ccl2 module 3

Certificate in Computing Level 2/3Version 4 - MODULE 7 - KŌPAEPAE


1

MODULE 7 – KŌPAEPAEWORKBOOK

Atahanga Tukutuku(Presentations and Graphic Design)

Follow us on Twitter: @TWoAComp

Follow us on Facebook: TWoA Comp



2

TABLE OF CONTENTS

56891112131417192021232425262729313235414346474867697071727576787982848586

Study GuideHow to use this workbookHow to create a mind map How to create a table SECTION ONE: Ngā kawa a iwi What is a Māori event? Koroneihana Poukai The Rātana church Matariki Te Matatini Useful website links SECTION TWO: Research skillsResearching for information Planning Sources of Information Writing a Bibliography Useful website links SECTION THREE: Creating presentations using Microsoft PowerPoint 2010What is a desktop presentation? Planning a desktop presentation Copyright and presentations What is Microsoft PowerPoint 2010? Opening MS PowerPointThe MS PowerPoint 2010 WindowThe MS PowerPoint ribbonsThe file buttonThe quick access toolbarThe mini toolbar Opening a blank presentation Choosing a slide layout Design slide themes Different views Inserting a new slide Inserting text into a slide Formatting text in a slide Deleting a slide Inserting pictures Inserting clipart and animations



3

Inserting a table Inserting a chart WordArt Inserting a sound file Animation Slide transitions Viewing a slide show Saving a PowerPoint presentation Printing a PowerPoint presentation Delivering a presentationSECTION FOUR: Creating Graphics using Adobe Photoshop CS5 What are computer images?The process of computer image productionThe planning stageWhat is Adobe Photoshop CS5?The Adobe Photoshop CS5 WindowThe Adobe Photoshop CS5 Window elementsThe Adobe Photoshop CS5 ToolsSetting up the canvasInserting imagesTransforming imagesThe selection toolsThe crop toolDrawing toolsThe eraser toolThe paint bucket toolImage editing brushesThe type toolThe shape toolsLayersLayer effectsSavingAnswers References Papakupu

8890929496100101102103105107108110111113114116118122124125126128129130131131132133134136138141149150



4



5

STUDY GUIDE

This module is made up of four unit standards and one wānanga unit:

Unit 18750 Produce a learner focused electronic training package for organisation use;Unit 5940 Produce a presentation using a desktop presentation computer application; Unit 25661 Design and assemble an interactive media product without scripting; Unit 26744 Produce a media application for use on a communication device to meet a set brief; andWTIKG208 Ngā kawa a iwi/Demonstrate knowledge of a Māori event.

The learning outcomes for this module include:• Describe the use of a personal computer application for desktop presentation;• Design, create and deliver a desktop presentation using a personal computer application;• Describe the use of a personal computer application to create an image;• Design an image to be produced using a computer;• Create computer graphics for a computer image;• Digitise and integrate computer images using a computer application;• Print an image created using a computer; • Demonstrate knowledge of a Māori event/kaupapa Māori; and• Apply research skills to complete a project on an event.

To achieve these outcomes, you will need to:• Understand and use specalised computing vocabulary;• Gather and synthesise information pertaining to an unfamiliar topic using the internet;• Sort and organise objects including pictures using programme features; • Communicate information with some detail when speaking on an unfamiliar topic; and• Measure images using pixels, centimeters and millimeters.

At the end of your learning, you will be required to complete an assessment in order to achieve this module.

To assist you in successfully achieving this module you should:1. Read this entire resource workbook;2. Complete all theory and practical tasks within this resource workbook; 3. Research for information using sources such as books and the Internet; and4. Ask your kaiako for assistance if you do not understand any aspect of this module.

All the best with your learning! Ngā mihi, Te Wānanga o Aotearoa



6

HOW TO USE THIS WORKBOOK

This workbook provides you with information you will need to complete and achieve this module.

You will have a good learning experience and will be fully prepared for the assessment if you read the workbook through more than once, and complete and revise the activities within this workbook.

Different tools within this workbook will assist you with your learning. These tools are explained and illustrated below.

PAPAKUPUA papakupu/glossary of terms can be found at the back of this workbook. A highlighted word or phrase indicates its inclusion in the papakupu. Words that are included in the papakupu are highlighted at the first occurrence in this workbook.

QUICK TIPSQuick tips are brief and easy to remember reminders. Quick tip boxes contain key points that will help you with your learning

ACTIVITIESActivities within this workbook are designed to test your learning. You should complete these activities to reinforce your learning and prepare for the assessment. Answers to activities can be found at the back of the workbook.

PRACTICAL TASKSPractical tasks are a set of steps that show you how to do something practical using the computer. The practical task box explains the purpose of the practical task. For example:

QUICK TIP:Quick tips contain key points that will help you with your learning.

ACTIVITY:Activities in this workbook should be used to reinforce your learning.

PRACTICAL TASKComplete the following task to learn how to open Windows Explorer.



7

NOTESThere are spaces available for notes throughout this workbook. Use the note boxes to write down important information you want to remember.

HE HUINGA KUPUWhen you see the box below, you will know it is time to add some words into your He Huinga Kupu/Word Bank Journal.

TE PAE AKOThis box will be placed throughout this workbook as a reminder to write some learning experiences in your Te Pae Ako Journal.

NOTES

HE HUINGA KUPU TIMEChoose some words to add to your He Huinga Kupu Journal.

TE PAE AKO Its time to write down some notes in your Te Pae Ako Journal.



8

HOW TO CREATE A MIND MAP

A mind map is a tool used to brainstorm and organise ideas, words and pictures in a diagram. It can be used to keep track of what you are reading, or to organise your thoughts before writing.

Here are two examples of mind maps:

Notice that a mind map can be simple or complicated, written or typed. Mind mapping is also an effective way to take notes when you are studying.

When creating a mind map remember:

• It does not have to be pretty. There is no ‘perfect’ way to do a mind map.

• Lots of colour helps you remember more easily.

• Be creative, it’s important to write all ideas down, even if they sound silly at first.

• If you would like to study mind maps, Tony Buzan is an expert and a good place to start. You can Google his name or watch him on YouTube http://www.youtube.com/watch?v=MlabrWv25qQ

• A mind map is more exciting than plain writing.

• It is easier to see the ‘big’ picture when you complete a mind map.

• Mind maps can be done alone or in a group.

QUICK TIP:At the centre of the diagram is the main topic, subtopics branch out from the centre.

Computers

Hardware

Software

Internet

BusinessUse



9

HOW TO CREATE A TABLE

How to Choose a Computer

This is an example of a table to help choose a computer. In the far left COLUMN are different brands of computers. In the top ROW are the reliability ratings of computers. A table helps to organise and categorise information. A table can also be used to compare information.

When creating a table remember:

• You can create a table on a computer or by hand.• Topics and Headings usually go on the top ROW and on the left COLUMN.• Tables can help you make decisions.

Price Style ReliabilityHP Medium Ok OkAcer Cheap Ok PoorSony Expensive Good OkApple Expensive Good Good

ROWS

COLUMNS

QUICK TIP:A table is used to compare, contrast and organise information.

NOTES

10



11



SECTION ONE

NGĀ KAWA A IWI

12



WHAT IS A MĀORI EVENT?

Māori people celebrate many different events, some events very similar to other ethnicities and some quite unique to the Māori culture.

Some of these events include the Koroneihana, Poukai, and the Te Matatini Festival.

This section provides you with information on some events that are special and unique to the Māori people.

The information within this section of the workbook is brief; therefore you should complete further research on different Māori events by using other sources such as books, articles and the Internet.

ACTIVITY 1: Pōwhiri ExperiencesBrainstorm Māori events you have attended or have heard about before.

MĀORI EVENTS

Kapahaka events? Māori annual events?

School events? Marae events?

13



KORONEIHANA Koroneihana (or Coronation) is an annual event held at Tūrangawaewae marae in Ngāruawāhia to celebrate the coronation of the King or Queen of the Kīngitanga movement and to discuss any issues that may be affecting Māori as a nation.

The Kīngitanga (king movement) achieved real momentum in 1858 with the crowning of Pōtatau Te Wherowhero as the first Māori King and to this day, the Koroneihana is a significant part of Māoridom celebrated by many Māori throughout Aotearoa in respect of the Kīngitanga movement.

There have been six Māori Kings and one Māori Queen since Pōtatau became the first Māori King; all being direct descendants of King Pōtatau Te Wherowhero.

The photo on the right is King Tāwhiao Matutaera, the second Māori King.

Kupu Definition

Pōtatau Te Wherowhero

2nd May 1858 at Ngāruawāhia.

Tāwhiao Matutaera 5th July 1860 at Ngāruawāhia

Mahuta 14th September 1894 at Maungakawa

Te Rata 24th November 1912 at Waahi

Korokī 8th October 1933 at Waahi

Te Ataairangikaahu 23rd May 1966

Tūheitia 21st August 2006

QUICK TIP:Pōtatau Te Wherowhero was the first Māori king. He was crowned on the 2nd May, 1858 at Ngaruawahia.

SOURCE: Auckland Museum Blog

14



POUKAI

The Poukai is another event that is celebrated by the Kīngitanga and the Māori people of Aotearoa. The Poukai was first introduced by King Tāwhiao to help look after and feed the people who were driven away from their land after the war in 1863, particularly the widowed, bereaved and destitute people.

A key figure for this movement was Princess Te Puea (photo of Princess Te Puea on the right) who was an avid supporter and descendant of the Kīngitanga.

The Poukai is seen today as a means of bringing the families of various marae back together again. A pōwhiri (ritual of encounter) for guests and dignitaries is held, followed by a feast for all in attendance. The Poukai provides a venue for people to meet and discuss their problems, strengthen their allegiance with and celebrate the Kīngitanga. At the Poukai, those who have passed on and have played a role in the Kīngitanga movement are also remembered.

NOTES

15



ACTIVITY 2: Kingitanga Quiz

1. What was the name of the first Māori King?

___________________________________________________________________________

2. Who introduced Te Poukai?

___________________________________________________________________________

3. What is the name of the current Māori King?

___________________________________________________________________________

NOTES

HE HUINGA KUPU TIMEChoose some new words and add them to your He Huinga Kupu Journal. You will need to add the words and a brief definition for each word.

16



King or Queen Crowned

Pōtatau Te Wherowhero 5th July 1860 at Ngāruawāhia

Tāwhiao Matutaera 2nd May 1858 at Ngāruawāhia.

Mahuta 8th October 1933 at Waahi

Te Rata 23rd May 1966

Korokī 14th September 1894 at Maungakawa

Te Ataairangikaahu 21st August 2006

Tūheitia 24th November 1912 at Waahi

NOTES

ACTIVITY 3: Kingitanga Movement MIX and MATCHMatch the correct King/Queen with their correct crowning date/venue. The first one has been done for you.

17



THE RĀTANA CHURCH

Tahupōtiki Wiremu Rātana lived and worked as a wheat farmer in the Taranaki region.

Although he was not a religious man, he often visited his kuia to discuss questions of cultural and spiritual importance to Māori.

Rātana’s father was a Methodist and a respected member of his church while his aunty was a well respected kuia.

During the time of the first World War, Rātana experienced a number of dreams and visions.

On the afternoon of the 8th November, 1918, while sitting on the veranda of his house, Rātana saw a moving cloud approaching his house from the direction of the sea.

He then became aware of the presence of the holy spirit (wairua tapu) speaking to him through the Archangel Mikaere (Michael); charging him with the task of uniting the Māori people under one God.

NOTES

TE PAE AKOIts time to write down some notes in your Te Pae Ako journal.

SOURCE: Tangata Whenua.com

18



Tribal rivalry was put aside and the tribes were to worship the God of the Old and the New Testaments. Rātana was to be the ‘Māngai’ or ‘mouthpiece’ of God.

During the next 20 years, Rātana was to prove his faith, at times risking his life and the lives of his family to show his faith in God’s will.

His teachings and struggle to improve the political and socio-economic plight of Māori saw the establishment of the Rātana faith as one of the largest and most significant Māori organisations.

The followers of the Māngai (Rātana) are often referred to as the Mōrehu (survivors or remnants). Named after Tahupōtiki Rātana, the ‘Rātana Church’ rapidly gained widespread devotion throughout Aotearoa. By the time of Rātana’s death, the Mōrehu faith had grown into Aotearoa’s largest Māori religious community.

During its history, the Rātana church has taken an active part in politics with regular representation in Parliament throughout the Māori seats ensuring ongoing consultation between Māori and the Crown.

