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Introducing Candy Estimating and Valuations Rev.0.3 © 2003,2004 Construction Computer Software All rights reserved.

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Introducing Candy Estimating and Valuations

Rev.0.3 2003,2004 Construction Computer Software All rights reserved.

ContentsConventions used in this manual.....................................................................................................................1 1. Downloading from the Internet ..................................................................................................................3 2. Starting up .....................................................................................................................................................5 2.1 Starting CCS ...........................................................................................................................................5 2.2 Companies & Jobs ..................................................................................................................................5 2.3 System Registration ................................................................................................................................6 3. CCS User Interface .......................................................................................................................................7 3.1 The Title bar, Menu bar and System Toolbar.........................................................................................7 3.2 Function keys ..........................................................................................................................................7 3.3 Toolbars...................................................................................................................................................8 3.5 The Main Menu.......................................................................................................................................9 3.6 Customising the System........................................................................................................................10 3.7 Keystrokes, Icons and Mouse Functions ..............................................................................................12 4. Entering the Bill of Quantities ...................................................................................................................17 4.1 Masters ..................................................................................................................................................18 4.2 The OpCode ..........................................................................................................................................19 4.3 Trade Definitions ..................................................................................................................................20 5. Pricing the Bill Items ..................................................................................................................................23 5.1 Resource Type Definitions ...................................................................................................................23 6. Pricing using Worksheets...........................................................................................................................27 6.1 Complex Resources ..............................................................................................................................31 7. Worksheet Tools and Shortcuts.................................................................................................................37 7.1 Applied Factors .....................................................................................................................................37 7.2 Local Variables .....................................................................................................................................38 7.3 Comments .............................................................................................................................................38 8. Subcontract Adjudicator............................................................................................................................39 9. Trade Totals Display...................................................................................................................................45 9.1 Resource Analysis.................................................................................................................................46 10. Mark Up .....................................................................................................................................................49 10.1 Reporting.............................................................................................................................................52 11. Pricing Practical........................................................................................................................................53

12. Masters .......................................................................................................................................................55 12.1 Trade Definitions ................................................................................................................................56 12.2 Copy Bill Items from the Master ........................................................................................................56 12.2 Copy Bill Items from the Master ........................................................................................................57 12.3 Copying Worksheets from the Master ................................................................................................61 12.4 Auto-Pricing ........................................................................................................................................63 13. Post Tender Control..................................................................................................................................65 13.1 Selling Rate .........................................................................................................................................65 14. Value Engineering or Re-modelling ........................................................................................................67 15. Summarising Resources into Group and Class Codes ..........................................................................69 15.1 Class and Group Code Audit Reports.................................................................................................74 16. Controlling Labour and Plant using Task Codes ..................................................................................75 17. Valuations ..................................................................................................................................................85 18. Allowable and Cost Reconciliation..........................................................................................................89 19. Subcontract Liability ..............................................................................................................................101 20. Forecasting the Candy BOQ using SitePlan ........................................................................................105 Special Items ..................................................................................................................................................115 Course Evaluation .........................................................................................................................................121

Conventions used in this manualCertain conventions are used in this manual and these need some explanation. For the greatest productivity of experienced users, the CCS system uses two user interface methods, which are not common to other Windows applications: menus and function keys.

MenusMenus are similar in concept to the Windows menus in that drilling deeper into the menu structure takes you closer to your destination, but unlike Windows menus, pressing the Escape key takes you back to your last menu, rather than the top of the menu tree. Candy makes extensive use of hierarchical menus. The Main Menu is the highest-level menu and all applications and functions can be reached from it. The menu structure is also available in a pop up Windows menu format by clicking on the CCS logo at the left of the status bar. In this manual a menu path will be shown like this: Candy System Estimating Menu Bill of Quantities indicating that from the Main Menu you should click or enter on the Candy System item, then the Estimating Menu item in the following menu and Bill of Quantities in the next.

Function keysHorizontally along the base of the CCS desktop are 12 buttons, which represent the function keys F1 to F12 at the top of the keyboard. The function key definitions change according to the task. In this manual, when you are required to press a function key the typeface of the key will be shown like this:Import Codes The Class Codes .

indicates that the first function key will bring up a second set of function keys

The Function keys may also be clicked with the mouse pointer.

Escape keyThe Escape key Esc is shown as a left pointing arrow to the left of F1. The function of this key is to always take you back to the menu or document that you came from. The arrow may be clicked with the mouse pointer.

Windows textWhen a control, which resides in a Windows dialog, is referred to, the text will be written like this: Select Gross amount

Document textWhen the manual refers to text in a CCS document it will be written like this:00 Bill of Quantities

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1. Downloading from the InternetThe latest version of the CCS System may be downloaded from the Internet. The files may be used for a new CCS installation or to update an existing system. The files are small enough to be copied onto floppy disks and installed onto any computer.

1. Create a folder on your hard disk named c:\ccsdownloads.From the windows desktop click Start, Programs and Windows Explorer. On pull down menu select File, New, Folder, type ccsdownloads and press enter.

2. Load an Internet Web browser and search for the CCS web page.In the browsers Address/Location text box, type http://www.ccssa.com

3. Go to the Download CentreClick on the link Download Centre. From this page, you will be able to select links to download the four CCS System files, Help files and the CCS Demonstration Job. Click on the link System Files.

4. Download the system and help files to the c:\ccsdownloads folderThe CCS System consists of four installation files and three help files. All seven files should be downloaded. Click on each of the Setup files in turn. There will be an option to either Run / Open the file or Save to it to disk. Select the option Save this Program to disk.

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Downloading from the Internet

The downloading of the files can happen concurrently, you need not wait for one to finish to start the next download. It takes about six minutes to download each file depending on the connection speed to the Internet. It may be quicker to download the files at non-peak times such as late at night or early morning.

5. Install or upgrade the CCS systemOnly install CCS once all seven files have been successfully downloaded from the CCS homepage. Start the installation by Clicking on the setup.exe file. From the windows desktop click Start, run, type c:\ccsdownloads\setup.exe and click OK. Follow the installation instructions.

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2. Starting up2.1 Starting CCSStart the System from the Windows Desktop by double clicking on the CCS shortcut. Complete the User Login with your User Name, Initials and Company name.

2.2 Companies & JobsThis is the top level of menu in the System. You may create up to 24 companies on a given computer. For example, if you are doing a tender in joint venture with another firm, you can create a brand new company on the computer for that bid. To select a company, position the cursor on the required company and use Enter or double click with the mouse.

Create a New CompanyOn the company selector, create a new entry for your own company by pressing the New Job function key and choosing 2. Add a New Company.

Edit the company name to read CCS Training Company.

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Starting up Create a New JobWith CCS Training Company Selected, now press the New Job function key and select1. Add a New Job

You may create up to 99 jobs within a company. On the job selector, overtype the empty job New Job to create an entry for this training course called Waste Water Treatment Works Now click on the job or press enter to access the job.

2.3 System RegistrationIn order to use the CCS System the system must be registered with CCS. If your system has not been registered, the System Registration dialogue will be displayed with a broken key. If the system has been registered the main menu will now be displayed, please continue to the next page of this course. The registration process is completed telephonically using a set of unlocking codes.

CCS will allow prospective clients a free trial period to assess the software. Please contact the nearest CCS office: South Africa: United Kingdom: Portugal: Australia: Dubai: Singapore +27 (11) 455-1342 +44 (1202) 58-2653 +351 (91) 724-1305 +61 (7) 5545-1857 800 027 0101 (local time 10h00 19h00) 800 2700 007 (local time 14h00 23h00)

Once the CCS System has been registered, the main menu will be displayed.

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3. CCS User Interface3.1 The Title bar, Menu bar and System ToolbarAt the top of the CCS Desktop, the blue Title Bar tells you in which Company and Job you are currently working.

Beneath that, the menu bar consists of a series of pull down menus, which display further options and menus. If an option has the there is a further sub menu.

symbol to the right of the menu text, this indicates that

Below this is the system toolbar, which consists of system-wide tool icons. These tools apply to all applications in the system. If the title bar is not visible, the Title Bar, Menu Bar and System Toolbar can be displayed by moving the mouse pointer to the top of the screen (see Customise System).

3.2 Function keys

Horizontally along the base of the screen are 12 buttons, which represent the function keys on the keyboard (F1-F12). In this manual, when you are required to press a function key the typeface of the key will be shown like this The function keys are the principle user interface with the various documents and selectors that are used in the system, and they are always displayed on the CCS desktop. The appearance of the keys may be customised in System Settings dialog. The functions can be clicked with the mouse on the screen button or by pressing the relevant function key on the keyboard. Function keys will change according to the application being carried out in CCS. Use the Back button or the Escape key to go to a previous menu and to display the Company & Job Manager.

