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NTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION Exploring MI School Data’s College Transfer & Student Pathways Reports Webinar Presentation for Colleges & Universities January 8, 2014

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Exploring MI School Data’s College Transfer & Student Pathways Reports Webinar Presentation for Colleges & Universities January 8, 2014. CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION. Agenda. Background & Data Sources Demonstration College Enrollment Data Files - PowerPoint PPT Presentation

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Page 1: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

Exploring MI School Data’s College Transfer & Student Pathways Reports

Webinar Presentation for Colleges & UniversitiesJanuary 8, 2014

Page 2: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

Agenda• Background & Data Sources• Demonstration

o College Enrollmento Data Fileso College Transfer reporto Student Pathways reports.

• Secure Access • Conversations with Colleagues

o How will you use the data to evaluate your programs? o How can this lead to more successful outcomes for Michigan

students? o Your wish list for future MI School Data reports?

Page 3: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

IGNITING TRANSFORMATION

Transformation means that you’re really

fundamentally changing the way the organization thinks,

the way it responds, the way it leads. Lou Gerstner

Page 4: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

In the News

Page 5: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

Studies in the Press

Page 6: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

Data Sources: • Census Bureau • Bureau of Labor

Statistics

"Remedial Education: Federal Education Policy." Jun 2013. Council on Foreign Relations. Nov 2013.http://www.cfr.org/united-states/remedial-education-federal-education-policy/p30141#

Page 7: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

Supporting the Research Agenda

Factors that contribute to successful outcomes

Patterns of credential completion

Patterns of transfer, mobility and concurrent enrollment

Page 8: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

https://www.mischooldata.org• MI School Data is an online data portal

created by the Center for Educational Performance and Information (CEPI)o K-12 Data Reports – enrollment and assessmento Statewide education dashboardo New Reports with College Datao And more is coming soon!

• Who has access? o The public (no password required)o Secure users (password required)

Page 9: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

College Data• Collect student data at the K-12 and

postsecondary levels• Connect student records between levels and

institutions• Report data to K-12 and postsecondary users

making the data useful for program evaluation• Report data to the public making the data

useful for public inquiry and policy

Page 10: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

About the Data• All Michigan publicly funded colleges annually

submit complete academic records with Unique Identification Codes (UICs)o A limited number of independent colleges also

submit complete datasets directly to CEPI

Page 11: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

About the Data• Independent colleges and out-of-state

institutions submit more limited data to the National Student Clearinghouse (NSC)o Some colleges do not submit to NSCo CEPI obtains NSC records for all Michigan high

school students (graduates, drops, completers), as well as all postsecondary students

Page 12: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

Reports Available• Public Reports by High School or District

o College Enrollment by High Schoolo 24 College Creditso College Remedial Coursework

• Public Reports by Collegeo College Undergraduate Enrollmento College Transfer – New!

• Student Pathways (Secure Reports) – New!o By High Schoolo By College

Page 13: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

Updated Reports

Page 14: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

How to Edit a Report

Page 15: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

College Enrollment by High School Snapshot View

Page 16: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

College Enrollment by High School Trend View

Page 17: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

24 College Credits

Page 18: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

College Remedial Coursework

Page 19: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

College Enrollment Report

Page 20: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

College Enrollment – Data Tips• Records without UICs – not included.• Report is not limited to fall enrollment.

o Includes entire academic year.• Report not based on fiscal year data; it is the academic year.• Enrollment determined by any course taken during the

academic year.• Age is determined using the date of birth as of September

30th.• STARR data is collected May-June of each year and may not

align with other reporting snapshots.

Page 21: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

College Enrollment – Data Tips• STARR collects individual student-level data whereas

other collections may be using aggregate data.• Academic year was derived.

o For the STARR 2014 collection, the academic year data element will be modified to eliminate the need for this derived value.

• Some of the data used is based on pilot data, which gets cleaner with time.

• Degree-seeking students are determined using the data element "Level of Achievement" and any enumeration other than "NonDegree."

