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call to artistsrequest for proposals

Call to Artists - Ivor Dent Sports Park Public Art Project

The Ivor Dent Sports Park public art competition, open to professional Artists residing in

Edmonton and surrounding area, is held in accordance with the City of Edmonton policy

“Percent for Art to Provide and Encourage Art in Public Areas” (C458C).

Budget: $24,000.00 CAD (maximum, all inclusive)

Deadline for Submissions: 4:30 pm on Friday, April 28, 2017

Installation: Summer/Fall 2017

See supplemental drawing package at http://publicart.edmontonarts.ca/calls/

An INFORMATION SESSION will be held:

Wednesday, April 5, 2017, 5:00 pm – 6:15 pm

Lestock Lounge Room 218 B, 2nd Floor – Prince of Wales Armouries, 10440 108 Avenue, Edmonton, AB

RSVP is required by Monday, April 3, 2017 – the event will be cancelled with low response, please

email cboida@edmontonarts.ca

City of Edmonton & EAC Public Art personnel will outline the specifics of the project and

requirements.

AFTER INFO SESSION

The Edmonton Arts Council will post notes from the meeting online at http://publicart.edmontonarts.ca/calls/

For more information, contact Chelsea Boida: phone (780) 424–2787 ext. 229, or email: cboida@edmontonarts.ca

The Edmonton Arts Council is committed to equity in all aspects of its work, and invites proposals from all potentially interested

artists. We thank all artists for contributing their time and professional work for their initial concept proposal submissions.

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About EdmontonLocated on the banks of the North Saskatchewan River, Edmonton, Alberta is known as “Festival City” and “Gateway to the North.”

With more than one million people living in the Greater Edmonton region, the city is the largest, northernmost municipality

in North America. Geographically, Edmonton is situated at the boundary between prairie and boreal forest. The river valley

constitutes the longest stretch of connected urban parkland in North America.

Edmonton is home to Canada’s second-largest urban Indigenous community. The City of Edmonton lies in the heart of

Treaty No. 6 territory and honours the traditions and spirit of the area. For centuries this area has been a place of gathering,

relationship building, harmony, balance, and commerce for many peoples. It was in this place that early relationships led to the

development of Treaty No. 6 Territory, the Province of Alberta, and the City of Edmonton. This relationship with the Confederacy

of Treaty Six First Nations has been recognized by the City of Edmonton through City Council’s Declaration-StrengtheningRelationships between the City of Edmonton, Urban Aboriginal Peoples, the Edmonton Urban Aboriginal Accord, and the

Memorandum of Cooperation and Dialogue signed in 2012.

Since the 1800s Edmonton has been home to the Métis people who were some of the first settlers in the Edmonton area

and played a significant role in its development. They continue to be the largest proportion of the Indigenous population in

Edmonton.

This deep history, and the subsequent migration of many new Canadians to the area, imbues Edmonton with a rich cultural

and ethnic heritage. This diversity contributes to a dynamic urban landscape alive with arts and culture, business, research

and development, and industry. Indicators for the next twelve years point to steady economic and population growth. As

Edmonton’s economy flourishes, so does the spirit of revitalization. Edmonton is undergoing an unprecedented amount of

infrastructure growth with major roadways, streetscapes, and significant development in neighbourhoods.

Aspects of these, and other municipal projects, including public transportation, provide public art opportunities through the

City’s “Percent for Art to Provide and Encourage Art in Public Areas” policy.

Edmonton’s spirit of optimism is reflected through its ever-evolving Public Art Collection. With more than 200 pieces, the

Collection includes visual art from a variety of disciplines by local, national and international artists.

Ivor Dent Sports ParkIvor Dent Sports Park is located at Ellerslie Road and 50 Street south of Anthony Henday Drive. Historically used as a shooting

range for the 1978 Commonwealth Games, the sports park is now a facility for a wide diversity of field sports.

Officially named in 2013, the park recognizes the contributions of Dr. Ivor Dent to the City of Edmonton. Dr. Dent (1924-2009)

served as Mayor (1968-1974) and Alderman (1964-1968). The 138-hectare parcel of land was designated its current status as a

Multi-Sport Tournament and Recreation Site in 2004.

