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DISCLAIMER

Promotion and Tenurefor Untenured Faculty

Presented by Doug Blandy

Senior Vice Provost For Academic Affairs

NTTF Faculty (Instructional)Review and Promotion

Barbara Altmann

18 November 2014

Two kinds of reviews:

reviews for contract renewal

every contract period or every 3 years, whichever is sooner

promotion reviews

only 1 review in a year when up for promotion

independent decisions made on renewal and promotion

CBA: ARTICLE 19

Development of written procedures and criteria at unit level (Article 19.2) – in process F14. Policy must include process for reviewing adjuncts

Policies and procedures must be available to faculty

If promotion criteria change, faculty can elect current or prior version

Promotion process must involve review committee

Must specify whether external reviewers needed

POLICIES AND PROCEDURES – SOME PRINCIPLES

Purpose: to determine “if the NTTF member is meeting the standard of excellence appropriate to a major research university”

Goal: “to help [NTTF] grow as scholars, researchers and educators, identify areas of strength, and identify areas that need improvement”

Timing: each contract period prior to consideration for renewal or once every 3 academic/fiscal years, whichever is sooner

REVIEWS FOR CONTRACT RENEWAL OF CAREER NTTF

Instructional NTTF

Review includes student evaluations and one peer review per contract period

Research NTTF

Assessment of quality of work and outcomes by established procedures

Librarians

Review of demonstrated achievement in professional roles

CONTRACT RENEWAL REVIEW, CAREER NTTF [CONT’D]

Review process must include an opportunity for individual to discuss performance with supervisor

Evaluation of professional development activities will consider availability of support, opportunities, and individual’s efforts to secure funding

Faculty members will be evaluated only on criteria approved and made available

CONTRACT RENEWAL REVIEW, CAREER NTTF [CONT’D]

Eligibility: 6 years of service at average of .4 FTE or greater (counting a maximum of 3 terms per AY on 9-mo contract, 4 terms per AY on 12-mo contract)

“Up or out”: applicable only for librarians. Promotion is elective. Employment can continue at current rank

Promotion not purely for longevity of service

Accelerated review: possible for particularly meritorious case

PROMOTION REVIEWS, CAREER NTTF

Credit for prior service: determined at time of hire; flexible use; consideration of 6 years prior to promotion

Multiple or joint appointments: expectations and process specified at time of hire; must be signed

Initiating promoting process: candidate notifies unit head in year prior to the year in which promotion is sought

PROMOTION REVIEWS, CAREER NTTF [CONT’D]

CV

Personal statement: teaching, scholarship, research and/or creative activity, service, contributions to institutional equity and inclusion (all as measured against criteria)

As applicable:

Teaching portfolio

Scholarship portfolio

Service portfolio

Professional activities portfolio

List of qualified external reviewers

PROMOTION: MATERIALS PROVIDED BY CANDIDATE

Waiver of access to materials: individual may choose to waive, in writing and in advance, access to evaluation materials (doesn’t preclude redacted versions or summary). Waiver statement included in file.

Notice of meetings: individual must be given 3 days notice of meeting; can bring colleague or union rep as observer

WAIVER AND NOTICE OF MEETINGS

Statement of duties and responsibilities

Conditions of appointment

Criteria for promotion

Candidate materials

Supervisors’ letters of evaluation

External reviews, if applicable

Committee report; unit recommendation and vote

Unit head’s independent review and recommendation

PROMOTION FILE: MATERIALS SUBMITTED BY UNIT

For AY14-15, files due in AcAff by 15 April (earlier internal deadlines for deans’ offices)

Review and recommendation by vice president, dean, or director is added after file leaves unit

File reviewed by provost or designee, with recommendation from Academic Affairs and Office of VP for Research and Innovation (as appropriate)

Candidate notified in writing

ONCE PROMOTION FILE LEAVES DEPARTMENT

Assumption of new rank: beginning of next academic or fiscal year (or nearest next term)

Reapplication for promotion if unsuccessful: possible after 3 additional years at average of .4 FTE or more

Appeal of denial: as provided by CBA Article 21

Withdrawal of application for promotion: made in writing to provost and dean anytime before provost’s decision

AFTER THE REVIEW

CBA available on Academic Affairs web site:

http://academicaffairs.uoregon.edu/

Contacts:

Barbara Altmann, Senior Vice Provost, AcAff

baltmann@uoregon.edu (6-2172)

Ken Doxsee, Vice Provost, AcAff

doxsee@uoregon.edu (6-2846)

Jane Gordon, Senior Project Leader, Implementation

jgordon@uoregon.edu (6-7891)

RESOURCES

Promotion and Tenurefor Untenured Faculty

Presented by Doug Blandy

Senior Vice Provost For Academic Affairs