Rātana Pā is the home of the Rātana established Church of Aotearoa and is located south of Wanganui between Turakina and Wangaehu.

ACTIVITY 4: The Rātana Church

Tahupōtiki W _ _ _ _ _ Rātana worked and lived as a w _ _ _ _ farmer.

He lived in the T _ _ _ _ _ _ _ region.

During the f _ _ _ _ World War, he experienced a number of d _ _ _ _ _ and v _ _ _ _ _ _ .

His t _ _ _ _ _ _ _ _ and struggle to improve the p _ _ _ _ _ _ _ _ and socio-economic

plight of M _ _ _ _ saw the e _ _ _ _ _ _ _ _ _ _ _ _ of the Ratana f _ _ _ _ .

This faith became the l _ _ _ _ _ _ and most s _ _ _ _ _ _ _ _ _ _ Māori organisations.

The followers of the Rātana faith are often referred to as the M _ _ _ _ _ .

By the time of Rātana’s d _ _ _ _ , the Mōrehu faith had g _ _ _ _ into Aotearoa’s l _ _ _ _ _ _

Māori r _ _ _ _ _ _ _ _ community.

The Rātana church has taken an a _ _ _ _ _ part in p _ _ _ _ _ _ _ .

The Rātana P_ is situated south of W _ _ _ _ _ _ _ between Turakina and W _ _ _ _ _ _ _

19



MATARIKI

Matariki, the star cluster that heralds the start of the Māori New Year, is important to Māori and Pacific people. Matariki is visible to the naked eye on a clear winter evening after the full moon from early to late June each year.

Matariki has significance as a navigational star and an indicator on whether the coming harvests will be plentiful. In navigating from Rarotonga to Aotearoa, Matariki is used as a marker to the stern or rear of the waka with the Southern Cross kept in front.

If the stars in Matariki are clear and bright, it is thought that the year ahead will be warm and productive. If they appear hazy and shimmering, a cold winter is in store, and all activities during the period of Matariki must take this into account.

Some say that Matariki is the mother surrounded by her six daughters; while other stories suggest that Matariki is a male star.

ACTIVITY 5: What is Matariki?

Matariki is a star c _ _ _ _ _ _ .

This cluster heralds the s _ _ _ _ of the Māori N _ _ Y _ _ _ .

You can see Matariki on a c _ _ _ _ winter e _ _ _ _ _ _ after the full m _ _ _ from early

to late J _ _ _ every y _ _ _ .

Matariki is a significant n _ _ _ _ _ _ _ _ _ _ _ star and also shows whether the coming

h _ _ _ _ _ _ _ will be p _ _ _ _ _ _ _ _ .

If the stars in Matariki are c _ _ _ _ and b _ _ _ _ _ , it is said that the year ahead will

be w _ _ _ and p _ _ _ _ _ _ _ _ _ .

If the stars a _ _ _ _ _ hazy and s _ _ _ _ _ _ _ _ _ , a c _ _ _ winter is in store.

Some say that Matariki is the m _ _ _ _ _ surrounded by her s _ _ d _ _ _ _ _ _ _ _

while other s _ _ _ _ _ _ that Matariki is a m _ _ _ star.

20



TE MATATINI Te Matatini celebrates Māori Performing Arts (or Kapa haka) throughout Aotearoa and as of recently, Australia.

The kapa haka groups who compete at Te Matatini firstly compete within their own region (the year before the festival takes place) so that the region can send their best groups to Te Mataini.

The kapa haka groups who make it to Te Matatini are considered the best of their region therefore hold the mana (prestige) for their region.

The festival is held over four days. At the end of the fourth day the best group of the nation is named.

Te Matatini is held biannually and different iwi have turns hosting the festival.

ACTIVITY 6: Te Matatini True or False Circle the correct answer for the following statements

1. Te Matatini celebrates Māori Language Week.

TRUE FALSE

2. Kapahaka groups who compete at Te Matatini, compete regionally first.

TRUE FALSE

3. The best groups from each region perform at Te Matatini.

TRUE FALSE

4. Only kapa haka groups from Aotearoa are allowed to perform at Te Matatini.

TRUE FALSE

5. The Te Matatini festival is held over two days.

TRUE FALSE

6. The Te Matatini festival is biannual.

TRUE FALSE

21



USEFUL WEBSITE LINKS

Rātana

http://www.wikipedia.org.nz/wiki/Ratana

Poukai

http://www.tvnz.co.nz/viewpage/1757577http://www.tainui.co.nz/calendar

Te Matatini

http://www.tematatini.org.nz

Te Kingitanga

http://www.nzhistory.net.nz/tags/te-kingitangahttp://www.teara.govt.nz

Matariki

http://www.taitokerau.co.nz/matarikihttp://www.matarikifestival.org.nz

Māori Dictionary

http://www.maoridictionary.co.nz

USEFUL WEBSITES I HAVE FOUND:



22

NOTES



23

SECTION TWO

RESEARCH SKILLS



24

RESEARCHING FOR INFORMATION

Researching for information is, in its most basic form, searching for information using different sources of information to find an answer to a question.

Research can also be classified as an investigation; an investigation for answers to find information on a particular subject or topic. Sources of information can include anything from books, magazines and newspaper articles to the Internet and people.

ACTIVITY 7: Researching for informationBrainstorm words and simple sentences associated with “researching for information”.

Researching for information brainstorm



25

PLANNING

IF YOU FAIL TO PLAN, YOU PLAN TO FAIL!Benjamin Franklin

It is important to plan any type of research, and to plan it well to ensure that you know what type of information you need to look for.

Some easy steps that you can follow when planning your research are outlined below:

1. Set yourself realistic and achievable goals.

2. Set timeframes for your research so that you can clearly identify your start date; end date and milestone dates (dates when certain tasks should be completed).

3. Design a plan of what information you need to gather and where or who you plan to gather that information from.

4. Conduct your research within your set timeframes.

5. Take notes of your gathered information (in a format that is easy for you to interpret).

6. Monitor your progress to ensure you meet your goals within the set timeframes.

7. Collate your gathered notes from your research in a presentable format (a report, PowerPoint presentation, etc).

NOTES



26

InternetThe world wide web provides an online library of information that you can use to assist with your research.

Library The library provides you with a wide range of information sources from books, DVD’s & CD’s, video tapes, cassette tapes, periodicals, articles, old newspaper archives etc.

TV/RadioThe TV and radio provides you with a variety of information sources including television programmes, documentaries, news and current affairs.

PeoplePeople can provide you with knowledge that they have gained from their experiences.

SOURCES OF INFORMATIONSources of information that you can use when conducting research are outlined in the table below.

ACTIVITY 8: Sources of information

Have a discussion with a group of ākonga in your class about different sources of information that you have used for research.

Discuss which sources you found more useful and compare your preferences with other ākonga in your group.

Note down the main points from your discussion.




27

WRITING A BIBLIOGRAPHY

A bibliography lists items such as books, articles, and websites that have been used to assist in the creation of a document. The bibliography is usually placed at the end of a document.

Referencing

When you use information produced by other people you must “reference” it. This means acknowledging that the information you have used comes from someone else.

This includes text, graphics, sound files, videos and web pages.

APA Referencing

There are many styles of referencing; one of the most common style being APA referencing (American Psychological Association referencing).

Below are examples of how you can reference books and websites using APA referencing.

Referencing a book

When you reference a book, your reference should include (1) The Author’s/Editor’s name (2) The date of publication (3) The title of the book (4) The publication details (who printed the book).

For example:

Cameron, H. T. (2009). Referencing Sources. Auckland. Mana Publishing Ltd.

NOTES



28

Referencing a website

When referencing a website, you should include (1) The Author’s/Editor’s name (2) The date the website was published (3) The title of the website (4) The date you retrieved the information from the website and the website link.

For example:

Tipene, P. (2009). What is a reference. Retrieved April 20, 2009 from www.references.co.nz.

As shown in the examples above, the title of the book or website should be displayed in italics.

Please also note the placement of full stops between the different parts of the reference.

Other notes about APA referencing

If you cannot find the author’s name you should display “anonymous”.

If you cannot find a date of publication, you should display (n.d); this stands for ‘no date’.

For example:Anonymous. (n.d). What is a reference. Retrieved April 20, 2009 from www.references.co.nz.


NOTES



29

USEFUL WEBSITE LINKS

Research Skills

http://www.sciencedirect.comhttp://www.pubmedcentral.nih.gov

Planning

http://www.sciencedirect.comhttp://cercor.oxfordjournals.org

Sources of Information

http://www.google.comhttp://www.tvnz.co.nzhttp://www.virtuallibrary.co.nz

Referencing Sources

http://www.waikato.ac.nz/library/learning/g_apaguide.shtml www.aut.ac.nz/resources/library/referencing.pdf

USEFUL WEBSITES I HAVE FOUND:



30

NOTES



31

SECTION THREE

CREATING PRESENTATIONS USING MICROSOFT POWERPOINT 2010



32

1. A report can be considered as a presentation.

TRUE FALSE

2. MS PowerPoint is a software program that is used to create desktop presentations.

TRUE FALSE

3. A data projector projects data from a computer onto a screen or wall.

TRUE FALSE

4. The carousel projector is the most common projector used today.

TRUE FALSE

5. Desktop presentations can take many forms.

TRUE FALSE

ACTIVITY 9: Desktop presentations True or False Circle the correct answer for the following statements

WHAT IS A DESKTOP PRESENTATION?

Desktop presentations can take many forms, including reports created using word processing or spreadsheet software or a poster created using a graphic design software program. For this module, you are going to learn how to create desktop presentations in the form of slide shows by using Microsoft PowerPoint 2010 (MS PowerPoint).

If you are an adult learner, you may remember seeing a slide show presentation through a carousel projector that used photographic slides or you may have watched a presentation through an overhead projector. The old style projector models are still used today; however the most common projector now in use is the data projector.

Data projectors project data from a computer onto a screen or wall. MS PowerPoint is a software program that can be used to create presentations that can be viewed from a data projector.

Examples of projectors include:• Carousel Projector• Overhead Projector• Data Projector



33

Why use a slide show presentation?

• Amazing and energetic presentations can be created using animation (moving images or text), graphics and video clips;

• Sound files can be integrated into slide show presentations;

• Slides can be printed as handouts and transparencies;

• Slides are electronic so they can be transported easily between computers; and

• Slides can be edited and updated easily.

NOTES




34

What makes a good slide show presentation?

A slide show presentation should be interesting, appealing and informative. When creating a presentation, your main goal should be to attract the attention of the audience and keep their interest. You will not be able to accomplish this if your presentation is boring, dull and full of words. Therefore you must balance your presentation out by using both text and pictures.

Here are some tips to help you create a good presentation:

• The title page should provide a clear picture of what the presentation is about;

• Keep the presentation simple yet informative, less is more when it comes to presentations;

• Try not to use more than two fonts per slide (avoid fancy and hard to read fonts);

• Try not to use more than one image, table or chart per slide;

• Use pictures that are relevant and will catch the attention of the audience;

• Use pictures, tables, charts and graphs or an embedded movie as well as bulleted text to keep the audience interested; do not just use text, as you will lose the attention of your audience;

• Try not to use more than three bullets per slide. Keep the text within each bullet simple; do not use long winded sentences; stick to the main points;

• Try and avoid using capital letters for text; and

• Do not over do it with animations and transitions.

NOTES



35

PLANNING A DESKTOP PRESENTATION

It is very important to plan a presentation before you create it so that you know exactly what you are creating; whom you are creating it for; and what you will need to create and deliver it.

There are eight steps that you should consider when planning and producing a desktop presentation. These steps include:

• Decide on the topic, purpose and content of the presentation

Before you create a presentation, you firstly need to determine the topic and purpose of the presentation. What do you want to present? Why do you want to present it? Answering these two questions should help determine your topic and purpose.

Once you have defined the topic and purpose of a presentation, the next thing you need to do is decide on the content of the presentation. What sort of information do you want to present? What type of content do you need to include to meet the purpose of the presentation?

The content of the presentation must be relevant, informative and simple. Too much content will lose the interest of the audience, so try to keep it simple, yet informative.

• Determine the target audience of the presentation

Once you have defined the topic, purpose and content of a presentation, you will then need to determine the target audience. Who will you deliver the presentation to? Who will benefit most from the information in the presentation?

Outlined below are some examples of target audiences for specific topics.

TOPIC TARGET AUDIENCE

Taku Whānau(My family)

Family members and friends.