The current development will enhance the park’s capacity to host a multicultural blend of sports including soccer, rugby,

cricket, kabaddi, and ultimate, as well as adding additional parking. The park will continue to host local team practices and

games, as well as hosting a wide range of tournaments at the municipal, provincial, national and international scale.

https://www.edmonton.ca/programs_services/recognition_awards/charles-labatiuk-awards.aspx

https://www.edmonton.ca/projects_plans/parks_recreation/ivor-dent-sports-park.aspx

Ivor Dent Sports Park

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Sports Park OperationsFour sport organizations have partnered with the City to develop and operate leased areas of the park;

• Nor’WestersAthleticAssociation,

• EdmontonMinorSoccerAssociation,

• MTRSClubSoccer,and

• PunjabUnitedSport&HeritageAssociation.

Each partner organization has entered into a long term lease agreement with the City and is responsible for the cost of capital

development, ongoing operations and maintenance of the land and buildings applicable to each leased premises. The City will

be responsible for maintaining the roads, parking areas and shared landscaping.

Public Art OpportunityThe Edmonton Arts Council Public Art Program, on behalf of the City of Edmonton, seeks an artist or artist team to create a

series of artistic elements to be attached to light poles lining the park entrance.

This artwork opportunity is highly visible and will lend a welcoming, celebratory, vibrant, and visually stimulating element to

the park entrance. As the first thing seen by visitors, the artwork will lead them in, and pique their interest. No theme is directly

proposed; artwork celebrating the spirit of inclusivity inherent in sports communities may be considered.

Artists may work with a minimum of four, and up to six, of the most visible poles (see pages 3 & 7).

Due to its durability, metal is the preferred artwork medium for this project.

Artwork Locations

Artwork Opportunity Locations - Light Poles 1 - 6.

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Artwork design parameters

The artwork must adhere to the following design parameters:

• Doesnotcauseopportunityforaccesstorestrictedareas(i.e.donotbuildinsuchamannerastoallowclimbingto

areas not normally accessible to the public);

• Ensureartworkdoesnotposeariskofinjurytothepublic(example:sharppoints,sliphazards,etc.);

• Meetfirecodeswithrespecttoflammabilityasapplicable;

• MeetanyapplicableAlbertaBuildingCodestandards;

• Artworkmustbeconstructedofdurablepermanentmaterials;

• Artworkmustbevandalresistant;

• Artworkmustnotinterferewiththeoperationandserviceabilityoftheroadwayandentrance;

• Artworkmustbedesignedtobeaccessibleformaintenance.

Safer Cities Initiatives Applicable to Artwork on Public Road Rights or WayCity Council approved the Design Guide for Safer Cities in 1995. This guide incorporated the concepts of Crime Prevention

Through Environmental Design (CPTED) and calls for enhancing safety and security through planning and design factors.

Two of the important principles are: Awareness of the surrounding environment, and Visibility by others. The concept of

providing artwork on public road rights-of-way to screen unsightly properties and/or generally enhance the aesthetics of a

street allows for large pieces of art to be installed. While potentially large objects can be attractive, the concept of CPTED must

be realized since the proposed artwork will be immediately adjacent to sidewalks and private lands used by pedestrians. The

impact of the artwork on the safety and security of pedestrians must be minimized as much as possible and should reflect the

following:

Unobstructed sightlines, adequate lighting, and the avoidance of confined and hidden

spaces. Pedestrians must be able to see around, through, under or over the artwork to see if danger exists. If this cannot be done,

lighting should be supplied to light potential hiding or entrapment areas. The artwork should not employ spaces where a

person could hide or confine another person. Spaces within the artwork could allow for natural surveillance.

Visibility by others. The ability to be seen by others increases a sense of safety. Lighting and/or the design of the artwork should allow for

visibility by passing motorists or other pedestrians. Inset spaces should be lit. If street lighting does not exist, or the

artwork’s design interferes with the light from the streetlights, lighting should be provided so that a face can be identified

with normal vision at a distance of 15 meters. The use of more light fixtures with lower wattage should be used instead of

fewer fixtures with high wattage to help reduce deep shadows. Light fixtures should be protected from casual vandalism.