Page 22: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

New Report - College Transfer Report

Page 23: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

College Transfer Report• Developed with a workgroup composed of

community college, university, and higher education association representatives.o First Phase – From Two-Year Colleges to Four-Year

Colleges• Students included:

o Undergraduate students who were attending a Michigan 2-year community college and transferred to a 4-year Michigan public, Michigan independent or out of state college or university.

Page 24: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

College Transfer Report• The report displays:

o Counts and percentages of student transfers. o Average cumulative GPA.o Data are available by race/ethnicity and gender subgroups.

• Where do data come from?o STARR – Student Transcript and Academic Record Repository

• Includes all Michigan public colleges and independent colleges that report.

o National Student Clearinghouse (NSC)• Michigan independent colleges that do not report to STARR.• Out-of-State colleges that participate in NSC.• Not all colleges send data to NSC.

o STARR data is used if available• NSC data used only when STARR is not available

Page 25: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

College Transfers - Who is a Transfer?• A “transfer” is a student who started in one college

or university and moved to another. o Students who attended a 2-year community college in the

previous academic year and in the subsequent year left the community college and enrolled in a 4-year college or university.

o Does not include a “concurrent” student who attends two or more colleges at the same time. • College entry date used to identify transfer students

and separate them from concurrently enrolled studentso Report may be different than what was reported to IPEDS,

Perkins/Activities Classification Structure, or Community College Services

Page 26: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

College Transfers - Edit Report

Page 27: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

Sample College Transfer Report

Page 28: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

College TransfersQuestions That Can be Addressed• How many students from my community college transferred

to a Michigan 4-year, independent (non-public) 4-year, or out-of-state college or university?

• What was the average GPA for students who transferred from a community college to a 4-year college or university after their first year of transfer?

• What was the cumulative GPA of all of my transfers?• What community college did my students transfer from?• Did my community college successfully prepare students to

continue at a 4-year college or university?

Page 29: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

How can this be used by Michigan Independent Institutions? • The Student Transfer report includes counts for

independents.o Select Community College and see the counts for

transfers by institution, including: • Michigan public 4-year institutions• Michigan independent institutions • Aggregate count for all out-of state transfers

o Select the Independent Institution and see the counts for students transferring from Michigan Community Colleges.

Page 30: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

New Report – Student Pathways

Reports

Page 31: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

Student Pathways Reports• Basic Student Data File

• A row for each college session that a student is enrolled including high school assessment data, session and cumulative achievement.

• Courses File• Student achievement in each course in which the student was

enrolled.

• Programs and Concentrations• Majors, programs and concentrations in which students have been

enrolled.

• Awards, Degrees, and Certificates• Awards, degrees and certificates completed by each student.

Page 32: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

Student Pathways - What is in the Files?• Courses

• UIC, IPEDS Code, Course Code, Course Title, Credit Earned, Grade, Hours, Remedial Flag.

• Not available for out-of-state and independent institutions.

• Programso UIC, IPEDS Code, CIP Code, Program Type, Program Name.

• Awards• Level, Date, Description, CIP Code.

• College List• IPEDS Code, IHE Name, 2year/4 year flag.

Page 33: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

Student PathwaysQuestions that can be Addressed• How well does my school or college prepare students for

advanced work?• Does my school better prepare students for certain types of

academic work?• What programs or concentrations do students enroll in after

leaving my school?• What awards, degrees, and certificates do students obtain

after they leave my school?• Which colleges or universities do students enroll in after they

leave my school?• What students enroll in remedial courses after they leave my

school or college?

Page 34: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

Student Pathways Security• File(s) available only to Authorized Users• Two-Step Security Model

o Logged in user requests data file(s).o User receives email message containing link(s) to file(s).o System checks user status when retrieving file(s).o System transfers files is user is authenticated.o Link(s) in email expire after set time.

• Goal is to be sure that only an authorized user can retrieve the file(s).

• Files contain Personally Identifiable Information protected by FERPA.

Page 35: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

Requesting a Student Pathways File

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Downloading a Student Pathways File

Page 37: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

FERPA – These Data Must Be• Kept secure at all times.• Stored, and in transit, adhering to 128-bit encryption.• Stored where only the authorized representative(s)

may access the data and be protected from unauthorized access or disclosure.,

• Carefully tracked including the locations of all copies of the data.