Computers ineducation

School principals and teachers; parents; and the school boardof trustees.

Improvingcommunication inthe workplace

Staff members of the business; business associates; andmanagement staff.



36

Gather information for the content of the presentation

Once you have completed steps one and two you can then go ahead and gather the information for your presentation. This may include visiting the library to look for relevant and up to date information in books and articles; searching the Internet or interviewing people to gather the information that you need.

• Create a design plan for the presentation in sketch form

Before you start creating the presentation it is a good idea to produce sketches of each slide so that you can determine the layout of each slide. The sketches should clearly outline where headings, subheadings, graphics, text and other features will be placed on each slide.

You can even determine the colour combinations, font styles and sizes that you plan to use so that when it comes to creating your presentation you will have a good idea of what your final presentation will look like.

Outlined below is an example of how you could set out your slide design sketches.

SLIDE ONE SLIDE TWO

SLIDE ONE CONTENT:

This is the title slide of the presentation and will contain a title and sub-title as well as a Tekani family photo.

SLIDE TWO CONTENT:

This slide will include four specific tips on how to keep a presentation simple (bulleted text).

Delivering Effective Presentations

(Arial Black, 60pt)

How do I do that?(Arial, 44pt)

Image of a person delivering a presentation

Light blue background to be used for this slide

Keep it Simple(Arial, 44pt)

Bulleted text(Arial, 25pt)

Light blue background to be used for this slide




37

• Create the presentation using the appropriate software You are now ready to create your presentation. You must make sure that you follow your design plan when creating your presentation to ensure that your presentation meets the purpose and needs of the target audience.

• Evaluate the presentation to ensure that all requirements are met in order to meet the purpose and needs of the target audience The evaluation stage is an important step as it helps you determine whether you have met all the requirements outlined in your design plan. Some questions that you can ask yourself during the evaluation stage may include: Is the layout of graphics and text appropriate? Are the slide transitions appropriate? Is the information within the presentation accurate?

• Prepare for the presentation Once you have created your presentation you will need to prepare yourself to deliver the presentation to the target audience. The preparation stage should involve gathering the equipment you will need (i.e. data projector, computer or laptop, projector screen, handouts for the audience and speaker notes) as well as rehearsing the delivery of your presentation.

• Deliver the presentation to the target audience. This stage can make presenters quite nervous, however if you are fully prepared and confident, this stage will be a breeze. When delivering your presentation it is important to keep to the topic. Try not to read straight from the slides; instead use speaker notes and stick to the main points on each slide.

NOTES



38

ACTIVITY 10: Planning a desktop presentationDefine in your own words the eight stages of planning a desktop presentation in the table below.

Stage Description



39

ACTIVITY 11: Plan your own presentation Plan a short presentation about a topic of your choice.

Complete the planning template below to describe the topic, purpose, target audience and delivery method for your presentation.

Criteria Description

Topic

Purpose

Target Audience

Delivery Method



40

ACTIVITY 12: Design sketches Complete design sketches for each slide of your presentation. If you need more slides then use extra paper.



41

COPYRIGHT AND PRESENTATIONS

Copyright is a form of protection for anyone who creates original works. One good thing about copyright is that you have copyright protection as soon as you create an original piece of work.

As the owner of an original piece of work, you have the exclusive right to:• Copy the work;• Publish the work;• Make an adaptation to the work (version);• Sell copies of the work to the public;• Play the work in public;• Show the work in public;• Broadcast the work; and• Authorise anyone to do any activities listed above.

Copyright prevents any individuals and companies from copying, reprinting and redistributing copyrighted material and claiming other people’s works as their own. If you breach copyright laws, you could be fined and you could even face imprisonment.

NOTES



42

How does copyright affect you when creating desktop presentations?

It is important that you do not copy a desktop presentation that belongs to someone else if you do not have a license or a legal right to make a copy.

This is plagiarism and a breach of copyright. Copyright protects creators of original work therefore other people cannot copy that work and use it elsewhere without permission or acknowledgement.

Electronic data is covered by the New Zealand Copyright Act 1994; therefore desktop presentations are also covered under Copyright law.

If you want to copy material that belongs to someone else, you must seek permission to use it.

If the material comes from a website, you should contact the owner of the works via their contact details that can be found on the website (or in some instances you can email the webmaster of the website), or you may find copyright information in the disclaimer or terms of use section of the website.

For more information and free fact sheets on copyright, go to the following Copyright website link: http://www.copyright.org.nz.

1. Copyright is a form of protection for anyone who creates an original piece of work.

TRUE FALSE

2. Copyright will protect you once you buy a copyright license.

TRUE FALSE

3. Copyright prevents anyone from copying, reprinting or redistributing original works.

TRUE FALSE

4. You must have a license or a legal right to copy someone else’s work.

TRUE FALSE

5. Electronic data is covered by the Copyright Act 1994.

TRUE FALSE

6. It is ok to copy someone else’s work without seeking their permission.

TRUE FALSE

ACTIVITY 13: Copyright True or False Circle the correct answer for the following statements



43

WHAT IS MICROSOFT POWERPOINT 2010?

Microsoft PowerPoint 2010 (MS PowerPoint) provides you with the tools needed to create a powerful presentation to enhance the delivery of an oral presentation. Whether you are a beginner or an expert, you can create effective presentations by using a number of simple to use features in MS PowerPoint.

MICROSOFT POWERPOINT 2010

NOTES



44

Fonts

A range of fonts are available in MS PowerPoint to enhance the look of a presentation.

Avoid using fancy or hard to read fonts in presentations.

This is what

PAPYRUS FONT

looks like

Slide Layouts

Pre-set layouts are available in MS PowerPoint. These layouts arrange elements of a slide, such as titles, text, graphics, tables and charts in boxes called ‘placeholders’.

Clip Art

Images from the Microsoft Office library (ClipArt) can be inserted into a presentation to compliment information and enhance the look of a presentation.

Animation

Animations or moving images/text can be added to slides

Charts

Charts or ‘SmartArt’ are design elements that can help the audience understand a concept easier.

Slide Design Themes

MS PowerPoint offers a range of pre-formatted slide designs that you can use to enhance the look of a presentation.

Slide Transitions

Slide transitions are animation-like effects that allow a slide to blend into the next slide.



45

ACTIVITY 14 MS PowerPoint Features Mix and Match Match the MS PowerPoint features in the table below with their correct descriptions. The first one has been done for you.

Feature Description

Slide Layouts Animation like effects that allows a slide to blend into the next slide.

AnimationsA range of different typefaces that can enhance the look of a presentation.

ChartsPre-set layouts where you can arrange elements of a slide such as titles, text and graphics.

Fonts Images that you can add to a slide from the Microsoft Office library.

Slide TransitionsA range of pre-formatted slide designs that can be used to enhance the look of a presentation.

Slide Design Themes

A feature that can set out information in a way that can help an audience understand a concept better,

ClipArt Allows text or objects to move within a presentation.

NOTES



46

OPENING MS POWERPOINT

1. From the Start menu , select All Programs, Microsoft Office and click on Microsoft Office PowerPoint 2010.

The MS PowerPoint window will appear on screen.

PRACTICAL TASKComplete the following task to learn how to open MS PowerPoint 2010.

NOTES

1



47

THE

MS

POW

ERPO

INT

2010

WIN

DOW

Look

at a

n M

S Po

wer

Poin

t 201

0 w

indo

w o

n yo

ur c

ompu

ter

scre

en a

s yo

u re

ad th

e fo

llow

ing

info

rmat

ion.

Tic

k

eac

h bo

xed

wor

d on

the

page

as

you

find

it on

you

r sc

reen

.

File

but

ton

Stat

us b

ar

Slid

es ta

b

Out

line

tab

A ta

b

Rib

bon

Slid

es p

ane

Zoom

con

trol

View

sN

otes

pan

e

Qui

ck a

cces

s to

olba

r



48

THE MS POWERPOINT RIBBONS

Ribbons are a new feature in MS PowerPoint that have replaced the menu bar and toolbars used in older versions of MS PowerPoint.

Ribbons contain command buttons and tools, organised in a set of tabs, each containing groups of commands associated with specific functions.

At the top of the MS PowerPoint window are several tabs. When you click on these tabs a ribbon pertaining to that particular tab will open. Tools are displayed in each ribbon.

Dialog boxes are still used in MS PowerPoint 2010 for specific functions. However instead of selecting an option from the menu bar to display a dialog box (as in older versions of MS PowerPoint) you will need to click on the dialog box launcher.

PRACTICAL TASKThe following pages are mainly tables explaining the ribbons in MS PowerPoint 2010. Look at the MS PowerPoint 2010 window on your computer screen as you read the information. Tick each feature in the table as you find it on the toolbar on your screen.

NOTES

Dialog box launcher

Tab Tool

Rib

bon



49

The Home Ribbon

The home ribbon consists of six groups including clipboard, slides, font, paragraph, drawing and editing.

Clipboard Allows you to:• Move, copy and paste text; and• Copy the format of text to another set of

text using format painter.

Slides Allows you to:• Insert a new slide;• Choose a slide layout; and• Reset and delete a slide.

Font Allows you to:• Change the font of text;• Change the font size of text;• Increase and decrease the font size;• Clear formatting;• Apply bold, italics and underline to text;• Strikethrough text;• Apply shadowing to text;• Apply character spacing;• Change the case of text; and• Apply a font colour to text.

Paragraph Allows you to:• Apply bullets and numbering to text;• Decrease and increase list levels;• Align paragraphs either left, right, centre

or justify;• Apply line spacing;• Change text direction;• Align text; and• Convert text to SmartArt.



50

Drawing Allows you to:• Add shapes;• Arrange objects;• Apply quick styles;• Apply outlines to shapes;• Apply fill colour; and• Apply shape effects.

Editing Allows you to:• Find and replace text; and• Select text and objects.

QUICK TIP:To open a dialog box in MS PowerPoint you must click on the dialog box launcher.

NOTES



51

The Insert Ribbon

The insert ribbon consists of five groups including tables, illustrations, links, text and media clips.

Tables Allows you to:• Insert tables.

Images Allows you to:• Insert pictures;• Insert clip art;• Create a presentation based on picture

slides;

Illustrations Allows you to:• Insert shapes;• Insert SmartArt; and• Insert charts.

Links Allows you to:• Insert a hyperlink; and• Create an action for an object.

Text Allows you to:• Insert a text box;• Insert headers and footers;• Insert WordArt;• Insert date and time;• Insert slide numbers; and• Insert objects.



52

Symbols Allows you to:• Insert common mathematical equations

or build up your own equations using a library of math symbols; and

• Insert symbols.

Media Allows you to:• Insert a video file; and• Insert a sound file.

NOTES



53

The Design Ribbon

The design ribbon consists of three groups including page setup, themes and background.

Page Setup Allows you to:• Set up the properties of a slide; and• Change the orientation of a slide.

Themes Allows you to:• Select a theme for a slide from the

available pre-formatted designs;• Apply colour to slides;• Change fonts; and• Apply effects.

Background Allows you to:• Apply background styles; and• Hide background graphics.




54

The Animations Ribbon

The animations ribbon consists of three groups including preview, animations and transition to this slide.

Preview Allows you to:• Preview animations and slide transitions.

Animations Allows you to:• Choose an animation for a slide; and• Apply an animation.

Advanced Animation Allows you to:• Choose an animation effect to add to the

selected objects;• Show the Animation Pane to create

animations;• Set a special start condition for an

animation; and• Copy the animation from one object and

apply it to another.

Timing Allows you to:• Change the timing of animations.

NOTES



55

The Slide Show Ribbon

The slide show ribbon consists of three groups including start slide show, set up and monitors.

Start Slide Show Allows you to:• Start a slide show from the first slide;• Start a slide show from the current slide; • Broadcast slideshow to remote viewers

who can watch in a web browser; and • Create or play a custom slide show.

Set Up Allows you to:• Set up a slide show;• Hide a slide;• Rehearse timings for a slide show;• Record the slide show;• Disable Narrations;• Turn the rehearse timings on or off; and• Show media controls.

Monitors Allows you to:• Choose the screen resolution for a slide

show;• Choose which monitor you want a slide

show displayed (if you have more than one monitor); and

• Turn the presenter view on and off.

NOTES



56

The Review Ribbon

The review ribbon consists of three groups including proofing, comments and protect.

Proofing Allows you to:• Check the spelling of a presentation;• Use the research feature;• Use the thesaurus;• Translate selected text to a different

language; and• Set the language used to check spelling

and grammar.