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Desktop Layout and Fundamentals Function key HelpRight clicking on a function key will display a help pop-up screen for that function key. Here the help for the Contact CCS function key is displayed.

3.3 ToolbarsBelow the function keys are the application toolbars.

System toolbar (fixed)This toolbar is always displayed in the first panel of the status bar and is user defined. It should contain the most commonly used icons that apply to all applications in the system. Right-click in this area to customise.

Candy toolbarThis toolbar is fixed, displayed in the second panel of the status bar and contains icons that apply to the Candy System.

SitePlan toolbarThis toolbar is fixed, displayed in the third panel of the status bar and contains icons that apply to the SitePlan Planning System.

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Desktop Layout and Fundamentals

3.5 The Main MenuThe Main Menu lists the major components of CCS and is the starting point for navigating the CCS System. The CCS menu structure is also available in a pop up Windows menu format by clicking on the CCS logo at the left of the status bar. Every menu option in the system is available through either the centre screen menus or the pop up menus activated by clicking on the CCS logo. In this manual a menu path will be shown like this: Candy System Estimating Menu Bill of Quantities

indicating that from the Main Menu you should click or enter on the Candy System item, then the Estimating menu item in the following menu and Bill of Quantities in the next.

Candy System SitePlan Project Cashflow Materials Received Drawing Register 5th Base Utilities Menu

Deals with the Bill of Quantities, Estimating, Valuations, Subcontractors etc The planning system, which is a very powerful, yet easy to use, critical path networking tool. Can be used to create a financial model for the project. Database for recording deliveries of materials to site. Database for recording and controlling drawings. The CCS spreadsheet modules, which contain spreadsheet, word processing and some database features. Contains various utilities to do with the system in general

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Desktop Layout and Fundamentals

3.6 Customising the SystemThe hammer icon (or right-clicking on any document and choosing Customise System) allows the Desktop to be configured.

Tools TabFor this course please ensure the Company & Job Titlebar and the Arrowbar Attached options have been selected.Header options changes the display

of the title bar, menu bar and the system button toolbar. The system toolbar may be customised by using Customise Toolbar.Function key options - to display the function keys with a rounded effect and a shadow effect to the function key text. Other options - to include an arrow

bar on all documents and to enable automatic text insertion.

Fonts TabChange the font, style and size for various areas of the system here. You may find that your view is limited in a document, for example the Bill of Quantities, and may need to adjust your font later.

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Desktop Layout and Fundamentals Colours TabColours are selected for different cursors, input fields and types of documents for identification and recognition. There are three types of documents: Active, Inactive and Alternate. Each may have its own text colour and background colour set by using the Text or Background buttons. It is suggested that all three types of document have their colours set to different shades to make their recognition easy. Similarly, make the cursor lines different colours to the background colours. It is very useful to have a cursor marking the line that you were on in the inactive document.

Directories TabThis sheet holds various folder paths used by CCS. The paths may be entered manually or located by using the Browse button.Common backups the path to the

folder used for Common backups and Multi-User data.Network archives the network path

to the folder used for each user's Archive backup.Candy network master the Candy

Master Jobs folder path.Microsoft Excel the path pointing to Excel for exporting CCS data directly to Excel.

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Desktop Layout and Fundamentals Sounds, Macro Keys and SchemesThe other tab sheets on the System Settings dialog are:Sounds for setting system sounds,

e.g. to indicate the successful completion of a task.Macro Keys for teaching the system

a sequence of keystrokes for performing repetitive tasks.Schemes for loading and saving your own system colour schemes.

3.7 Keystrokes, Icons and Mouse FunctionsSimple KeystrokesA full list of major editing keys can be displayed by clicking the keys icon.

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Desktop Layout and Fundamentals Toolbar IconsThe toolbar can be customised by right clicking in an open area on the toolbar. Buttons can be selected and unselected, store the selected buttons using the green tick. A list of available icons follows.

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Desktop Layout and Fundamentals Mouse FunctionsNote that this table assumes that the mouse buttons are configured for a right-handed user.

Mouse actionLeft-click

FunctionOn an Active Document - moves the cursor line to and positions the editing cursor at the mouse pointer. On an Inactive Document - Turns the document Active and acts as above. On an Active Document calls up the context menu. Fetch another document, i.e.: Double Click on a Nett Rate calls up the Worksheet. Select a line of data for Dragging and Dropping. Marks the Start and End of a Range of records for Dragging and Dropping. Set an Alternate document.

Right-click Double Click Ctrl+Left-click Shift+Left-click Alt+Left-click

Simple KeystrokesThis is a list of the major Editing and Cursor Movement Keystrokes, with a brief explanation of the function, and the equivalent Icon if applicable.

Icon

KeystrokeEsc(ape) Scroll Lock (Ctrl+Tab) Pause Ins Del Tab Home End Page Up Page Down Arrow Left Arrow Right Arrow Up Arrow Down Enter

FunctionReturns to the previous menu or document. Moves the document currently on top of the pile behind all other documents. Activates or deactivates the document currently on top of the pile of documents. Insert a Space at the cursor position Delete the Character above the cursor Move the cursor from Field to Field. Shift+Tab jumps backwards. Cursor goes to Left Edge of current field. Cursor goes to Right Edge of current field. Cursor to Top line of the Screen, or if already at the top of the screen, scrolls a full screen up. Cursor to Bottom line of the Screen, or if already at the bottom of the screen, scrolls a full screen down. Move cursor one character to the left. Move cursor one character to the right. Move cursor Up one line. Move cursor Down one line. Normally moves the cursor to the first field of the next line. If the direction for Enter has been set, then the cursor is moved accordingly - see the note below on Ctrl+E.

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Desktop Layout and Fundamentals Combination KeystrokesA combination keystroke involves holding down the Ctrl, Alt or Shift key and using another key at the same time. These keystrokes will generally perform the same function if used anywhere in the System.

Icon

Combo KeystrokeCtrl+Del(ete) Ctrl+Insert Ctrl+Page Up Ctrl+Page Down Ctrl+Enter Ctrl+Backspace Ctrl+Left-arrow Ctrl+Right-arrow Shift+Ctrl+Left-arrow Shift+Ctrl+Right-arrow Ctrl+Up-arrow Ctrl+Down-arrow Shift+Ctrl+Down-arrow Ctrl+Space Bar Shift+Ctrl+Space Bar Ctrl+R Shift+Ctrl+R (Ctrl+D) Ctrl+U Ctrl+L Ctrl+P Ctrl+T Ctrl+K Shift+Ctrl+K Ctrl+M Ctrl+J Ctrl+End Ctrl+E Alt+Del Shift+Alt+Del Ctrl+Z

FunctionDelete the current Line Insert a Line above the current line Position the cursor on the very top line of a document Position the cursor on the very bottom line of a document Split the line at the cursor position Bring text up from the line below and place it at the cursor position i.e. un-split Bubble Up - move the current line up Bubble Down - move the current line down Swap the Word above the cursor with the word on the Left Swap the Word above the cursor with the word on the Right Close into a Family, if there is one Open a Family one level Open All levels in the family Open All Families completely Close All Families completely Pick Up the current Line Drop (insert) Lines picked up using Ctrl+R at the current line Turn current line to UPPERCASE letters Turn current line to lowercase letters Turn current word to Propercase Centre text in the field Copy the Field above Copy the Word above and position cursor for the next word Call up the Candy Master Job Selector Copy the Field above and Jump Down to the line below. Clear the line from the cursor position to the end of the current field. Used to set the Cursor Direction when enter is pressed. Close the Top Document. Close All Documents. Usually reinstates the current line. If a mistake is made on a line, Ctrl+Z will re-display the line as it was before the mistake was made. As soon as the cursor is moved off the line, the line is stored and cannot be reinstated. 15

4. Entering the Bill of QuantitiesIn this section we will enter the following two bill pages into the Candy System Page One

Page Two

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Entering the Bill of Quantities

4.1 MastersWhen creating a new job, the Candy System will require the user to select a Master Job. A master in Candy is simply another job from which bill items, resources, definitions and other information may be copied into the current job. Any job may be used as the master for any other job. Typically, an Estimator will create a library job, which will be the source of standard information for use in other jobs. The effective use of masters can have a major impact on the speed of both input and pricing of an estimate. For pricing the Waste Water Treatment Plant, we currently have no master and all items will be entered and priced from first principles. The information entered in the Waste Water Treatment Plant may subsequently be used as a master when pricing future jobs.

