cabinet papers - st james st library
TRANSCRIPT
1
LONDON BOROUGH OF WALTHAM FOREST
CABINET
DAY/DATE/TIME VENUE:
Tuesday, 20 January 2009
7.30 p.m.
COUNCIL CHAMBER Town Hall, Forest Road, E17 4JF
CONTACT: TEL./E-MAIL:
Oliver Craxton Democratic Services
020 8496 4380 [email protected]
Dear Member, This is formal notice advising you of the above meeting. The Agenda is set out below. Supplementary Items will only be added pursuant to the Council’s Constitution.
Andrew Kilburn CHIEF EXECUTIVE
MEMBERSHIP: Chair: Councillor Clyde Loakes (Council Leader) Councillors: Councillor John Macklin Deputy Leader and Portfolio Holder, Service Modernisation Councillor Afzal Akram Portfolio Holder, Community Safety, Enforcement and Protection Councillor Bob Belam Portfolio Holder, Environment Councillor Elizabeth Phillips Portfolio Holder, Health, Adult and Older People Councillor Marie Pye Portfolio Holder, Communities and Housing Councillor Keith Rayner Portfolio Holder, Finance, Risk and Governance Councillor Geraldine Reardon Portfolio Holder, Leisure, Arts and Culture Councillor Chris Robbins Portfolio Holder, Children and Young People Councillor Terry Wheeler Portfolio Holder, Enterprise and Investment
2
The following councillors have been appointed by the Council to assist Cabinet in proposing, formulating and advising upon Council policy under the guidance of the appropriate Portfolio-Holder. These councillors are not Members of the Cabinet and do not have any voting rights nor decision-making powers: Councillor Angie Bean Junior Lead Member, Children and Young People Councillor Jenny Gray Junior Lead Member, Communities and Housing Councillor Johar Khan Junior Lead Member, Environment Councillor Naheed Qureshi Junior Lead Member, Health, Adult and Older People
3
AGENDA 1. APOLOGIES FOR ABSENCE 2. DECLARATIONS OF INTEREST Members are asked to declare any personal or prejudicial interests they may have in
any matter that is to be considered at the meeting.
3. MINUTES OF CABINET (Pages 1 - 12)
Record of Decisions of the Cabinet meeting held on Tuesday 16th December 2008.
REFERENCES FROM OVERVIEW AND SCRUTINY MANAGEMENT COMMITTEE
If any.
FORWARD PLAN KEY DECISION REPORTS 4. Award of Council’s Design and Print Management Service
Contract (Pages 13 - 21)
5. Halls Service: Pricing Policy Review – 6 Month Review (Pages 22 -
40) 6. Waiver Request of Contracts Procedure Rules to Procure Local
Space to Purchase 50 Properties in the Leyton/Leytonstone Area (Pages 41 - 48)
7. Joint Local Authorities Regulatory Services Agreement (JLARS) (Pages 49 -
54) 8. Annual Review and Star Rating of Adults Social Care
Performance 2007/08 (Pages 55 - 73)
9. Delegation of Cabinet Powers to the Chief Executive for Council
Restructuring Arising from the Efficiency Review (Pages 74 - 78)
REPORTS TO COUNCIL 10. Policy and Resources Review 2009/10 - 2013/14 - Local
Government Settlement and Medium Term Financial Strategy TO FOLLOW
4
PERFORMANCE MONITORING REPORTS 11. Monthly Financial Monitoring Report (Pages 79 -
121) 12. Decent Homes: Quarter Two and Quarter Three Performance
Report July – December 2008 (Pages 122 - 136)
13. Annual Performance Assessment of Services for Children and
Young People in the London Borough of Waltham Forest - 2008 (Pages 137 - 145)
14. REPORTS OF PORTFOLIO HOLDERS (a) Report of the Leader
(Pages 146 - 147)
(b) Report of Portfolio Holder for Service Modernisation and
Deputy Leader
(Page 148)
(c) Report of Portfolio Holder for Community Safety,
Enforcement and Protection
(Pages 149 - 151)
(d) Report of Portfolio Holder for Environment
(Pages 152 - 153)
(e) Joint Report of Portfolio Holder and Junior Lead Member
for Health, Adult and Older People
(Pages 154 - 155)
(f) Report of Portfolio Holder for Communities and Housing
(Pages 156 - 157)
(g) Report of the Portfolio Holder, Finance, Risk and
Governance
(Page 158)
(h) Report of Portfolio Holder for Leisure, Arts and Culture
(Pages 159 - 161)
(i) Joint Report of Portfolio Holder and Junior Lead Member
for Children and Young People
(Pages 162 - 163)
(j) Report of Portfolio Holder for Enterprise and Investment
(Pages 164 - 165)
5
15. CONFIDENTIAL AND/OR EXEMPT REPORTS NOT TO BE
DISCLOSED TO THE PRESS AND PUBLIC
To pass a resolution to exclude the press and public from the meeting during
consideration of the following item in accordance with Section 100 (A) of the Local Government Act 1972 as amended on the grounds that it would involve the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12A of the Act.
16. Award of Council’s Design and Print Management Service Contract - Appendix A
PLEASE NOTE THAT IF YOU REQUIRE A HARD COPY OF ANY OF THE ABOVE REPORTS, CONTACT OLIVER CRAXTON ON 020 8496 4380 OR E-MAIL HIM at: [email protected]
Pag
e 1
of 1
2
LON
DO
N B
OR
OU
GH
OF
WA
LTH
AM
FO
RES
T
CA
BIN
ET M
EETI
NG
– 1
6 D
ecem
ber 2
008
R
ECO
RD
OF
DEC
ISIO
NS
TAK
EN
This
doc
umen
t out
lines
the
deci
sion
s ta
ken
at th
e ab
ove
Cab
inet
mee
ting.
U
nles
s ot
herw
ise
indi
cate
d, e
xecu
tive
deci
sion
s lis
ted
in th
is d
ocum
ent w
ill co
me
into
forc
e an
d m
ay th
en b
e im
plem
ente
d 5
wor
king
day
s af
ter
publ
icat
ion
of th
is d
ocum
ent u
nles
s th
e O
verv
iew
and
Scr
utin
y M
anag
emen
t Com
mitt
ee c
alls
in a
dec
isio
n.
Dur
ing
that
per
iod
the
Dire
ctor
of G
over
nanc
e an
d La
w m
ay c
all-i
n a
deci
sion
for s
crut
iny
if so
requ
ired
by n
o le
ss th
an 4
Mem
bers
of t
he C
ounc
il.
(Par
agra
ph
11 o
f Par
t 6 o
f the
Cou
ncil’s
Con
stitu
tion;
Ove
rvie
w a
nd S
crut
iny
Pro
cedu
re R
ules
: Cal
l-in
Pro
cedu
res)
. D
ate
of P
ublic
atio
n:
Frid
ay 1
9th D
ecem
ber 2
008
Last
Dat
e fo
r Cal
l-In:
Tu
esda
y 30
th D
ecem
ber 2
008
Con
tact
: O
liver
Cra
xton
S
enio
r Com
mitt
ee M
anag
er
Dem
ocra
tic S
ervi
ces
Tel:
020
8496
438
0 E
mai
l: ol
iver
.cra
xton
@w
alth
amfo
rest
.gov
.uk
Agenda Item 3
Page 1
Pag
e 2
of 1
2
CA
BIN
ET M
EETI
NG
: TU
ESD
AY
16th
DEC
EMB
ER 2
008
(7.3
0pm
– 9
.15p
m)
PRES
ENT:
Cha
ir: C
ounc
illor C
lyde
Loa
kes
Cou
ncil
Lead
er
Cou
ncillo
r Joh
n M
ackl
in
Por
tfolio
Hol
der,
Ser
vice
Mod
erni
satio
n an
d D
eput
y Le
ader
C
ounc
illor B
ob B
elam
P
ortfo
lio H
olde
r, E
nviro
nmen
t C
ounc
illor L
iz P
hillip
s P
ortfo
lio H
olde
r, H
ealth
, Adu
lt an
d O
lder
Peo
ple
Cou
ncillo
r Mar
ie P
ye
Por
tfolio
Hol
der,
Com
mun
ities
and
Hou
sing
C
ounc
illor K
eith
Ray
ner
Por
tfolio
Hol
der,
Fina
nce,
Ris
k an
d G
over
nanc
e C
ounc
illor G
eral
dine
Rea
rdon
P
ortfo
lio H
olde
r, Le
isur
e, A
rts a
nd C
ultu
re
Cou
ncillo
r Chr
is R
obbi
ns
Por
tfolio
Hol
der,
Chi
ldre
n an
d Y
oung
Peo
ple
Cou
ncillo
r Ter
ry W
heel
er
Por
tfolio
Hol
der,
Ent
erpr
ise
and
Inve
stm
ent
O
ther
Cou
ncill
ors
Pres
ent:
Cou
ncillo
r Ang
ie B
ean,
Jun
ior L
ead
Mem
ber,
Chi
ldre
n an
d Y
oung
Peo
ple
Cou
ncillo
r Jen
ny G
ray,
Jun
ior L
ead
Mem
ber,
Com
mun
ities
and
Hou
sing
C
ounc
illor J
ohar
Kha
n, J
unio
r Lea
d M
embe
r, E
nviro
nmen
t C
ounc
illor
Nah
eed
Qur
eshi
, Jun
ior L
ead
Mem
ber,
Hea
lth, A
dult
and
Old
er P
eopl
e C
ounc
illor J
ames
O’R
ourk
e, C
hair
of C
hild
ren
and
Youn
g P
eopl
e O
verv
iew
and
Scr
utin
y S
ub-C
omm
ittee
C
ounc
illor R
icha
rd S
wed
en, C
hair
of H
ealth
, Adu
lts a
nd O
lder
Peo
ple
Ove
rvie
w a
nd S
crut
iny
Sub
-Com
mitt
ee
Cou
ncillo
r Sea
n M
eisz
ner,
Cha
ir of
the
Com
mun
ity S
afet
y an
d H
ousi
ng O
verv
iew
and
Scr
utin
y S
ub-C
omm
ittee
C
ounc
illor
Pet
er B
arne
tt C
ounc
illor L
aurie
Bra
ham
C
ounc
illor A
lan
Sig
gers
1
APO
LOG
IES
FOR
AB
SEN
CE
R
ecei
ved
from
Cou
ncillo
r A
fzal
Akr
am (
Por
tfolio
Hol
der
for
Com
mun
ity S
afet
y, E
nfor
cem
ent a
nd P
rote
ctio
n) a
nd C
olin
Moo
ne
(Hea
d of
Hou
sing
and
Nei
ghbo
urho
ods)
.
Page 2
Pag
e 3
of 1
2
2
D
ECLA
RA
TIO
NS
OF
INTE
RES
T
Non
e de
clar
ed.
3
MIN
UTE
S O
F C
AB
INET
The
min
utes
of t
he C
abin
et m
eetin
g he
ld o
n Tu
esda
y 25
th N
ovem
ber 2
008
wer
e co
nfirm
ed a
s a
corr
ect r
ecor
d an
d si
gned
by
the
Cha
ir, s
ubje
ct to
the
follo
win
g am
endm
ent:
item
num
ber 2
- D
ecla
ratio
ns o
f Int
eres
t; su
bstit
ute
the
wor
ds ‘N
on-E
xecu
tive’
for t
he
wor
d ‘E
xecu
tive’
in th
e se
cond
line
.
4
REF
EREN
CES
FR
OM
OVE
RVI
EW A
ND
SC
RU
TIN
Y M
AN
AG
EMEN
T C
OM
MIT
TEE
4(a)
TAC
KLI
NG
KN
IFE
CR
IME
IN W
ALT
HA
M F
OR
EST
C
ounc
illor
Jam
es O
’Rou
rke,
Cha
ir of
Chi
ldre
n an
d Y
oung
Peo
ple
Ove
rvie
w a
nd S
crut
iny
Sub
-Com
mitt
ee,
pres
ente
d a
repo
rt un
der
item
4(a
) on
the
age
nda,
set
ting
out
the
reco
mm
enda
tions
of
the
Ove
rvie
w a
nd S
crut
iny
Man
agem
ent
Com
mitt
ee.
Cou
ncillo
r O
’Rou
rke
drew
atte
ntio
n to
the
spec
ial j
oint
mee
ting
of th
e C
hild
ren
and
You
ng P
eopl
e an
d C
omm
unity
Saf
ety
and
Hou
sing
Ove
rvie
w a
nd S
crut
iny
Sub
-Com
mitt
ees
that
took
pla
ce o
n 14
th O
ctob
er 2
008,
at w
hich
ther
e w
ere
appr
oxim
atel
y 60
at
tend
ees.
H
e w
ishe
d to
than
k fo
rmal
ly a
ll th
ose
who
atte
nded
the
mee
ting,
and
als
o C
ounc
illor
Sea
n M
eisz
ner,
Cha
ir of
the
Com
mun
ity S
afet
y an
d H
ousi
ng O
verv
iew
and
Scr
utin
y S
ub-C
omm
ittee
, for
his
wor
k on
this
mat
ter.
Cou
ncill
or C
hris
Rob
bins
, Por
tfolio
Hol
der
for
Chi
ldre
n an
d Y
oung
Peo
ple,
info
rmed
Cab
inet
that
the
polic
e ha
d in
crea
sed
the
num
ber
of o
ffice
rs u
nder
taki
ng s
choo
l vis
its in
the
bor
ough
.
He
said
tha
t th
is a
ctio
n, c
oupl
ed w
ith t
he w
ork
of t
he C
ounc
il’s
Saf
er N
eigh
bour
hood
s Te
ams,
was
mak
ing
a po
sitiv
e co
ntrib
utio
n to
war
d th
e re
duct
ion
of k
nife
crim
e in
the
boro
ugh.
C
abin
et A
GR
EED
to re
com
men
d th
e de
cisi
ons
in (a
) and
(b) b
elow
to F
ull C
ounc
il fo
r app
rova
l:
(a) T
o re
ques
t the
Met
ropo
litan
Pol
ice
Ser
vice
(MP
S);
the
Met
ropo
litan
Pol
ice
Aut
horit
y (M
PA
) and
or,
the
Por
tfolio
Hol
der f
or
Com
mun
ity S
afet
y, E
nfor
cem
ent
and
Pro
tect
ion,
as
appr
opria
te,
to p
rovi
de t
o th
e W
alth
am F
ores
t P
olic
e B
orou
gh
Com
man
d ad
ditio
nal r
esou
rces
, ov
er a
nd a
bove
the
cur
rent
min
imum
, in
ord
er t
o m
ake
war
d ne
ighb
ourh
ood
polic
ing,
sa
fer s
choo
ls, p
ropo
rtion
ate
to th
e di
ffere
nt re
quire
men
ts o
f ind
ivid
ual w
ards
, sch
ools
and
col
lege
s.
(b) T
o re
ques
t th
e Lo
cal S
trate
gic
Par
tner
ship
(LS
P)
Boa
rd t
o en
cour
age
loca
l bus
ines
s or
gani
satio
ns a
nd b
usin
esse
s to
im
prov
e th
e nu
mbe
r of
pro
per
appr
entic
eshi
ps w
ithin
the
Bor
ough
, th
ereb
y pr
ovid
ing
loca
l pe
ople
with
the
ski
lls a
nd
Page 3
Pag
e 4
of 1
2
co
nfid
ence
to a
chie
ve th
eir a
mbi
tions
and
effe
ctiv
ely
com
pete
in th
e jo
b m
arke
t. C
abin
et p
lace
d on
reco
rd it
s th
anks
to th
e O
verv
iew
and
Scr
utin
y M
anag
emen
t Com
mitt
ee fo
r its
wor
k on
this
mat
ter.
4(b)
REV
IEW
OF
THE
CA
SHIE
RS
SER
VIC
E
See
item
num
ber 7
bel
ow.
5
PRO
POSA
L TO
CLO
SE W
ALT
ON
HO
USE
RES
IDEN
TIA
L C
AR
E H
OM
E
Ms
Jean
Jam
es S
haw
, Cha
irper
son
of th
e W
alto
n H
ouse
Act
ion
Gro
up, a
ddre
ssed
Cab
inet
, obj
ectin
g to
the
prop
osed
clo
sure
of
Wal
ton
Hou
se re
side
ntia
l car
e ho
me.
M
s Je
an J
ames
Sha
w p
rese
nted
Cab
inet
with
a p
etiti
on w
ith 3
797
sign
ator
ies,
cou
ched
in
the
fol
low
ing
term
s: ‘W
e, t
he u
nder
sign
ed a
re a
gain
st t
he c
losu
re o
f W
alto
n H
ouse
, du
e to
the
stre
ss a
nd d
isru
ptio
n it
will
ca
use
to a
ll th
e re
side
nts
livin
g th
ere.
W
e re
ques
t tha
t the
hom
e sh
ould
rem
ain
open
unt
il th
e tw
o ne
w 9
0 be
dded
res
iden
tial
hom
es a
re b
uilt’
.
She
the
n re
ferr
ed t
o a
lette
r se
nt t
o al
l cou
ncill
ors,
opp
osin
g th
e pr
opos
al t
o cl
ose
Wal
ton
Hou
se,
whi
ch
cont
aine
d 10
poi
nts
she
wis
hed
mem
bers
to c
onsi
der b
efor
e ta
king
a d
ecis
ion
on th
e m
atte
r. M
r R
oger
Bel
l, a
resi
dent
of W
alto
nH
ouse
, the
n ad
dres
sed
Cab
inet
, als
o ob
ject
ing
to th
e pr
opos
ed c
losu
re o
f the
car
e ho
me.
