized access or disclosure.,Carefully tracked including the locations of all copies of the data.Used in a way that respects privacy, anonymity and confidentiality of all concerned parties.

FERPA These Data Must BeClearly marked "confidentialinternal use only" for any documents containing identifying information.Used only in products that are FERPA-compliant and are subject to all applicable statutes and regulations.Used only by authorized representatives who have completed formal FERPA training.

FERPA These Data CANNOT BeUsed for research studies.Used commercially for things such as marketing, outreach, surveys, or anything other than education program evaluation.Sold or rented. A breach will result in sanctions including a prohibition on access for up to five years.

The Basic Student File

Basic Student FileOne record per student per institution per sessionDemographics Name, UIC, Student Number, GenderStarting and Ending Academic Year and SessionRemedial Flags by SubjectCollege Readiness AssessmentsMME and ACT by subject

File Layout Document

BUT WAIT! What does this mean for the Independent Institutions? CEPI is happy to provide the Student Pathways report to independent institutions.The report is available regardless of whether the independent submits academic record data in STARR.Note that student records will be less complete as the only information we will have from the independent will come from NSC.Independents can analyze the entire student postsecondary record, as well as limited high school data in order to evaluate their programs.Please note that all security protocols applyStudent Pathways - Who Can Access the Data?Secure users across MI School Data can access:Data Files containing student level data.Aggregate reports including unsuppressed data for small student groups.Preview rights to view reports before they are available to the public.How To Gain Access to MI School DataAll postsecondary users who require access to the reports need a MI School Data username and passwordUsername and password is provided by your college or university KeyholderThe Keyholder is the institutions administrative contactFor a pdf list of Keyholders click Contact:

User Administration - Keyholder InformationInformation on how to provide access to users can be found in the Keyholder How-To Guide (see handouts)Guide will walk the user through all the necessary steps to set up someone as an authorized user for your institutionWho you grant access to, how that access is monitored, and what procedures a user needs to complete to gain access is the responsibility of the IHE!Excel TipsUse Filtering

Freeze Panes

Excel TipsAdjust column widths and header formats.Create pivot tables.Save as Excel to retain formatting.

Tools to Help YouStudent Pathways About This Report Pathways Data File Layout Pathways How to Guide for K-12 Pathways How to Guide for Colleges

Ideas for New ReportsDegree Enrollment/Completion (plus STEM)Transfer Success MeasuresExpanded Transfers4-year to 4-year, MobilityTime to DegreeBy High SchoolWhere College Students Came From Which High SchoolDual Enrollments

We Need Your PartnershipFeedback About ReportsWhat Works?What could be done better?Input on Proposed ReportsJoin CEPIs workgroupsAttend Requirements Gathering MeetingsReview Mock-upsConversations with ColleaguesHow will you use the data to evaluate your programs?

How can this lead to more successful outcomes for Michigan students?

Your wish list for future MI School Data reports?

CEPI News for IHEsProgress on STARR DevelopmentIn-house helping you be more successful in the provision of quality dataContinued Challenge: Understanding the misalignment in definitions -- how to use the data reported in STARRAre additional flags needed to ensure consistency?

Thank You!

Macomb Intermediate School District

This tutorial is brought to you by the Center for Educational Performance and Information, known as CEPI, in collaboration with Macomb Intermediate School District and Shiawassee Regional Education Service District. \

MI School Data is brought to you by CEPI and its partners, along with the many schools and stakeholders throughout Michigan who help gather the data, and help determine the best way to deliver the data so educators, families, and policy makers can make informed decisions.

Thank you for taking the time to discover whats working in Michigan schools, and for joining us this Quick Start MI School Data tutorial. Come back again!54


Go to www.mischooldata.orgEducation matters. Discover whats working in Michigan.55


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