Enter the Bill of Quantities from the Main Menu with:Candy System Quantities. Select No master and click OK.

Estimating Menu

Bill of

Select Bill of Quantities and from the BoQ document Layouts select the first view00 Bill of Quantities

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Entering the Bill of Quantities

4.2 The OpCode

Note the OpCode Column. The first basic rule in the Candy system is that every bill item must have an OpCode (Operation Code). The OpCode contains key information including the description and any pricing information. The second basic rule is that every OpCode must begin with a predefined alphabetic trade code. The balance of the code, used against the bill item, may be any alphanumeric combination to create a code no more than a maximum of eight digits in total. The exception to the basic rule is bill headings which start with an Asterisk (*) followed by any alphanumeric combination and a Macro OpCode, which starts with a number between 9 and 1.

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Entering the Bill of Quantities

4.3 Trade DefinitionsCandy codes are defined on the definitions menu, which can be accessed by clicking the balls on the Candy toolbar.

Select Trade Definitions and enter these trades. Up to 52 alphabetic trades may be defined.

Click on the bill of quantities in the background and enter the first heading on page one by inputting a *E in the OpCode column and hit Enter. The system generates the balance of the code. A system-generated code is indicated by an exclamation mark (!).

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Entering the Bill of Quantities

The system generates the description Page 1/Item which can be overtyped with the full bill description. Enter a level 1 in the quantity column. The level number is used to generate summary pages when printing reports.

Input the first bill item on page one by inputting an E in the OpCode column and hit enter, the system generates the balance of the code. Enter each of the bill items on page one.

Press Next page for page 2.

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Entering the Bill of QuantitiesInput each bill item on page two by entering an M in the OpCode column and pressing the Enter key. The system generates the balance of the code and description which can be over typed with the clients description. Next page displays the previous page. Multi-page displays the page number on the left column with no page breaks. Single page displays the bill in single page layout. Next page is only displayed in single page layout.

The Back arrow will move back through the menus to the Main Menu, Job and Company selectors. Once you have tried these function keys, return to the bill page by selecting Candy System Estimating Menu Bill of Quantities then 00 Bill of Quantities and go to page 2 using Next page .

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5. Pricing the Bill ItemsIn this section, the bill is priced by simply plugging a nett rate for each item, splitting this rate into resource types such as Labour, Plant and Material and then finally building up rates using resources. Sub-contract pricing is also covered. Before creating resources or a split rate, the resource types must be defined.

5.1 Resource Type DefinitionsCandy codes are defined on the definitions menu, which can be accessed by clicking the definitions balls icon. Select Resource Type Definitions and enter the following resource types. A maximum of nine Resource Types can be defined. Now the view of the bill may be altered so the user can view the resource type split rate columns for each bill item. Select Candy System Estimating Menu Bill of Quantities The various Bill layouts are displayed. With the cursor on the first layout00 Bill of Quantities press Alter Layout

The available columns are displayed on the left and the selected columns are displayed on the right. Use the vertical scroll bar on the left to scroll down. Place the cursor on theNett Split Rates

column and use the to move the column from the left to the right, this is the same as un-hiding the column. Scroll down and select the Attribute column using the . The columns can be re-ordered with the

and

arrows. arrow and click to store the layout.

Place the Attributes below the Unit column using the

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Pricing the Bill ItemsNow select the layout00 Bill of Quantities

Note the resource split rate columns are displayed for each bill item.

Price Item A by entering 10.00 in the nett rate column and then press enter. Note that a P is displayed in the Attributes or Mode column indicating that the rate has been plugged in the nett rate column. 24

Pricing the Bill ItemsPrice Item B by entering 2.00 in the Labour split rate column and 8.00 in the Plant split rate column and press enter or move off the line. Note that the Nett rate is the addition of the Split rates. Pricing using Plug and Split rates only generates financial information for the job, if the price of the excavator increases the user will have to calculate the new rates manually and enter the adjustment for each bill item.

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6. Pricing using WorksheetsThe following items will be priced from first principles using resources. To create a resource click on the dumper icon to display the resource list. Enter a new resource as shown here. We will now price the bill item 1/C using a worksheet. Click on the Bill icon to return to the bill page. Now with the cursor on Item C, press Worksheet

To introduce the resource on the worksheet type the resource code 200 against the left margin of the worksheet and press Enter. The resource description and rate is now displayed on the worksheet.

Note the resource is 5.25 / hr but the bill item is per m3. Now enter the production below to calculate the rate per m3. Note the production is entered on the worksheet the way you would write on paper. 27

Pricing the Bill ItemsThe worksheet must be stored using the Store W/S function key.

Note that the nett rate of 31.50 per m3 is displayed in the nett rate column and the 31.50 is displayed in the Labour split rate column because the unskilled lab all in resource was resource type L for Labour on the resource list.

Click on the dumper icon to display the resource list and enter a Gang Boss as displayed here.

Click on the Bill of Quantities; place the cursor on item 1/D.

Press the Worksheet function key.

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Pricing the Bill Items

Click the Dumper toolbar icon to display the resource list and place the bill page, worksheet and resource . list in the positions displayed above using the buttons at the top right of each document Once you have placed a document in the required position, right-click with the mouse, select position document and anchor document. This will ensure the document will always appear in the same position and size. Alternatively, set the position of the documents using the anchor icon on the system toolbar (un-hide it by right clicking on the toolbar). Click on the resource 200 Unskilled lab all in, hold the left mouse button down and drag the resource from the resource list and drop it on the worksheet. Now drag the 210 Gang Boss from the resource list onto the worksheet. The system will provide a warning that you have exited the worksheet without storing. Select Switch off message for this session and then Continue. Even though the warning has been de-activated, you must remember to store the worksheets in Candy or the worksheets will be lost. This is the only place in CCS that the user must store. Now enter the productions as displayed below.

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Pricing the Bill Items

On the last line of the worksheet place the equals sign against the left margin and press enter, the 54.00 total is displayed on the right side of the worksheet. Remember to store the worksheet using Store w/s .

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Pricing the Bill Items

6.1 Complex ResourcesEvery time you priced an Excavation item in the Bill of Quantities, it would be tedious to have to bring the labour and gang boss and combine them, similarly pricing concrete it would be tedious to have to combine the sand, stone and cement in the correct portions for each bill item. In Candy, we allow you to combine the resources once and create a complex resource. When you have an excavation item to price, you bring the excavation team into the item; similarly, when you have a concrete item to price you bring the concrete complex resource into the bill item worksheet. Complex and simple resources can be used within other complex resources to build up higher levels of all in resources allowing for quicker pricing.

Complex Resource

(Level 7)

Delivered concrete

Complex (Level 8) Resources

Batched concrete

Dumper inc fuel+driver

Complex (Level 9 Resources

Concrete materials

Batch plant

Simple Resources

Sand

Stone

Cement

Batch Hire

Labour

MA complex resource is created by assigning a level number between 1 and 9 in the Type column in the resource list. Enter the resource list by clicking on the dumper icon and enter the resource as displayed here.

M

M

P

L

Now with the cursor on the 220 Hand Exc Team (1G+2L) press the Worksheet function key. Drag and drop the resources from the resource list onto the complex resource worksheet, enter the hours per day and production.

31

Pricing the Bill Items

Remember to use the Store w/s function key or the worksheet will be lost. The final rate of 54.00 is displayed.

Return to the bill of quantities by clicking the Bill icon. Now price page 1 item E / OpCode E!0006 and page 1 item F /OpCode E!0007 using this team.

Place the cursor on item E /OpCode E!0006 and press the Worksheet function key. Drag and drop the Hand Excavation team from the resource list onto the worksheet. Note the Hand Excavation teams rate is per m3, the same as the bill item, so there is no need to input the hours per day or production of the team as this step was completed on the complex resources worksheet.

32

Pricing the Bill Items

Remember to store the worksheet using Store w/s . Repeat the above steps and price item F / OpCode E!0007 using the Hand Excavation team. Remember to store the worksheet.

Items G / OpCode E!0008 and H / OpCode E!0009 are going to be priced using an Excavator. Now build up a complex resource rate for an Excavator including the diesel, we will then use the complex all in Excavator rate to price the bill items.

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Pricing the Bill ItemsClick on the Dumper to access the resource list. Introduce the simple resources for the Excavator, diesel and the Complex resource for the Excavator (Wet), remember the complex resource must have a number between 1 and 9 in the resource type column.