H
e re
ques
ted
that
con
side
ratio
n of
the
mat
ter
be d
efer
red
to a
llow
res
iden
ts,
thei
r fa
mili
es a
nd s
taff
furth
er o
ppor
tuni
ty t
o di
scus
s an
d ag
ree
with
the
Cou
ncil
the
futu
re a
rran
gem
ents
for t
he h
ome
and
its re
side
nts.
C
ounc
illor
Ric
hard
Sw
eden
, C
hair
of H
ealth
, A
dults
and
Old
er P
eopl
e O
verv
iew
and
Scr
utin
y S
ub-C
omm
ittee
, pr
esen
ted
the
reco
mm
enda
tions
of
the
Sub
-Com
mitt
ee,
as d
etai
led
in A
ppen
dix
3 to
the
rep
ort
on t
he a
gend
a.
He
repo
rted
that
the
Sub
-C
omm
ittee
had
res
erva
tions
reg
ardi
ng t
he p
ropo
sed
clos
ure
of t
he h
ome,
and
in p
artic
ular
it h
ad a
sked
for
a r
evie
w o
f th
e re
venu
e an
d ca
pita
l im
plic
atio
ns in
the
light
of t
he c
urre
nt e
cono
mic
clim
ate
and
timin
g of
the
prop
osed
clo
sure
and
sal
e of
the
site
. C
ounc
illor
Liz
Phi
llips,
Por
tfolio
Hol
der
for
Hea
lth,
Adu
lt an
d O
lder
Peo
ple,
sai
d th
at t
he r
epor
t be
fore
Cab
inet
pro
pose
d th
e cl
osur
e of
Wal
ton
Hou
se R
esid
entia
l car
e H
ome,
and
tha
t th
is h
ad b
een
the
mos
t di
fficu
lt pr
opos
al s
he h
ad h
ad t
o br
ing
to
Cab
inet
dur
ing
her
thre
e ye
ars
as P
ortfo
lio H
olde
r.
She
info
rmed
Cab
inet
that
the
curr
ent e
cono
mic
situ
atio
n ha
d be
en ta
ken
into
acc
ount
in th
e dr
awin
g up
of t
he o
ffice
rs’ r
ecom
men
datio
ns.
She
ack
now
ledg
ed th
e w
ork
that
Jea
n Ja
mes
Sha
w a
nd th
e W
alto
n H
ouse
Act
ion
Gro
up h
ad d
one
in t
ryin
g to
per
suad
e th
e C
ounc
il no
t to
clo
se t
he h
ome.
C
ounc
illor
Phi
llips
dre
w
atte
ntio
n to
the
fact
that
the
polic
y re
view
pro
cess
iden
tifie
d a
need
to m
ake
savi
ngs
of £
1.5m
ove
r a tw
o ye
ar p
erio
d, c
onsi
sten
t w
ith th
e ca
re h
omes
repl
acem
ent p
roje
ct, a
nd th
is w
ould
be
achi
eved
by
the
clos
ure
of tw
o ca
re h
omes
. E
dith
Pea
rson
Lod
ge
Page 4
Pag
e 5
of 1
2
w
as t
he f
irst
care
hom
e to
be
clos
ed,
achi
evin
g sa
ving
s of
£70
6,00
0, a
nd n
ow,
follo
win
g co
nsul
tatio
n, s
he r
ecom
men
ded
Cab
inet
to a
gree
to c
lose
Wal
ton
Hou
se, s
ayin
g th
at th
is w
ould
ach
ieve
sav
ings
of £
850,
000.
T
he d
ecis
ion
to id
entif
y W
alto
n H
ouse
as
the
seco
nd c
are
hom
e fo
r cl
osur
e w
as b
ased
on
the
fact
tha
t it
coul
d no
t be
reg
iste
red
to a
ccep
t pe
ople
with
de
men
tia, w
hich
was
the
high
est p
rese
ntin
g ne
ed c
omin
g to
the
Soc
ial C
are
Pla
cem
ent P
anel
. A
n ap
plic
atio
n w
as m
ade
in
2005
to re
gist
er W
alto
n H
ouse
for d
emen
tia, a
nd c
onse
quen
tly th
ere
wer
e di
scus
sion
s w
ith C
SC
I who
resp
onde
d th
at th
e ho
me
was
not
sui
tabl
e fo
r co
ntin
ued
use
as it
wou
ld r
equi
re m
ajor
stru
ctur
al w
orks
, as
wel
l as
en-s
uite
fac
ilitie
s.
Sub
sequ
ently
in
2006
, CS
CI h
ad to
ld th
e C
ounc
il th
at n
one
of it
s ca
re h
omes
wer
e fit
for p
urpo
se, a
nd th
ey a
dvis
ed th
at th
ey s
houl
d al
l be
clos
ed
by 2
011-
12.
She
sai
d th
at in
the
even
t of C
abin
et d
ecid
ing
to c
lose
Wal
ton
Hou
se, a
ll re
side
nts
wou
ld b
e re
-ass
esse
d so
that
th
eir
heal
th a
nd s
ocia
l car
e ne
eds
wer
e ap
prop
riate
ly a
ddre
ssed
. S
he s
tress
ed th
at n
o st
aff c
urre
ntly
em
ploy
ed a
t the
hom
e w
ould
lose
thei
r jo
bs, a
s th
ey w
ould
be
re-d
eplo
yed
to w
ork
in o
ther
res
iden
tial c
are
hom
es.
Cou
ncill
or P
hilli
ps th
en s
aid
that
W
alto
n H
ouse
wou
ld n
ot b
e cl
osed
unt
il ne
w h
omes
wer
e fo
und
for t
he re
-loca
tion
of a
ll ex
istin
g re
side
nts.
In
resp
onse
to q
uest
ions
from
the
Lead
er o
f the
Cou
ncil,
Cou
ncill
or L
iz P
hilli
ps re
porte
d th
at th
ree
mee
tings
had
bee
n he
ld w
ith
rela
tives
of
resi
dent
s, a
nd t
hat
arra
ngem
ents
wou
ld b
e m
ade
for
Age
Con
cern
to
cont
inue
pro
vidi
ng a
n ad
voca
cy s
ervi
ce f
or
clie
nts
in W
alto
n H
ouse
bey
ond
the
curre
nt 1
6th D
ecem
ber 2
008
dead
line,
unt
il th
e la
st re
side
nt le
ft th
e ho
me.
C
ounc
illor
Mar
ie P
ye,
Por
tfolio
Hol
der
for
Com
mun
ities
and
Hou
sing
, po
inte
d ou
t to
Cab
inet
tha
t a
full
Equ
ality
Im
pact
A
sses
smen
t (E
IA)
had
been
car
ried
out
and
that
the
ass
essm
ent
was
tha
t th
ere
was
som
e sh
ort
term
neg
ativ
e im
pact
. H
owev
er, t
his
was
bei
ng m
itiga
ted
by th
e de
taile
d ac
tion
plan
, and
the
long
-term
impa
ct o
f the
re-p
rovi
sion
was
a p
ositi
ve o
ne.
Cou
ncillo
r Phi
llips
said
that
the
com
preh
ensi
ve e
qual
ity im
pact
ass
essm
ent w
ould
be
impl
emen
ted
and
adhe
red
to.
Cou
ncill
or
Phi
llips
conc
lude
d by
giv
ing
an u
nder
taki
ng to
hol
d fo
rtnig
htly
mee
tings
to o
vers
ee th
e pr
ovis
ion
of a
ssis
tanc
e to
res
iden
ts o
f W
alto
n H
ouse
with
the
ir m
ovin
g, a
nd a
lso
to t
ake
up a
ny c
ases
of
indi
vidu
al r
esid
ents
who
wer
e ha
ving
diff
icul
ty in
fin
ding
al
tern
ativ
e ac
com
mod
atio
n.
Cab
inet
AG
REE
D:
(a
) To
note
the
outc
ome
of c
onsu
ltatio
n.
(b) T
o th
e cl
osur
e of
Wal
ton
Hou
se R
esid
entia
l car
e H
ome
by 3
1 M
arch
200
9.
(c
) To
del
egat
e to
Exe
cutiv
e D
irect
or A
dult
and
Com
mun
ity S
ervi
ces,
the
pow
er to
ent
er in
to a
ny fi
nal a
gree
men
t, or
take
an
y ot
her
actio
n in
con
sulta
tion
with
the
Por
tfolio
Hol
der
for
Soc
ial C
are
and
Hea
lth, a
nd o
n th
e ad
vice
of t
he S
trate
gic
Dire
ctor
of
Fina
nce
and
the
Dire
ctor
of
Gov
erna
nce
and
Law
, to
giv
e ef
fect
to
the
deci
sion
at
(b)
abov
e, f
ollo
win
g th
e
Page 5
Pag
e 6
of 1
2
ou
tcom
e of
the
cons
ulta
tion.
6
OU
TSO
UR
CIN
G T
HE
CO
UN
CIL
'S IN
TER
NA
L A
UD
IT S
ERVI
CE
C
abin
et r
ecei
ved
an o
ral r
epre
sent
atio
n at
the
mee
ting
from
Joh
n W
eeke
s, a
mem
ber
of W
alth
am F
ores
t UN
ISO
N, s
peak
ing
agai
nst t
he re
com
men
datio
ns c
onta
ined
in th
e re
port.
H
e sa
id th
at U
NIS
ON
wer
e of
the
opin
ion
that
the
offic
ers’
find
ings
wer
e no
t ba
sed
on c
orre
ct f
inan
cial
info
rmat
ion
and
he t
here
fore
ask
ed C
abin
et t
o de
fer
the
repo
rt fo
r th
e fin
anci
al c
ase
to b
e re
-co
nsid
ered
and
for t
he in
-hou
se p
rovi
sion
to b
e re
-ass
esse
d.
Cou
ncillo
r K
eith
Ray
ner,
Por
tfolio
Hol
der
for
Fina
nce,
Ris
k an
d G
over
nanc
e, s
tate
d th
at U
NIS
ON
’s s
ubm
issi
on h
ad b
een
give
n fu
ll co
nsid
erat
ion
but i
t con
tain
ed s
ome
fund
amen
tal e
rror
s an
d di
d no
t ref
lect
the
true
cost
of r
unni
ng a
full
Inte
rnal
Aud
it se
rvic
e an
d de
liver
y of
a fu
ll A
nnua
l Aud
it P
lan.
H
e co
nfirm
ed th
at th
e fin
anci
al in
form
atio
n in
the
offic
ers’
repo
rt w
as c
orre
ct.
Cab
inet
AG
REE
D:
(a
) Tha
t the
Cou
ncil
join
the
Sou
th L
ondo
n A
udit
and
Ant
i-Fra
ud P
artn
ersh
ip fr
om 1
st A
pril
2009
by
way
of a
3 y
ear c
ontra
ct
with
the
Lond
on B
orou
gh o
f Cro
ydon
whi
ch is
the
lead
bor
ough
in th
e pa
rtner
ship
. (b
) To
agr
ee th
at th
e S
outh
Lon
don
Aud
it an
d A
nti-F
raud
Par
tner
ship
pro
vide
s al
l Int
erna
l Aud
it S
ervi
ces
for
the
Cou
ncil
for
the
dura
tion
of th
e co
ntra
ct.
(c
) To
not
e th
at th
e fo
ur fu
ll-tim
e In
tern
al A
udito
rs c
urre
ntly
em
ploy
ed b
y th
e co
unci
l will
tran
sfer
to th
e em
ploy
men
t of t
he
Lond
on B
orou
gh o
f Cro
ydon
.
7
REV
IEW
OF
THE
CA
SHIE
RS
SER
VIC
E
Cou
ncill
or J
ames
O’R
ourk
e, C
hair
of C
hild
ren
and
You
ng P
eopl
e O
verv
iew
and
Scr
utin
y S
ub-C
omm
ittee
, pr
esen
ted
a re
port
unde
r ite
m 4
(b) o
n th
e ag
enda
, set
ting
out t
he re
com
men
datio
n of
the
Ove
rvie
w a
nd S
crut
iny
Man
agem
ent C
omm
ittee
. C
ounc
illor
John
Mac
klin
, Por
tfolio
Hol
der
for
Ser
vice
Mod
erni
satio
n an
d D
eput
y Le
ader
, res
pond
ed to
Cou
ncill
or O
’Rou
rke
by
sayi
ng th
at a
lthou
gh s
ympa
thet
ic to
the
reco
mm
enda
tion
of th
e O
verv
iew
and
Scr
utin
y M
anag
emen
t Com
mitt
ee, h
e co
uld
not
unde
rtake
to
guar
ante
e th
e de
lete
d po
st h
olde
rs w
ere
rede
ploy
ed s
peci
fical
ly w
ithin
Wal
tham
For
est
Dire
ct,
but
he g
ave
a gu
aran
tee
that
they
wou
ld b
e re
depl
oyed
with
in th
e C
ounc
il as
a w
hole
.
Page 6
Pag
e 7
of 1
2
C
abin
et A
GR
EED
:
(a)
In p
rinci
ple,
to
clos
e th
e C
hurc
h H
ill C
ash
Offi
ce b
y 30
th J
une
2009
, su
bjec
t to
con
sulta
tion
and
outc
ome
of f
urth
er
equa
litie
s im
pact
ass
essm
ent w
ork,
as
set o
ut in
App
endi
x 7
to th
e re
port.
(b
) Th
at a
fter
the
com
plet
ion
of t
he c
onsu
ltatio
n, i
t w
ill b
e de
lega
ted
to t
he E
xecu
tive
Dire
ctor
for
Env
ironm
ent
and
Reg
ener
atio
n, in
con
sulta
tion
with
the
Por
tfolio
Hol
der
for
Ser
vice
Mod
erni
satio
n, to
mak
e th
e fin
al d
ecis
ion
whe
ther
or
not t
o cl
ose
Chu
rch
Hill
Cas
h O
ffice
.
(c)
To n
ote
that
Wal
tham
For
est D
irect
(WFD
) sho
ps w
ill h
andl
e de
bit/c
redi
t car
d pa
ymen
ts, a
nd th
at c
usto
mer
s w
ho w
ish
to
pay
by c
hequ
e fo
r C
ounc
il Ta
x, H
ousi
ng R
ent,
Bus
ines
s R
ates
and
SA
P In
voic
es w
ill ha
ve to
sen
d th
eir
paym
ents
by
post
to th
e To
wn
Hal
l Cas
h O
ffice
.
(d)
To c
entra
lise
the
cash
iers
bac
k of
fice
func
tion
at th
e To
wn
Hal
l and
the
cash
ier’s
face
-to-fa
ce fr
ontli
ne s
taff,
whi
ch w
ill be
com
e pa
rt of
the
Fina
nce
Dire
ctor
ate.
(e)
To n
ote
that
the
cash
ier’s
face
-to-fa
ce s
taff
in th
e To
wn
Hal
l will
onl
y pr
ovid
e se
rvic
e to
the
follo
win
g cu
stom
ers:
inte
rnal
co
unci
l sta
ff, R
ecei
vers
hip,
Bui
ldin
g R
egul
atio
ns (w
ith e
xem
ptio
n to
thos
e cu
stom
ers
who
hav
e re
ceiv
ed a
fina
l sum
mon
s no
tice
to th
e B
ailif
fs fo
r Cou
ncil
Tax
and
Hou
sing
Ren
t).
(f)
To
not
e ch
eque
and
cas
h pa
ymen
ts to
oth
er c
hann
els,
as
set o
ut a
t App
endi
x 2
to th
e re
port.
(g)
To a
gree
fun
ding
of
£59,
000
to c
over
cos
ts a
ssoc
iate
d w
ith t
he c
losu
re o
f th
e ex
istin
g se
rvic
e, t
he c
ost
of m
arke
ting,
pu
blic
ity, t
he r
ollo
ut o
f add
ition
al O
neC
ards
and
the
cost
of t
he e
xist
ing
Cap
ita c
ontra
ct, w
hich
wou
ld th
en b
e re
cove
red
from
the
2009
/10
and
2010
/11
savi
ngs
asso
ciat
ed w
ith th
e cl
osur
e.
(h
) Th
at th
e 2.
4 de
lete
d po
sts
are
guar
ante
ed re
depl
oym
ent w
ithin
Wal
tham
For
est C
ounc
il.
Cab
inet
pla
ced
on re
cord
its
than
ks to
the
Ove
rvie
w a
nd S
crut
iny
Man
agem
ent C
omm
ittee
for i
ts w
ork
on th
is m
atte
r.
8
AR
CA
DE
SITE
– V
AR
IATI
ON
S TO
LEG
AL
AG
REE
MEN
T
Cou
ncillo
r B
ob B
elam
, P
ortfo
lio H
olde
r fo
r E
nviro
nmen
t, w
elco
med
the
rev
ised
sch
eme
and
was
kee
n to
see
pro
gres
s m
ade
rega
rdin
g th
e A
rcad
e si
te.
How
ever
, he
was
con
cern
ed th
at s
houl
d th
e re
vise
d sc
hem
e co
me
into
bei
ng, a
nd th
e ex
istin
g P
ool
Page 7
Pag
e 8
of 1
2
an
d Tr
ack
oper
atio
n ce
ased
, the
Poo
l and
Tra
ck s
ite s
houl
d be
red
evel
oped
as
soon
as
poss
ible
and
not
allo
wed
to b
ecom
e de
relic
t.
The
Lead
er o
f the
Cou
ncil
wel
com
ed th
e re
vise
d sc
hem
e w
hich
incl
uded
sw
imm
ing
pool
faci
litie
s.
Cab
inet
AG
REE
D:
(a
) Tha
t offi
cers
be
auth
oris
ed to
pro
gres
s di
scus
sion
s w
ith S
t Mod
wen
with
a v
iew
to th
e in
clus
ion
of s
wim
min
g po
ol a
nd
othe
r lei
sure
faci
litie
s w
ithin
the
Arc
ade
deve
lopm
ent.