Artwork PermanenceAll artwork proposals will receive a preliminary conservation review for permanence of materials and construction methods in

order to proactively address maintenance and conservation concerns. The EAC Public Art Conservation program supports the

artistic process while ensuring that all commissioned artworks are high quality, durable, and maintainable.

Because the Edmonton Public Art Collection is located in the public realm, it is important that durable materials are used.

Artwork proposals should take into consideration the location in which they will be sited. This can include (but is not limited

to) repeated weather changes and climactic cycles, sunlight exposure, physical environment risks, and countless audience

interactions.

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Map of Area Surrounding Public Art Opportunity

Map Source: https://www.google.ca/maps/place/Ivor+Dent+Sports+Park/@53.4799676,-113.4625351,13525m/data=!3m1!1e3

!4m5!3m4!1s0x53a01be3f6a7d3dd:0x9af32b0c69319013!8m2!3d53.4297017!4d-113.4126167

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Ivor Dent Sports Park Conceptual Plan - subject to changes, errors, and omissions. Detailed design planning is on-going.

Artwork

Location

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Aerial view of artwork locations.

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Landscape view of the Light Poles selected for the public artwork opportunity. See ‘Locations for Artwork’ on page 3 for reference.

project images

9Public artwork parameters.

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Selection Process: The comissioned artwork will be chosen through a one-stage Selection Committee process unless otherwise determined by

the Edmonton Arts Council. Selection Committee members will include representation as follows: City of Edmonton personnel,

an architect or engineer, artist representatives and community members. The Selection Committee is under no obligation to

choose any finalists. All decisions of the Selection Committee are final. The City of Edmonton and the Edmonton Arts Council

reserves the right to revoke the competition for Ivor Dent Sports Park public art call for submissions or public art project.

Communication with the Selection Committee: The Edmonton Arts Council will be responsible for all communication, either verbal or in writing, between artists making

submissions and members of the Selection Committee. Any communication between applicants and Selection Committee

members regarding submissions or the competition may result in disqualification.

Competition Entry Requirements: Please send entry requirements 1 - 8 as a single pdf file, and requirement 7 (images) as separate jpeg files. No hard copies of these

requirements will be accepted unless previously arranged. Submissions can be sent by e-mail. Applications will not be accepted by

fax. Incomplete applications will not be accepted. Artists must submit the following in order to qualify for consideration in the

competition:

r 1. SUBMISSION FORM Complete and signed with contact information;

r 2. PROPOSAL PACKAGE One summary of the proposed artwork (100 words or less); one full written

description of the proposed artwork (including detailed artist’s concept, one

example of the selected artwork site location(s), size, materials and timeline);

r 3. ARTIST STATEMENT & BIO Total of one page maximum;

r 4. REFERENCES Four, with a minimum of two from public art commissioning agents,

clients or consultants. Please provide references’ current contact information only,

reference letters are not required;

r 5. PROPOSAL IMAGES: Preliminary two-dimensional representations, drawings, or renderings that well

describe the proposed artwork submitted digitally;

r 7. CURRICULUM VITAE Detailing professional experience as an artist and other relevant information;

max 3 pages;

r 6. BUDGET FORM Budget for the proposed artwork not to exceed the maximum, all inclusive total

of $24,000.00 CAD (for any and all costs related to the design, fabrication,

installation of the proposed artwork, and applicable taxes);

Terms of Competition

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Deadline for Submissions:

Complete submissions must be received in office no later than 4:30 pm on Friday, April 28, 2017

E-mail To:

Subject line: Ivor Dent Sports Park Public Art Project

cboida@edmontonarts.ca

Criteria for Selection:

Artists who meet the following criteria may be considered for commission:

• Demonstratedexperienceincompletingpublicartprojectswithequivalentbudgets;

• Apracticeinsculpture,installationartorintegrated/applieddesign,asisrelevanttothecall;

• Qualityofoverallpastwork,

• Styleandoriginalityofproposal,

• Appropriatenessofproposalforthecontext,

• Technicalfeasibilityandappropriatenessofmaterialsoftheproposal,

Return of Submissions:

Following completion of the competition, applications will be kept on file and the artist’s name added to the Edmonton Public

Art database. If the artist does not want to have their application added to the database, then indicate so on the entry form.

Loss or Damage: While every precaution will be taken to prevent loss or damage, the selection commitee, the Edmonton Arts

Council and their agents shall not be liable for any loss or damage, however caused.