With the cursor on the 310 Excavator (Wet) resource press Worksheet . Drag and drop the relevant resources onto the worksheet, enter the hours per day and diesel consumption as shown.

Remember to Store w/s .

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Pricing the Bill ItemsReturn to the Bill of quantities and enter the worksheet for item G / OpCode E!0008, drag the excavator and labourers onto the worksheet, enter the production and team sizes as shown below. Remember to store the worksheet.

Item H / OpCode E!0009 is similar to item G / OpCode E!0008, we can copy the OpCode worksheet from Item G / OpCode E!0008 into item H / E!0009 and amend the worksheet to suite the new item.

With the cursor on item H press Worksheet . While in the OpCode worksheet press Append , now use the up and down arrow to scroll through the available worksheets, when E!0008 appears click OK to copy the worksheet from item G / OpCode E!0008 into item H / OpCode E!0009.

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Pricing the Bill ItemsAdjust the production to 400m3/day to compensate for the deeper excavation and then store the worksheet. All items on page one should be priced with the rates below.

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7. Worksheet Tools and ShortcutsPage one item H / OpCode E!0009 will be used to demonstrate the various worksheet tools. With the cursor on item H / OpCode E!0009, press Worksheet . Note that many lines of the worksheet share a common production of 400m3/day, rather than entering the production on each line of the worksheet, we can introduce an applied factor.

7.1 Applied FactorsPlace the cursor on the top line of the worksheet and insert a line by pressing Ctrl-Insert. Now introduce a # sign (shift 3), delete the production from the following lines and then enter /400m3/day against the left side of the worksheet after the equal sign. Now press Enter. The words APPLIED FACTOR appear, note the result of 6.54 is the same as entering /400m3/day on each line of the worksheet.

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Worksheet Tools and Shortcuts

7.2 Local VariablesLocal variables are defined and used on a specific worksheet using square brackets, while calculations are detailed by starting a worksheet line with a question mark. Use Ctrl-Insert to insert a few blank lines at the top of the worksheet. Enter the variables as shown below. Try pressing enter on the [PROD] calculation line. Delete the 400m3 production and replace it with [PROD].

7.3 CommentsWorksheets can be documented by leaving one blank space on the left of the worksheet followed by the relevant comment. Add +15% to the applied factor line and then enter a comment 15% for over break. Store the worksheet and use Next page to display page 2 of the bill of quantities.

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8. Subcontract AdjudicatorThe Metalwork items on page 2 will be subcontracted. The Subcontract adjudicator will be used to adjudicate and select the most competitive subcontractor.

Select Candy

Estimating

Subcontract Menu

Subcontract Packages.

Press New package and Metalwork and Enter to display the adjudicator document.

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Subcontract AdjudicatorPress Import/exportImport bill items

Enter a capital M in the Start OpCode field and do not Select all codes, this will only import the Metalwork bill items where the OpCode starts with Trade M. Select Copy Section Headings. Click OK.

Now click in the Subcontract name field and enter:UK Balustrade Ltd, AR Metalfix Ltd and Smith Metalworks.

Enter the three Sub Contractors rates displayed above. Note that AR Metalfix has not priced or included item 2/E, so leave the rate as blank. A zero rate would indicate the item has been included. Smith Metalworks has given a 5% discount, therefore a factor of 0.95 is entered in the factor field above the subcontractors name. Note that Smith Metalworks rates are not discounted; the amounts are discounted. Try using Ctrl-E to change the cursor direction; this facility is available throughout CCS.

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Subcontract AdjudicatorTo adjudicate the Subcontractors press Exit imp/expDisplay result .

Display the results for all three Sub contractors and do not select a preferred make-up rate.

The common total is the totals for the subcontractors for those items that they have all priced. There will be a balance if any of the sub contractors has not priced an item. The maximum make-up is calculated using the maximum rates from the other subcontractors who have priced that item. The minimum make-up is calculated using the minimum rates from the other subcontractors who have priced that item. Click on the adjudicator document in the background to activate the document. The rates are then transferred from the adjudicator to the bill with Import/export Rates to bill .

Select Smith Metalworks. Smith Metalworks discounted rates will be exported to the bill of quantities.

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Subcontract Adjudicator

In order to transfer the rates from the subcontract adjudicator to the bill item worksheets we require a simple resource with a rate of one, as we have never created a metalwork subcontract resource we will create one during the transfer process. We can add the subcontract rates to the worksheet using Amend or we can overwrite the worksheet rates with the subcontract rates. Use the Help button to explore the available options. Enter resource code 900 in the resource code field, select Amend and click the OK button..

Select resource type S in the type/level field and enter a description and unit. Creating the resource during the transfer saves the user having to create the resource in the resource list before transferring the rates to the bill. Confirm the transfer of the rates to the Bill Nett rates.

Click the Bill icon to return to the Bill of Quantities. Note all the items on page 2 have been priced using Smith Metalworks discounted rates. The subcontract rates can be seen in the Subcontract split type column by using the horizontal scroll bar.

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Subcontract Adjudicator

Enter the worksheet for item 2/A Opcode M!0012 and note resource code 900 is displayed with the relevant sub contract rate from Smith Metalworks.

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Subcontract Adjudicator

Store & track can be used to scroll through the Metalwork worksheets.

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9. Trade Totals DisplayThe job total by trade can be displayed by clicking the Trade Totals icon and select the Nett rates.

Before displaying the trade total display or printing the system will prompt you if a recalculation is required. Answer Yes.

The Subcontract Nett amount of 90,223.10 is the same total as calculated in the subcontract adjudicator for Metalwork when we displayed the subcontract adjudicator results.

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Trade Total Display

9.1 Resource AnalysisA resource analysis can be displayed on screen; select Candy System Estimating Menu Resources and with the cursor on 00 RESOURCE LIST layout press AlterLayout

Add the Usage and Usage Value columns and .

Calculate the resource analysis using Redo usage .

Select Billed Quantity and Include wastage. Wastage calculations will be explained in more detail later.

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Trade Total DisplayThe bill usage column is relative to the unit of the resource, i.e. 4598 hours of unskilled labour at 5.25/hr or a total allowable of 24140 to spend on this resource, similarly, there are 492 litres of Diesel allowed on the job. Changing rates in the resource list will substitute the adjustments through all the worksheets and update the Nett for each bill item.

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10. Mark UpThe Mark up and Gross rate columns can be added to the bill. Select Candy System Estimating Menu Bill of Quantities and enter a new 2 digit code and description, i.e. 06 NETT + APPLIED MARK UP = GROSS.

Place the cursor on the new entry and press enter, now press Alter layout .

Select the Applied Mark up, Gross Rate and Gross Amount columns. Store the selection by clicking on the .

The Gross Rate column is calculated, Nett + Mark up = Gross. Double Click in the Mark up column to access the Mark up Menu.

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Mark UpSelect Mark up All Trades and enter a 10% mark up for all trades and choose Yes for preserving all flagged trades. Candy System Estimating Menu Finalisation menu Markup menu Mark up All Trades

Now select Trade Markup and adjust the Metalwork mark up to 5% Candy System Estimating Menu Finalisation menu Markup menu Trade Markup

Return to the Bill and adjust the mark up for item 1/A to 20% mark up.

Confirm change to individual mark up. Note that the Gross rate and amount is calculated for each bill item. The asterisk (*) indicates an OpCode with trade mark up. The Metalwork items on page 2 have a 5% trade mark up.

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Mark Up

Now do a Trade Totals display based on the Gross rate using the Trade Totals icon.

The Gross amount is displayed with the Nett split amounts for Labour, Plant, etc. Scrolling to the right hand side will display the mark up amount.

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Mark Up

10.1 ReportingAll the information can be printed. Try printing the following reports and select the various options to see the available reporting formats. From the main menu follow the menu path to the Reports Menu. Candy System and then Estimating Menu Reports Menu Bill of Quantities Worksheets in Bill Order Bill Resource Analysis Value Analysis Housekeeping Reports Menu

Bill of Quantities Worksheets Resource analysis Value analysis OpCode Pricing Check

Reports can be viewed on screen by selecting Preview or Spool to view the report on the screen.

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11. Pricing PracticalEnter the following concrete items on page 3 of the bill and price the items from first principles.

Enter resources 510, 520 and 230 and price the complex resource 230 Concrete Gang (1G+6L)

Price the bill items using the relevant resources.

CCS recognises the word waste on a worksheet as long as there are no spaces between the +5%waste. The system will generate a wastage report.