(b) T
o au
thor
ise
offic
ers
to n
egot
iate
app
ropr
iate
var
iatio
ns to
the
exis
ting
lega
l agr
eem
ents
with
St M
odw
en.
Cab
inet
NO
TED
: Th
at f
ull
deta
ils o
f pr
opos
als
will
be r
epor
ted
back
for
con
side
ratio
n by
Cab
inet
in
Febr
uary
/Mar
ch 2
009,
tog
ethe
r w
ith
info
rmat
ion
on h
ow a
ny n
ew fa
cilit
ies
coul
d be
fund
ed, a
nd a
n up
date
on
prop
osal
s fo
r fut
ure
impr
ovem
ent a
nd m
anag
emen
t of
the
Trac
k fa
cilit
ies.
9
CH
IEF
EXEC
UTI
VE’S
UPD
ATE
- LO
CA
L ST
RA
TEG
IC P
AR
TNER
SHIP
Cab
inet
NO
TED
the
resp
onse
of t
he L
ocal
Stra
tegi
c P
artn
ersh
ip B
oard
(LS
P)
to th
e pr
opos
als
aris
ing
from
the
revi
ew o
f LS
P
gove
rnan
ce.
10
H
OM
ECA
RE
CO
NTR
AC
T A
WA
RD
Cab
inet
AG
REE
D to
the
awar
d of
con
tract
s to
the
3 pr
efer
red
orga
nisa
tions
: Leo
nard
Che
shire
Dis
abili
ty, H
ousi
ng 2
1, a
nd A
llied
H
ealth
care
, as
list
ed in
App
endi
x A
to
the
repo
rt, f
or a
n in
itial
per
iod
of 3
yea
rs,
with
the
opt
ion
to e
xten
d th
e co
ntra
cts
by a
fu
rther
per
iod
of 2
yea
rs.
Cou
ncillo
r Li
z P
hillip
s, P
ortfo
lio H
olde
r fo
r H
ealth
, Adu
lts a
nd O
lder
Peo
ple,
wis
hed
to p
lace
on
reco
rd h
er th
anks
to J
onat
han
Car
r, In
terim
Com
mis
sion
ing
Sup
port
Man
ager
, for
his
wor
k on
this
mat
ter.
Page 8
Pag
e 9
of 1
2
11
CO
NTR
AC
T A
WA
RD
: BA
RC
LAY
PRIM
AR
Y SC
HO
OL
EXTE
NSI
ON
Cab
inet
AG
REE
D to
the
awar
d of
the
build
ing
cont
ract
, for
wor
ks to
pro
vide
a n
ew c
entra
l ent
ranc
e, d
inin
g ha
ll an
d ki
tche
n an
d re
furb
ishm
ent o
f the
exi
stin
g K
1 bl
ock,
to B
olt a
nd H
eeks
.
12
SO
UTH
GR
OVE
DEV
ELO
PMEN
T O
PPO
RTU
NIT
Y
Cab
inet
AG
REE
D to
aut
horis
e of
ficer
s to
ent
er in
to d
iscu
ssio
ns w
ith S
ains
bury
s fo
r the
dev
elop
men
t of t
he s
ites
at S
outh
Gro
ve
on th
e ba
sis
that
suc
h de
velo
pmen
t will
be in
kee
ping
with
the
rece
ntly
agr
eed
Inte
rim P
lann
ing
Pol
icy
Fram
ewor
k (IP
PF)
for t
he
Tow
n C
entre
, an
d w
ill in
clud
e an
app
ropr
iate
red
evel
opm
ent
of t
he H
igh
Stre
et s
tore
and
car
par
k si
te c
urre
ntly
occ
upie
d by
S
ains
bury
s.
13
C
HIL
D P
OVE
RTY
STR
ATE
GY
2009
-202
0
The
Lead
er o
f the
Cou
ncil
drew
atte
ntio
n to
the
fact
that
an
inco
rrec
t ver
sion
of t
he C
hild
Pov
erty
Stra
tegy
had
bee
n in
clud
ed in
th
e ve
rsio
n of
the
agen
da s
ent t
o C
abin
et m
embe
rs, a
nd s
ubse
quen
tly a
n up
date
d ve
rsio
n of
the
Chi
ld P
over
ty S
trate
gy h
ad
been
circ
ulat
ed.
H
e th
anke
d th
e C
hild
ren
and
You
ng P
eopl
e O
verv
iew
and
Scr
utin
y S
ub-C
omm
ittee
for
the
ir in
put
on t
his
mat
ter,
and
requ
este
d th
at th
e S
ub-C
omm
ittee
con
tinue
to s
crut
inis
e th
is im
porta
nt a
rea
of th
e C
ounc
il’s w
ork.
H
e in
form
ed
Cab
inet
that
he
had
aske
d M
iche
le M
olon
ey, H
ead
of S
ervi
ce a
nd P
erfo
rman
ce Im
prov
emen
t, to
pro
duce
a fr
amew
ork
timet
able
th
e C
ounc
il to
mon
itor i
ts im
plem
enta
tion
of th
e S
trate
gy, a
nd w
hich
cou
ld b
e us
ed b
y th
e C
hild
ren
and
You
ng P
eopl
e O
verv
iew
an
d S
crut
iny
Sub
-Com
mitt
ee.
Cab
inet
AG
REE
D:
(a
) The
Chi
ld P
over
ty S
trate
gy a
nd A
ctio
n P
lan,
atta
ched
at A
ppen
dix
A to
the
repo
rt.
(b) T
o de
lega
te a
utho
rity
to th
e S
trate
gic
Dire
ctor
of P
eopl
e, P
olic
y an
d P
erfo
rman
ce to
mak
e m
inor
cha
nges
to th
e S
trate
gy
prio
r to
publ
icat
ion,
in c
onsu
ltatio
n w
ith th
e Le
ader
and
Dep
uty
Lead
er o
f the
Cou
ncil.
(c)
That
the
Chi
ldre
n an
d Y
oung
Peo
ple
Ove
rvie
w a
nd S
crut
iny
Sub
-Com
mitt
ee b
e re
ques
ted
to c
ontin
ue to
scr
utin
ise
this
im
porta
nt a
rea
of th
e C
ounc
il’s w
ork.
Th
at it
be
note
d th
at th
e H
ead
of S
ervi
ce a
nd P
erfo
rman
ce Im
prov
emen
t had
bee
n as
ked
prod
uce
a fra
mew
ork
timet
able
the
Cou
ncil
to m
onito
r its
impl
emen
tatio
n of
the
Chi
ld P
over
ty S
trate
gy.
Page 9
Pag
e 10
of 1
2
14
HO
USI
NG
STR
ATE
GY
C
ounc
illor
Sea
n M
eisz
ner,
Cha
ir of
the
Com
mun
ity S
afet
y an
d H
ousi
ng O
verv
iew
and
Scr
utin
y S
ub-C
omm
ittee
, in
form
ed
Cab
inet
that
the
Sub
-Com
mitt
ee h
ad c
onsi
dere
d th
e dr
aft H
ousi
ng S
trate
gy.
He
then
hig
hlig
hted
som
e of
the
area
s th
at th
e S
ub-C
omm
ittee
had
iden
tifie
d as
bei
ng o
f par
ticul
ar im
porta
nce
in re
latio
n to
the
Stra
tegy
. C
ounc
illor M
arie
Pye
, Por
tfolio
Hol
der f
or C
omm
uniti
es a
nd H
ousi
ng, i
ntro
duce
d th
e ite
m b
y sa
ying
that
the
Cou
ncil
now
had
a
very
det
aile
d H
ousi
ng S
trate
gy,
whi
ch h
ad b
een
prod
uced
fol
low
ing
exte
nsiv
e co
nsul
tatio
n an
d en
gage
men
t, in
clud
ing
cons
ider
atio
n by
the
Ove
rvie
w a
nd S
crut
iny
Man
agem
ent
Com
mitt
ee,
and
on t
wo
occa
sion
s by
the
Com
mun
ity S
afet
y an
d H
ousi
ng O
verv
iew
and
Scr
utin
y S
ub-C
omm
ittee
.
In r
espo
ndin
g to
the
poi
nts
rais
ed b
y C
ounc
illor
Mei
szne
r, sh
e pa
rticu
larly
st
ress
ed th
at th
e S
trate
gy a
ckno
wle
dged
the
impo
rtanc
e of
des
ign
qual
ity, a
nd r
elat
ed to
this
the
Cou
ncil
wou
ld c
omm
issi
on a
D
esig
n G
uide
from
the
Com
mis
sion
for A
rchi
tect
ure
and
the
Bui
lt E
nviro
nmen
t (C
AB
E) a
nd w
ould
be
setti
ng u
p a
Des
ign
Pan
el.
She
con
clud
ed b
y th
anki
ng J
ames
Gou
ld, N
atio
nal G
radu
ate
Trai
nee,
for h
is w
ork
in h
elpi
ng to
dev
elop
the
Stra
tegy
. C
ounc
illor
Jenn
y G
ray,
Jun
ior
Lead
Mem
ber
for
Com
mun
ities
and
Hou
sing
, hi
ghlig
hted
the
com
preh
ensi
ve c
onsu
ltatio
n an
d en
gage
men
t th
at h
ad t
aken
pla
ce in
the
for
mul
atio
n of
the
Stra
tegy
and
tha
nked
Cou
ncill
or M
arie
Pye
for
her
wor
k on
thi
s im
porta
nt d
ocum
ent.
Cab
inet
AG
REE
D:
(a
) The
dra
ft H
ousi
ng S
trate
gy, a
ttach
ed a
t App
endi
x A
to th
e re
port,
and
to re
com
men
d it
to fu
ll C
ounc
il fo
r app
rova
l. (b
) To
dele
gate
aut
horit
y to
the
Stra
tegi
c D
irect
or o
f P
eopl
e, P
olic
y an
d P
erfo
rman
ce,
to m
ake
any
nece
ssar
y m
inor
ch
ange
s to
the
Stra
tegy
follo
win
g co
nsul
tatio
n w
ith th
e po
rtfol
io h
olde
r prio
r to
Full
Cou
ncil.
15
ES
TAB
LISH
MEN
T O
F R
OLE
OF
DEP
UTY
CH
IEF
EXEC
UTI
VE
C
abin
et A
GR
EED
to a
men
d th
e C
ounc
il’s s
enio
r m
anag
emen
t stru
ctur
e, a
s se
t out
in th
e re
port,
to c
reat
e th
e ro
le o
f Dep
uty
Chi
ef E
xecu
tive.
C
abin
et N
OTE
D:
(a
) Th
at t
he G
over
nanc
e C
omm
ittee
is
requ
este
d to
rec
omm
end
to F
ull
Cou
ncil
the
appr
oval
of
the
cons
titut
iona
l am
endm
ents
set
out
in th
e re
port,
to c
reat
e th
e ro
le o
f Dep
uty
Chi
ef E
xecu
tive.
Page 10
Pag
e 11
of 1
2
(b
) Th
at F
ull C
ounc
il is
req
uest
ed t
o ag
ree
the
cons
titut
iona
l am
endm
ents
, as
set
out
in t
he r
epor
t, to
cre
ate
the
role
of
Dep
uty
Chi
ef E
xecu
tive.
16
M
ON
THLY
FIN
AN
CIA
L M
ON
ITO
RIN
G R
EPO
RT
C
abin
et A
GR
EED
:
(a) T
o no
te th
e fin
anci
al m
onito
ring
for m
onth
8.
(b
) To
note
the
capi
tal p
rogr
amm
e bu
dget
has
no
re-a
lloca
tions
for m
onth
8, a
s sh
own
in A
ppen
dix
C to
the
repo
rt.
(c
) To
rele
ase
the
Dire
ctor
ate
rese
rves
and
pro
visi
ons
tota
lling
£1.0
86 m
illion
, as
deta
iled
in p
arag
raph
4.1
0 of
the
repo
rt, to
su
ppor
t the
200
8/09
bud
get.
17
Q
UA
RTE
RLY
PER
FOR
MA
NC
E M
ON
ITO
RIN
G R
EPO
RT
- 2N
D Q
UA
RTE
R 2
008/
09
C
abin
et N
OTE
D t
he p
erfo
rman
ce in
form
atio
n an
d an
alys
is c
onta
ined
in t
he r
epor
t, an
d th
e ac
tion
take
n to
add
ress
are
as o
f un
der p
erfo
rman
ce.
18
R
EPO
RTS
OF
POR
TFO
LIO
HO
LDER
S
Cou
ncillo
r Li
z P
hillip
s, P
ortfo
lio H
olde
r fo
r H
ealth
, A
dults
and
Old
er P
eopl
e, w
as p
leas
ed t
o re
port
that
the
Cou
ncil’s
Adu
lts
Soc
ial C
are
Ser
vice
s ha
d ac
hiev
ed a
2 s
tar
ratin
g.
The
ser
vice
had
bee
n ra
ted
on s
even
out
com
es, o
f whi
ch fi
ve w
ere
rate
d ‘g
ood’
and
tw
o ra
ted
‘exc
elle
nt’.
S
he s
aid
that
a le
tter
had
been
sen
t to
all
staf
f th
anki
ng t
hem
all
for
thei
r ha
rd w
ork
and
dedi
catio
n on
ce a
gain
this
yea
r. C
ounc
illor
Kei
th R
ayne
r, P
ortfo
lio H
olde
r fo
r Fi
nanc
e, R
isk
and
Gov
erna
nce,
rep
orte
d th
at t
he C
ivil
Con
tinge
ncie
s U
nit,
had
rece
ntly
laun
ched
a B
usin
ess
Res
ilienc
e P
rogr
amm
e an
d th
e ‘Z
Car
d’, w
hich
con
tain
ed a
dvic
e on
wha
t to
do in
an
emer
genc
y.
He
said
tha
t bo
th o
f th
ese
initi
ativ
es h
ad r
ecei
ved
natio
nal
publ
icity
, an
d he
tha
nked
Joh
n H
ethe
ringt
on,
Hea
d of
Civ
il C
ontin
genc
ies,
and
his
col
leag
ues
in th
e C
ivil
Con
tinge
ncie
s Te
am fo
r the
ir w
ork
on th
ese
proj
ects
. C
ounc
illor
Terry
Whe
eler
, P
ortfo
lio H
olde
r fo
r E
nter
pris
e an
d In
vest
men
t, up
date
d C
abin
et o
n th
e N
orth
ern
Oly
mpi
c Fr
inge
M
aste
rpla
n.
The
Lead
er o
f the
Cou
ncil
wel
com
ed th
e op
enin
g of
the
new
WFD
sho
p in
Chi
ngfo
rd.
Page 11
Pag
e 12
of 1
2
19
CO
NFI
DEN
TIA
L A
ND
/OR
EXE
MPT
REP
OR
TS N
OT
TO B
E D
ISC
LOSE
D T
O T
HE
PRES
S A
ND
PU
BLI
C
C
abin
et r
esol
ved
to e
xclu
de t
he p
ublic
and
pre
ss f
rom
the
mee
ting
durin
g th
e co
nsid
erat
ion
of it
em n
umbe
rs 2
0, 2
1 an
d 22
be
low
, in
acc
orda
nce
with
Sec
tion
100
(A)
of t
he L
ocal
Gov
ernm
ent
Act
197
2, a
s am
ende
d, o
n th
e gr
ound
s th
at t
hey
wou
ld
invo
lve
the
likel
y di
sclo
sure
of
exem
pt i
nfor
mat
ion
as d
efin
ed i
n pa
ragr
aphs
3,
4 an
d 5
of S
ched
ule
12A
of
the
Act
, an
d di
sclo
sure
wou
ld n
ot b
e in
the
publ
ic in
tere
st.
20
C
ON
FID
ENTI
AL
MIN
UTE
S O
F TH
E C
AB
INET
MEE
TIN
G H
ELD
ON
25T
H N
OVE
MB
ER 2
008
Th
e ex
empt
ann
ex to
the
Rec
ord
of D
ecis
ions
of t
he C
abin
et m
eetin
g he
ld o
n Tu
esda
y 25
th N
ovem
ber 2
008
was
con
firm
ed a
s a
corr
ect r
ecor
d.
21
C
ON
TRA
CT
AW
AR
D: B
AR
CLA
Y PR
IMA
RY
SCH
OO
L EX
TEN
SIO
N -
APP
END
IX A
Cab
inet
NO
TED
the
info
rmat
ion
cont
aine
d in
the
conf
iden
tial A
ppen
dix
A, s
ubje
ct to
the
figur
e in
par
agra
ph 1
.1 b
eing
am
ende
d to
read
£2,
542,
961.
22
C
ON
TRA
CT
FOR
TH
E SU
PPLY
OF
IT P
ERIP
HER
ALS
Cab
inet
AG
REE
D t
he a
war
d to
Kel
way
UK
Ltd
. of
the
con
tract
to
prov
ide
the
2008
-201
2 IT
Per
iphe
rals
, co
mm
enci
ng 2
2nd
Dec
embe
r 200
8.
C
HA
IR'S
AN
NO
UN
CEM
ENT
- MIM
I KO
NIG
SBER
G
Th
e Le
ader
of t
he C
ounc
il re
porte
d th
at th
is w
as th
e la
st C
abin
et m
eetin
g th
at w
ould
be
atte
nded
by
Mim
i Kon
igsb
erg,
Exe
cutiv
e D
irect
or, A
dult
and
Com
mun
ity S
ervi
ces,
as
she
was
leav
ing
the
Cou
ncil
to ta
ke u
p an
app
oint
men
t with
the
Lond
on B
orou
gh o
f H
ouns
low
. H
e w
ishe
d to
pla
ce o
n re
cord
his
than
ks, a
nd th
ose
of C
abin
et, t
o M
imi f
or h
er v
alua
ble
cont
ribut
ion
to th
e w
ork
of
the
Cou
ncil,
and
to th
e im
prov
emen
ts th
at h
ad b
een
mad
e in
the
deliv
ery
of s
ervi
ces
with
in h
er r
espo
nsib
ility.
