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Exploring MI School Data’s College Transfer & Student Pathways Reports Webinar Presentation for Colleges & Universities January 8, 2014. CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION. Agenda. Background & Data Sources Demonstration College Enrollment Data Files - PowerPoint PPT PresentationTRANSCRIPT
CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION
Exploring MI School Data’s College Transfer & Student Pathways Reports
Webinar Presentation for Colleges & UniversitiesJanuary 8, 2014
Agenda• Background & Data Sources• Demonstration
o College Enrollmento Data Fileso College Transfer reporto Student Pathways reports.
• Secure Access • Conversations with Colleagues
o How will you use the data to evaluate your programs? o How can this lead to more successful outcomes for Michigan
students? o Your wish list for future MI School Data reports?
IGNITING TRANSFORMATION
Transformation means that you’re really
fundamentally changing the way the organization thinks,
the way it responds, the way it leads. Lou Gerstner
In the News
Studies in the Press
Data Sources: • Census Bureau • Bureau of Labor
Statistics
"Remedial Education: Federal Education Policy." Jun 2013. Council on Foreign Relations. Nov 2013.http://www.cfr.org/united-states/remedial-education-federal-education-policy/p30141#
Supporting the Research Agenda
Factors that contribute to successful outcomes
Patterns of credential completion
Patterns of transfer, mobility and concurrent enrollment
https://www.mischooldata.org• MI School Data is an online data portal
created by the Center for Educational Performance and Information (CEPI)o K-12 Data Reports – enrollment and assessmento Statewide education dashboardo New Reports with College Datao And more is coming soon!
• Who has access? o The public (no password required)o Secure users (password required)
College Data• Collect student data at the K-12 and
postsecondary levels• Connect student records between levels and
institutions• Report data to K-12 and postsecondary users
making the data useful for program evaluation• Report data to the public making the data
useful for public inquiry and policy
About the Data• All Michigan publicly funded colleges annually
submit complete academic records with Unique Identification Codes (UICs)o A limited number of independent colleges also
submit complete datasets directly to CEPI
About the Data• Independent colleges and out-of-state
institutions submit more limited data to the National Student Clearinghouse (NSC)o Some colleges do not submit to NSCo CEPI obtains NSC records for all Michigan high
school students (graduates, drops, completers), as well as all postsecondary students
Reports Available• Public Reports by High School or District
o College Enrollment by High Schoolo 24 College Creditso College Remedial Coursework
• Public Reports by Collegeo College Undergraduate Enrollmento College Transfer – New!
• Student Pathways (Secure Reports) – New!o By High Schoolo By College
Updated Reports
How to Edit a Report
College Enrollment by High School Snapshot View
College Enrollment by High School Trend View
24 College Credits
College Remedial Coursework
College Enrollment Report
College Enrollment – Data Tips• Records without UICs – not included.• Report is not limited to fall enrollment.
o Includes entire academic year.• Report not based on fiscal year data; it is the academic year.• Enrollment determined by any course taken during the
academic year.• Age is determined using the date of birth as of September
30th.• STARR data is collected May-June of each year and may not
align with other reporting snapshots.
College Enrollment – Data Tips• STARR collects individual student-level data whereas
other collections may be using aggregate data.• Academic year was derived.
o For the STARR 2014 collection, the academic year data element will be modified to eliminate the need for this derived value.
• Some of the data used is based on pilot data, which gets cleaner with time.
• Degree-seeking students are determined using the data element "Level of Achievement" and any enumeration other than "NonDegree."
New Report - College Transfer Report
College Transfer Report• Developed with a workgroup composed of
community college, university, and higher education association representatives.o First Phase – From Two-Year Colleges to Four-Year
Colleges• Students included:
o Undergraduate students who were attending a Michigan 2-year community college and transferred to a 4-year Michigan public, Michigan independent or out of state college or university.
College Transfer Report• The report displays:
o Counts and percentages of student transfers. o Average cumulative GPA.o Data are available by race/ethnicity and gender subgroups.
• Where do data come from?o STARR – Student Transcript and Academic Record Repository
• Includes all Michigan public colleges and independent colleges that report.
o National Student Clearinghouse (NSC)• Michigan independent colleges that do not report to STARR.• Out-of-State colleges that participate in NSC.• Not all colleges send data to NSC.
o STARR data is used if available• NSC data used only when STARR is not available
College Transfers - Who is a Transfer?• A “transfer” is a student who started in one college
or university and moved to another. o Students who attended a 2-year community college in the
previous academic year and in the subsequent year left the community college and enrolled in a 4-year college or university.
o Does not include a “concurrent” student who attends two or more colleges at the same time. • College entry date used to identify transfer students
and separate them from concurrently enrolled studentso Report may be different than what was reported to IPEDS,
Perkins/Activities Classification Structure, or Community College Services
College Transfers - Edit Report
Sample College Transfer Report
College TransfersQuestions That Can be Addressed• How many students from my community college transferred
to a Michigan 4-year, independent (non-public) 4-year, or out-of-state college or university?
• What was the average GPA for students who transferred from a community college to a 4-year college or university after their first year of transfer?
• What was the cumulative GPA of all of my transfers?• What community college did my students transfer from?• Did my community college successfully prepare students to
continue at a 4-year college or university?
How can this be used by Michigan Independent Institutions? • The Student Transfer report includes counts for
independents.o Select Community College and see the counts for
transfers by institution, including: • Michigan public 4-year institutions• Michigan independent institutions • Aggregate count for all out-of state transfers
o Select the Independent Institution and see the counts for students transferring from Michigan Community Colleges.