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Pricing Practical

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12. MastersAny previous job in Candy can be a Master job from which bill descriptions, worksheets and resources can be copied. Typically, an Estimator will create a library job, which will be the source of standard information for use in other jobs. The effective use of masters can have a major impact on the speed of both input and pricing of an estimate. We will now create a new job called New City Industrial Development. We will then copy information from Waste Water Treatment Works (The Master) into New City Industrial Development (The Job). Return to the Company & job Manager and create a new job in Candy called New City Industrial Development.

Select New City Industrial Development, and then Candy System Estimating Menu

Bill of Quantities

We now have the option to select Waste Water Treatment Works as our Master job. The system defaults to the top job on the job selector, which is Waste Water Treatment Works. Click OK.

Choose Candy System Estimating Menu and then 00 Bill of Quantities

Bill of Quantities

Note the master job name is displayed above the Candy toolbar. If a master is selected when creating a job, certain standard information is automatically copied from the master to the job. The Trades and Resource types are copied from the master, these typically do not change from job to job. 55

Masters

12.1 Trade DefinitionsCandy codes are defined on the definitions menu, which can be accessed by clicking the definitions icon on the Candy toolbar. Select Trade Definitions, and note that the trades were copied from the Master; previously we had to enter the Trade definitions when there was no master.

Select Resource Type Definitions and note that the resource types were copied from the Master.

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Masters

12.2 Copy Bill Items from the MasterThe first method of copying items from the Master into the job is if you know a code that exists in the master, just enter the code into the OpCode column. Enter E!0004 into the OpCode Column and press Enter. The system copies the description and unit from the master. The item is coloured blue to indicate that this OpCode has been copied from the master.

It is unlikely that you will remember all the codes in the Master; therefore, we provide a facility to view the master OpCodes while working in the job. Hold the Shift key down and click the Opcode icon. This will display all the OpCodes in the Master.

Clicking the Opcode icon without holding the shift key displays a list of the OpCodes in the current job.

. Ensure the bill page is in single page Try arranging your screen as displayed below using layout by pressing Single page . Remember to anchor each document so they appear in the same position and size next time you select the documents.

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Masters

Click on OpCode E!0003, hold the left mouse button down and drag the OpCode from the Master OpCode list onto the job bill page, release the left mouse button to drop the OpCode onto the bill page.

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Masters

The OpCode now appears on the bill page highlighted with colour to indicate the OpCode has been copied from the master. Note the item, although priced in the master, appears in the job unpriced.

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MastersTry selecting OpCodes E!0006, E!0007 and E!0009 using Ctrl-Click, release the Ctrl key and then hold the left mouse button down on a highlighted area and drag the items onto the bill page. Release the left mouse button to drop the items. A range of items can be copied using Shift-click rather than Ctrl-Click.

If you have mastered the above exercise, your bill page should contain the following OpCodes.

The items numbers can be amended to suite the Clients bill; alternatively, we can use More keys Item renumber . This re-numbers the items as per the job default. The job default settings are accessed using the using the Pen-knife icon.

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Masters

Notice that only the bill description and unit are copied, the worksheet is copied using another facility ensuring the Estimator has full control during the pricing process.

12.3 Copying Worksheets from the MasterEnter the worksheet for Page 1 / Item A or OpCode E!0004 by pressing More keys and then Worksheet . In the worksheet, press the Append function key.

Select Master, the user can now scroll through and copy the worksheets from the master into the job. Select OpCode E!0004 and click OK.

The production can be altered to suit the current job.

Assume the unskilled labourer can only excavate 1.0 m3 per day instead of the 1.5m3 per day on the current contract. Remember to store the worksheet. Note that adjusting the Worksheet in the job does not affect the master.

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Masters

Now double click on Nett rate for Page 1 / Item C or OpCode E!0006 to display the worksheet and drag the master OpCode E!0006 into the jobs OpCode Worksheet E!0006. Note dragging from the Master OpCode Scroller into the worksheet copies the worksheet and not the Bill Item description and Unit. Store the worksheet.

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MastersThe jobs resource list can be displayed by clicking the Dumper icon. Notice that copying worksheets from the master automatically updates the jobs resource list with the relevant resources. The master resource list can be displayed by clicking -Dumper icon. Resources can be dragged from the master into the job while pricing.

12.4 Auto-PricingThe remainder of the Bill items can be priced by Auto-pricing. This facility copies the worksheets from the master for items that have not been priced in the job. Auto pricing will only occur if the items in the job are not priced and the unpriced OpCodes in the job match with priced OpCodes in the master. Candy System Pricing Menu Estimating Menu Auto-pricing

Selecting OK will assume select All trades. The next dialogue will provide an option to print a list of those items that have been auto priced, select No.

Return to the bill and note all the items are now priced.

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13. Post Tender ControlReturn to the job selector using the back arrow or the Esc key and select the Waste Water Treatment Plant job.

13.1 Selling RateYou have established that: Nett Rate + Applied Mark Up = Gross Rate There is a third rate available in Candy called the Selling Rate. This is an independent rate in that changes made to the Nett Rate and the Applied Mark Up will not affect the selling rate. Select Candy System Estimating Menu and place the cursor on layout06 NETT + APPLIED MARK UP = GROSS and Alter Layout

Bill of Quantities

Add the Calculated Mark up based on Selling Rate, Selling Rate and Selling Amount columns and .

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Masters

Note the selling rate column on the right side of the document. Having priced a job and applied mark up, Selling Rates can be established by copying the Gross Rates. Double-click in the Selling Rate column.

Select Lock selling after transfer and click OK.

The asterisks (*) against each rate indicate that the rates have been locked. Rates can be adjusted using More keys Lock sell rate . Lock sell rate provides the option to unlock or lock all selling rates.

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14. Value Engineering or Re-modellingThe site team can now re-visit each of the worksheets and adjust the productions to what they believe will be achieved on site. Alternatively, they may not even use the resources the estimator originally envisaged using and must therefore adjust the worksheets to reflect how they intend on completing the job. They may obtain cheaper resource and sub contract rates. Lets assume the site team will purchase diesel for 2.50 / Litre instead of 3.00 / Litre. Display the resource list with the Dumper icon and adjust the rate accordingly. Note that the Diesel allowable decreases from 1476 to 1230 representing a buying saving of 246.

Do a Trade Total Display on Nett using the Trade Totals icon. Nett Trade Total Display at 3.00 / Ltr of Diesel.

Nett Trade Total Display at 2.50 / Ltr of Diesel.

Original Nett Amount New Nett Amount = (277,176.80 276,931.00) = 246.00 Saving Original Material Nett Amount New Material Nett Amount = (109,940.00 109,695.00) = 246.00 Saving Now return to page one of the Bill. 67

Value Engineering or Re-modelling

Notice that the Nett and Gross rates for OpCodes E!0008 and E!0009 have reduced as these items use the cheaper diesel in their make-up. Notice the Selling rate has remained fixed and the calculated mark has increased in relation to the Selling.

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15. Summarising Resources into Group and Class CodesThe estimator would require the total amount of money that is going to be spent with a particular supplier in order to negotiate the best possible bulk discount. We must therefore group the resources into their supplier codes in order to print out the value to be spent with each supplier. We use the Group Code to summarise the resources into the supplier codes. Similarly, the Quantity Surveyor is going to require the total amount of money that is going to be spent against each accounting code in order to reconcile the budget to date back to the cost being generated from the accounting system. We use the Class Code to summarise the resources into the Cost codes. The resource group and class code must be displayed in order to allocate the codes to the resources. Candy System Estimating Menu and with the cursor on the layout00 RESOURCE LIST press Alter Layout .

Resources

Add the Resource Group Code and Resource Class Code using and then store the layout with .

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Summarising Resources into Group and Class Codes

The Group and Class codes must be defined before allocating them on the resource list.

Click the Balls icon to enter the definitions menu and enter the following Group and Class Code Definitions.

Now return to the resource list and allocate the Group and Class codes to the various resources. Group and Class codes should only be applied to Simple resources, those resources that are bought and are defined with a letter in the resource type column. i.e. M for Material, P for Plant. Applying a class code to a complex resource such as 310 Cat 215 Excavator (Wet) would be incorrect as the cost would be captured against cost codes 360 and 401 representing the cost codes for the plant and diesel respectively.

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Summarising Resources into Group and Class CodesThe resource analysis report must be printed to view the summaries. Candy System Estimating Menu Reports Menu Resource Analysis Menu Bill Resource Analysis and Select the Group Code as the summary.