H
e w
ishe
d he
r go
od lu
ck in
her
new
app
oint
men
t. M
imi K
onig
sber
g th
anke
d th
e Le
ader
of t
he C
ounc
il fo
r his
com
men
ts, a
nd s
aid
that
she
had
enj
oyed
wor
king
for t
he a
utho
rity.
Cha
ir……
……
……
……
……
……
……
……
Page 12
1
LONDON BOROUGH OF WALTHAM FOREST Committee/Date: Cabinet: 20th January 2009
Title: Halls Service: Pricing Policy Review – 6 Month Review
Council Priority: Create wealth and opportunity for our residents Retain wealth in the Borough
Directorate: Adult and Community Services
Report of: Jim Crook – Interim Executive Director, Adult and Community Services
Contact: Clive Morton, Head of Culture and Leisure Services
Phone: 020 8496 3506
E.Mail: [email protected]
Action required: For Decision
Wards affected: All
Appendices: Appendix A: Comparative Pricing Appendix B: Use of Halls by Community Groups Appendix C: Marketing Model Assessment Appendix D: Analysis of Income
Status: Open 1. SUMMARY
1.1 On 18th March 2008 Cabinet considered a report setting out the impact of the Halls pricing policy on community groups. The report set out the findings of a survey of user groups and an assessment of future bookings and concluded that the pricing policy had brought about a significant reduction in the use of the two Assembly Halls by community organisations.
1.2 Cabinet agreed a new charging policy for community groups to
be introduced involving application for reduction against advertised rates. It was agreed that the reduced charge to community groups be limited to a total ‘opportunity cost’ of £50,000 annually. Cabinet further agreed a 10% increase in charges (inclusive of inflation).
1.3 The application for reduction in hire charge is now operational
and this report provides an update on community use. Additionally the report provides further consideration of halls pricing and income achievement and makes further recommendations for improvement.
Agenda Item 4
Page 13
2
2. RECOMMENDATION 2.1. For Cabinet Decision
2.1.1. Cabinet is requested to note the progress made in attracting back community arts use of the two venues.
2.1.2 Cabinet is requested to agree: (a) That the cost of hiring of Chingford and Walthamstow
Assembly Halls on Fridays for arts and entertainment use be reduced by 50%, and that this reduction includes both non-commercially and commercially provided arts and entertainment.
(b) That officers be authorised to negotiate reduced price agreements with Council departments to ensure that Council spend on events, conferences, meetings and other activities contributes to the best economical use of these Council venues.
3. REASON FOR DECISION 3.1 The 2007/08 pricing structure was introduced to address an
ongoing deficit within the halls service. A consequence of higher pricing was a reduction in cultural and community use. Whilst the introduction of targeted reduced rates has assisted community groups in accessing the halls, officers consider that further flexibility on pricing is required in order to develop use of the venues.
4. PROPOSAL 4.1 Members have expressed a desire for maximisation of use and
income in the delivery of Halls Services and to ensure that within the profile of users there is a sustainable cultural and community dimension.
4.2 Indications are that the introduction of an “application for reduction” on current prices has achieved the desired outcomes of:
• Limiting the public subsidy to community and cultural use to £50,000 annually.
• Permitting the Council to consider the cultural and community benefit of a proposed use.
• The inclusion of cultural activities at the respective venues, which contribute to the LAA indicator N1 11, measuring public engagement in the arts.
4.4 Officers have undertaken a marketing model assessment of the
service since its transfer to Cultural Services and have identified the need for further adjustments. The assessment takes account of product development, pricing, promotion and people. A summary of this analysis is provided in Appendix C.
Page 14
3
4.5 Impact of Application for reduction to community groups. The application for reduction system has resulted in most groups who used it previously returning to the Chingford Assembly Hall and has supported retention of community arts use at the Walthamstow Assembly Hall. Appendices A and B provide further details of the price structure and the community use of the Halls by groups awarded a reduction.
5. ALTERNATIVES CONSIDERED 5.1. Officers have considered a return to full concessionary price
structure for community groups. However this option would risk the income improvement gains already achieved and undermine the achievement of further improvement. Officers have proposed further adjustments that give additional opportunities for development of arts and entertainment use but do not present the same risk.
6. CONSULTATION 6.1. As part of the review of pricing policy conducted in 2007
community users indicated their intention not to hire the halls for reasons of price. The introduction of the application for reduction has provided the opportunity for officers to discuss proposed uses and to award reductions. In the main, groups have received the new system positively and have now returned to use of the venues.
7. IMPLICATIONS 7.1. Financial
7.1.1. The Halls Service in the period 2008/9 is anticipated to incur a deficit of £50,000 against its planned operational budget.
7.1.2. In period 2008/9 applications for reduction have been awarded to the value of £19,114.50 in subsidy. This has resulted in additional income of £7,011 from community use as at December 2008. It is anticipated that these figures will continue to increase but the annual allowance of £50,000 will not be fully used in 2008/09. A detailed analysis of income since the introduction of the reduced charges in April 2008 is attached at Appendix D.
7.1.3. The proposed reduction of rates on Fridays should not have an adverse effect on income generation, and may encourage further participation from Arts and Entertainment groups.
7.2. Legal 7.2.1 Section 145 of the Local Government Act 1972
empowers the Council to make provision for entertainment and to charge for the use of premises
Page 15
4
provided by the Council for such entertainment. Also, Section 19 of the Local Government (Miscellaneous Provisions) Act 1976 stipulates where these premises are provided for or in connection with recreational facilities the Council may charge for such use of facilities.
7.2.3 Section 93 (5) of the Local Government Act 2003 allows
the Council to set charges as it thinks fit and may, in particular, in relation to charging different persons different amounts for the provision of a service.
7.2.4 The Council may also use its well being powers under
Section 2 of the Local Government Act 2000 or powers under Section 132 of the Local Government Act 1972 to provide premises for the public and community use.
7.2.5 The proposed hall charges are made in accordance with
the legislative provisions described above and should be made in accordance with the Councils Fees and Charges policy. This policy provides for a differential pricing scheme where justifiable and must be reasonable. The service must take legal advice in relation to the criteria to be applied.
7.3. Human Resources
7.3.1. Consultation on the proposed restructure will be conducted in line with the Council’s Fairness at Work procedure.
7.4 Health Impact Assessment
7.4.1 The venues offer a facility for hire that can provide for a range of social and cultural opportunities contributing to physical and mental well-being.
7.5 Equalities Impact Assessment
7.5.1 An Equality Impact Assessment has been carried out on
the recommendations in this report. This indicates that the proposed reduction in price for arts and entertainments purposes specific to Friday evenings is in itself equalities neutral. However to develop the desired diversity in the cultural offer presented through our venues the arts and events service will actively engage in partnerships with a range of promoters reflective of the Borough’s demographics.
7.6 Climate Change Impact Assessment
7.6.1 None specific.
Page 16
5
8 CONCLUSION 8.1 The pricing for peak time private commercial use has proved
market sustainable.
8.3 The introduction of reduction by application ensures that valued cultural and community activities for peak time use can be offered at an affordable cost. However the evidence of Council services relocating conferences to alternative venues suggests that at least within this market, the halls remain overpriced.
8.4 The service needs to achieve the most effective pricing policy
across peak and off peak and across use types. This report seeks to further correct the pricing policy in line with performance information gathered since April 08.
Background Information
Equality Impact Assessment document
Approval by the Portfolio-Holder (before inclusion on the Cabinet agenda) I have cleared this report for inclusion on the Cabinet agenda.
Signed: Date 07 January 2009 Portfolio Member for Leisure, Arts and Culture
Page 17
6
Appendix A Hall Hire Prices for 2006/07 – 2008/09
Walthamstow Assembly Hall
2007/08 8 Hour Charge
2008/09 8 Hours
Fri £2688
£2960 (Proposed 50%off this figure for public entertainments activities)
Sat and Sun £2688 £2960 Mon – Thurs. £1080 £1200
Chingford Assembly Hall
Fri £1400
£1600 (Proposed 50% reduction off this figure for public entertainments activities)
Sat and Sun £1400 1600 Mon to Thurs
£568
£640 (Now also available as a minimum 4 hours for community use*)
*Subject to proposed activity and cost implications for staff resource.
Page 18
7
Appendix B Community use at Chingford Assembly Hall. The introduction of the application for reduction method has supported the following organisations who have now returned to use of the Assembly Hall. Chingford Village Festival New Direction Dance Forest School of Dance Waltham Forest Drama Festival Negotiations are in progress with the Scout Association Gang Show. Groups that have not returned are: Chapel End Savoy Players Oakleigh Antique Fair- (not a community activity) Community use at Walthamstow Assembly Hall. The size and associated cost of WAH encourages a different type of community use, more commonly paid for directly by the Council, for example through its Arts & Events and Music Services. At Walthamstow Assembly Hall the following organisations have thus far benefited from reductions Forest Philharmonic British Legion Bengali International Miss Deaf UK Kreative Culture Klub-in progress The scheme has been promoted to Apex Arts membership, Voluntary Action Waltham Forest and information is available on the Council’s web site. In response to booking enquires community groups are advised as to the reduction scheme. The application process has been beneficial in identifying the work of community groups and has enabled officers to consider other ways in which they might be engaged in the Olympic cultural programme. Groups have in the main responded positively to the invitation for wider involvement in Council initiatives around the Olympics. The funding of most arts organisations in the borough is low and many local groups do not have the resources to book the halls even at a 75% reduction. The difficult balance between economy and community benefit means that not all groups can be given public subsidy. However, the Council is currently updating a directory of other locally available venues.
Page 19
8
Appendix C Marketing Model Assessment Product Ensuring that buildings are maintained to a high standard to meet health
and safety standards and customer expectations associated with hosting prestige public and private events.
The loss of business during and after the refurbishment of Chingford
Assembly Hall, has resulted in a continued deficit and the service is not presently in a position to invest in improvements to furnishing and facilities. It is essential to achieve a balanced budget to support spend on basic product improvement.
Capital investment to WAH will be necessary within the next five years in
order to maintain health and safety requirements as well as general improvements.
Pricing The crude application of % price increases does not reflect the variation in
user markets. For example, the increased price has not reduced wedding hires, the main commercial use. However for cultural and conference use, price has continued to act as a deterrent.
Saturday and Sunday have proved sustainable at the “peak pricing”, but
the pattern of use does not support the continued categorisation of Friday as “peak” time. In order to further support the development of arts and entertainment use at the venues it is recommended that Friday is offered at 50% of the advertised rates for both community and commercial hires for arts and entertainment events.
The increased cost of “off-peak” use (Mon-Thurs) has deterred types of
use that could contribute to income generation. Notably there is a drift of Council conferences away from use of the CAH towards venues of similar capacity but lower cost. It is recommended that officers be authorised to negotiate price agreements with council departments and the not-for-profit sector on planned repeated non-cultural use. Such negotiated reductions would not be attributed against the £50,000 subsidy allocation for community cultural hire.
Promotion Historically the Halls Services has had no dedicated promotions budget or
staff resource.
Page 20
9
Where low booking rates can be attributed to product and pricing there is no evidence that promotion alone can persuade more potential customers to use the venues.
Promotions will be focused on joining with opportunities afforded by other promotional campaigns undertaken across Cultural Services. Improvement of on-line information including virtual tours also presents a relatively low cost promotional opportunity.
The Arts and Events Service will undertake the promotion of a number of
events linked to engagement in the Cultural Olympiad and specifically the 5 Borough arts festival ‘Create’. This exercise will secure through the Create promotional campaign a reach of 100,000 individuals across the 5 boroughs.
In order to further assist the development of entertainment promotions it is
recommended that Friday be offered at a new lower rate for both community and commercial led arts and entertainment productions. This will enable the arts service to pursue co-promotion of arts and entertainment product at reduced risk. For example where WAH is presently advertised at £2960 on Fridays it would be made available for arts and entertainments purposes at a rate of approximately £1500. A community organisation may benefit from a reduction on this advertised price through the application for reduction scheme.
People As part of the Efficiency Review the Service is required to deliver a saving
on staff costs of £30,000. It is anticipated that additional savings of up to £60,000 will be necessary
to bring the budget plan in line with actual performance. A key part of the proposed reorganisation is the creation of staff capacity
and responsibilities focused on the delivery of a public events and promotions programme across the two venues to achieve a high-quality and diverse cultural programme.
Page 21
1
LONDON BOROUGH OF WALTHAM FOREST Committee/Date: Cabinet: 20th January 2009
Title: Halls Service: Pricing Policy Review – 6 Month Review
Council Priority: Create wealth and opportunity for our residents Retain wealth in the Borough
Directorate: Adult and Community Services
Report of: Jim Crook – Interim Executive Director, Adult and Community Services
Contact: Clive Morton, Head of Culture and Leisure Services
Phone: 020 8496 3506
E.Mail: [email protected]
Action required: For Decision
Wards affected: All
Appendices: Appendix A: Comparative Pricing Appendix B: Use of Halls by Community Groups Appendix C: Marketing Model Assessment Appendix D: Analysis of Income
Status: Open 1. SUMMARY
1.1 On 18th March 2008 Cabinet considered a report setting out the impact of the Halls pricing policy on community groups. The report set out the findings of a survey of user groups and an assessment of future bookings and concluded that the pricing policy had brought about a significant reduction in the use of the two Assembly Halls by community organisations.
1.2 Cabinet agreed a new charging policy for community groups to
be introduced involving application for reduction against advertised rates. It was agreed that the reduced charge to community groups be limited to a total ‘opportunity cost’ of £50,000 annually. Cabinet further agreed a 10% increase in charges (inclusive of inflation).
1.3 The application for reduction in hire charge is now operational
and this report provides an update on community use. Additionally the report provides further consideration of halls pricing and income achievement and makes further recommendations for improvement.
Agenda Item 5
Page 22
2
2. RECOMMENDATION 2.1. For Cabinet Decision
2.1.1. Cabinet is requested to note the progress made in attracting back community arts use of the two venues.
2.1.2 Cabinet is requested to agree: (a) That the cost of hiring of Chingford and Walthamstow
Assembly Halls on Fridays for arts and entertainment use be reduced by 50%, and that this reduction includes both non-commercially and commercially provided arts and entertainment.
(b) That officers be authorised to negotiate reduced price agreements with Council departments to ensure that Council spend on events, conferences, meetings and other activities contributes to the best economical use of these Council venues.
3. REASON FOR DECISION 3.1 The 2007/08 pricing structure was introduced to address an
ongoing deficit within the halls service. A consequence of higher pricing was a reduction in cultural and community use. Whilst the introduction of targeted reduced rates has assisted community groups in accessing the halls, officers consider that further flexibility on pricing is required in order to develop use of the venues.
4. PROPOSAL 4.1 Members have expressed a desire for maximisation of use and
income in the delivery of Halls Services and to ensure that within the profile of users there is a sustainable cultural and community dimension.
4.2 Indications are that the introduction of an “application for reduction” on current prices has achieved the desired outcomes of:
• Limiting the public subsidy to community and cultural use to £50,000 annually.
• Permitting the Council to consider the cultural and community benefit of a proposed use.
• The inclusion of cultural activities at the respective venues, which contribute to the LAA indicator N1 11, measuring public engagement in the arts.
4.4 Officers have undertaken a marketing model assessment of the
service since its transfer to Cultural Services and have identified the need for further adjustments. The assessment takes account of product development, pricing, promotion and people. A summary of this analysis is provided in Appendix C.
Page 23
3
4.5 Impact of Application for reduction to community groups. The application for reduction system has resulted in most groups who used it previously returning to the Chingford Assembly Hall and has supported retention of community arts use at the Walthamstow Assembly Hall. Appendices A and B provide further details of the price structure and the community use of the Halls by groups awarded a reduction.
5. ALTERNATIVES CONSIDERED 5.1. Officers have considered a return to full concessionary price
structure for community groups. However this option would risk the income improvement gains already achieved and undermine the achievement of further improvement. Officers have proposed further adjustments that give additional opportunities for development of arts and entertainment use but do not present the same risk.
6. CONSULTATION 6.1. As part of the review of pricing policy conducted in 2007
community users indicated their intention not to hire the halls for reasons of price. The introduction of the application for reduction has provided the opportunity for officers to discuss proposed uses and to award reductions. In the main, groups have received the new system positively and have now returned to use of the venues.
7. IMPLICATIONS 7.1. Financial
7.1.1. The Halls Service in the period 2008/9 is anticipated to incur a deficit of £50,000 against its planned operational budget.
7.1.2. In period 2008/9 applications for reduction have been awarded to the value of £19,114.50 in subsidy. This has resulted in additional income of £7,011 from community use as at December 2008. It is anticipated that these figures will continue to increase but the annual allowance of £50,000 will not be fully used in 2008/09. A detailed analysis of income since the introduction of the reduced charges in April 2008 is attached at Appendix D.
7.1.3. The proposed reduction of rates on Fridays should not have an adverse effect on income generation, and may encourage further participation from Arts and Entertainment groups.
7.2. Legal 7.2.1 Section 145 of the Local Government Act 1972
empowers the Council to make provision for entertainment and to charge for the use of premises
Page 24
4
provided by the Council for such entertainment. Also, Section 19 of the Local Government (Miscellaneous Provisions) Act 1976 stipulates where these premises are provided for or in connection with recreational facilities the Council may charge for such use of facilities.