Language Allows you to:• Translates words or paragraphs into a

different language; and• Select language options.

Comments Allows you to:• Show comments and other annotations;• Insert a new comment;• Edit a comment;• Delete a comment;• Move to the previous comment; and• Move to the next comment.

Compare Allows you to:• Compare and combine another

presentation with your current presentation;

• Accept the current change;• Reject the current change;• Navigate to the previous revision in the

document;• Navigate to the next revision in the

document;• Show the reviewing pane when reviewing

changes; and• End the presentation review, applying the

current accept and reject decisions.



57

The View Ribbon

The view ribbon consists of six groups including presentation views, show/hide, zoom, color/grayscale, window and macros.

Presentation Views Allows you to:• View a presentation in different views.

Master Views Allows you to:• Change the design and layout of the

master slides;• Change the design and layout of the

printed handouts; and• Open notes master view.

Show Allows you to:• Show/hide the ruler;• Show/hide gridlines; and• Show/hide the message bar.

Zoom Allows you to:• Zoom in and out of a slide; and• Fit the size of a slide to the window.

Colour/Grayscale Allows you to:• View a presentation in full colour;• View a presentation in gray scale; and• View a presentation in pure black and

white.

NOTES



58

Window Allows you to:• Open a new window containing a view of

the current presentation;• Tile all open program windows side by

side;• Cascade any open presentations so that

they overlap;• Move the splitters that separate the

different sections of the window; and• Switch to a different open window.

Macros Allows you to:• Insert a macro.

The Developer and Add-Ins Ribbons

The Developer and Add-Ins ribbons provide advanced functions and features that will not be used in this workbook.

NOTES



59

The Drawing Tools RibbonThe drawing tools format ribbon will appear when you insert text, WordArt or shapes into a slide.

The drawing tools format ribbon consists of five groups including, insert shapes, shape styles, WordArt styles, arrange and size.

Insert Shapes Allows you to:• Insert different shapes into a slide;• Edit shapes; and• Insert a text box.

Shape Styles Allows you to:• Choose a style for a shape;• Add fill colour to a shape;• Add an outline to a shape; and• Add an effect to a shape.

WordArt Styles Allows you to:• Add a style to WordArt;• Add fill colour to text;• Add an outline to text; and• Add an effect to text.

Arrange Allows you to:• Arrange objects in a slide;• Show the selection pane;• Align objects;• Group objects; and• Rotate objects.

Size Allows you to:• Customise the size of an object.



60

The Picture Tools RibbonThe picture tools format ribbon will appear when you insert pictures and clip art into a slide.

The picture tools format ribbon consists of four groups including adjust, picture styles, arrange and size.

Adjust Allows you to:• Automatically remove unwanted

portions of the picture;• Sharpen and soften images• Adjust brightness and contrast;• Re-colour a picture;• Apply artistic effects• Compress pictures;• Change pictures; and• Reset pictures.

Picture Styles Allows you to:• Choose a style for a picture;• Choose a picture shape;• Apply a border to a picture; and• Add an effect to a picture.

Arrange Allows you to:• Arrange pictures in a slide;• Show the selection pane;• Align pictures;• Group pictures; and• Rotate pictures.

Size Allows you to:• Crop a picture; and• Change the height and width of a

picture.



61

The Smartart Tools RibbonsThe SmartArt tools ribbons (design and format), will appear when you insert SmartArt (pre-formatted charts) into a slide.

The Design Ribbon The SmartArt tools design ribbon consists of three groups including create graphic, layouts and SmartArt styles.

Create Graphic Allows you to:• Add a shape;• Add bullets;• Switch the layout from left to right;• Change the branch layout of a shape;• Promote or demote a shape; and• Show/hide the text pane.

Layouts Allows you to:• Choose a layout for a SmartArt graphic.

SmartArt Styles Allows you to:• Change the colour scheme; and• Choose a SmartArt style.

Reset Allows you to:• Change the colour scheme; and• Choose a SmartArt style.

NOTES



62

The Format Ribbon

The SmartArt tools format ribbon consists of five groups including shapes, shape styles, WordArt styles, arrange and size.

Shapes Allows you to:• Edit shapes in 2-D;• Change a shape; and• Increase or decrease the size of a shape.


WordArt Styles Allows you to:• Add a style to WordArt;• Add fill colour to text;• Add an outline to text; and• Add an effect to text.



TE PAE AKO Its time to write down some notes in your Te Pae Ako journal.



63

The Chart Tools RibbonsThe chart tools ribbons (design, layout and format) will appear when you insert a chart into a slide.

The Design Ribbon The chart tools design ribbon consists of four groups including type, data, chart layouts and chart styles.

Type Allows you to:• Change the chart type; and• Save a chart as a template.

Data Allows you to:• Switch the data in axes;• Change a data range;• Show and edit data in a chart; and• Refresh data.

Chart Layouts Allows you to:• Change the layout of a chart.

Chart Styles Allows you to:• Change the style of a chart.

QUICK TIP:Some ribbon tabs appear for specific objects (tables, pictures, SmartArt etc). If a ribbon tab does not appear (i.e. for SmartArt), click on the object first.



64

The Layout Ribbon

The chart tools layout ribbon consists of six groups including current selection, insert, labels, axes, background and analysis.

Current Selection Allows you to:• Select a chart element so it can be

formatted;• Format a selection; and• Reset the formatting of a chart to its

original state.

Insert Allows you to:• Insert a picture;• Insert shapes; and• Insert a text box.

Labels Allows you to:• Insert a chart title;• Insert axis titles;• Insert a legend;• Insert data labels; and• Insert a data table.

Axes Allows you to:• Change the format and layout of

the axes; and• Show/hide gridlines.

Background Allows you to:• Turn the plot area on and off;• Format the chart wall;• Format the chart floor; and• Apply 3-D rotation to a chart.

Analysis Allows you to:• Add a trend line to a chart;• Add other lines to a chart;• Add up/down bars to a chart; and• Add error bars to a chart.



65

NOTES



66

The Format Ribbon

The chart tools format ribbon consists of five groups including current selection, shape styles, WordArt styles, arrange and size.

Current Selection Allows you to:• Select a chart element so it can be

formatted;• Format a selection; and• Reset the formatting of a chart to its

original state.


WordArt Styles Allows you to:• Add a style to WordArt;• Add fill colour to WordArt;• Add an outline to WordArt; and• Add an effect to WordArt.





67

THE FILE BUTTON

The file button provides a menu listing common features of MS PowerPoint including opening, saving and printing a presentation.

NOTES



68

Allows you to save a presentation.

Allows you to save a presentation with another name or to another location.

Allows you to open an existing presentation.

Allows you to close an open presentation.

Displays various information about the presentation.

Lists recently opened presentations.

Allows you to open a new blank presentation.

Allows you to print a presentation.

Allows you to send a copy of a presentation to other people.

If there is something you don't know how to do you can search for help here.

Allows you to access MS PowerPoint options.

Allows you to exit MS PowerPoint.

NOTES


PRACTICAL TASKThe following pages are mainly tables explaining the ribbons in MS PowerPoint 2010. Look at the MS PowerPoint 2010 window on your computer screen as you read the information. Tick each feature in the table as you find it on the toolbar on your screen.



69

THE QUICK ACCESS TOOLBAR

The MS PowerPoint Quick Access Toolbar can be found at the top left of the MS PowerPoint window next to the file button.

The Quick Access Toolbar provides quick access to commonly used tools.

There are two commonly used tools on this toolbar, undo and redo . These tools allow you to undo an action or redo a previous action.

To add or remove a tool from the Quick Access Toolbar, all you need to do is click on the drop down menu arrow and select the tools you want to add or remove.

NOTES



70

THE MINI TOOLBAR

The mini toolbar allows you to quickly format text within a presentation without having to use the ribbons.

To format text using the mini toolbar, all you need to do is select the text you want to format, and right click on the text.

The right click drop down menu, as well as the mini toolbar will appear.

The toolbar allows you to quickly change font, font size, styles, alignment as well as access the format painter.

ACTIVITY 15: MS PowerPoint Ribbon Quiz

1. Identify all the MS PowerPoint ribbons.

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

2. In which ribbon would you find design themes?

_________________________________________________________________________

3. In which ribbon would you find the clip art feature?

_________________________________________________________________________

4. In which ribbon would you find slide transitions?

_________________________________________________________________________

5. In which ribbon would you find the different MS PowerPoint views?

_________________________________________________________________________



71

OPENING A BLANK PRESENTATION

On page 16 you learnt how to open MS PowerPoint. When you open MS PowerPoint, a new blank presentation automatically appears in the MS PowerPoint window.

1. Open MS PowerPoint by clicking on Start, Programs, Microsoft Office, Microsoft Office PowerPoint 2010. The MS PowerPoint window will appear on screen with a new blank slide.

When you open MS PowerPoint, it opens in normal view. Normal view is the most commonly used view and if you look closely at the image you will see that it is made up of three main sections.

PRACTICAL TASKComplete the following task to learn how to start creating a presentation in MS PowerPoint.

Slide Tab Displays all slides within a presentation.

Slide Pane This is where you can edit and format slides by inserting text and objects.

Notes Pane This is where you can add notes and comments for/about your slide.

Slide Tab Slide Pane

Notes Pane



72

CHOOSING A SLIDE LAYOUT

Slide layouts determine the position and format of text and objects in a slide. The dotted rectangles that you can see on a slide are called placeholders. Placeholders are used to insert the content of a slide.

By default, when you open MS PowerPoint, a blank title slide will appear on screen; this layout is one of the many slide layouts available in MS PowerPoint.

1. With MS PowerPoint open on screen, make sure that the Home ribbon is open (click on the Home tab to open the ribbon if it is not open).

2. Click on the Layout tool from the Home ribbon and have a look at the different layouts available.

3. Click on the layout that you want for your slide. Your chosen layout should now appear in the slide. Descriptions of the available slide layouts in MS PowerPoint are provided on the following page.

PRACTICAL TASKComplete the following task to learn how to select slide layouts in MS PowerPoint.



73

Layout Description

Title Slide The title slide layout provides placeholders for a title and sub-title.

Title and Content A title placeholder is positioned at the top of the slide with a placeholder below the title for bulleted text and/or an object.

Section Header A title placeholder is positioned at the bottom of the slide with a section above the title for text.

Two Content A title placeholder is positioned at the top of the slide and two placeholders are positioned underneath the title.

Two columns of bulleted text; two objects (picture, chart, table etc.); or a combination of text and objects can be placed in these two placeholders.

Comparison A title placeholder is positioned at the top of the slide with four placeholders underneath the title.

Text can be placed in the two smaller placeholders underneath the title and objects or bulleted text can be placed in the two larger placeholders.



74

Layout Description

Title Only This layout has a placeholder for a title.This layout allows you to place objects anywhere on the slide or you can create your own custom layout.

Blank There are no placeholders on this slide, therefore provides you with the freedom to create your own layout.

Content with Caption A title placeholder is positioned in the top left of the slide with a placeholder below the title for text.A placeholder is also positioned to the left of the slide for bulleted text or objects.

The Body PlaceholderYou will notice the body placeholder in some slide layouts.

The body placeholder can be used to insert the following objects into a slide:

1. Table;2. Chart;3. Smart Art Graphic;4. Picture from file;5. Clip Art; and6. Media Clip.

All you need to do is click on the icon in the placeholder to insert any of the above objects.

1 2 3

4 5 6



75

DESIGN SLIDE THEMES

MS PowerPoint has a wide range of designs for slides. You can choose a slide design from the pre-formatted designs available, or you can customise your own design.

1. With MS PowerPoint open on screen, click on the Design tab to open the Design ribbon.

2. Click on the different slide designs in the Themes section of the ribbon. You can click on the drop down menu in the themes section to view all the available designs. You will notice when you click on each design that the design will appear in the slide.

PRACTICAL TASKComplete the following task to learn how to select a design for a slide in MS PowerPoint.

ACTIVITY 16: Create your presentation

Create your presentation as you move through this workbook and learn the different features of MS PowerPoint.

Make sure you take in to account the topic, purpose, target audience, delivery methods and design sketches you developed when creating your presentation.

You may want to ask another ākonga in your class or a whānau member to peer review your work as you develop your presentation.

Good luck, be creative and have some fun with the designing of your slide show presentation.



76

DIFFERENT VIEWS

The most common view used in MS PowerPoint is normal view. There is however other ways you can view a presentation in MS PowerPoint.

Normal View

Slide Sorter View

Normal view is made up of three sections. This view allows you to design the layout and content of a slide; view thumbnails (small images of each slide) as well as insert notes pertaining to the slide.