Select OK and Spool the report to the screen. The Group summary can be viewed at the bottom of the report. The value of 108,465.00 is to be spent with Alpha Concrete Suppliers. The Undefined Resource Group of 145,463.42 represents those resources that do not have a group code allocated.

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Summarising Resources into Group and Class Codes

Re-print the resource analysis repeating the above steps but now select the class code as the summary, i.e. Candy System Estimating Menu Reports Menu Resource Analysis Menu Bill Resource Analysis and Select the Class Code as the summary. Note that the Class Code Summary at the bottom or the report, this will print the budget for the job for each of the Class codes. Choose OK and print to

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Summarising Resources into Group and Class Codes

Note that all the simple resources should have a Class Code allocated. A resource cannot be purchased without a cost code and likewise there must be a budget available in the cost code in order to spend against the cost code. It is impossible to allocate Class Codes to Split and Plug rates, therefore Split and Plug rates are considered bad practice. There is no Undefined Class Codes, therefore all Simple resources; those resources that are bought have a Class (or cost) code allocated. Note that the Plug and Split rate totals are printed separately. We do not know to which Class or combination of Class codes to allocate the Plug and Split amounts, hence Plug and Split rates are undesirable when implementing proper cost control.

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Summarising Resources into Group and Class Codes

15.1 Class and Group Code Audit ReportsTo list those resources that contribute to a particular class code try printing the following report: Candy System Estimating Menu Reports Menu Resource Analysis Menu Resource Analysis by Group/Class and select Sort by Class. This will print the resources out in Class Code order. Entering a class code in the sieve will print out only those resources that have been allocated that particular class code. To list the bill items that contribute to a particular resource class print the following report: Candy System Estimating Menu Reports Menu Housekeeping Reports Menu Tracers

Select the Class Code, enter class code 401, and spool the report.

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16. Controlling Labour and Plant using Task CodesThe Class Code provides resource-based control for managing fixed resources such as Materials. The Class Code will provide limited control to productive resources such as Plant and Labour but is not ideal. The engineering site staff will require the Labour and Plant allowable in more detail typically the allowable per Task completed on site. CCS provides a simple method of summarising the Bill items into Tasks. The allowable for each bill item is broken down into the various Resource Types, so we immediately have the Labour and Plant allowable for each Task, the exact information required to control the productive resources. The Task Code is used to implement Functional Control on the Job. The Task Code summarises bill items into categories of Function or Activity. The key is to summarise items with similar production, e.g. bulk earthworks items would be summarised separately to hand excavation. We would use machines for bulk earthworks and labour for hand excavation. By summarising items with like production we are summarising items with like resources and therefore like cost sensitivity. If our machine is not being used effectively, it is costing a lot more than if our labour is not being productive. We would have different controls on our plant versus our labour.

The Task Codes must be defined before allocating them to the Bill items. Click the Balls to enter the definitions menu and enter the following Task Code Definitions. Task Codes may be summarised into Task Code headings. The level column represents the heading level from level 9 to level 1. Therefore, the reinforcing Tasks of Mesh and High Tensile Bars may be summarised into the level 2 heading Reinforcing. Note the m2 quantity of mesh must be factorised by 0.004 to calculate the Tonnes of reinforcing. The reinforcing Heading is further summarised into the level 1 heading Concrete, Formwork and Reinforcing. The Task Code accumulates the amount of Money and Quantity, therefore each Task Code must have a unit.

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Controlling Labour and Plant using Task CodesThe Task Code column must be displayed in order to allocate the codes to the Bill Items. Candy System Estimating Bill of Quantities and enter a new 2 digit code and description i.e.07 TASK CODE ALLOCATION

Place the cursor on the new entry and press Enter, then Alter Layout .

Add the Task Code and Task Quantity Factor columns and

.

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Controlling Labour and Plant using Task Codes

The Task Code accumulates the amount of Money and Quantity, the Task Factor column is used to determine the quantity that will be added together for each Task code. If the unit of the Bill item is the same as the Task code then a factor of one is used. There may be instances where the unit of measure of the bill item may be different to the unit of measure of the Task Code. For example, we may have a bill item measured in linear metres of formwork, yet the bill item has a Task Code with a unit of measurement of m2 so we apply a Task factor to factorise the Lm to m2. By using a Task factor of 0.00, the money will be included but not the quantity, for example we may wish to add the cost of wood float finish to Task Code Concrete in Ground Slabs but we only require the quantity of the Concrete in Ground Slabs and not the quantity of the wood float finish. Allocate Task codes and factors to each of the bill items.

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Controlling Labour and Plant using Task Codes

An OpCode may only have one Task Code; if an OpCode is used in many places within the bill document it will have the same Task code in each place. In order to calculate the Task Code summary no Plug rate items may exist in the job. Page 1 / Item A Clear Site was priced using a Plug rate, so we must convert the plug rate to at least a Split rate. Click on the Bill icon to return to the pricing layout of the bill of quantities, Enter 10.00 in the Plant resource Type column for Page 1/Item A to convert the pricing of this item from a Plug rate to a split rate.

Click on the Project Analysis icon.

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Controlling Labour and Plant using Task Codes

Press Update ex Candy , and then select Task Codes and OK.

Note that the Total Quantity, Amount and derived rate is calculated for each Task Code. When finalising a tender if the derived rate is much lower or higher compared to previous tenders then the relevant items can be investigated for possible errors in the pricing worksheets. The total allowable for the Labour is calculated for each Task Code, i.e. The Labour allowable for placing concrete in Foundations is 2948.00. Once progress quantities have been entered for each bill item, the total Labour allowable amount for each Task code is calculated and should be reconciled back to the total Labour cost for each Task Code. Clicking the Split rates or Split amounts toggles between displaying split rates and split amounts for each of the Task Codes.

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Controlling Labour and Plant using Task Codes

Note the derived Labour rate to place 1m3 of Concrete in Foundations is 14.74 per m3, if the concrete team on site has poured 10m3 then you should not have spent more than 10x14.74 = 147.40 on the Labour team. The site clerk will allocate the Labour teams cost to the relevant Task Codes which should be reconciled to the Labour allowable based on the work that has been completed on site. A similar approach should be followed to control Plant. Totals for Task code headings may be displayed by placing the cursor on the heading and pressing CtrlUp and Down Arrow The Task Code reports are printed by selecting Candy System Estimating Menu Reports Menu Project Codes Menu Project Codes report

Select Task Code as the Primary code and None as the Secondary code and click OK.

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Controlling Labour and Plant using Task CodesSelect Bill and Summary, Nett rate and Spreadsheet format and click OK

The bill items are printed in Task Code order with a total for each Task Code.

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Controlling Labour and Plant using Task CodesTry printing the total quantity for each Task code by selecting Candy System Estimating Menu Reports Menu Project Codes Menu Project Codes Quantity Summary Select Task Code as the Primary code and None as the Secondary code and click OK.

A complete resource analysis for each Task Code may be printed with totals for each Class Code per Task Code.

Try printing the Task Code resource analysis by selecting Candy System Estimating Menu Reports Menu Project Codes Menu Project Codes Resource Analysis Select Print Codes separately and Summary by Class Code.

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Controlling Labour and Plant using Task CodesSelect Task Codes as the Primary code and None as the Secondary code and click OK.

The full resource analysis is printed for each Task Code. The resources are also summarised into their relevant Class codes. Each of the above reports can be printed based on the progress quantities, i.e. the allowable per Task code to date to compare to the actual costs incurred to date. 83

Controlling Labour and Plant using Task Codes

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17. ValuationsThe only difference between Estimating and Valuations is the Quantity columns that the User can select when altering the bill layout. When printing reports from the valuation menu the user must specify on which quantity the report must be based. There are three primary progress or measurement quantities available in the system. Actual Quantity Claimed Quantity Paid Quantity This quantity is used to record how much work has Actually been done against bill items. Think of it as an Internal quantity. This quantity is used to record how much you are Claiming in an application for payment. Think of it as an External quantity. This quantity is used to record how much the client has Paid you.

There are two additional quantities, the Billed Quantity and the Final Quantity. Select Candy System Valuations Menu Valuation Bill Enter a new 2-digit code04 BILL ACTUAL CLAIMED PAID FINAL and Enter, and then Alter Layout and unselect the previous quantities on the right and select the following

columns.

The last two selected columns are Current Actual Quantity as a percentage of Billed and Current Actual Quantity as a Percentage of Final.

Store the document with the .