7.2.3 Section 93 (5) of the Local Government Act 2003 allows
the Council to set charges as it thinks fit and may, in particular, in relation to charging different persons different amounts for the provision of a service.
7.2.4 The Council may also use its well being powers under
Section 2 of the Local Government Act 2000 or powers under Section 132 of the Local Government Act 1972 to provide premises for the public and community use.
7.2.5 The proposed hall charges are made in accordance with
the legislative provisions described above and should be made in accordance with the Councils Fees and Charges policy. This policy provides for a differential pricing scheme where justifiable and must be reasonable. The service must take legal advice in relation to the criteria to be applied.
7.3. Human Resources
7.3.1. Consultation on the proposed restructure will be conducted in line with the Council’s Fairness at Work procedure.
7.4 Health Impact Assessment
7.4.1 The venues offer a facility for hire that can provide for a range of social and cultural opportunities contributing to physical and mental well-being.
7.5 Equalities Impact Assessment
7.5.1 An Equality Impact Assessment has been carried out on
the recommendations in this report. This indicates that the proposed reduction in price for arts and entertainments purposes specific to Friday evenings is in itself equalities neutral. However to develop the desired diversity in the cultural offer presented through our venues the arts and events service will actively engage in partnerships with a range of promoters reflective of the Borough’s demographics.
7.6 Climate Change Impact Assessment
7.6.1 None specific.
Page 25
5
8 CONCLUSION 8.1 The pricing for peak time private commercial use has proved
market sustainable.
8.3 The introduction of reduction by application ensures that valued cultural and community activities for peak time use can be offered at an affordable cost. However the evidence of Council services relocating conferences to alternative venues suggests that at least within this market, the halls remain overpriced.
8.4 The service needs to achieve the most effective pricing policy
across peak and off peak and across use types. This report seeks to further correct the pricing policy in line with performance information gathered since April 08.
Background Information
Equality Impact Assessment document
Approval by the Portfolio-Holder (before inclusion on the Cabinet agenda) I have cleared this report for inclusion on the Cabinet agenda.
Signed: Date 07 January 2009 Portfolio Member for Leisure, Arts and Culture
Page 26
6
Appendix A Hall Hire Prices for 2006/07 – 2008/09
Walthamstow Assembly Hall
2007/08 8 Hour Charge
2008/09 8 Hours
Fri £2688
£2960 (Proposed 50%off this figure for public entertainments activities)
Sat and Sun £2688 £2960 Mon – Thurs. £1080 £1200
Chingford Assembly Hall
Fri £1400
£1600 (Proposed 50% reduction off this figure for public entertainments activities)
Sat and Sun £1400 1600 Mon to Thurs
£568
£640 (Now also available as a minimum 4 hours for community use*)
*Subject to proposed activity and cost implications for staff resource.
Page 27
7
Appendix B Community use at Chingford Assembly Hall. The introduction of the application for reduction method has supported the following organisations who have now returned to use of the Assembly Hall. Chingford Village Festival New Direction Dance Forest School of Dance Waltham Forest Drama Festival Negotiations are in progress with the Scout Association Gang Show. Groups that have not returned are: Chapel End Savoy Players Oakleigh Antique Fair- (not a community activity) Community use at Walthamstow Assembly Hall. The size and associated cost of WAH encourages a different type of community use, more commonly paid for directly by the Council, for example through its Arts & Events and Music Services. At Walthamstow Assembly Hall the following organisations have thus far benefited from reductions Forest Philharmonic British Legion Bengali International Miss Deaf UK Kreative Culture Klub-in progress The scheme has been promoted to Apex Arts membership, Voluntary Action Waltham Forest and information is available on the Council’s web site. In response to booking enquires community groups are advised as to the reduction scheme. The application process has been beneficial in identifying the work of community groups and has enabled officers to consider other ways in which they might be engaged in the Olympic cultural programme. Groups have in the main responded positively to the invitation for wider involvement in Council initiatives around the Olympics. The funding of most arts organisations in the borough is low and many local groups do not have the resources to book the halls even at a 75% reduction. The difficult balance between economy and community benefit means that not all groups can be given public subsidy. However, the Council is currently updating a directory of other locally available venues.
Page 28
8
Appendix C Marketing Model Assessment Product Ensuring that buildings are maintained to a high standard to meet health
and safety standards and customer expectations associated with hosting prestige public and private events.
The loss of business during and after the refurbishment of Chingford
Assembly Hall, has resulted in a continued deficit and the service is not presently in a position to invest in improvements to furnishing and facilities. It is essential to achieve a balanced budget to support spend on basic product improvement.
Capital investment to WAH will be necessary within the next five years in
order to maintain health and safety requirements as well as general improvements.
Pricing The crude application of % price increases does not reflect the variation in
user markets. For example, the increased price has not reduced wedding hires, the main commercial use. However for cultural and conference use, price has continued to act as a deterrent.
Saturday and Sunday have proved sustainable at the “peak pricing”, but
the pattern of use does not support the continued categorisation of Friday as “peak” time. In order to further support the development of arts and entertainment use at the venues it is recommended that Friday is offered at 50% of the advertised rates for both community and commercial hires for arts and entertainment events.
The increased cost of “off-peak” use (Mon-Thurs) has deterred types of
use that could contribute to income generation. Notably there is a drift of Council conferences away from use of the CAH towards venues of similar capacity but lower cost. It is recommended that officers be authorised to negotiate price agreements with council departments and the not-for-profit sector on planned repeated non-cultural use. Such negotiated reductions would not be attributed against the £50,000 subsidy allocation for community cultural hire.
Promotion Historically the Halls Services has had no dedicated promotions budget or
staff resource.
Page 29
9
Where low booking rates can be attributed to product and pricing there is no evidence that promotion alone can persuade more potential customers to use the venues.
Promotions will be focused on joining with opportunities afforded by other promotional campaigns undertaken across Cultural Services. Improvement of on-line information including virtual tours also presents a relatively low cost promotional opportunity.
The Arts and Events Service will undertake the promotion of a number of
events linked to engagement in the Cultural Olympiad and specifically the 5 Borough arts festival ‘Create’. This exercise will secure through the Create promotional campaign a reach of 100,000 individuals across the 5 boroughs.
In order to further assist the development of entertainment promotions it is
recommended that Friday be offered at a new lower rate for both community and commercial led arts and entertainment productions. This will enable the arts service to pursue co-promotion of arts and entertainment product at reduced risk. For example where WAH is presently advertised at £2960 on Fridays it would be made available for arts and entertainments purposes at a rate of approximately £1500. A community organisation may benefit from a reduction on this advertised price through the application for reduction scheme.
People As part of the Efficiency Review the Service is required to deliver a saving
on staff costs of £30,000. It is anticipated that additional savings of up to £60,000 will be necessary
to bring the budget plan in line with actual performance. A key part of the proposed reorganisation is the creation of staff capacity
and responsibilities focused on the delivery of a public events and promotions programme across the two venues to achieve a high-quality and diverse cultural programme.
Page 30
Inco
me
by M
onth
and
Usa
ge T
ypes
(Apr
il 08
- M
arch
09
- Boo
king
to d
ate)
Halls
Cate
gorie
sAp
rMa
yJu
neJu
lyAu
gSe
ptOc
tNo
vDe
cJa
nFe
bMa
rGr
and
Tota
lCh
ingf
ord
Priva
te Fu
nctio
n£1
,500
£668
£12,1
29£1
0,252
£7,23
6£1
,700
£2,65
0£3
6,135
Publi
c Arts
and E
nterta
inmen
t£1
,400
£1,40
0£2
,559
£2,11
6£5
,800
£3,08
0£4
,753
£5,57
8£1
,990
£28,6
75Co
nfere
nces
/ Mee
tings
£456
£718
£425
£1,70
9£4
00£6
85£1
,530
£200
£355
£6,47
8Ot
her C
ommu
nity
£3,90
6£5
68£7
18£3
,680
£8,87
2Ch
ingf
ord
Tota
l£1
,856
£7,52
4£3
,652
£16,5
22£1
0,252
£6,20
0£1
1,719
£11,6
63£5
,778
£4,99
5£8
0,159
Walt
ham
stow
Priva
te Fu
nctio
n£1
9,824
£24,6
06£2
4,981
£34,9
23£5
0,901
£12,0
33£1
9,882
£25,3
63£1
9,665
£15,1
53£3
0,320
£16,5
60£2
94,21
2Pu
blic A
rts an
d Ente
rtainm
ent
£7,78
8£2
,838
£5,37
6£4
,231
£2,85
6£3
,934
£2,14
8£1
6,520
£3,33
0£3
,650
£1,97
5£5
4,646
Confe
renc
es / M
eetin
gs£3
,246
£5,30
5£4
,170
£4,04
0£2
,620
£4,51
7£1
,755
£4,85
0£7
,048
£37,5
51Ot
her C
ommu
nity
£8,74
5£0
£6,70
1£2
,960
£3,57
9£9
,337
£3,44
4£3
,550
£0£3
8,315
Walt
ham
stow
Tot
al£3
9,603
£32,7
49£3
7,058
£39,1
55£5
5,071
£21,8
89£3
0,015
£41,3
65£4
1,384
£22,0
33£3
8,820
£25,5
83£4
24,72
4To
tal
Priva
te Fu
nctio
n£1
9,82
4£2
6,10
6£2
5,64
9£4
7,05
2£6
1,15
3£1
2,03
3£2
7,11
8£2
7,06
3£1
9,66
5£1
5,15
3£3
0,32
0£1
9,21
0£3
30,3
46
Publi
c Arts
and E
nterta
inmen
t£9
,188
£4,2
38£7
,935
£6,3
47£0
£8,6
56£7
,014
£6,9
01£2
2,09
8£3
,330
£3,6
50£3
,965
£83,
321
Confe
renc
es / M
eetin
gs£3
,702
£6,0
23£4
25£1
,709
£4,1
70£4
,440
£3,3
05£6
,047
£1,9
55£0
£4,8
50£7
,403
£44,
029
Othe
r Com
munit
y£8
,745
£3,9
06£6
,701
£568
£0£2
,960
£4,2
97£1
3,01
7£3
,444
£3,5
50£0
£0£4
7,18
7Gr
and
Tota
l£4
1,459
£40,2
73£4
0,710
£55,6
76£6
5,323
£28,0
89£4
1,734
£53,0
27£4
7,162
£22,0
33£3
8,820
£30,5
78£5
04,88
3
Tota
l Inc
ome
by m
onth
(Chi
ngfo
rd +
Wal
tham
stow
)
£41,459
£40,273
£40,710
£55,676
£65,323
£28,089
£41,734
£53,027
£47,162
£22,033
£38,820
£30,578
£0
£10,
000
£20,
000
£30,
000
£40,
000
£50,
000
£60,
000
£70,
000
Apr
May
June
July
Aug
Sept
Oct
Nov
Dec
Jan
Feb
Mar
Page 31
Apr
May
June
July
Aug
Sept
Oct
Nov
Dec
Jan
Feb
Mar
Hal
ls In
com
e by
mon
th (2
008-
09)
£1,856
£7,524
£3,652
£16,522
£10,252
£6,200
£11,719
£11,663
£5,778
£4,995
£39,603
£32,749
£37,058
£39,155
£55,071
£21,889
£30,015
£41,365
£41,384
£22,033
£38,820
£25,583
£0
£10,
000
£20,
000
£30,
000
£40,
000
£50,
000
£60,
000
Apr
May
June
July
Aug
Sept
Oct
Nov
Dec
Jan
Feb
Mar
Chi
ngfo
rdW
alth
amst
ow
Page 32
Page 33
Page 34
£25,583
rPage 35
Page 36
Inco
me
by D
ay a
nd U
sage
Typ
es(A
pril
08 -
Mar
ch 0
9 - B
ooki
ng to
dat
e)
Halls
Usag
e Typ
esMo
nTu
eW
edTh
uFr
iSa
tSu
nGr
and
Tota
lCh
ingf
ord
Priva
te Fu
nctio
n£2
,156
£1,33
6£1
,480
£24,9
63£6
,200
£36,1
35Pu
blic A
rts an
d Ente
rtainm
ent
£568
£5,22
6£2
,144
£2,25
0£1
5,688
£2,80
0£2
8,675
Confe
renc
es / M
eetin
gs£2
,941
£856
£949
£1,21
5£5
17£6
,478
Othe
r Com
munit
y£3
,446
£1,52
0£2
,056
£1,85
0£8
,872
Chin
gfor
d To
tal
£5,09
7£6
,206
£7,69
5£6
,895
£4,61
7£4
0,650
£9,00
0£8
0,159
Walt
ham
stow
Priva
te Fu
nctio
n£2
2,745
£23,4
90£1
4,674
£3,98
7£2
8,924
£91,6
43£1
08,74
9£2
94,21
2Pu
blic A
rts an
d Ente
rtainm
ent
£4,52
5£7
,495
£588
£0£1
3,138
£19,8
78£9
,022
£54,6
46Co
nfere
nces
/ Mee
tings
£9,03
4£1
,080
£5,89
5£6
,684
£0£3
,188
£11,6
70£3
7,551
Othe
r Com
munit
y£9
,884
£7,07
4£9
,745
£4,74
0£1
,074
£5,79
8£0
£38,3
15W
altha
mst
ow T
otal
£46,1
88£3
9,139
£30,9
02£1
5,411
£43,1
36£1
20,50
7£1
29,44
1£4
24,72
4To
tal
Priva
te Fu
nctio
n£2
4,90
1£2
4,82
6£1
4,67
4£5
,467
£28,
924
£116
,606
£114
,949
£330
,346
Publi
c Arts
and E
nterta
inmen
t£4
,525
£8,0
63£5
,814
£2,1
44£1
5,38
8£3
5,56
6£1
1,82
2£8
3,32
1
Confe
renc
es / M
eetin
gs£1
1,97
5£1
,936
£6,8
44£7
,899
£517
£3,1
88£1
1,67
0£4
4,02
9
Othe
r Com
munit
y£9
,884
£10,
520
£11,
265
£6,7
96£2
,924
£5,7
98£0
£47,
187
Gran
d To
tal
£51,2
85£4
5,345
£38,5
97£2
2,306
£47,7
53£1
61,15
7£1
38,44
1£5
04,88
3
Tota
l Inc
ome
by d
ay (C
hing
ford
+ W
alth
amst
ow)
£51,285
£45,345
£38,597
£22,306
£47,753
£161,157
£138,441
£504,883
£0
£100
,000
£200
,000
£300
,000
£400
,000
£500
,000
£600
,000
Mon
Tue
Wed
Thu
Fri
Sat
Sun
Gra
nd T
otal
Page 37
Tota
l Inc
ome
by U
sage
Typ
e (C
hing
ford
+ W
alth
amst
ow)
£330,346
£83,321
£44,029
£47,187
£0
£50,
000
£100
,000
£150
,000
£200
,000
£250
,000
£300
,000
£350
,000
Priv
ate
Func
tion
Publ
ic A
rts
and
Ente
rtai
nmen
tC
onfe
renc
es /
Mee
tings
Oth
er C
omm
unity
Gra
nd T
otal
Hal
ls In
com
e by
day
(200
8-09
)
£5,097
£6,206
£7,695
£6,895
£4,617
£40,650
£9,000
£46,188
£39,139
£30,902
£15,411
£43,136
£120,507
£129,441
£0
£20,
000
£40,
000
£60,
000
£80,
000
£100
,000
£120
,000
£140
,000
Mon
Tue
Wed
Thu
Fri
Sat
Sun
Chi
ngfo
rdW
alth
amst
ow
Oth
er
Com
mun
ity9%
Con
fere
nces
/ M
eetin
gs9%
Priv
ate
Func
tion
65%
Pub
lic A
rts
and
Ent
erta
inm
ent
17%
Page 38
Priv
ate
Func
tion
Publ
ic A
rts
and
Ente
rtai
nmen
tC
onfe
renc
es /
Mee
tings
Oth
er C
omm
unity
Hal
ls In
com
e by
Usa
ge T
ype
(200
8-09
)
£36,135
£28,675
£6,478
£8,872
£294,212
£54,646
£37,551
£38,315
£0
£50,
000
£100
,000
£150
,000
£200
,000
£250
,000
£300
,000
£350
,000
Priv
ate
Func
tion
Publ
ic A
rts
and
Ente
rtai
nmen
tC
onfe
renc
es /
Mee
tings
Oth
er C
omm
unity
Chi
ngfo
rdW
alth
amst
ow
Chi
ngfo
rd
Confe
renc
es /
Meeti
ngs
8%
Othe
r Co
mmun
ity11
%
Priva
te Fu
nctio
n45
%
Publi
c Arts
and
Enter
tainm
ent
36%
Wal
tham
stow
Publi
c Arts
and
Enter
tainm
ent
13%
Confe
renc
es /
Meeti
ngs
9%
Othe
r Co
mmun
ity9%
Priva
te Fu
nctio
n69
%
Page 39
Priv
ate
Func
tion
Publ
ic A
rts
and
Ente
rtai
nmen
tC
onfe
renc
es /
Mee
tings
Oth
er C
omm
unity
Page 40
- - 1
LONDON BOROUGH OF WALTHAM FOREST Committee/Date: Cabinet – 20th January 2009
Title: Waiver Request of Contracts Procedure Rules to Procure Local Space to Purchase 50 Properties in the Leyton/Leytonstone Area
Council Priority: 1. Manage population growth and change 2. Improving housing quality and choice 3. Support and empower our most vulnerable
residents to live independent, active and enjoyable lives
Directorate: Adult and Community Services
Report of: Interim Executive Director, Adults and Community Services
Contact: Colin Moone
Phone: 020 8496 5401
E.Mail: [email protected]
Action required: For Decision
Wards affected: Leyton and Leytonstone
Appendices: Appendix 1 – About Local Space
Status: Open 1. SUMMARY
1.1. This report seeks Cabinet approval to waive the contracts procedure rules to contract on a single tender basis with Local Space to carry out, on a pilot basis, the purchase of 50 properties in the Leyton/Leytonstone area in order to improve their conditions and the area. Single tender action is recommended because officers believe Local Space have a unique approach and experience, which other organisations currently cannot match.