Slide sorter view allows you to view your slides as thumbnails so that you can organise your slides (you can move the order of slides in this view).



77

Normal view is made up of three sections. This view allows you to design the layout and content of a slide; view thumbnails (small images of each slide) as well as insert notes pertaining to the slide.

Slide sorter view allows you to view your slides as thumbnails so that you can organise your slides (you can move the order of slides in this view).

Notes Page View

Slide Show View

Notes page view allows you to type and format your notes for a slide in full page view.

You can also print slides in this view with the notes.

The notes that are typed in the notes pane in normal view will automatically appear in this view.

Slide show view allows you to view a presentation as your audience would view it.

You can view the positioning of your text and objects (graphics, animation, video etc.) to determine any changes that you may have to make before the presentation is finalised.

QUICK TIP:When choosing a design for a presentation, you should ensure that the design is consistent throughout the presentation. Too many different design backgrounds in a presentation can ruin the look of the presentation.



78

INSERTING A NEW SLIDE

1. From the Home ribbon, click on the New Slide drop down arrow. A list of available slide layouts will appear.

2. Click on the slide layout you want for the new slide. The new slide should appear on screen with your chosen layout.

PRACTICAL TASKComplete the following task to learn how to select slide layouts in MS PowerPoint.

NOTES



79

INSERTING TEXT INTO A SLIDE

There are three ways that you can insert text into a slide:

• By typing text directly into a placeholder;

• By typing text in the outline tab in normal view; and

• By creating a textbox.

Typing text into placeholders

For the first part of this task you are going to learn how to insert text directly into a placeholder.

1. When a slide with placeholders is open on screen you will notice some text within the placeholders (Click to add title or Click to add text etc).

2. To add text to the placeholder, all you need to do is click inside the placeholder and start typing.

TE PAE AKO Reflect on what you have learnt so far in your Te Pae Ako Journal.

PRACTICAL TASKComplete the following task to learn how to insert text into a slide in MS PowerPoint.

2



80

Using the outline tab

For the second part of this task you are going to learn how to insert text into a slide by using the outline tab.

3. With a slide open on screen, click on the Outline tab. The Outline tab should now appear.

4. Click next to the slide number in the outline tab and start typing in your text. You should notice that the text will automatically appear in the slide. To move to the next placeholder within the same slide you will need to hold down the Ctrl key and press enter.

5. Hold down the Ctrl key and press enter to move to the next placeholder.

6. Start typing in text for the next placeholder.

NOTES

34

6



81

Using a text box

For the third part of this task you are going to create a text box in a slide to insert text.

7. With a slide open on screen, click on the Insert tab to open the Insert ribbon.

8. Click on the Text Box tool.

9. Move your cursor into the slide and create a text box (where ever you want the text box to be positioned).

10. Click and drag your mouse to create the text box.

11. Start typing text directly into the text box.

NOTES

1110



82

FORMATTING TEXT IN A SLIDE

Formatting allows you to change the look of text in a presentation so that it is more appealing. Basic formatting features include changing fonts and font sizes; applying styles such as bold, italics and underline; as well as adding effects to text.

Before you can format text in a slide you have to select the text that you want to format first. This is a click and drag process. You may have already learnt how to do this in other applications such as MS Word or Excel.

To format text in MS PowerPoint you can use the Home and Format ribbons, the mini toolbar or the right click - mini toolbar.

Changing font styles using the Home ribbon

For the first part of this task you are going to learn how to format text using the Home ribbon.

1. Select the text that you want to format by clicking and dragging across the text (the text should be highlighted in a light blue colour).

2. From the Home ribbon, select a font and font size for the text.

You can also apply Bold , Italics , Underline , Shadowing or Font Colour to text from the Home ribbon by clicking on the respective tools.

PRACTICAL TASKComplete the following task to learn how to format text in MS PowerPoint.



83

Mini Toolbar

You may notice that when you select text a mini toolbar appears just above the selected text. You can use this toolbar to format text.

Right Click - Mini toolbar

You can also format text by selecting and right clicking on the text to bring up the mini toolbar. The mini toolbar has exactly the same features as the mini toolbar, however appears automatically when you right click on the selected text.

Other Formatting Features

The Format ribbon provides a range of other formatting features that you can use to help make your presentation look more appealing using shapes, styles and WordArt.

Insert Shapes

You can add shapes to a slide to compliment text or you can place text inside a shape.

Shape Styles

You can add shape styles to a text box or placeholder by applying line colour and fill colour. You can also apply shape effects by using one of MS PowerPoint’s special features; mirror effect or even 3-D-rotation.

WordArt Styles

You can add style to text, by transforming it into art. You can fill your text with colour and use text effects by warping its shape or by giving it glow.



84

DELETING A SLIDE

There are two easy methods that you can use to delete a slide from within normal view in MS PowerPoint.

1. With your presentation open in normal view, select the slide you want to delete from the Slide tab.

2. Press delete on your keyboard to delete the slide or right click your mouse and select Delete Slide from the right click drop down menu.

PRACTICAL TASKComplete the following task to learn how to delete a slide in MS PowerPoint.

NOTES



85

INSERTING PICTURES

1. With a slide open on screen (the slide that you want the picture inserted) click on the Insert tab to open the Insert ribbon.

2. Click on the Picture tool.

The Insert Picture dialog box will appear.

3. Search for the picture you want to insert in the Look in: section of the Insert Picture dialog box.

4. Select the picture and click on Insert. The picture should now appear in the slide.

5. To resize the picture, click on the picture (object handles will appear around the picture).

6. Use the click and drag method to resize the picture (you will need to click and drag the mouse on one of the object handles).

7. To move the picture, select the picture and click and drag it to where you want to move it (move your mouse cursor inside the picture when clicking and dragging the picture).

8. Alternatively you can insert a picture by clicking on the Insert Picture from File tool within the body placeholder if you are using a slide layout with a body placeholder.

PRACTICAL TASKComplete the following task to learn how to insert a picture in MS PowerPoint.

2



86

INSERTING CLIP ART AND ANIMATIONS

A limited amount of Microsoft clip art and animations is provided with MS Office software, however a wider range of clip art and animations can be downloaded from the Microsoft Office Online website.

1. With a slide open on screen (the slide that you want the clip art or animation inserted) click on the Insert tab to open the Insert ribbon.

2. Click on the Clip Art tool (or you can click on the Clip Art tool from within the body placeholder).

The Clip Art task pane will appear on the right of your screen.

In this task pane, you can use search criteria or ‘keyword/s’ to search for clip art.

3. Type in some search criteria in the Search for: section of the Clip Art task pane.

4. Click on the Results should be: section to select what type of clip art you want. Click on All media types to search for clip art, photographs, movies (animation) and sound or click on any of the individual media types if you want to search for a specific media type. If you want to search for clip art, select illustrations. If you want to search for animations, select videos.

PRACTICAL TASKComplete the following task to learn how to insert clipart and animations in MS PowerPoint.


2

3

4

5



87

5. Click on Go to begin your search. A list of all the media files found during the search should appear.

6. Click on the clip art or animation that you want to insert into your slide. The clip art should appear in the slide.

7. Resize and move the clipart or animation if required using the same process that you would use to resize and move pictures.

NOTES

6



88

INSERTING A TABLE

1. With a slide open on screen click on the Table tool from the Insert ribbon and select the amount of rows and columns you want in your table by dragging your mouse over the number of rows and columns that you want. OR Select Insert Table from the Table tool drop down menu and select the amount of rows and columns you want from the Insert Table dialogue box. The table should appear in the slide.

2. The cursor will flash in the first column of the first row of the table ready for you to type in text. You can move from cell to cell in a table by pressing the Tab key or by clicking directly into the cell.

PRACTICAL TASKComplete the following task to learn how to insert a table into a slide in MS PowerPoint.

1

2



89

3. If you want to change the design of a table, click on the Design tab to open the Design ribbon (the design ribbon will only appear when the table is selected).

4. Click on the different styles available in the Table Styles: section of the Design ribbon and choose a style for your table.

5. You can also choose different WordArt styles for text in a table from the WordArt Styles section of the Design ribbon.

NOTES

4 5



90

INSERTING A CHART

You can insert a chart into a presentation as another way of presenting information. Charts are great to use when presenting statistical or financial information.

1. With a slide open on screen, click on the Chart tool from the Insert ribbon (or click on the Insert Chart icon from within the body placeholder).

2. Select a chart type from the left section of the Insert Chart window.

3. Select a chart design from the right section of the Insert Chart window.

4. Click on OK to insert the chart into the slide. You will notice once you click on OK that an MS Excel spreadsheet appears in half of your window. This spreadsheet is where you need to insert the information for your chart.

5. Insert the information for your chart in the spreadsheet.

PRACTICAL TASKComplete the following task to learn how to insert a chart into a slide in MS PowerPoint.

TE PAE AKO Write down some notes about what you have learnt so far in your Te Pae Ako Journal.

1

2

4

3



91

6. Once you have inserted the information click on the close button at the top right corner of the MS Excel window to close the spreadsheet.

7. You can change the look of your chart by using the features within the design, layout and format ribbons. These ribbons will only appear when the chart is selected.

NOTES

5

6



92

WORDART

WordArt is a great tool to use when you want to do away with boring, standard looking text. WordArt allows you to change the appearance and shape of text by curving, slanting or even adding a 3D (Three Dimensional) look to catch the attention of your audience.

1. With a slide open on screen, click on the WordArt tool from the Insert ribbon.

2. Select a WordArt style from the drop down menu.

3. A text box will appear in your slide ready for you to type in text using your chosen WordArt style.

PRACTICAL TASKComplete the following task to learn how to insert WordArt into a slide in MS PowerPoint.

1

2

3



93

4. Select the text inside the text box ‘Your Text Here’ and type over the text with your own text.

5. From the Format ribbon (this ribbon will only appear if the WordArt is selected) you can change the style of the text box by selecting a style from the Shape Style section of the Format ribbon.

6. You can also change the WordArt style; the colour of the text; add an outline to text or add a text effect from the WordArt Styles section of the Format ribbon.

NOTES

4

5 6



94

INSERTING A SOUND FILE

You can add effect to a slide in a presentation by applying sound. You can insert sound files such as birds chirping, clapping and chimes or you can even add a song file.

You must however be careful when adding sound to a presentation as it may distract the audience. They may enjoy the sounds more than listening to you, therefore try to use sound in small bursts; try to avoid using sound throughout the whole presentation.

1. Click on the Sound tool drop down arrow from the Insert ribbon.

2. Select the type of sound file you want to insert from the Sound tool drop down menu. Sound from file

This option allows you to insert a sound file that is saved in your computer or on some type of removable storage media.

PRACTICAL TASKComplete the following task to learn how to insert a sound file in MS PowerPoint.



95

Record audio

This option allows you to record your own audio to insert into the slideshow.

3. Once you have chosen your option, the sound icon will appear in the slide. You can move the sound icon by clicking and dragging it.

4. You can use the Options ribbon to change the sound settings. The Options ribbon will only appear when the sound icon is selected. Some sound settings you can apply from the Options ribbon include:

• You can preview the sound without having to go to slide show view;• You can set the volume of the sound;• You can set the size of the sound icon; and• You can change the layer option of the sound icon on the slide

Sound from Clip Organiser

This option allows you to insert a sound file from the Clip Art sound library.



96

ANIMATION

By applying an animation you can transform still text and objects into moving art. You can use an animation simply to entertain your audience or to emphasise important points.

1. With a slide open on screen, select the text or object that you would like to apply an animation to.

2. Click on the Animations tab to open the Animations ribbon.

3. Click on the Animate drop down menu and preview the different animations available by clicking on each option.

4. Alternatively you can click Add Animation to see the drop down animation menu.

PRACTICAL TASKComplete the following task to learn how to insert a sound file in MS PowerPoint.

NOTES

3

4



97

Entrance Effects

The entrance effects animation option allows text/objects to enter onto a slide in a certain way (i.e. enter into a slide in a box or diamond shape).

Emphasis Effects

The emphasis effects animation option applies special highlights to text or objects. This type of animation should be used when you want to give special attention to your selection.

The animation can change the colour, font or font size of text as well as grow/shrink and spin text/objects.

Exit Effects

The exit effects animation option allows text/objects to exit from a slide in a certain way (i.e. exit out of a slide in a box or diamond shape).

Motion Paths

The motion paths animation option allows text or objects to move in a certain direction as it appears in a slide.