New Report – Student Pathways
Reports
Student Pathways Reports• Basic Student Data File
• A row for each college session that a student is enrolled including high school assessment data, session and cumulative achievement.
• Courses File• Student achievement in each course in which the student was
enrolled.
• Programs and Concentrations• Majors, programs and concentrations in which students have been
enrolled.
• Awards, Degrees, and Certificates• Awards, degrees and certificates completed by each student.
Student Pathways - What is in the Files?• Courses
• UIC, IPEDS Code, Course Code, Course Title, Credit Earned, Grade, Hours, Remedial Flag.
• Not available for out-of-state and independent institutions.
• Programso UIC, IPEDS Code, CIP Code, Program Type, Program Name.
• Awards• Level, Date, Description, CIP Code.
• College List• IPEDS Code, IHE Name, 2year/4 year flag.
Student PathwaysQuestions that can be Addressed• How well does my school or college prepare students for
advanced work?• Does my school better prepare students for certain types of
academic work?• What programs or concentrations do students enroll in after
leaving my school?• What awards, degrees, and certificates do students obtain
after they leave my school?• Which colleges or universities do students enroll in after they
leave my school?• What students enroll in remedial courses after they leave my
school or college?
Student Pathways Security• File(s) available only to Authorized Users• Two-Step Security Model
o Logged in user requests data file(s).o User receives email message containing link(s) to file(s).o System checks user status when retrieving file(s).o System transfers files is user is authenticated.o Link(s) in email expire after set time.
• Goal is to be sure that only an authorized user can retrieve the file(s).
• Files contain Personally Identifiable Information protected by FERPA.
Requesting a Student Pathways File
Downloading a Student Pathways File
FERPA – These Data Must Be• Kept secure at all times.• Stored, and in transit, adhering to 128-bit encryption.• Stored where only the authorized representative(s)
may access the data and be protected from unauthorized access or disclosure.,
• Carefully tracked including the locations of all copies of the data.
• Used in a way that respects privacy, anonymity and confidentiality of all concerned parties.
FERPA – These Data Must Be• Clearly marked "confidential—internal use only" for
any documents containing identifying information.• Used only in products that are FERPA-compliant and
are subject to all applicable statutes and regulations.• Used only by authorized representatives who have
completed formal FERPA training.
FERPA – These Data CANNOT Be• Used for research studies.• Used commercially for things such as
marketing, outreach, surveys, or anything other than education program evaluation.
• Sold or rented. • A breach will result in sanctions including a
prohibition on access for up to five years.
The Basic Student File
Basic Student File• One record per student per institution per
sessiono Demographics – Name, UIC, Student Number,
Gendero Starting and Ending Academic Year and Sessiono Remedial Flags by Subjecto College Readiness Assessments• MME and ACT by subject
File Layout Document
BUT WAIT! What does this mean for the Independent Institutions? • CEPI is happy to provide the Student Pathways
report to independent institutions.• The report is available regardless of whether the
independent submits academic record data in STARR.o Note that student records will be less complete as
the only information we will have from the independent will come from NSC.
• Independents can analyze the entire student postsecondary record, as well as limited high school data in order to evaluate their programs.
Please note that all security protocols apply
Student Pathways - Who Can Access the Data?• Secure users across MI School Data can
access:oData Files containing student level data.oAggregate reports including unsuppressed
data for small student groups.oPreview rights to view reports before they
are available to the public.
How To Gain Access to MI School Data• All postsecondary users who require access to the reports need a MI
School Data username and passwordo Username and password is provided by your college or university
“Keyholder”o The “Keyholder” is the institution’s administrative contact
• For a pdf list of Keyholders click “Contact”:
User Administration - Keyholder Information• Information on how to provide access to users
can be found in the Keyholder “How-To Guide” (see handouts)
• Guide will walk the user through all the necessary steps to set up someone as an authorized user for your institution
• Who you grant access to, how that access is monitored, and what procedures a user needs to complete to gain access is the responsibility of the IHE!
Excel Tips• Use Filtering
• Freeze Panes
Excel Tips• Adjust column widths and header formats.• Create pivot tables.• Save as Excel to retain formatting.
Tools to Help You• Student Pathways – About This Report
http://www.michigan.gov/documents/cepi/student_pathways-about_this_report_437358_7.pdf
• Student Pathways Data File Layouthttp://www.michigan.gov/documents/cepi/student_pathways-data_file_layout_437361_7.xlsx
• Student Pathways How to Guide for K-12http://www.michigan.gov/documents/cepi/student_pathways-LEA_guide_437360_7.pdf
• Student Pathways How to Guide for Collegeshttp://www.michigan.gov/documents/cepi/student_pathways-postsecondary_guide_437359_7.pdf
Ideas for New Reports• Degree Enrollment/Completion (plus STEM)• Transfer Success Measures• Expanded Transfers
o 4-year to 4-year, Mobility• Time to Degree
o By High School• Where College Students Came From
o Which High School• Dual Enrollments
We Need Your Partnership• Feedback About Reports
oWhat Works?oWhat could be done better?
• Input on Proposed Reportso Join CEPI’s workgroupso Attend Requirements Gathering Meetingso Review Mock-ups
Conversations with Colleagues• How will you use the data to evaluate your
programs?
• How can this lead to more successful outcomes for Michigan students?
• Your wish list for future MI School Data reports?
CEPI News for IHEs• Progress on STARR Development
o In-house – helping you be more successful in the provision of quality data
o Continued Challenge: Understanding the misalignment in definitions -- how to use the data reported in STARR• Are additional flags needed to ensure consistency?
CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION
Go to www.mischooldata.org
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