1.2. This initiative will assist Waltham Forest in managing some of the worst housing standards in the borough by buying empty properties or Houses in Multiple Occupation (HMOs).
1.3. The overall project will cost over £12m and the bid to the London Development Agent is for nearly £4m. The funding, if received, is one off. Given that the bid had to be accompanied by an organisation with a track record of delivering these types of outcomes, Local Space are being recommended as the preferred partner, for this purpose only.
Agenda Item 6
Page 41
- - 2
2. RECOMMENDATION 2.1. For Cabinet Decision
2.1.1 Cabinet is requested to agree that Contracts Procedure Rules are waived to enable the procurement of Local Space, a Registered Social Landlord, to purchase 50 properties in the Leyton/Leytonstone area, if matched funding is obtained as outlined in paragraph 4.1 below.
3. REASON FOR DECISION 3.1. This is a key decision as agreement is needed from Cabinet to
waive the Contracts Procedure Rules. Rule 1.7.2 allows the contracts procedure rules to be waived if it can be shown that the Council’s overall interests, including best value, are met by waiving all or part of the rules and the agreement of the Director of Governance and Law and the Head of Procurement is obtained.
4. PROPOSAL 4.1 Under the GLA Targeted Funding Programme, Settled Homes
Initiative, the Council made a bid for £3.875m to facilitate the purchase of 50 homes in the Leyton / Leytonstone area. These units will primarily be street properties, targeting those private rented properties currently poorly run, poorly maintained HMOs or properties at risk of becoming HMOs. These properties will be brought up to a decent homes standard and let to tenants, during the two years of the pilot, at a market rent for a period of 10 -15 years. At the end of that period 40 - 50% of the properties are sold to pay off the mortgage and the rest will be owned outright by the RSL. The tenants in these properties will become assured tenants on a social rent, thus assisting the council in reducing the number of households in temporary accommodation.
4.2 Local Space is an RSL with whom the Council has been holding, ‘without prejudice’ discussions. They have successfully developed a delivery model for other Councils where poorly maintained HMOs are an issue. They have approximately 1,500 units in their ownership and have built up a specialist position in this area of work. Validation of the Local Space Business Plan Model has been undertaken by KPMG and by the Housing Corporation who registered Local Space as a specialist Temporary to permanent (T2P) / Settled Homes / Market Renting RSL in early 2006.
4.3 The proposal set out by Local Space is a unique product that
currently only they can provide. Alternatives have been considered as outlined in paragraph 5.1, however, the proposal from Local Space best meets the Council’s needs and offers best overall value.
Page 42
- - 3
4.4 The Council has applied for a grant of £3,875m from the London Development Agency (LDA) to match fund resources from Local Space. The bid has progressed into the second stage but it is unlikely that a decision will be made before January 2009 at the earliest.
5. ALTERNATIVES CONSIDERED
5.1 The other alternative considered would involve the Council working with an RSL partner to buy 50 street properties in the South of the borough. Although the scheme would be similar in design to the preferred option, it requires a higher level of public subsidy and RSLs delivering similar schemes within the sub-region offer less assurance of delivery. Therefore, this option was discounted on the grounds of deliverability and costs.
6. CONSULTATION 6.1. The Sustainable Communities Strategy Consultation programme
delivered a clear message on the Leyton and Leytonstone areas of the borough. Residents and other stakeholders identified that this part of the borough has become less attractive because of the increased numbers of buy-to-lets and poor quality HMOs. There is a general desire to see the area remain an area for family housing. This initiative is designed to assist in delivering that agenda.
7. IMPLICATIONS 7.1. Financial
7.1.1. The total value of the project is anticipated to be £12,125m. Local Space has budgeted up to £8,250m to carry out the project and the Council has submitted a bid for £3,875m. The start of the project is reliant on the success of this bid.
7.2. Legal 7.2.1 The Council’s Constitution provides that all contracts
must comply with its Contract Procedure Rules. However, rule 1.7.2 allow the contracts procedure rules to be waived if it can be shown that the Council’s overall interests, including best value, are met by waiving all or part of the rules and the agreement of the Director of Governance and Law and the Head of Procurement is obtained. The Director of Governance and Law agrees to the waiver based on the evidence provided in this report.
7.2.2 The contract is considered as a transaction of Land and is therefore exempt from EU Procurement Directives.
Page 43
- - 4
7.3. Human Resources 7.3.1. There are no specific human resources issues arising
from this report.
7.4. Health Impact Assessment 7.4.1. A number of properties targeted by this project are likely
to fail the Housing Health and Safety Rating System (HHSRS), thereby putting the health of these residents at a higher risk of ill health or injury. As part of the programme of ensuring all properties are brought up to a decent standard all category one hazards will be removed, reducing the health risks to the residents.
7.4.2 Providing settled homes for 50 households will remove
one of the barriers homeless families have to accessing GP and other primary health care services.
7.5 Equality Impact Assessment
7.5.1. This project will target the north Olympic Fringe focusing on E10 and E11 postcodes. Both areas have a high proportion of minority and excluded groups on which homelessness in the area impacts disproportionately. Both postcodes have high levels of poverty and deprivation generally as recently identified in the borough’s Housing Need and Market Assessment. This includes inequalities in housing, which this project will in part help to address.
7.5.2. An equality impact assessment (EIA) has not been undertaken specifically on the decision of waiving the contract procedures for this proposal. It is recognised that this will be a lost opportunity for other organisations to be able to bid for this work, however, given that Local Space is uniquely positioned in having the experience and approach which other organisations are currently unable to match, it is unlikely that there will be a particular negative impact on any of the equality groups.
7.5.3. A detailed EIA will be carried out once the funding to deliver this project has been secured to ensure the subsequent work delivers benefits for the equality groups as well as identifying any particular areas for improvement.
7.6 Climate Change Impact Assessment 7.6.1. Properties will be improved to a high level of thermal
comfort. Officers will also consider how these properties will comply with the Eco-Homes standards which look at replacing hard surfaces in front gardens to permeable surfaces.
Page 44
- - 5
8. CONCLUSION 8.1. Cabinet is requested to agree the necessary waiver to allow
LBWF to contract with Local Space to carry out this important project subject to obtaining funding.
Background Information
• Targeted Funding Initiative bid to the London Development Agency for a Temporary to Permanent Scheme July 2008
This report has been cleared after discussion with the Portfolio Member.
Approval by the Portfolio-Holder (before inclusion on the Cabinet agenda) I have cleared this report for inclusion on the Cabinet agenda.
Signed Date 6.1.2009 Portfolio Member for Communities and Housing
Page 45
- - 6
APPENDIX 1
ABOUT LOCAL SPACE
The Association buys ten properties a week on the open housing market with a Royal Bank of Canada loan of £200 million and a Housing Corporation grant of £25 million. The homes are brought up to the Government's Decent Homes Standard before they are let to tenants nominated by Newham.
Housing Benefit services the loan through tenants' rents. Providing extra permanent homes makes more sense than paying huge sums of public money to private landlords in Housing Benefit (£600 million a year in London alone) for temporary accommodation with no long-term social benefits.
Local Space supports the Government's sustainable communities agenda by developing mixed-tenure communities, filling empty homes and contributing to neighbourhood regeneration.
A registered not for profit charity, the Association's activities are monitored by the Housing Corporation and the Audit Commission. Savills, a leading property services group with many years' experience of working with housing associations, independently monitors all Local Space property buying activities to ensure probity and value for money is achieved. To date, it has given the Association a clean bill of health.
How the Local Space financial model works
• Newham leased 450 homes used as temporary accommodation and valued at £50 million to the Association for a 125-year period while retaining the freehold.
• Local Space leased the homes back to Newham under a 15-year partnering agreement.
• The Royal Bank of Canada provided the Association with a loan facility of £200 million against the value of the lease.
• The loan is serviced by the Association's rental income, which is paid by Housing Benefit. Rents are the same as those paid for short-term private sector temporary accommodation thanks to a grant from the Housing Corporation, which committed £25 million of Social Housing Grant towards the purchase of the first 1,000 homes.
• After 15 years of mortgage repayments, Local Space may have to sell off a small percentage of the homes to raise money to pay down the outstanding loans to convert the homes it retains into permanent housing. The homes purchased are then added to Newham's permanent housing stock and transformed from temporary to permanent accommodation.
• Other local authorities can use the model.
Page 46
- - 7
How we buy the homes Local Space buys houses and flats using a clearly identified and transparent process:
• Local property companies identify potential properties. Local Space carries out initial 'drive-by' surveys.
• If a property is suitable, Local Space commissions a survey from a local firm of chartered surveyors.
• Where the survey is positive, Local Space provides the property company with an 'Oven Ready Price' for buying the house or flat and carrying out the works needed to bring it up to the Decent Homes Standard.
• If Local Space approves the purchase, the property company pays a 10 per cent deposit on the house or flat.
• Local Space pays the 90 per cent balance on the sale price.
• The property company carries out the necessary works to bring the house or flat up to the Decent Homes Standard within an agreed works period.
• A Local Space technical officer inspects the property to ensure the standard has been achieved, asking for more work where necessary.
• The property is handed over to Local Space, with gas and electricity safety certificates. It is re-inspected by a chartered surveyor who provides an Available for Letting certificate.
• Local Space collates all the paper work and its lawyers prepare the lease for the local authority.
• Local Space pays the balance of 'Oven Ready Price' to the property company.
• The house or flat is let to a homeless household.
• Local Space sends monthly invoices to the local authority for rent payments. How the homes are managed
• Newham's Temporary Accommodation Management Team manages the 450 homes transferred by the borough to Local Space. The two organisations have agreed a protocol that satisfies the Housing Corporation's housing management standards.
• The property companies who acquire and improve homes for Local Space manage and maintain the properties for the first three years on behalf of the council. Their work is covered by the housing management protocol and is monitored closely.
• The management and maintenance arrangements will be reviewed regularly to ensure continuous improvement.
Page 47
- - 8
...and maintained to high standards Local Space has a duty to maintain high standards in the accommodation it provides. It does this by:
• Ensuring annual gas safety checks and periodical electrical inspections are made.
• Establishing a planned and cyclical maintenance programme.
• Setting aside reserves for future major stock improvements to ensure all homes not only continue to meet the Decent Homes Standard but also achieve the full Housing Corporation 30-year life Scheme Development Standards at conversion.
• Supporting a customer-driven programme of continuous improvements, informed by resident surveys and focus groups.
Page 48
- 1 -
LONDON BOROUGH OF WALTHAM FOREST Committee/Date: Cabinet: 20 January 2009
Title: Joint Local Authorities Regulatory Services Agreement (JLARS)
Council Priority: Create wealth and opportunity for residents
Directorate: Environment and Regeneration
Report of: Robin Tuddenham, Assistant Director of Safe and Strong Communities
Contact: Gavin Douglas
Phone: 020 8496 2201
E.Mail: [email protected]
Action required: For Decision
Wards affected: Leyton, Cathall and Grove Green
Appendices: None
Status: Open 1. SUMMARY
1.1. This report asks Cabinet to agree in principle to enter into two related agreements that will establish a joint regulatory service between the four boroughs covering the Olympic Park site. An agreement between four host boroughs and the Olympic Delivery Authority (ODA) to provide joint regulatory services in the Olympic Park. A second inter-borough agreement is proposed between the Council and three other host boroughs regarding how the joint service will be provided by the authorities. It should be noted that no decision-making powers are being delegated to another authority under either agreement.
2. RECOMMENDATION 2.1. For Cabinet Decision
2.1.1. Cabinet is requested to agree in principle: (a) to enter into a service level agreement with the
Olympic Delivery Authority and the London Boroughs of Newham, Hackney and Tower Hamlets to provide joint regulatory services in the Olympic Park (the JLARS agreement) and, if agreed,
(b) to enter into an agreement between the Council and the London boroughs of Newham, Hackney and Tower Hamlets establishing the inter-borough
Agenda Item 7
Page 49
- 2 -
arrangements to provide the JLARS agreement (the Inter-borough agreement), and
(c) to delegate the final agreement of both agreements at (a) and (b) to the Director of Environment and Regeneration on advice from the Director of Governance and Law and Director of Strategic Finance.
3. REASON FOR DECISION 3.1. This is a key decision for Cabinet as the JLARS agreement has
a value of £5,000,000. 4. PROPOSAL
4.1. The Olympic Park geographically falls within the five host boroughs but is under the sole remit of the Olympic Delivery Authority (a government executive agency). A significant number of regulatory issues will impact on the Olympic Park and the 2012 Games themselves but under current arrangements would be subject to the different regulatory services of the five boroughs.
4.2. As part of the Section 106 agreement with the ODA dated 28 September 2007, the boroughs agreed to enter into a service level agreement which defines the Regulatory Services to be provided by each of the Host Boroughs, the quality of service to be provided and the service level benchmarks. In consideration, the ODA would make a financial contribution of £5,000,000. This would have benefits for the boroughs and the ODA, but most importantly for local residents and users of the Olympic Park by providing a joined up service for regulatory matters covered by the agreement.
4.3. Consequently, the four host boroughs north of the Thames entered into joint negotiations with the ODA to provide a joint regulatory service that would provide a consistent and efficient service until 31 December 2014. This report is the culmination of these negotiations and proposes an agreement in principle to enter into two interrelated agreement.
The JLARS agreement 4.4. The joint regulatory agreement or JLARS between the ODA and
the four boroughs. This provides for a service level agreement between the boroughs and the ODA for consideration of £5,000,000 for the provision of the services. The purpose of the decision is to ensure that a consistent service is provided throughout the Olympic Park site. The services covered by the agreement are described in the Schedules to the agreement and are:
o environmental health, including: o pollution control;
Page 50
- 3 -
o food safety and standards; o health and safety enforcement; o pest control; and o public health; o highways and traffic management; o street naming and numbering; o licensing; o safety at sports grounds; o street scene enforcement; o parking; and o waste management.
4.5. It is important to note that the agreement only relates to the provision of support for operational regulatory activities. It does not involve the delegation of any decision making powers to the joint service or another borough. All decision making powers in respect of each regulatory power remain with the individual borough, e.g. on a licensing decisions. Moreover, the agreement contains safeguards to ensure that each borough’s decision-making is not fettered by this agreement.
The 4 borough agreement. 4.6. To support the delivery of JLARS an agreement between the
four boroughs as to how the service has been reached; this is the inter-borough agreement. The lead authority will be Hackney, who will be the accountable body for the receipt and distribution of funds from the ODA and will host the JLARS team. Each authority will provide officers to support the team, either by formal secondment or otherwise. Each authority is required to provide a suitable lead officer for each area covered by the agreement. A project management board with members from all boroughs will ensure the good governance of the joint working and the provision of the service level agreement with the ODA.
4.7. On a broader scale, joint working in this area in relation to the Olympics may provide foundations for future, longer term joint working as envisaged by the Olympics legacy and the Multi Area Agreement that will help deliver the Council’s aims under the Sustainable Community Strategy.
5. ALTERNATIVES CONSIDERED 5.1. The Council does not have to enter into this agreement and can
operate its regulatory services separately. However, it is likely that the three other boroughs will go ahead with the agreement in the absence of Waltham Forest. There is little benefit to
Page 51
- 4 -
seeking to undertake regulatory work independently as in practice due to the cross borough nature of the Olympic Park, the Council will have to work with its neighbours.
6. CONSULTATION 6.1. The agreement has been prepared in negotiation with the
partner boroughs, the ODA and internally with Legal Services. 7. IMPLICATIONS
7.1. Financial 7.1.1. The service provision will be funded by the contribution
from the ODA and distributed between the authorities based on their contribution to the joint service. Waltham Forest’s proportion of the ODA’s £5,000,000 contribution has yet to be quantified.
7.1.2. The agreement addresses insurance issues, requiring each authority to indemnify each other for their activities in performance of the agreement.
7.2. Legal 7.2.1. These agreements are in performance of the section 106
agreement with the ODA and have been jointly agreed by the legal teams in the four boroughs. Clause 2 and Schedule 2 of the JLARS agreement specify the Council’s primary regulatory powers. The Council has power to enter in these agreements to provide joint services under the following legislation:
7.2.1.1. Section 2 of the Local Government Act 2000 as an arrangement / agreement between the Council and any person. The purpose of the agreement is likely to provide a well being purpose through the delivery of improved regulatory services for the benefit of residents and businesses inside and outside the borough. As such, it is compatible with the Council’s Sustainable Community Strategy.
7.2.1.2. Under section 111 of the LGA 1972 in that the provision of a joint service is likely to facilitate the better provision of the regulatory services specified in schedule 2 of the JLARS agreement.
7.2.1.3. Under s.1 of the Local Authorities (Contracts) Act 1997, the Council has power to enter into an agreement with any person for the discharge of its functions.
Page 52
- 5 -
7.2.1.4. Under the Local Government (Contracts for Goods and Services) Act 1970, at the least for the provision of services to the other boroughs.
7.2.2. The Council may use its powers under section 2 LGA 2000 or section 112 of the Local Government Act 1972 to use its employees to undertake work for the other 3 boroughs.