You can move text or objects diagonally on to a slide, and if you choose More Motion Paths you will find that you can even move text or objects into a slide in a heart shape.

QUICK TIP:When applying an animation to text or an object, you must make sure that the text/object is selected first.



98

5. After choosing an animation or effect for your text or object open the Animation Pane

6. With your text or object selected, you can choose how you want to start the animation in the Animation pane by clicking the arrow next to the effect. You can choose to start the animation by mouse click, with the previous slide or after the previous slide.

Alternatively you can choose how the animation starts using the Timing section.

7. In the Direction: section, select the direction you would like for the animation. You can choose for the animation to appear either horizontally or vertically.

8. In the Speed: section, select the speed for the animation. You can choose for the animation to appear in a very slow, slow, medium, fast or very fast speed.

9. Click on preview to preview your set animation.

10. Click the Slide Show button to preview the animation as it would look in a slide show.

5

66

9

10



99

The order of animations

Each individual animation on a slide is listed in the Animation task pane. The image above shows that this slide has three animations.

The number of each animation is also visible on the actual slide so that you can see the order of the animations.

Changing and deleting an animation

To change an animation, select the animation, click on the Change button from the Animation task pane and make the changes to the animation as required.

To delete an animation, select the animation and then click on the Remove button from the Animation task pane.

NOTES



100

SLIDE TRANSITIONS

Slide transitions can add interesting movement to your slides as they move from one to the other. The difference between transition and animation is that animation applies movement to text and objects on a slide, while transition applies movement to slides.

Slide transitions can enhance the interest of the audience; however as with graphics and animation, you should use them with caution to avoid distraction.

1. From the Slide tab in Normal view, click on the slide that you want to apply the slide transition to.

2. From the Animation ribbon, click on the different slide transitions available in the Transition to This Slide: section until you find a transition that you like.

3. Choose the speed of the slide transition in the Transition Speed: section.

4. Choose how you would like to advance to the next slide in the Advance Slide: section.

5. You can either choose to advance on mouse click or you can set a time to automatically advance to the next slide by inserting a time in the Automatically After: section (in seconds).

6. Click on Apply To All if you want to set the same slide transition (including speed and timing) to all slides within the presentation or click on the next slide to set a different slide transition.

PRACTICAL TASKComplete the following task to learn how to insert slide transitions in MS PowerPoint.

NOTES

25

3 4

1



101

VIEWING A SLIDE SHOW

You can view your slide show at any time during the creation of your presentation so that you can check the layout and overall look of the presentation as well as rehearse for the delivery of the presentation.

1. From the Slide Show ribbon, click on From Beginning. Your slide show should now appear in slide show view.

2. You can move from slide to slide by clicking on the mouse, or you can click on the left arrow (from the toolbar at the bottom left of the slide) to move to the previous slide or the right arrow to move to the next slide.

3. To move back to normal view, click on the third tool from the toolbar at the bottom left of the screen and select End Show.

PRACTICAL TASKComplete the following task to learn how to view your slide show in MS PowerPoint.

NOTES

1

2

3



102

SAVING A POWERPOINT PRESENTATION

It is important to save your work regularly to ensure you do not lose your work due to power/computer failure etc. It is good practice to save your work as soon as you create a new presentation and then every 5-10 minutes.

1. With your presentation open, click on the file button and select Save As. The Save As dialog box will appear.

2. In the Save in: section of the Save As dialog box, select a location for your presentation.

3. In the Filename: section, type in a name for your presentation.

4. Click on Save.

5. Save your presentation regularly by clicking on the file button and selecting Save or by clicking on the Save tool from the Quick Access Toolbar.

PRACTICAL TASKComplete the following task to learn how to save a presentation in MS PowerPoint.

NOTES

2

3

4



103

PRINTING A POWERPOINT PRESENTATION

You can print a presentation in different ways using MS PowerPoint. Some of the printing options available are outlined below.

SlidesThe Slides option allows you to print full page slides.

HandoutsThe Handouts option allows you to print a number of thumbnail slides (smaller images of slides) with lines for the audience to write notes.

Notes Pages

The Notes option allows you to print the slide on the top half of the page and notes (that were inserted in the notes section in normal view) at the bottom of the slide.

This printing option provides helpful notes to assist you with the delivery of your presentation.

Outline ViewThe Outline View option allows you to print an outline of the content of each slide. The title and body text of each slide will print out, however images will not.

This printing option also provides helpful notes to assist you with the delivery of your presentation.



104

1. Click on the file button and select Print. The Print window will appear.

2. From the Settings section, select what print option you would like to use (slides, handouts, notes pages or outline view).

3. You can select the number of copies you want printed in the Print: section.

4. You can also select whether you want the print outs printed in colour, grayscale or pure black and white from the Settings section.

5. Click on Print once you have chosen your print settings.

PRACTICAL TASKComplete the following task to learn how to print a presentation in MS PowerPoint.

NOTES



105

DELIVERING A PRESENTATION

Careful preparation for the delivery of a presentation will ensure that you will have everything that you need, including the confidence, to deliver your presentation well.

Outlined below are some tips to help you prepare for and deliver a presentation.

Preparation

• Make sure that you have all the resources that you will need to deliver the presentation. If you are using a data projector you will need a laptop or computer (with the software required to show the presentation (i.e. MS PowerPoint); a data projector; and a screen.

• If you are using a data projector, make sure that you know how to set it up. It is a good idea to test the equipment well in advance. There is nothing more embarrassing than making the audience wait because you cannot use the equipment.

• Make sure that the room you will be using is well ventilated and fit for the number of people in your audience. You should make sure that you have enough chairs (and possibly tables) and that the set up of your presentation is visible to the whole audience.

• Make sure that your presentation is ready and that you have handouts for the audience and your speaker notes readily available (if applicable).

• You may want to give handouts to the audience before the presentation or you may want to wait until after the presentation. This is totally up to you; however, some presenters choose to wait until after the presentation so that the audience is not distracted by reading from the handouts.

• Rehearse your presentation before you deliver it so that you can make sure that you stick within the allocated timeframes. Rehearsing will also help you fully prepare yourself for the presentation. You may choose to use family or friends as your audience during your rehearsal, or you can do it on your own.

NOTES



106

Delivering the presentation

• Make sure that you look smart and presentable.

• Do not read from the slide; keep to the main points; keep it simple, yet informative; do not go off track.

• Speak clearly and project your voice so that the audience can hear you clearly.

• Do not look at the floor while presenting; look to the audience, or if you are not so confident, look at the wall at the back of the audience; they will think you are looking at them.

• Add some humour to your presentation to keep the attention of the audience.

• Involve the audience in your presentation; ask them questions or promote discussion.

• Provide some time at the end of the presentation for questions or feedback from the audience and do not go over time!

Ask for feedback about the content and design of your presentation.

Some questions you could ask may include:

• Did you enjoy my presentation?

• Was it simple enough to follow?

• Was it interesting?

• Was the design and content appropriate?

• Was the presentation visually appealing?

• How was my presentation skills i.e. voice, tone, body language?

Ask your audience for some suggestions on how you could improve your presentation.

ACTIVITY 17: Deliver your presentationDeliver your presentation to a small group of ākonga in your class.




107

CREATING GRAPHICSUSING

ADOBE PHOTOSHOP CS5

SECTION FOUR



108

WHAT ARE COMPUTER IMAGES?

Images can be captured on digital or video camera and can also be created using graphic design software.

Digital/video cameras allow you to capture real life images while graphic design software allows you to create professional looking computer images by using a wide range of tools and features.

ACTIVITY 18: Computer images brainstormBrainstorm what you already know about graphic design and share your brainstorm findings with another ākonga in your class.

Graphics Design

What I know about COMPUTER IMAGE DESIGN already

Images



109

Creating images using graphic design software has its advantages and disadvantages compared to other forms of image creation such as freehand or photography. These advantages and disadvantages are outlined below.

The advantages of using graphic design software to create computer images compared to other forms of image creation include:

• Graphic design software allows you to use a range of tools and features to create an image.

• Graphics created using a computer can be easily transferred to another computer application (i.e. MS Word or MS PowerPoint).

• Pictures/photos can be scanned and transferred to a computer image.

• Digital photos can be transferred to a computer image easily.

Disadvantages of using graphic design software to create computer images compared to other forms of image creation include:

• A real life image is unable to be produced using graphic design software compared to images taken from a digital camera.

• The user would need the necessary skills to use graphic design software or would need to be trained.

• Graphic design software can be expensive.

• Freehand drawings such as portraits are more valuable and take more time to create, therefore are more precious compared to images created on a computer.

NOTES



110

THE PROCESS OF COMPUTER IMAGE PRODUCTION

There are four stages involved in the creation of computer images; these stages are outlined in the table below.

Stage Description

1. Planning the brief This stage involves planning the objectives, timeframe and budget for the creation of the computer image. If the computer image is being created for a client, the brief should be planned in consultation with the client.

2. Design This stage involves brainstorming and developing draft designs. The draft designs should be presented to the client so that they can choose their preferred design.

3. Creation This stage involves creating and editing the computer image using appropriate methods and tools (software).

4. Production This stage involves seeking approval from the client in regards to the draft computer image. Once the draft computer image is approved by the client, the image can then be finalised and printed.

Stage Description

Planning the brief

Design

Creation

Production

ACTIVITY 19: The stages of computer image productionDefine the stages of computer image production in your own words in the table below.



111

Stage Description

1. Planning the brief This stage involves planning the objectives, timeframe and budget for the creation of the computer image. If the computer image is being created for a client, the brief should be planned in consultation with the client.

2. Design This stage involves brainstorming and developing draft designs. The draft designs should be presented to the client so that they can choose their preferred design.

3. Creation This stage involves creating and editing the computer image using appropriate methods and tools (software).

4. Production This stage involves seeking approval from the client in regards to the draft computer image. Once the draft computer image is approved by the client, the image can then be finalised and printed.

THE PLANNING STAGE

Planning is an important factor in the production of computer images. Planning a computer image before you create it will provide you with a clear idea of what you will be creating. During the planning stage, you should complete the following.

• Identify the purpose of the computer image.

It is important to know the purpose of the computer image you are creating. Identifying and understanding the purpose will help you ensure that the computer image you create will meet its purpose.

• Identify the target audience for the computer image.

The second important factor to consider is the target audience; who are you creating it for? Identifying the target audience will allow you to ensure that the image is suitable for the target audience.

• Design a sketch of the computer image.

Creating a design sketch of the computer image before it is created will give you the opportunity to layout the structure of the computer image including the placement of the heading, sub-heading, text, graphics and borders. Once you have created your design sketch, you should have a good idea of what the computer image will look like once it is completed.

ACTIVITY 20: What are your thoughts?Describe in your own words the importance of planning by answering the questions below.

Why do you think it is important to define the purpose of a computer image during the planning stage?

Why do you think it is important to identify the target audience of a computer image during the planning stage?

Why do you think it is important to create a design sketch of the image you want to create during the planning stage?



112

What is the topic?

What is the purpose of your image?Who will be the target audience?

Design Sketch:

Once you have planned the design of your image, start creating it as you move through this workbook and learn the different features of Adobe Photoshop CS5.

ACTIVITY 21: Plan and design an imagePlan and design a computer image of your choice. Use the template below to plan the design of your image.



113

WHAT IS ADOBE PHOTOSHOP CS5?

Adobe Photoshop CS5 is a computer graphics software program that allows you to design effective and dynamic graphics using a range of features.

1. From the Start menu , select Programs, TEMP and click on TEMP.

The Adobe Photoshop window should appear on screen.

The image on the following page displays the different areas of the main Adobe Photoshop window.

PRACTICAL TASKComplete the following task to learn how to open Adobe Photoshop CS5.

QUICK TIP:When you first open Adobe Photoshop, the Adobe Photoshop window is greyed out (inactive). This means that you are not able to create anything until you open a new canvas.

While Adobe Photoshop CS5 is loading, this loading screen will appear



114

THE

ADO

BE

PHOT

OSH

OP

CS5

WIN

DOW

Look

at A

DO

BE

PHOT

OSH

OP

CS5

win

dow

on

your

com

pute

r sc

reen

as

you

read

the

follo

win

g in

form

atio

n. T

ick

eac

h bo

xed

wor

d on

the

page

as

you

find

it on

you

r sc

reen

.