Commission: The total commission for the artwork is $24,000.00 CAD (including GST) and must cover all costs associated with

the design, fabrication, and installation for relevant site locations of the artwork including but not limited to artist fees, materials,

insurance, etc.

Original Work: The artist must guarantee that the artwork is original and does not violate the copyright of any other person.

Contract: The artist(s) will enter into a contract with the Edmonton Arts Council.

Copyright: Successful artist(s) must be prepared to grant and license to the City of Edmonton and the Edmonton Arts Council

the exclusive right to exhibit the Artwork in perpetuity, the non-exclusive right to photograph or video tape the Artwork for

promotion or distribution, without further compensation. The artist retains copyright as the creator of the Artwork. The City of

Edmonton will not alter the Artwork for purposes of maintenance, conservation, etc. without prior consultation with the artist.

The City of Edmonton reserves the right to move or de-accession the Artwork if necessary and will make every effort to notify

the artist.

r8. DOCUMENTATION LIST Visual documentation must correspond to a clearly itemized list on a separate

sheet. For previous public artworks include details of title, date, locations,

commissioning agent or client, budget, medium, size and a brief description of

the work;

r 9. VISUAL DOCUMENTATION Of previous public artworks or artworks which best illustrate a related body of

artwork to the proposal. Include a maximum of 10 images JPEG files only please,

we will not accept pdf, PowerPoint or tiff formats; minimum 150 dpi; Label

each JPEG to correspond with the Visual Documentation List.

sample budget

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Sample Budget Form

Expenditures Details Dollar AmountAdministration costs:

Includes permits, documentation, studio, overhead, storage, etc.

Artist Fees:

Includes concept design, design development, coordination and artist project management, etc.

Engineering and other Specialist Consultant Fees: Including structural, mechanical, electrical, landscape, etc. as required to develop proposal.

Fabrication: Including all costs related to materials, fabricators and/or contractors and fabrication. Additional pre-installation storage costs (for any anticipated off site storage that is not already assumed in studio costs)

Transportation and Installation: Including all delivery, travel, contractor costs, site related costs, etc.

Insurance, General Sales Tax:($2 million general liability, automobile insurance through installation, all taxes including any GST, HST, other out of province or out of country taxes as applicable)

Contingency: Sufficient to cover unexpected developments that are the artist’s responsibility (10% suggested)

$Total Expenditures$24,000.00 (not to exceed CAD Cash Value)

submission form

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Name:

Address:

City/Province: Postal Code/Country:

Phone (home): Phone (work):

Email Address: Website (if applicable):

Please retain my application as part of the Edmonton Public Art artist database at the Edmonton Arts Council.

(Check one.) rYES rNO

How did you hear about this Call to Artists? rEAC Weekly rEAC Monthly rArt Rubicon rAkimbo

Other: __________________________________________________________________________________________________________

I , _________________________________ (PRINT NAME) hereby make a Submission for the Ivor Dent Sports Park Public Art Project

and am in agreement with the Terms of Competition as outlined in the Information Package.

Applicant Signature Date

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Ivor Dent Sports Park Public Art Project

The information on this application is being collected under the authority of Section 33(c) of the FOIP Act and will be used by the Edmonton Arts Council to determine eligibility for Edmonton Arts Council Public Art programs. The aggre-gate data may be used for program planning and evaluation. All information collected by the Edmonton Arts Council is protected by the provisions of the FOIP Act. You may direct questions about the collection, use or disclosure of your personal information by this program to the Edmonton Arts Council at (780) 424-2787.

Check List – Include all of the following:Please ensure that your submission follows the requirements stipulated on page 13 and 14. Failure to comply may result in your

application being rejected.

r CURRICULUM VITAE

r VISUAL DOCUMENTATION LIST

r VISUAL DOCUMENTATION

r SUBMISSION FORM

r PROPOSAL PACKAGE

rARTIST STATEMENT & BIO

r REFERENCES

r PROPOSAL IMAGES

r BUDGET FORM

E-mail To: cboida@edmontonarts.ca

Subject line: Ivor Dent Sports Park Public Art Project

Deadline: Received in office no later than 4:30 pm Friday, April 28, 2017.