7.2.3. The JLARS agreement does not delegate any decision-making powers, nor does the SLA fetter the Council’s discretion to make independent decisions on regulatory matters. The agreement provides that the Council and individual staff must enter into a confidentiality agreement with the ODA to work on JLARS. This agreement does not override the Council’s statutory duties, e.g. under the Freedom of Information Act 2000, but will be taken into account when responding to any requests for information. For example, legally confidential information need not be disclosed.
7.3. Human Resources The provision of the service can be made within existing resources. The JLARS team will be based in Hackney but Waltham Forest Service Coordinators will be appointed. Secondments will be advertised in accordance with normal Waltham Forest secondment processes. The Council provides a warranty as to the quality of staff provided but the Council can be confident that this will be met. Individual employees who wish to work on the team will have to enter into confidentiality agreements with the ODA, and an offer of employment will not be made without entering into this confidentiality agreement. The need for confidentiality arises for the security concerns in respect of the Olympic site.
7.4. Health Impact Assessment 7.4.1 The coordination of public health functions is one of joint
services. 7.5 Equality Impact Assessment
7.5.1 There is no adverse impact of this proposal. It will allow for a joined up service for the provision of regulatory services between the 4 boroughs, which will improve services for all groups. All of the boroughs are subject to the same equalities duties and will ensure that duties are met during the provision of the services during the course of the agreement.
Page 53
- 6 -
7.6 Climate Change Impact Assessment 7.6.1 The main climate change impacts relate to travel by staff.
Officers seconded use their cars to undertake inspections and visit sites. In undertaking inspections it may be necessary to carry heavy equipment, and limits how much can be carried. Officers are encouraged however to use alternative means of transport such as bicycles, buses and trains wherever possible. The council’s electric vehicles are available for staff to use.
7.6.2 Officers enforcing the law that relates to Pollution control are likely to have a positive impact on climate change in preventing unnecessary adverse effects during and after construction is complete.
8. CONCLUSION 8.1. Cabinet’s agreement is sought to enter into these agreements,
which will ensure that a joined up and value for money service is provided. The agreements are almost finalised and so it is requested that the power to finalise the agreement is delegated to the Executive Director in consultation with the portfolio holder and upon advice from the statutory officers. The agreements have not been appended due to their length but are available on request.
Background Information JLARS draft agreement Inter borough draft agreement Section 106 Agreement with the ODA dated 28 September 2007 Approval by the Portfolio-Holder (before inclusion on the Cabinet agenda) I have cleared this report for inclusion on the Cabinet agenda.
Signed . Date: 7/1/09 Councillor Afzal Akram Portfolio Member for Community Safety, Enforcement and Protection
Page 54
1
LONDON BOROUGH OF WALTHAM FOREST
Committee/Date: Cabinet: 20 January 2009
Title: Annual Review and Star Rating of Adults Social Care Performance 2007/08
Council Priority: Support and empower our most vulnerable residents to live independent, active and enjoyable lives.
Directorate: Adults and Community Services
Report of: Jim Crook, Interim Executive Director, Adults and Community Services
Contact: Peter Boon
Phone: X 3263
E.Mail: [email protected]
Action required: For Information
Wards affected: All wards
Appendices: Appendix 1. CSCI’s 2007/08 Performance Assessment Notebook
Status: Open 1. SUMMARY
1.1. This report informs Cabinet of the Commission for Social Care Inspection’s (CSCI) annual review of Waltham Forest’s adult social care performance in 2007/08.
1.2. The Council’s published adults social care star rating for 2008 is good with promising prospects for further improvement. This equates to a 2 star service and is reflected in a 2008 CPA score of 3 out of 4.
1.3. The adults social care performance assessment framework is based on delivering better service outcomes to service users and carers. For the seven service delivery outcomes the results we have achieved are set out in Table 1 below. Full details of our strengths and areas for improvement are in the final published 2008 Performance Summary Report published by CSCI on 27 November 2008 at Appendix 1.
Agenda Item 8
Page 55
2
Table 1.
Areas for judgement Grade awarded
Delivering Outcomes Good Improved health and emotional well–being Good Improved quality of life Good Making a positive contribution Good Increased choice and control Good Freedom from discrimination or harassment Excellent Economic well-being Excellent Maintaining personal dignity and respect Good
Capacity to Improve (Combined judgement) Leadership Commissioning and use of resources
Promising
Star Rating 2 stars
Scoring for the seven outcomes are Excellent, Good, Adequate, Poor. Scoring for the combined capacity to improve judgement is Excellent, Promising, Uncertain, Poor. For full details see Annex 2 on the CSCI “Professional” web site at: http://www.csci.org.uk/professional/councils/performance_assessment_handboo.aspx
1.4 The Council has improved its performance from 2007 with two outcomes
up-rated from good to excellent. However despite formal written representations we were unable to convince CSCI to improve the ratings of other outcomes and thus achieve an overall excellent 3 star rating for our adult social care services in 2008.
1.5 We are pleased with our excellent rating for the outcome “Freedom from discrimination or harassment”. We believe this demonstrates we are meeting our statutory duties to eliminate harassment in respect of race, gender and disability equality.
1.6 2008 is the last year of the CPA. The new CAA framework will report on Council activity and achievements for 2008-09 and will incorporate organisational assessments that comment directly on key Council services such as adult social care which in turn will draw on evidence provided by CSCI and, in future, the Care Quality Commission.
2. RECOMMENDATION
2.1. For Cabinet Decision 2.1.1 Cabinet is requested to note the adult social care Performance
Summary Report and areas for improvement at Appendix 1 following the annual review meeting with CSCI on 13 August 2008.
2.1.2 To note that a formal adult social care improvement plan, based on the areas for improvement in CSCI’s 2007-08 performance Review Summary at Appendix 1, will be submitted to Cabinet in March 2009.
Page 56
3
3. REASON FOR DECISION
3.1. This report is appropriate for monitoring by Cabinet. Adult social care is a level 1 service within the CPA and is therefore critical in the final overall Council CPA rating. Key services are provided to vulnerable residents and their carers throughout the borough in order to enable them to live independently and promote their health and well-being.
4. PROPOSAL
4.1. The annual review of adult social care performance is a year long process and incorporates a range of information which CSCI use to make their final judgment about how well Councils are delivering social care services to vulnerable adults and older people. A formal meeting to discuss Waltham Forest’s performance was held with CSCI on Wednesday 13 August 2008. This included the Portfolio lead for adult social care and health, senior partners from WFPCT and representatives from the voluntary sector. Following the meeting there were negotiations over the final contents of the formal Performance Report letter.
4.2. The information that informs the Performance report includes: (1) the 2007/08 out-turn figures for all the statutory adults social care
performance indicators, including BVPIs in the national performance assessment framework;
(2) detailed information on strategies, achievements and plans for improvement for all adult social care services set out in the Spring 2008 Self-Assessment Survey (SAS) which all local authorities had to submit to CSCI by 30 May 2008.
(3) the outcome of any service inspections undertaken by CSCI from 1 April 2007 to 31 March 2008. The Independence, Well-Being and Choice inspection in October 2007, where our adult safeguarding services were rated as good, counts towards our 2008 star rating.
4.3 The 2008 Performance report continues our record of service improvement. Waltham Forest has the key strategies in place, a range of modern, appropriate social care services, the business support and IT infrastructure and a motivated and well-trained workforce to drive further improvements and help us to achieve our ambition to be an excellent Council.
4.4 The 2008 CSCI Performance report at Appendix 1 sets out both our strengths and areas for improvement and Adults Social Care managers will be drawing the latter together in an overall service improvement plan which will set out targets, outcomes and timetables for delivering the areas for improvement. This plan will be presented to Cabinet for their approval at their March 2009 meeting.
5 ALTERNATIVES CONSIDERED
5.1 Not applicable for this report
Page 57
4
6 CONSULTATION 6.1 Not applicable for this report.
7 IMPLICATIONS 7.1 Financial
7.1.1 This report covers the full set of national performance indicators for adult social care services. The gross 2007-08 budget for these services is £ 77.049 million.
7.1.2 The continued improvement in adults social care services will need to be delivered within the Council’s overall financial priorities and budget setting framework. This means a sustained drive and commitment to ensure cost–effective commissioning that delivers value for money across all services. It further means services have to focus on preventative support for people of all ages with disabilities to help them achieve or maintain their independence before they require high intensity and high cost care services at a later stage in their dependency cycle.
7.2 Legal 7.2.1 The Commission for Social Care Inspection was created by the
Health & Social Care (Community Health & Standards) Act 2003. 7.2.2 The Annual Performance Review reports for adult social care are a
CSCI statutory responsibility for all English social care authorities. All Council’s reports are public documents and are published on CSCI’s web site.
7.2.3 There is an expectation that the Performance Review Report will be
presented to the executive members to endorse the proposed recommendations made by CSCI.
7.3 Human Resources
7.3.1 There are no direct Human Resources issues for staff, although
issues of training, recruitment and retention will continue to be high priorities for continuous improvement.
7.4 Health Impact Assessment
7.4.1 The Performance Review report and our plans for improvement are central to our agenda to support vulnerable and disabled older adults to enable them to live independently and meet their aspirations for appropriate housing, relevant training or employment, using leisure and sporting facilities and enjoying social activities. Living an independent life where a disabled person has choice and control are major determinants of their overall health and well-being.
7.5 Equality Impact Assessment
7.5.1 The Performance Review report and its improvement tasks support the Council's disability equality priority of enabling disabled people to
Page 58
5
live independently, including people with HIV and mental health issues. The action plans and targets that will flow from the report will be subject to continuous equalities monitoring through established project reporting arrangements and framed to maximize equality of opportunity for all users of adult social care and their carers. There are also key national indicators and performance descriptors in the annual self-assessment survey that measure outcomes on improving freedom from discrimination and harassment. The process of developing the plans and targets will enable any further opportunities to better promote, race, gender and faith-based equality and equality for LGBT people to be identified, prioritised and implemented.
7.5.2 Action to increase the number of people supported to live at home independently and to increase the take up of direct payments will support the delivery of the priorities set out in the Council’s disability equality scheme.
7.6 Climate Change Impact Assessment 7.6.1 The personalization agenda for adult social care is the key national
driver for radical change in these services. Under this new system service users and carers will manage budgets to choose, arrange and control their own care and support. Over time this will mean much reduced reliance on traditional Council facilities and buildings and this could have a positive impact on reducing the Council’s overall footprint in relation to energy use and transport.
8 CONCLUSION 8.1 Waltham Forest adult social care services have achieved a 2 stars
promising prospects rating for 2008. Over the last 4 years we have demonstrated to CSCI a sustained record of service improvement. We will continue to drive improvements forward and these will be embedded in plans and appraisals with clear objectives and targets, rigorously monitored and appraised.
Background Information
• CSCI’s 2007-08 Performance Assessment Handbook at http://www.csci.org.uk/professional/councils/performance_assessment_handboo.aspx
Approval by the Portfolio- Holder (before inclusion on the Cabinet agenda) I have cleared this report for inclusion on the Cabinet agenda. Signed Date 8 January 2009 Councillor Liz Phillips Portfolio Member for Health, Adults and Older People
Page 59
6
Appendix 1
Ms Mimi Konigsberg Executive Director Adult and Community Services London Borough of Waltham Forest Silver Birch House Uplands Business Park Blackhorse Lane London E17 5SD
27 October 2008
Dear Ms Konigsberg, Performance Summary Report of 2007-08
Annual Performance Assessment of Social Care Services for Adults Services
London Borough of Waltham Forest
Introduction This performance summary report summarises the findings of the 2008 annual performance assessment (APA) process for your council. Thank you for the information you provided to support this process, and for the time made available by yourself and your colleagues to discuss relevant issues. Attached is the final copy of the performance assessment notebook (PAN), which provides a record of the process of consideration by CSCI and from which this summary report is derived. You will have had a previous opportunity to comment on the factual accuracy of the PAN following the Annual Review Meeting.
The judgments outlined in this report support the performance rating notified in the performance rating letter. The judgments are
• Delivering outcomes using the LSIF rating scale And • Capacity for Improvement (a combined judgement from the Leadership and
the Commissioning & Use of Resources evidence domains)
CSCI Regional OfficeCaledonia House 223 Pentonville Road London N1 9NG
Tel: 020 7239 0330Fax: 020 7239 0318 Email: [email protected] Web: www.csci.org.uk
Page 60
7
The judgment on Delivering Outcomes will contribute to the Audit Commission’s CPA rating for the council. The council is expected to take this report to a meeting of the council within two months of the publication of the ratings (i.e. by 31st January 2009) and to make available to the public, preferably with an easy read format available. Adult Social Care Performance Judgments for 2007/08
Areas for Judgment
Grade awarded
Delivering Outcomes Good
Improved health and emotional well–being Good
Improved quality of life Good
Making a positive contribution Good
Increased choice and control Good
Freedom from discrimination and harassment Excellent
Economic well-being Excellent
Maintaining personal dignity and respect Good
Capacity to Improve (Combined judgment) Promising
Leadership Promising
Commissioning and use of resources Promising
Performance Rating Two Stars The report sets out the high level messages about areas of good performance, areas of improvement over the last year, areas which are priorities for improvement and where appropriate identifies any follow up action CSCI will take.
Page 61
- 8 -
Key Strengths and Areas for Improvement by People Using Services
Key strengths
Key areas for improvement
All people using services • People have access to a good range
of health promotion information, available in community languages.
• People benefited from improved quality of services including a well managed closure of one of the council’s own homes for older people.
• People had prompt and effective care management systems.
• Improvements were made to the complaints and out of hours services.
• People had access to a wider range of advocacy services.
• The council achieved Level 4 of the Equality Standard for Local Government, this was reflected in improved services for diverse communities.
• Good partnership work with health, including analysis of strategy and gaps in services.
• People had a wide range of employment and volunteering opportunities.
• People are actively engaged in developing and improving services
• People made good use of benefits advice services.
• Safeguarding services were inspected and rated “good with promising capacity to improve” by CSCI.
• Good performance management systems.
• Improved commissioning services. • Good budget management.
• More people need to be supported to live at home independently.
• Increase the take up of Direct Payments.
• Continue to develop Individual Budgets.
• Increase the completion rate for safeguarding investigations.
• Continue to improve the number of people undertaking safeguarding training, especially from the voluntary and independent sector and effectively record it.
• Reduce staff turnover and recruit to vacant posts.
• Continue to develop and launch Local Improvement Networks and demonstrate its impact and effectiveness.
• Continue to implement further levels of Equality Standard for Local Government.
• Continue to develop safeguarding services and consolidate the safeguarding quality assurance system.
Older people • Increased Intermediate Care
provision. • People had access to more Extra
• Continue to reduce the numbers of people who have delayed discharges from hospital
Page 62
- 9 -
Care Sheltered Housing schemes, with the opening of two new schemes.
• Expand the provision of Telecare services.
• Reduce the dependency on residential care.
• Increase the provision of intensive home care, and those receiving it via a Direct Payment.
People with learning disabilities • Some people had support to move
from residential care into the community.
• The service was inspected and rated “satisfactory” by CSCI.
• Some people had the choice of Individual Budgets.
• People are engaged in shaping future services and improving them.
• Good support services to help people find paid and voluntary work.
• Good strategic planning of the service, with health colleagues.
• Continue to review and improve the short breaks service.
People with mental health problems • People with drug and alcohol
problems experienced an improved range of services, which better meet the needs of diverse communities.
• Continued success of the “Coping Through Football” scheme.
• Some people used Direct Payments to buy their care.
• Continue to promote independent living for people with mental health problems.
People with physical and sensory disabilities • More people were supported to live
independently. • People had minor adaptations
delivered on time, and were happy with the improvements it made.
• People waited less time for Major Adaptations, and waiting lists reduced.
• People who are deaf or blind had braille training and some used telecare services.
Carers • Services for carers services
developed a wider range, including training and employment support.
Page 63
- 10 -
Improved Health and Emotional Well–Being
The contribution that the council makes to this outcome is good.
People have access to an increasing range of health promotion information and activities, including some new initiatives with Age Concern, which are becoming more effective in reaching black and minority ethnic communities. Leaflets are available in community languages.
The Mental Health Trust achieved Independent Foundation status, increasing its independence and capacity. Work took place to encourage people with mental health issues to take up Direct Payments, with some success. The innovative
“Coping Through Football” programme continued to support over 50 people with mental health issues, and helped to reduce isolation. People with drug and alcohol problems experienced an improved range of services, which better met the needs of diverse communities
There was substantial growth in intermediate care services, and the launch of an integrated “Inter Care Team”, which was established at the end of the 2007/08. The council anticipate the full benefits of this service will be more evident in 08/09.
There was robust monitoring of delayed hospital transfers, which continued to reduce, but there is need for further improvements to bring Waltham Forest in line with comparator councils. The council anticipate further reductions in 08/09. New monitoring systems are in place to identify any delays and resolve the causes.
An increasing number of people had reviews of their care packages.
Key Strengths • Good range of health promotion information, available in community
languages. • Successful “Coping through Football” scheme supports 50 people. • Improved drug and alcohol services. • More intermediate care services and new initiatives were launched to
reduce hospital delays. Key areas for improvement • Continue to reduce the numbers of people who have delayed discharges
from hospital.
Page 64
- 11 -
Improved Quality of Life
The contribution that the council makes to this outcome is good.
More older people were supported to live independently than in 06/07, as were people with physical disabilities. Work needs to continue to support people with mental health issues to live independently. People who are deaf or blind had braille training and some used telecare services. People waited less time for minor and major adaptations, and the waiting lists reduced. Fewer people had intensive packages of home care and no-one received it via Direct Payments. This needs to increase.
Telecare services were launched, with a show flat, and much work focussed on developing the capacity for this service. The numbers of people using this service were quite small and this needs to improve in the coming year. There were substantial improvements in extra care sheltered housing, with 71 new places available.