Men

u ba

r

Tool

bar

View

Opt

ions

Layo

ut P

rese

ts

Win

dow

Pan

el

Cont

rol p

anel

Canv

as A

rea



115

ACTIVITY 22: The Adobe Photoshop CS5 WindowAdd the names of the different parts of the Adobe Photoshop CS5 Window in the screen display below



116

THE ADOBE PHOTOSHOP CS5 WINDOW ELEMENTS

The Menu bar

The Menu bar contains all commands for performing tasks. Each menu has a drop down list that contains specific features and commands.

The ToolbarThe toolbar provides quick access to commonly used tools and features of Adobe Photoshop.

MoveShape selection toolsQuick selection toolsLasso toolsCrop / SliceEyedropper / Ruler / Notes / CountImage repair toolsDrawing toolsStampHistory brushEraser toolsGradient / FillBlur / Sharpen / Smudge Dodge / Burn / SpongePen toolsType toolsSelection toolsShape toolsObject rotateCamera rotateHand toolZoom

HE HUINGA KUPU TIMEChoose some new words and add them to your He Huinga Kupu Journal.



117

Window panel

The window panel is used to display many various windows that can be accessed in the Window menu (such as Layers, Colours, History and many others). Windows here can be moved around, resized and tabbed as desired.

NOTES



118

THE ADOBE PHOTOSHOP CS5 TOOLS

The Adobe Photoshop tools can be found on the Tools toolbar. You can use these tools to draw, paint and crop images, add text, move, zoom, makeover and remove scratches from photos.

The Toolbox/Toolbar Overview

Source: Adobe Photoshop Help

PRACTICAL TASKThe following pages are mainly tables explaining the toolbars in Photoshop. Look at the Photoshop window on your computer screen as you read the information. Tick each feature in the table as you find it on the toolbar on your screen.



119

Tool Description

The marquee tools Make rectangular, elliptical, single row, and single column selections.

The Move tool Moves selections, layers, and guides.

The lasso tools Make freehand, polygonal (straight-edged), and magnetic (snap-to) selections.

The Quick Selection tool Lets you quickly “paint” a selection using an adjustable round brush tip.

The Magic Wand tool Selects similarly colored areas.

The Crop tool Trims images.

The Slice tool Creates slices.

The Slice Select tool Selects slices.

The Eyedropper tool Samples colors in an image.

The Color Sampler tool Displays color values for up to four areas.

The Ruler tool Measures distances, locations, and angles.

The Note tool Makes notes that can be attached to an image.

The Count tool Counts objects in an image. (Photoshop extended only).

The Spot Healing Brush tool

Removes blemishes and objects.

The Healing Brush tool Paints with a sample or pattern to repair imperfections in a image.

The Patch tool Repairs imperfections in a selected area of an image using a sample or pattern.

The Red Eye tool Removes the red reflection caused by a flash.

The Clone Stamp tool Paints with a sample of an image.

The Pattern Stamp tool Paints with part of an image as a pattern.

The Eraser tool Erases pixels and restores parts of an image to a previously saved state.

The Background Eraser tool

Erases areas to transparency by dragging.



120

Tool Description

The Magic Eraser tool Erases solid-colored areas to transparency with a single click.

The Blur tool Blurs hard edges in an image.

The Sharpen tool Sharpens soft edges in an image.

The Smudge tool Smudges data in an image.

The Dodge tool Lightens areas in an image.

The Burn tool Darkens areas in an image.

The Sponge tool Changes the color saturation of an area.

The Brush tool Paints brush strokes.

The Pencil tool Paints hard-edged strokes.

The Color Replacement tool

Replaces a selected color with a new color.

The Mixer Brush tool Simulates realistic painting techniques such as blending canvas colors and varying paint wetness.

The History Brush tool Paints a copy of the selected state or snapshot into the current image window.

The Art History brush tool

Paints with stylized strokes that simulate the look of different paint styles, using a selected state or snapshot.

The Gradient tools Create straight-line, radial, angle, reflected, and diamond blends between colors.

The Paint Bucket tool Fills similarly colored areas with the foreground color.

The Pen tools Let you draw smooth-edged paths.

The Type tools Create type on an image.

The Selection tool Allows you to move and change pen and type paths

The shape tools and Line tool

Draw shapes and lines in a normal layer or a shape layer.

The Custom Shape tool Makes customized shapes selected from a custom shape list.

The 3D Object Rotate tool Rotates the object around its x-axis.



121

Tool Description

The 3D Object Roll tool Rotates the object around its z-axis.

The 3D Object Pan tool Pans the object in the x or y direction.

The 3D Object Slide tool Moves the object laterally when you drag horizontally, or forward and back when you drag vertically.

The 3D Object Scale tool Scales the object larger or smaller.

The 3D Rotate Camera tool

Orbits the camera in the x or y direction.

The 3D Roll Camera tool Rotates the camera around the z-axis.

The 3D Pan Camera tool Pans the camera in the x or y direction.

The 3D Walk Camera tool Moves laterally when you drag horizontally, or forward and back when you drag vertically.

The 3D Zoom Camera tool

Changes the field of view closer or farther away.

The Hand tool Moves an image within its window.

The Zoom tool Magnifies and reduces the view of an image.



122

SETTING UP THE CANVASOnce you have opened Adobe Photoshop you will need to set up the canvas for your illustration. The canvas is used to place elements such as shapes, text and photos into an image. Once you have set up your canvas, the Adobe Photoshop window will become active, therefore will allow you access to all the Adobe Photoshop tools.

1. Click on the File menu and select New.

2. The New dialog box will appear on screen.

The New dialog

• The preset option provides you with pre-set dimensions for your canvas. The dimensions available range from photo settings to web settings.

• The image dimensions option allows you to set the image dimensions for your illustration (width and height) instead of using the presets option.

PRACTICAL TASKComplete the following task to learn how to set up a canvas in Adobe Photoshop CS5.

NOTES



123

Choosing the Orientation Landscape 600 width x 300 height is a commonly used dimension for a landscape orientation illustration. Portrait 300 width x 600 height is a commonly used dimension for a portrait orientation illustration.

Resolution

The resolution option allows you to choose the number of pixels or dots per square inch for your illustration. The more resolution that you have, the higher the quality of the illustration.

Colour Mode

The color mode option allows you to choose the format of the colour, RGB for web graphics and CMYK for printing.

Background Contents

The background contents option allows you to set the colour of the background

3. Select the options for your illustration and then click on OK from the New dialog box. Your canvas should now appear in the Adobe Photoshop window.

3




124

INSERTING IMAGES

There are a number of ways to insert images into Adobe Photoshop.

Open With...If you right click an image file in windows explorer you should see and Open With option. If you hover over it you should see and be able to select Adobe Photoshop CS5 from a list of installed programs. Once clicked the file should open in a new Adobe Photoshop document.

Open...To open an image in a new document from inside Adobe Photoshop, you simply need to click File, Open... in the Menu bar and select your picture in the browser window.

Place...If you are looking to insert an image into a document you already have open you'll want to use the place function, this can be found under File, Place... in the Menu bar. Much like the Open option you will then need to navigate to and select your image.

PRACTICAL TASKComplete the following task to learn how to insert an image in Adobe Photoshop CS5.



125

TRANSFORMING IMAGES

There are many useful image transformation options in Adobe Photoshop. Ranging from perspective distortion to colour balance. Below are some of the most commonly used options.

Free TranformEdit > Free Transform or Ctrl + T

The Free transform tool allows you to resize and rotate a layer freely

DistortEdit > Transform > Distort

The Distort tool allows you to change the angle of the picture by dragging the corner points, useful for overlaying images onto photos.

Brightness / ContrastImage > Adjustments > Brightness / Contrast

The Brightness / Contrast tool is very handy for photo editing and can turn a dull, poorly lit picture into a clear, better balanced picture.

Hue / SaturationImage > Adjustments > Hue / Saturation

The Hue / Saturation tool is used to change the colours in an image by shifting them across the spectrum, you can choose to change the entire picture or select only certain colours to change.



126

THE SELECTION TOOLS

The selection tools are used to select specific areas of the graphic to modify. Only the content inside the selected area will be effected by most tools.

1. Click the selection tool in the tool panel and draw a shape on the canvas.

2. Using any drawing or editing tools will only have an effect on the content inside of the selection area. Give it a go!

11

2



127

There are a number of different selection tools to choose from:

The Rectangular Marquee, Elliptical Marquee, Single Row Marquee and Single Column Marquee tools are good for general selections. For more specific selections the Lasso, Polygonal Lasso and Mangetic Lasso tools are ideal.

NOTES



128

THE CROP TOOL

The crop tool is used to easily change the size of the canvas.

1. Select the crop tool from the tool panel.

2. Draw a rectangle on the canvas and resize it to your liking by dragging on the corners. When you are happy with the shape press enter to apply the crop.

1 1

NOTES



129

DRAWING TOOLS

The drawing tools are an important part of Adobe Photoshop. They can be used for anything from simple photo edits to realistic painting effects.

1. Click the brush tool from the tools panel.

2. Have a go at drawing a picture. You can quickly change the brush type and size by right clicking on the canvas while the brush tool is selected.

3. There are a few other drawing tools under the brush tool menu, these include a pencil tool for sharper lines, a colour replacement tool and a mixer brush tool for blending.

1

2


3



130

THE ERASER TOOL

The eraser tool removes pixels and restores parts of an image to a previously saved state.

1. Select the eraser tool from the tool panel.

2. Try erasing your graphic.

1

2

NOTES

QUICK TIP: You will notice the eraser works the same as the brushes which means you canalso right click on the canvas to change the eraser shape and size.



131

THE PAINT BUCKET TOOL

The paint bucket tool is used to fill an area with a solid colour.

1. Select the paint bucket tool from the tool panel.

2. Clicking on an empty or single coloured canvas will fill the entire canvas with your selected colour. If you use one of the selection tools mentioned earlier you can fill selected areas with colour.

Grouped with the Paint Bucket tool you will also find the Gradient tool. Much like the Paint Bucket tool it will fill the canvas with colour, however you can choose different colour gradients.

IMAGE EDITING BRUSHES

Below the paint bucket tool you will find a number of image editing tools, these work a bit like paint brushes but they each have their own special effect such as blurring, smudging, lightening and darkening.

1

2



132

THE TYPE TOOL

The type tool is used to enter text into a graphic.

1. Select the type tool from the tool panel.

2. Click and drag a text box on the canvas and try typing inside.

3. You can change the character style or apply warp effects using the buttons in the properties panel.

1

2

3


NOTES



133

THE SHAPE TOOLS

The shape tools allow you to insert various shapes.

1. Select a shape tool from the tool panel.

2. Click and drag on the canvas to place and resize the shape.

1

2

NOTES



134

LAYERS

Using layers in Adobe Photoshop allows you to add elements as a process to creating artistic effects and illustrations. An individual layer is created for each image that is placed in an image.

The first layer in a canvas is the background layer.

In the example below there is a blank background layer and two new layers each with a shape. The advantage to this is that you can move each item around seperately whereas if the shapes were on the same layer, they would move together.

1. To view your layers you will need to open the layer window which can be found by clicking Window, Layers in the Menu bar or simply pressing F7.

NOTES



135

2. To create a new layer select Layer, New Layer in the Menu bar. Name your layer (optional) and press OK. Your new layer should now appear in the layer window. Alternatively you can click the new layer button at the bottom of the layer window.

3. If you wish to delete a layer you can click Layer, Delete layer in the Menu bar or press the trash bin icon at the bottom of the layer window.

QUICK TIP:It is a good idea to add a new layer for each element of an illustration.

For example, you should insert a new layer for each image, object or text in an illustration.

Adding layers for different objects allows you to easily delete a layer that you do not want, rather than deleting the whole illustration and then having to start again.

NOTES



136

LAYER EFFECTS

There are a number of layer effects available in Adobe Photoshop that can be very useful for adding a bit of style to a graphic.

1. To open the Layer effects window, right click on a layer and select Layer Properties.

2. Upon clicking each style on the left side of the window, you will be presented with a number of customisation options. Try these out on your image.

3. When you have made your selection, click OK.

PRACTICAL TASKComplete the following task to learn how to apply layer effects to an image in Adobe Photoshop CS5.

1

23

QUICK TIP: Ticking the Preview boxwill allow you to previewthe layer effect.



137

4. Once you have applied the effects you can quickly hide and show the effects by clicking the eye buttons on the layer effects.

4QUICK TIP: Ticking the Preview boxwill allow you to previewthe layer effect.

NOTES



138


QUICK TIP: After you have saved the file you will be able to use the Save option to quickly save,without having to take any extra steps.

NOTES

SAVING

When you're ready to save your document there are a few simple steps you will need to take.