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ValuationsNow select04 BILL ACTUAL CLAIMED PAID FINAL

The Billed quantity will normally be used for the first Final Value projection and as a starting point can be copied to the Final quantity column. This should be done at the start of a new job. Candy System Valuations Menu Housekeeping Menu Transfer Qty to Final Qty

Select the Billed Quantity and select Yes to confirm the transfer.

The final quantity can be adjusted to suit the new final without affecting the billed quantity. Increase the final quantity for item A and B. Enter the progress quantities as displayed below. Entering the Actual quantity automatically updates the claimed and paid quantity columns. The claimed quantity can be updated to reflect over claims.

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ValuationsNote the percentages are updated as the quantities are entered, alternatively the percentages could be entered which would then generate the quantities. Press Next page and enter 20% complete for each of the metalwork items.

The Claimed quantity can now be updated to represent the quantity that is going to be claimed from the client as follows.

Progress the concrete items on page 3.

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ValuationsPrint the following Valuation Reports from the Reports Menu Candy System Valuations Menu Reports Menu Select Sell Rate. This report is always based on the Claimed Interim Payment Claim Quantity. Select Nett rates, OK, Actual Quantity. Valuation Listings Valuation Resource Analysis Project Codes Menu Project Codes Report Select Analyse to level 9, Analyse by pages, select all pages, Break down root complexes, summary by class code, OK, Actual Quantity. Select Task code as Primary Code and Secondary Code as None. Select Actual Quantity, Bill and Summary, Nett, Spreadsheet format.

Valuation Resource Analysis. Note that the class code summary, which is the budget to date for each cost code; this must be reconciled to the accounting systems cost to date for each of the cost codes. Try a Valuation Trade Total Display selecting Progress to next valuation by Candy System Valuations Menu , select Actual Quantity and Nett. Set Up Next Valuation

Valuation Set Up Menu

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18. Allowable and Cost ReconciliationWhile the CCS System is not a costing and accounting system as such, there are various facilities in the system which can be used to assist the post tender user in preparing Project Operating Statements, Cost / Value Comparisons. Print the Allowable to Date for each Class Code - Valuation Resource Analysis Candy System Valuations Menu Valuation Resource Analysis Select Summary by Class Code Reports Menu Resource Analysis Menu

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Allowable and Cost Reconciliation

The total allowable to date is 127957.26 and the allowable to date for class code 503 Readymix concrete is 75925.50. These figures must be reconciled back to the delivered cost to date. The allowable Cost Reconciliation can be completed in Candy using the Cost Reconciliation facility.

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Allowable and Cost ReconciliationWe will use a CCS standard template document to reconcile the allowable and cost. Candy System Valuations menu Cost Reconciliation Template documents

Templates are global documents that are available in any CCS job. The user should move the relevant template document to the jobs Cost Reconciliation documents area. When the job is backed up, CCS only backs up the jobs CostRec documents and not the template documents.

Place the cursor on02 Cost Reconciliation by Resource Class

and press Ctrl-R to recall the document, then place the cursor on04 Cost Reconciliation by Task Code

and press Ctrl-R to recall the document. Return to the jobs CostRec documents with Candy System Valuation menu Cost Reconciliation CostRec documents.

Press Shift-Ctrl-R to drop the documents into the jobs CostRec document area.

Now choose the Cost Reconciliation by resource class code.

This document can be configured by the user to suit individual requirements.

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Allowable and Cost ReconciliationPress Access to CandyConfigure

The Class Code will be imported into column 1, the cost from the materials received will be imported into column 3 and the allowable from Candy into column 8. Click OK.

Now press Import values . The allowable from Candy is imported into the computer allowable column 8.

The Cost in column 3 can be entered manually, imported from an external Site Costing system or imported from the CCS Materials received. We are going to import the costs from the CCS Materials Received System.

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Allowable and Cost ReconciliationFrom the main menu choose Materials Received Global Definitions Cost Codes

Press Import Codes..

Class Codes .

Now select Materials Received Each CCS job could have a number of Material or other cost databases in the material received system. Select Materials Form.

Material Input.

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Allowable and Cost ReconciliationNow enter the following delivery note.

Press Store & Next . A warning message will be displayed as the materials received has never stored an entry for Alpha Concrete and this new supplier must be added to the Master Supplier List, a similar message will appear for adding the Material description to the Master material description list.

Confirm adding these entries to the master list by choosing Yes on both warning messages.

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Allowable and Cost ReconciliationTo view the entry in list format use Materials List

Entries can be completed on the materials form or the materials list. Enter the next concrete delivery as displayed below.

Once a delivery has been finalised with Head office accounts, the Uncosted Amount can be transferred from the Uncosted to the Costed Amount column using Line Markers Costed . Transfer the first Readymix concrete entry for Delivery Note 12345 from Uncosted to the Costed Amount column.

Return to the Materials Received Manager.

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Allowable and Cost ReconciliationSelect Cost Code List

Press Import Codes

Class Codes .

Confirm by choosing Yes.

Press Update Totals

The Total Cost of 2880.00 is the delivered cost that should be reconciled to the Allowable to date. Return to the Candy Cost Rec Documents: Candy Valuations Cost Reconcilation CostRec Documents Cost Reconciliation by Class

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Allowable and Cost ReconciliationPress Access to CandyImport Values .

Select Ledger from Materials received and click OK.

Click Yes to confirm the import of cost.

Click

to confirm the import from the First Material Database only.

Click Yes to confirm the cost import from materials received.

The cost from the Materials Received can now be reconciled to the Allowable from Candy. Obviously on a live job there would be more cost entries to reconcile to the allowable. The full functionality of the Materials Received System is documented in the Materials Received manual. The Labour Allowable should be reconciled to the Labour Site Cost using the Task code.

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Allowable and Cost ReconciliationSelect the Cost Reconciliation by Task Code.

Candy System Valuations menu Cost Reconciliation and then Cost Reconciliation by Task Code.

CostRec Documents

Press Access to Candy

Configure .

Ensure that you select the Resource Type L for Labour only. When we import the allowable, this will ensure that the Labour allowable is imported only. The cost for each Task code can be entered in column 3 manually or imported from an external file which should contain the Task Code, Description and Cost. Click OK.

Now use Import values to import the Labour Allowable for each Task Code.

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Allowable and Cost Reconciliation

Now the Labour Cost for each Task Code can be entered in Column 3.

Note the -1440 loss on Labour in cost code 0110 Excavation, the Site Team can now take action to deal with the losses on labour. A similar approach should be taken to reconcile Plant. If the labour cost is available electronically from a Labour Site Costing system, the figures can be imported into Candy by pressing Import values . Select Ledger from External file and click OK.

Simply point to the file that contains the Task Code and Labour Cost cumulative to date and click Start Import. More information on configuring Cost Reconciliation documents can be found in the CCS training manual in the section covering Site Costing. Reconciling using the Class code and Task code should provide adequate control on site for the jobs fixed and variable resources.

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19. Subcontract LiabilityThis module allows you to monitor and control subcontractors. Candy System Valuations menu Subcontract Liability Subcontract liabilities Enter a two digit code 01 Smith Metalworks and Enter to display the document.

Use More keys Import from BOQ to complete the import document. We only wish to import the Metalwork items and the subcontract component of the rate only. Section Headings can be imported into the Sub Contract Liability.

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Subcontract Liability

Press More keys

Update qty(1)

and confirm the import of the Actual Quantity from the bill into the subcontract liability document.

Copy the rates and quantities from column (1) to columns (2) and (3) usingCopy rates Copy quantity

The Paid to subcontractor (2) quantity column should be updated to reflect the quantities you intend on paying the subcontractor.

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Subcontract Liability

The total liability of 1475.00 generated by the difference between Due to subcontractor (3) and Paid to subcontractor (2) can be viewed. A subcontract certificate can be printed using More keys The above process can be repeated for each subcontractor. A subcontractor summary can be viewed using the subcontract schedule. Select Candy System Valuations Menu Subcontract liability Subcontract Schedule and Update .S/C certificate .

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20. Forecasting the Candy BOQ using SitePlanBill items in a Candy estimate can be linked to the activities in a SitePlan program. Once the link is established, a time-based forecast of cost, value, resources or quantities from the estimate can be analysed using the facilities in SitePlan. The simplest approach is to use the Candy Bill of Quantities when creating the Program. The Bill section headings are imported as activities into SitePlan and the Bill items in the section are linked to these activities. Where a well-structured Bill of Quantities exists, this provides a good platform from which to build the program. After the creation stage, it is a normal SitePlan Program and can be adjusted as required. From the main menu select SitePlan

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Forecasting the Candy BOQ using SitePlanMany SitePlan Programs can exist in one CCS Job. Press New program .