• Used in a way that respects privacy, anonymity and confidentiality of all concerned parties.

Page 38: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

FERPA – These Data Must Be• Clearly marked "confidential—internal use only" for

any documents containing identifying information.• Used only in products that are FERPA-compliant and

are subject to all applicable statutes and regulations.• Used only by authorized representatives who have

completed formal FERPA training.

Page 39: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

FERPA – These Data CANNOT Be• Used for research studies.• Used commercially for things such as

marketing, outreach, surveys, or anything other than education program evaluation.

• Sold or rented. • A breach will result in sanctions including a

prohibition on access for up to five years.

Page 40: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

The Basic Student File

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Basic Student File• One record per student per institution per

sessiono Demographics – Name, UIC, Student Number,

Gendero Starting and Ending Academic Year and Sessiono Remedial Flags by Subjecto College Readiness Assessments• MME and ACT by subject

Page 42: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

File Layout Document

Page 43: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

BUT WAIT! What does this mean for the Independent Institutions? • CEPI is happy to provide the Student Pathways

report to independent institutions.• The report is available regardless of whether the

independent submits academic record data in STARR.o Note that student records will be less complete as

the only information we will have from the independent will come from NSC.

• Independents can analyze the entire student postsecondary record, as well as limited high school data in order to evaluate their programs.

Please note that all security protocols apply

Page 44: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

Student Pathways - Who Can Access the Data?• Secure users across MI School Data can

access:oData Files containing student level data.oAggregate reports including unsuppressed

data for small student groups.oPreview rights to view reports before they

are available to the public.

Page 45: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

How To Gain Access to MI School Data• All postsecondary users who require access to the reports need a MI

School Data username and passwordo Username and password is provided by your college or university

“Keyholder”o The “Keyholder” is the institution’s administrative contact

• For a pdf list of Keyholders click “Contact”:

Page 46: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

User Administration - Keyholder Information• Information on how to provide access to users

can be found in the Keyholder “How-To Guide” (see handouts)

• Guide will walk the user through all the necessary steps to set up someone as an authorized user for your institution

• Who you grant access to, how that access is monitored, and what procedures a user needs to complete to gain access is the responsibility of the IHE!

Page 47: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

Excel Tips• Use Filtering

• Freeze Panes

Page 48: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

Excel Tips• Adjust column widths and header formats.• Create pivot tables.• Save as Excel to retain formatting.

Page 49: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

Tools to Help You• Student Pathways – About This Report

http://www.michigan.gov/documents/cepi/student_pathways-about_this_report_437358_7.pdf

• Student Pathways Data File Layouthttp://www.michigan.gov/documents/cepi/student_pathways-data_file_layout_437361_7.xlsx

• Student Pathways How to Guide for K-12http://www.michigan.gov/documents/cepi/student_pathways-LEA_guide_437360_7.pdf

• Student Pathways How to Guide for Collegeshttp://www.michigan.gov/documents/cepi/student_pathways-postsecondary_guide_437359_7.pdf

Page 50: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

Ideas for New Reports• Degree Enrollment/Completion (plus STEM)• Transfer Success Measures• Expanded Transfers

o 4-year to 4-year, Mobility• Time to Degree

o By High School• Where College Students Came From

o Which High School• Dual Enrollments

Page 51: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

We Need Your Partnership• Feedback About Reports

oWhat Works?oWhat could be done better?

• Input on Proposed Reportso Join CEPI’s workgroupso Attend Requirements Gathering Meetingso Review Mock-ups

Page 52: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

Conversations with Colleagues• How will you use the data to evaluate your

programs?

• How can this lead to more successful outcomes for Michigan students?

• Your wish list for future MI School Data reports?

Page 53: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

CEPI News for IHEs• Progress on STARR Development

o In-house – helping you be more successful in the provision of quality data

o Continued Challenge: Understanding the misalignment in definitions -- how to use the data reported in STARR• Are additional flags needed to ensure consistency?

Page 54: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

Thank You!

Macomb Intermediate School District

Page 55: CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

Go to www.mischooldata.org

Education matters. Discover what’s working in Michigan.