1. Click File, Save As... in the Menu bar and the Save As window will appear. Here you can select a folder to save your file to, name the file and select a format.

If you want to keep the layers for further editing then make sure you save as PSD, if you want to send the file to someone else or use it for quick viewing, JPG or PNG are good options.



139

ACTIVITY 23: Adobe Photoshop CS5 featuresComplete the table below by briefly describing in your own words each feature of Adobe Photoshop.

Feature Description

Gradient

Crop

Select

Erase

Layer

Transform



140

ACTIVITY 24: Word Search

Y C S Y D C M Y C A N V A S T

O E F F E C T S K F C R O P Y

D T N J B P J X W B F T Z G T

V E U O D N U O R G K C A B Y

O X N F I L D K T M W R L E U

K V M O X T E T A T O R V G Y

W Y R O I O A P H U C N L R U

S N O L V T J T B M O M A A Y

C W F J A Z U E N I R S Y D R

A M S T D T H L T E F D E I B

L I N R S Q I C O P I E R E F

E F A H B R E G A S F R S N S

R A R H C L M I I D E Z O T P

T H T C E G N T L D A R U C Y

P T X S N T Q T K T O Y W H L

background orientationcanvas paint

crop resolutiondigital rotateeffects scale

gradient selectionlayer transform



141

ACTIVITY ANSWERS



142

WORKBOOK ANSWERS

ACTIVITY 2: Kingitanga Quiz

1. What was the name of the first Māori King?

Pōtatau Te Wherowhero

2. Who introduced Te Poukai?

Kīngi Tāwhiao

3. What is the name of the current Māori King?

Kīngi Tuheitia

King or Queen Crowned

Pōtatau Te Wherowhero 5th July 1860 at Ngāruawāhia

Tāwhiao Matutaera 2nd May 1858 at Ngāruawāhia.

Mahuta 8th October 1933 at Waahi

Te Rata 23rd May 1966

Korokī 14th September 1894 at Maungakawa

Te Ataairangikaahu 21st August 2006

Tūheitia 24th November 1912 at Waahi

ACTIVITY 3: Kingitanga Movement MIX and MATCHMatch the correct King/Queen with their correct crowning date/venue. The first one has been done for you.



143

ACTIVITY 4: The Rātana Church

Tahupōtiki Wiremu Rātana worked and lived as a wheat farmer.

He lived in the Taranaki region.

During the first World War, he experienced a number of dreams and visions.

His teachings and struggle to improve the political and socio-economic

plight of Māori saw the establishment of the Ratana faith .

This faith became the largest and most significant Māori organisations.

The followers of the Rātana faith are often referred to as the Mōrehu.

By the time of Rātana’s death , the Mōrehu faith had grown into Aotearoa’s

largest Māori religious community.

The Rātana church has taken an active part in politics.

The Rātana Pā is situated south of Wanganui between Turakina and

Wangaehu.

ACTIVITY 5: What is Matariki?

Matariki is a star cluster.

This cluster heralds the start of the Māori New Year.

You can see Matariki on a clear winter evening after the full moon from early

to late June every year .

Matariki is a significant navigational star and also shows whether the coming

harvests will be plentiful.

If the stars in Matariki are clear and bright , it is said that the year ahead will

be warm and productive.

If the stars appear hazy and shimmering , a cool winter is in store.

Some say that Matariki is the mother surrounded by her six daughters.

while other suggest that Matariki is a male star.



144

ACTIVITY 6: Te Matatini True or False


FALSE


TRUE


TRUE


FALSE


FALSE


TRUE

ACTIVITY 9: Desktop presentations True or False


TRUE


TRUE


TRUE


FALSE


TRUE



145

ACTIVITY 13: Copyright True or False

1. Copyright is a form of protection for anyone who creates an original piece of work.

TRUE

2. Copyright will protect you once you buy a copyright license.

FALSE

3. Copyright prevents anyone from copying, reprinting or redistributing original works.

TRUE

4. You must have a license or a legal right to copy someone else’s work.

TRUE

5. Electronic data is covered by the Copyright Act 1994..

TRUE

6. It is ok to copy someone else’s work without seeking their permission.

FALSE


FALSE


TRUE


TRUE


FALSE


FALSE


TRUE


TRUE


TRUE


TRUE


FALSE


TRUE



146

ACTIVITY 14 MS PowerPoint Features Mix and Match Match the MS PowerPoint features in the table below with their correct descriptions. The first one has been done for you.

Feature Description

Slide Layouts Animation like effects that allows a slide to blend into the next slide.

AnimationsA range of different typefaces that can enhance the look of a presentation.

ChartsPre-set layouts where you can arrange elements of a slide such as titles, text and graphics.

Fonts Images that you can add to a slide from the Microsoft Office library.

Slide TransitionsA range of pre-formatted slide designs that can be used to enhance the look of a presentation.

Slide Design Themes

A feature that can set out information in a way that can help an audience understand a concept better,

ClipArt Allows text or objects to move within a presentation.



147M

enu

bar

Tool

bar

View

Opt

ions

Layo

ut P

rese

ts

Win

dow

Pan

el

Cont

rol p

anel

Canv

as A

rea

ACTIVITY 22: The Adobe Photoshop CS5 Window



148

ACTIVITY 24: Word Search

background orientationcanvas paint

crop resolutiondigital rotateeffects scale

gradient selectionlayer transform

Y C S Y D C M Y C A N V A S T

O E F F E C T S K F C R O P Y

D T N J B P J X W B F T Z G T

V E U O D N U O R G K C A B Y

O X N F I L D K T M W R L E U

K V M O X T E T A T O R V G Y

W Y R O I O A P H U C N L R U

S N O L V T J T B M O M A A Y

C W F J A Z U E N I R S Y D R

A M S T D T H L T E F D E I B

L I N R S Q I C O P I E R E F

E F A H B R E G A S F R S N S

R A R H C L M I I D E Z O T P

T H T C E G N T L D A R U C Y

P T X S N T Q T K T O Y W H L



149

REFERENCES

Images:

Tangata Whenua.com, 28 November 2011, Exploring Maori Architecture (MaoriTV), http://news.tangatawhenua.com/archives/11454

Auckland Museum Blog, 28 November 2011. King Tāwhiao. Josiah Martin photo. Auckland War Memorial Museum 15400, http://blog.aucklandmuseum.com/2011/11/tamaki-paenga-hira-episode-7/

Microsoft News Center, 28 November 2011. http://65.55.12.249/presspass/gallery/imageviewer.mspx

Screen shots:

Microsoft product screen shot(s) reprinted with permission from Microsoft Corporation.

Adobe product screen shot(s) reprinted with permission from Adobe Corporation.

Benjamin Franklin, http://www.goodreads.com/quotes/460142-if-you-fail-to-plan-you-are-planning-to-fail



150

PAPAKUPU

This table provides a papakupu/glossary of terms used throughout this workbook. You may wish to add some of these papakupu to your own He Huinga Kupu Journal.

Kupu Definition

APA Referencing American Psychological Association reference style.

Adobe Photoshop CS5 Adobe Photoshop CS5 is a computer graphics software program that allows you to design effective and dynamic graphics using a range of features.

Animation Animation allows you to move text or objects within a slide using different moving effects.

Bezier Curve A bezier curve is a mathematically defined curve used in 2-dimensional or 3-dimensional graphic design.

Bibliography A list of books referred to within a document.

Body Placeholder The body placeholder can be used to insert objects such as charts or pictures into a slide.

Canvas The canvas is used to place elements such as shapes, text and photos into an image.

Computer Graphic Design Computer graphic design can be described as visual communication using a combination of text and graphics. Some examples of computer graphic design illustrations include posters, signage and book covers.

Copyright Copyright is a form of protection for anyone who creates original works.

Data Projector Data projectors project data from a computer onto a screen or wall.

Delivery Method A delivery method can be described as the way you plan to deliver a presentation i.e. a spreadsheet chart, a slide show presentation or a report.

Desktop Presentations Desktop presentations can take many forms, including reports created using word processing or spreadsheet software or a poster created using a graphic design software program.

Design Sketch A design sketch is a visual diagram (including labels) of something that you are going to create.

Dialog Box Launcher A dialog box launcher opens up a dialog box. A dialog box lists more options associated with the dialog box launcher i.e. the Font Dialog box launcher opens up more options associated with changing the style of fonts.



151

Kupu Definition

Formatting Formatting allows you to change the look of text so that it is more appealing.

JPG Jpeg is a flattened image file.

Kingitanga Māori King Movement.

Koroneihana Koroneihana (or Coronation) is an annual event held atTūrangawaewae marae in Ngāruawāhia to celebrate the coronation of the King or Queen of the Kīngitanga movement and to discuss any issues that may be affecting Māori as a nation.

Layers Layers are used to separate different parts or elements of an image.

Matariki Matariki, the star cluster that heralds the start of theMāori New Year, is important to Māori and Pacific people. Matariki is visible to the naked eye on a clear winter evening after the full moon from early to late June each year.

Menu bar The Menu bar contains all commands for performing tasks. Each menu has a drop down list that contains specific features and commands.

Microsoft PowerPoint 2010 MS PowerPoint 2010 is a software program that can be used to create presentations that can be viewed from a data projector.

Office Button The file button provides a drop down menu listing common features such as opening, saving and printing documents.

Organiser The organiser allows you to search folders for photos and other images so that they can be edited.

Palettes Palettes contain commands relevant to a task or tool, to help edit images in an illustration.

Pixel Pixel is short for ‘Picture element’. Pixels are the small dots that make up an image.

Placeholder A placeholder is a pre-set box within a slide that you can click into and insert text or an object.

Pōtatau Te Wherowhero The first Māori King.

Pōwhiri Ritual of encounter.

Poukai The Poukai is another event that is celebrated by theKīngitanga and the Māori people of Aotearoa.The Poukai was first introduced by King Tāwhiao to help look after and feed the people who were driven away from their land after the war in 1863, particularly the widowed, bereaved and destitute people.



152

Kupu Definition

Pre-set Layouts Pre-set layouts are available in MS PowerPoint. These layouts arrange elements of a slide, such as titles, text, graphics, tables and charts in boxes called ‘placeholders’.

PNG Portable Network Graphics.

PSD PSD is a Photoshop Layered image file.

Purpose A purpose can be defined as “the reason for doing something”.

Quick Access Toolbar The MS PowerPoint Quick Access Toolbar can be found at the top left of the MS PowerPoint window next to the file button.The Quick Access Toolbar provides quick access to commonly used tools such as Save, Redo and Undo.

Rātana Pā Rātana Pā is the home of the Rātana establishedChurch of Aotearoa and is located south of Wanganuibetween Turakina and Wangaehu.

Referencing Making written reference or documenting the source of information gathered within an academic document.

Research Search for information using different sources of information to find an answer to a question.

Resolution The resolution is the number of pixels or dots in an image.

Ribbons Ribbons are a new feature in MS PowerPoint 2010 that have replaced the Menu bar and toolbars used in older versions of MS PowerPoint.Ribbons contain command buttons and tools, organised in a set of tabs, each containing groups of commands associated with specific functions.

Slide Layout Slide layouts determine the position and format of text and objects in a slide.

Slide Transition Slide transition allows you to move from one slide into another by using an effect.

Socio-economic Social Economic Factors

Standard Toolbar The standard toolbar provides quick access to commonly used tools and features.

Status Bar The status bar displays descriptions of tools that are in use as well as information about the image opened in the window.



153

Kupu Definition

Tabs Tabs can be found at the top of the MS PowerPoint window and also in dialog boxes. You would click on a tab to open the associated ribbon or dialog box option.

Target Audience A target audience can be defined as the people/person you are doing or creating something for.

Tawhiao Matutaera The second Māori King.

Te Matatini Te Matatini celebrates Māori Performing Arts (or Kapahaka) throughout Aotearoa.

Tool You would click on a tool in MS PowerPoint to complete an action or function i.e. you would click on the Bold tool to apply bold to text.

Tools Toolbar The Tools toolbar can be used to access a number of drawing tools.

Vector Layer Vector objects are lines, shapes, and other figures that are saved in a way that is not tied to fixed pixels therefore you can change its size, shape and colour.

WordArt WordArt allows you to change the appearance and shape of text by curving, slanting or even adding a 3-D look to catch the attention of your audience.



154



155


156

ccl2 module 3

Documents

computing level

powerpoint presentation

desktop presentation

kpaepae5study guidethis

slide inserting pictures

blank presentation

desktop presentation

microsoft powerpoint