Change the Program name to read Tender Program and click OK.

With Tender Program selected, click on The View Manager is similar to Candy Scrollers where the user creates views of the data on this computer by hiding and unhiding column.

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Forecasting the Candy BOQ using SitePlanSelect view 1.1. Standard Barchart.

The Standard Barchart layout is displayed with the Activity Number, Description, Duration and an area to draw the Activities.

To import the Bill, press:Tools.. More Tools.. Candy tools Import Candy bill

We are going to create activities using the Bill of Quantities section headings. A typical Bill has too much detail for each bill item to be an activity so rather import the headings above bill items and click OK to confirm the import.

Notice each bill section heading is used to create an Activity of 5-day duration starting 5 days into the job.

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Forecasting the Candy BOQ using SitePlanChange the duration of each of the Activities by clicking to the right of the activity, hold the left mouse button down and increase the activity duration. Clicking to the left of the Activity allows the user to change the starting position of each activity. Now select view 5.2 Barchart with BOQ Allocations

Each activity is displayed with the Bill of Quantities item that has been allocated to the activity. The white bar within the red bar demonstrates where over the activity the bill item has been allocated.

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Forecasting the Candy BOQ using SitePlanChange the spread of the Bill items on page 1 over Activity A000 Excavation by clicking within the Activity and dragging the white allocation bar to the displayed positions.

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Forecasting the Candy BOQ using SitePlanNow select view 6.1 BOQ with Budget Forecast

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Forecasting the Candy BOQ using SitePlanThe Forecast Bill of Quantity amounts are now displayed across the SitePlan time. To view the Candy resource forecast per bill item, select view6.2 BOQ with Resource Usage Forecast

To view the Class Code budget forecast, select6.5 Class Code Budget

Click Re-do analysis to view the totals.

Return to the view 1.1 Standard Barchart

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Forecasting the Candy BOQ using SitePlanPress: Histograms..Candy resources

Select the Candy resource code 200 Unskilled lab all in and click OK.

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Forecasting the Candy BOQ using SitePlan

The Candy Unskilled labour Histogram is displayed. Histograms can be printed based on Usage or Value. Users should refer to the SitePlan manual for additional SitePlan features and using the Candy / SitePlan link facilities.

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Special ItemsCreate a new job and recover the CCS Demonstration job. This job contains examples that correspond with the CCS Candy Manual. The following topics are covered in detail in the CCS Manual or alternatively selecting the help system and using the search words listed.

No1 2

Specialised items Philosophy of codingTrade Definitions + OpCode Structure Resource Type Definitions + Resource Coding Structure

Manual page1.06 1.07 / 6.01

Help search wordDefinitions, trade Definitions, resource types

Configuring a new job3 4 5 Candy Control Settings Item re-numbering Inserting and deleting pages 1.02 1.03 / 21.11 21.10 Control Delete, bill pages

Bill input6 7 8 9 10 11 12 13 14 15 16 Re-ordering bill Items Copying bill items Delete un-used OpCodes Quantity Calculation Sheets Recall Stacks Alt-Documents Altering description of master to suite job Bill page copy Selecting a master Copying items from the master Re-coding OpCodes 21.15 25.06 2.04 2.06 2.08 2.07 1.01 / 8.02 8.03 8.03 OpCode, delete Quantity calculation sheets Recall, copying, bill items Alt, copying, bill items Copying, bill pages Master, changing OpCode, master copy OpCode, re-coding

Pricing17 18 19 20 21 22 23 24 Ctrl-up/down arrow while on worksheet Alt documents while on worksheets Create a resource while on a worksheet Extra over items Display context of bill item Appending and shift append Switches with global variables Macros 8.10 8.09 / 8.13 8.14 8.08 8.21 8.15 Worksheet, copy resources to Worksheet, create resource on Worksheet, calculations Copying, worksheets Variables, definitions Macro bills

Sub-contract adj. tools25 26 27 Spread of additional amounts Unlinked items Quantity difference 9.12 9.12 9.04 115 Subcontract adjudication utilities Subcontract, adj about bill items import Quantities, update

28 29 30 31

Sub contract adjudicator notes Sub contract database Letters E-mail enquires to sub contractors

9.09 10.01 10.03 10.08

subcontract adj Notepads Subcontract database Subcontract adjudication, enquiry Subcontract adjudication, enquiry

Material adjudicator32 Material suppliers and database 11.01 / 12.01 Material adjudicator

Resource facilities33 34 35 36 Taxes, currencies and base to final Attributes column Production Resource levels and viewers 1.09 / 7.08 / 23.01 6.07 24.00 6.07 Tax, about Resource, about Production Resources, viewer

Mark-up37 38 39 40 41 42 43 Preserve flags Transfer risk to mark-up Individual vs. trade mark-up Set gross total Applied vs. calculated mark-up Selling rounding rates and multiplying rates Projected escalation 13.04 13.08 13.01 13.04 13.08 13.06 13.05 Mark-up, trade Mark-up, resource type Mark-up, individual Mark-up, set gross total Rounding, selling rates Escalation, Projected

Trade total display option44 45 Percentage on trade total display Selling co-efficient 13.07 / 25.18 13.07 / 25.18 Trades, reporting Trades, reporting

Interesting reports46 47 48 49 50 51 52 53 Production report Currency analysis report Wastage report Resource tracer Class tracer Worksheet reports in general Logos on reports and enhancements Client bill overprinting 24.03 23.07 8.12 / 16.10 16.16 16.16 16.10 16.01 5.01 Production, reporting Currencies, reporting Wastage Reports, Housekeeping Reports, Housekeeping Worksheet, reporting Reports, printer, logos Client bill, overprinting

Bill summaries54 55 Summary pages collection pages Report writer 16.17 17.00 Collection pages

Bill creation56 57 Import bill straight into CCS electronically File formats for importing from excel, Word 2.09 / 4.00 4.01 116 Bill importer Bill importer, file formats

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Take off and measurement

3.00

Take off

Locational control59 60 Areas Quantity Calc Sheets 27.00 25.06 Area allowables Quantity

Miscellaneous items61 62 63 64 65 66 Dual and multi currency Escalation Creating subcontract liability from adjudicator Sending items to subcontract liability Cost Reconciliation Cost allowable comparisons 23.04 25.09 26.04 26.09 28.00 28.05 Currencies, about Escalation Subcontract adjudication items to sub liability Sub contract liability, variation item Cost Reconciliation Costs, comparisons

Summarise bill items67 68 69 Bill codes Task codes (Previously YAC) Work codes 15.00 / 18.00 15.00 / 18.00 15.00 / 18.00 Bill codes Task codes Work codes

Network facilities70 71 72 Networks Backing up Backup complete job vs. Candy only 3.00 (CCS Starter Guide) 3.00 (CCS Starter Guide) 3.05 (CCS Starter Guide) Network Backup

New modules73 74 75 76 Indirect Cost bill Cost Planning Alternative Tenders Multi User Pricing 14.01 & SitePlan Manual 20.00 19.00 22.00 Indirect cost bill Cost Plan Alternatives Multi

Candy, SitePlan, Cashflow and Materials Received Integration77 78 79 Linking Candy BOQ to SitePlan Program Importing Candy BOQ into Project Cashflow Importing Materials Cost into Candy SitePlan Manual Cashflow/ Siteplan Manuals 28.06

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Notes

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Course EvaluationWe need your ideas, suggestions and constructive criticism to assist us in upgrading our training courses. Please help us by filling in this questionnaire. Course: CG Date: Lecturer: Please circle the appropriate answers: 1. Was the course content a. too advanced? 2. Were the course notes a. too detailed? b. at the correct level? b. insufficient? c. too simple? c. adequate? c. poor? c. at the same level of detail? c. too vague? c. the right speed? c. too many?

3. How effective was the Lecturer? a. good? b. fair? 4. The lectures should be a. in more detail? b. in less detail?

5. The concept of each section was a. explained clearly? b. could be in more detail? 6. The programme in terms of time was a. too quick? b. too slow? 7. Did you find the hands-on examples were a. too few? b. sufficient?

8. Notwithstanding the fact that it may not have been in your field of expertise, was the practical a. too detailed? b. at the correct level? c. too simple? 9. Would you like to attend a future course presented by CCS? a. definitely? b. possibly? c. no? 10. Please add any comments which you feel may help us improve the course on the back of this sheet.

Thank you

Name

Company

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