The quality of residential care improved, with better commissioning and a well-managed closure programme of a council run service for older people. There is still a high level of dependency on residential care for older people, with an increasing number of older people going into residential care, one of the highest in London. The council say there was an increased demand from people with dementia, and anticipate reductions in the coming year, with the expansion of community services for people with dementia.
Services for people with learning disabilities were part of the service inspection and rated “satisfactory”. The number of people who had short breaks reduced and the council are reviewing this service to make improvements that better meet people’s needs.
Carers benefited from an increasing range of support services, including a carer’s handbook, better assessments of their needs, “pampering” days, and initiatives that engaged carers in developing better services, using local carers networks.
There were continued initiatives to help people to feel safer in their homes.
Key Strengths • Better quality of care services and improved commissioning. • More older people helped to live at home. • Improved aids and adaptations, shorter waiting times. • Expansion of Extra Care Sheltered Housing schemes. • Satisfactory services for people with learning disabilities. • Improved services for carers. Key areas for improvement • Continue to promote independent living.
Page 65
- 12 -
• Expand the provision of Telecare services. • Reduce dependency on residential care for older people. • Continue to review and improve the short breaks service for people with
learning disabilities. • Increase the provision of intensive home care.
Page 66
- 13 -
Making a Positive Contribution
The outcomes in this area are good.
The recent CSCI Service Inspection judged learning disability services to be “satisfactory” and found good examples of how people using learning disability services were involved in planning their own care and developing services to better meet their needs. This included some people using Individual Budgets. People using services praised learning disability staff for their respectful and person centred approach.
There were a wide range of new and pre-existing initiatives to support people to have the confidence and opportunity to participate in service development. Groups of people were active in promoting and developing the voices of people using services.
Examples include people using services receiving training to create and produce a leaflet promoting sexual health services, and a redesign of application and assessment procedures for disability benefits was completed following advice and feedback from people who used the service. Following the participation of people using services in consultation, a day centre was replaced with a local resource centre.
An Older People’s Forum was established, developing a range of ways in which older people contributed to future services. This included promoting the community toilet scheme, improved awareness of Direct Payments, and better use of leisure services.
Plans were in place to develop Local Involvement Networks, LINKs, with an independent group appointed to facilitate this work. The effectiveness and impact of new initiatives set up during 07/08 is still to be demonstrated.
There continue to be a variety of effective volunteering opportunities.
Key Strengths • Older People’s forum set up. • People actively engaged in developing and improving services. • People with learning disabilities are engaged in shaping future services. • Training and support to develop confidence to participate. • Appointment of independent chair for the Local Involvement Networks. Key areas for improvement • Continue to develop and launch Local Improvement Networks. • Demonstrate the impact and effectiveness of new arrangements and
support in enabling people to further contribute to service developments.
Page 67
- 14 -
Increased Choice and Control
The outcomes in this area are good.
Care Management services continued to improve, with prompt and efficient services. Assessments included a growing number of carers, especially carers of people with learning disabilities. There was evidence of a substantial increase in the use of advocacy to help people express more choice and control over the care they needed. For example, Age Concern delivered a range of individual and groups advocacy, using people feedback to review the service.
For people with learning disabilities, the “Dynamite” project continued to help them exercise choice about the services they wanted.
People are well informed about services and understand how to complain. The number of complaints reduced, and there was evidence that improvements were made as a result of complaint investigations. The out of hours services were reviewed, with plans for a more effective system in the future.
There was an improvement in the quality of residential and domiciliary care services, with improved commissioning. Work is in progress on a reprovision programme for the future and new provision is still several years off.
The numbers of people using Direct Payments increased, with a much better number of people from black and minority ethnic communities taking up this option. However, take up of Direct Payments needs to increase in the coming year, as part of the plans to deliver more Personalised Budgets. Some people with learning disabilities used Individual Budgets to make substantial improvements to the quality of their lives.
An analysis was done to look at the key features of improvements made in social care. This work will be used as a building block to develop work on personalised budgets in the future. This is in the early stages of development.
Key Strengths • People had prompt and effective care management systems. • Complaints and out of hours services improved. • Expansion of advocacy services. • Some Individual Budgets being used. • Some increase in take up of Direct Payments, especially from black and
minority ethnic communities. Key areas for improvement • Increase the take up of Direct Payments. • Continue to develop Individual Budgets.
Page 68
- 15 -
Freedom from Discrimination and Harassment
The outcomes in this area are excellent.
Eligibility criteria are clear and easy to understand. They are available in different formats and community languages. There is universal access to initial assessments.
The council achieved Level 4 of the Equality Standard for Local Government, and plans to achieve level 5 in the coming year. There is evidence that services are responding better to the needs of black and ethnic minority communities, such as the link with the Asian Resource Centre to support carers.
Senior managers play an important and strategic role to promote equality work across the council and retain its high service profile. A growing variety of services are developing to meet the needs of community groups that were “hard to reach”.
Service developments reflect the needs of black and minority ethnic communities, for example, work to develop effective safeguarding, and in the “Coping Through Football” scheme.
Key Strengths • Improvements to services to better meet the needs of a diverse
community. • Level 4 of the Equality Standard for Local Government was achieved, with
expectations that Level 5 will be reached in 08/09. Key areas for improvement • Continue to implement further levels of Equality Standard for Local
Government.
Page 69
- 16 -
Economic Well-being
The outcomes in this area are excellent. There is a clear protocol to cover continuing care and disputes effectively managed. There is well-established joint work, with a new integrated Intermediate Care Team of health and social care professionals. The Learning Disability Partnership was a “pilot site” to support people with high needs into employment, developing a variety of employment training and initiatives. This included an employment project that provides meals for a large day centre as well as placements within the council itself. The voluntary sector offer skills and workshops, with NVQ training, to support disabled people into work. People with mental health needs had a range of employment services, and 58 people were helped into work, 50% were from black and ethnic minority communities. Carers were supported to return to work or take up new employment, with home based respite and a ‘sitting service’, so they could attend interviews. There were also training courses and grants to help encourage people to take up opportunities. The number of people with learning disabilities supported in paid and voluntary work was amongst some of the highest in London. There are very effective partnerships and benefits advice that help people to maximise income and avoid financial difficulty. There is evidence that the councils own joint visiting scheme is effective, with £2,000,000 successfully claimed in benefit entitlements. Key Strengths • Good support services to help people with learning disabilities find paid and
voluntary work. • A wide range of training and support services to help people into
employment and volunteering opportunities. • Range of services to support carers to take up work. • People made good use of benefits advice services. Key Areas for Improvement • None identified.
Page 70
- 17 -
Maintaining Personal Dignity and Respect
The outcomes in this area are good. In the recent Service Inspection by CSCI, Safeguarding services were rated as “good with promising prospects”. The report praised leadership from senior managers, the effective Safeguarding Board, and effective policies and procedures. All staff doing investigations were qualified social workers, and case practice was sound. The council developed an action plan to continue improvements to safeguarding services, including for self–funders, and to implement the recommendations made by the inspection team. There was concern about the high number subsequent of abuse allegations in care homes. Close attention was given to this, with an improvement in the quality of care homes. The volume of safeguarding alerts increased, a reflection of the extensive outreach and training work done to improve awareness. Although the referrals increased, the number of investigations completed during the year dropped significantly to below 50%. This may be a reflection of more complex investigations, but improvement is needed. Training for front line staff was effective with a high volume of staff trained, more awareness of safeguarding issues and how to use the procedures. The same was not evident in the independent sector, where only 10% had similar training. The council report this figure was an early, inaccurate estimate that belies the large volume of training undertaken in the independent sector. They gave the example of 256 voluntary and independent care staff who attended the “good practice” workshops. More accurate monitoring of safeguarding training is needed in the coming year. There is a well-developed Multi Agency Safeguarding Board, with effective partnership working and a clear plan of action to continue to develop safeguarding services. Privacy and dignity are embedded into policies and procedures. Key Strengths • Safeguarding services were rated as “good with promising
prospects” • Good Action plan to continue improvements. • Effective training programme for council staff. • Well developed Safeguarding Board, with clear direction. Key areas for improvement • Continue to develop safeguarding services and consolidate the
safeguarding quality assurance system.
Page 71
- 18 -
• Increase the completions of safeguarding investigations. • Continue to increase safeguarding training, especially in the voluntary and
independent sector and effectively record it. • Complete implementation of the action plan following inspection. Capacity to Improve
The council’s capacity to improve services further is promising.
There is effective and ambitious leadership, that responds to peoples social care needs, and develops targets and priorities for improvement. A careful balance is needed between the efficiency initiative and the growth in need of the local population. Strategic plans are developing and aim to continue improvement in services. There is evidence of good engagement with external partnerships, especially with health partners, which have improved services.
There is forward planning of the workforce, with investment in staff training and a variety of secondment and apprenticeships. Staff turnover and the vacancy factor are currently high, due to the Efficiency Review and restructuring. Although interim appointments were made to ensure leadership capacity at senior level, vacant posts need to be filled and the turnover rate of staff reduced.
Following the 2007 CSCI Service Inspection that returned a ‘promising’ capacity judgement, action plans were implemented to improve services in a number of areas highlighted for improvement. These plans need to be fully realised in order to continue the improvement of services and outcomes for people who use them.
Performance management systems improved, with Business Objectives reporting available to managers. An Improvement Board was set up and signalled the importance of continued improvements to services. There was overall progress, with significant improvements on all areas identified in last year’s performance report. This brings the council more in line with that of comparator councils in some areas but also highlights areas where further improvement is required.
Commissioning improved during the year, with improvement to the quality of care services purchased. Some of this was achieved by the closure of one of the council’s own homes. Joint work with health developed a number of strategic plans to address gaps or inequalities in services, such as the pressing need for more dementia services. The Joint strategic Needs Assessment is still in the early stages of development, with the draft due in the autumn of 2008. Budget pressures due to growth in demand, and the council’s own Efficiency initiative led to close and effective budget monitoring. There is a 3-year financial plan, with sufficient resources to meet the growth in demand.
Page 72
- 19 -
There is increasingly effective use made of regulatory data to understand and manage the social care market. A concerted drive to improve quality was achieved this year and needs to be sustained in the coming year.
Key Strengths
Leadership o Ambitious and determined leadership o Good performance management systems. o Good budget management.
Commissioning and use of resources o Improved commissioning services. o Good use of regulatory information.
Key areas for improvement
Leadership o Reduce staff turnover and recruit to vacant posts. o Further develop the Joint Strategic Needs Assessment. o Plans to extend Self Directed Support and Personalisation need to be fully
realised and show positive benefits for people. o Complete implementation of the action plans developed in response to the
CSCI Service Inspection.
Commissioning and use of resources o Continue to sustain improvements to quality of regulated services.
Yours sincerely,
Colin Hough, Regional Director Commission for Social Care Inspection
Page 73
- 1 -
LONDON BOROUGH OF WALTHAM FOREST Committee/Date: Cabinet: Tuesday 20th January 2009
Title: Delegation of Cabinet Powers to the Chief Executive for Council Restructuring arising from the Efficiency Review
Council Priority: Achieving Excellence
Directorate: People, Policy and Performance
Report of: Martin Esom Deputy Chief Executive
Contact: Martin Esom
Phone: 020 8496 6826
E.Mail: [email protected]
Action required: For Decision
Wards affected: None
Appendices: None
Status: Open 1. SUMMARY
1.1. This report seeks Cabinet approval to delegate its formal powers to agree the restructuring of officer management structures to the Chief Executive. This will allow the Council’s Efficiency Review to progress more quickly and to be more easily linked to other mandatory processes, such as the requirements to consult with staff and their union representatives. The delegation would only be for the period of the Efficiency Review.
2. RECOMMENDATION 2.1 For Cabinet decision:
2.1.1 Subject to 2.1.2, Cabinet is requested to agree to the delegation of the following powers to the Chief Executive: 2.1.1.1 The power to agree the Council’s Senior
Management Structure under paragraph 11 of the Cabinet’s Terms of Reference of Cabinet (Part 7, Council’s Constitution).
2.1.1.2 The power to agree Council wide restructuring under rule 9.3 of the Officer Employment Procedure Rules.
2.1.2 The delegation shall only apply to decisions falling within the scope of the Efficiency Review and the Chief Executive shall exercise these powers following consultation with:
Agenda Item 9
Page 74
- 2 -
2.1.2.1 The Leader and Deputy Leader in their Business Management Meeting; and
2.1.2.2 Relevant portfolio holders and Strategic or Executive Director(s) and the Director of Finance.
2.1.3 Cabinet is asked to note that: 2.1.3.1 The delegated powers would remain subject to
overview and scrutiny; and 2.1.3.2 Cabinet retains the power to make the
delegated decisions should this be considered appropriate in individual cases.
3. REASON FOR DECISION 3.1. The Cabinet only can agree to delegate its powers.
4. PROPOSAL 4.1. As Waves 1 and 2 of the Efficiency Review are about to be fully
implemented, it is appropriate to review the governance arrangements in place and how well they worked. A key issue that arose from this process is the need to align decision-making processes as far as possible but without compromising effective oversight of decision-making.
4.2. It took approximately nine months to go through the process of implementing Waves 1 and 2. A lot of this time was unavoidable and desirable, such as the need to consult with staff on the proposals following which amendments to structures were made. Moreover, the scrutiny process needs to be built into the timeframe.
4.3. Unnecessary delay, however, reduces the potential savings available to the Council and so it is important to consider how the process can be streamlined. It is considered that one area where decision-making could be streamlined is Cabinet decision-making. The forward plan requirement (i.e. that it must be published 14 days before the month in which a decision is made) makes it difficult to make quick decisions following the closure of consultation. For example, the consultation on Wave 1 ended on 28th July 2008 but the Cabinet decision to implement the new structure did not take place until 9 September 2008, the date of a special Cabinet meeting. The next scheduled meeting was on 30 September 2008.
4.4. It is proposed that Cabinet for decisions falling with the scope of the Efficiency Review delegate the following powers to the Chief Executive: 4.4.1. Its power to agree Council wide restructuring
(Constitution, Part 8, Officer Employment Procedure Rules, rule 9).
Page 75
- 3 -
4.4.2. Its power to agree the senior management structure of the Council.
4.5. It is expected that the Efficiency Review (to be known as the Smarter Spending Programme) will continue until March 2010. For good governance, the delegation would be conditional upon the following: 4.5.1. Consultation with the Leader, Deputy Leader and relevant
portfolio holders and the Director of Finance. 4.5.2. Any decisions (proposed or made) would be subject to
scrutiny in accordance with the Constitution. 4.6. Should there be a significant disagreement (e.g. a consensus on
the decision cannot be reached) on a proposed decision by the Chief Executive, it could simply be referred to the next Cabinet meeting for decision.
4.7. It is anticipated that this would bring significant time savings to the Efficiency Review, which in turn will materialise into financial savings. This can be implemented with the current wave of consultation in respect of Finance, Performance and Information and Customer Services.
4.8. All other processes involved with a restructure will continue unchanged. Decisions will be made on the basis of reports taking into account the outcome of consultation with staff and Unions and with the necessary financial, legal, equalities and other implications.
4.9. It should be noted that where the Chief Executive will be making a key decision, as defined in the Constitution, similar access to information requirements will apply to the decision. In addition, it is a legal requirement that the chair of the relevant Overview and Scrutiny Committee is provided with a copy of the report.
5. ALTERNATIVES CONSIDERED 5.1. The main alternatives are:
5.1.1. Retain the current arrangements and seek to align timetables as best as possible.
5.1.2. Delegate decisions to an individual Cabinet member or committee of the Cabinet.
5.1.3. Use urgency provisions to allow the Leader to make decisions, where the Constitution allows this.
5.2. Each option has its merits, although 5.1.3 would have limited application as we should be able to anticipate when decisions are needed. It is considered that the proposals achieve an effective balance between the need to make quick, effective decisions and transparency and member scrutiny of the process.
Page 76
- 4 -
6. CONSULTATION 6.1. The following have been consulted in preparing this report and
their input taken into account: Leader and Deputy Leader, Chief Executive, Directors of Governance and Law and Finance and the Chair of Overview and Scrutiny Management Committee.
7. IMPLICATIONS 7.1. Financial
The delegation of powers to approve restructures developed as part of the Efficiency Review would result in their earlier implementation. This earlier implementation would mean that the Council would realise earlier and greater savings from restructures. The amount realised would depend upon the size and scope of the restructure in question.
7.2. Legal
7.2.1. Under Part 2 of the Local Government Act 2000, the Leader and Cabinet as the Council’s executive may delegate its powers to an officer. Where the delegated decision is a key decision, specific access to information requirements still apply so that, amongst other things, the forward plan must be used and a report published and made available at least 5 working days before the meeting. The Chief Executive already has delegated powers under the Constitution and 2001 Local Authorities (Standing Orders) Regulations for overall management of the Council’s workforce. The Chief Executive may also currently agree restructuring where it impacts on one or more directorates but is not council wide.
7.2.2. Where the executive has delegated its powers, Part 2 LGA 2000 provides that it still retains the powers to make the delegated decision. This therefore provides a safeguard where a proposed decision of the Chief Executive is considered appropriate for Cabinet decision.
7.2.3. Nothing in this report has any implications on the Council’s obligations to consult with affected employees or treat employees fairly and without unlawful discrimination. Equalities impact assessments will continue to be carried out.
7.3. Human Resources
7.3.1. Human resource implications of any restructure will continue to be assessed.
7.4. Health Impact Assessment
7.4.1. There are no health implications in this report.
Page 77
- 5 -
7.5 Equality Impact Assessment 7.5.1 There are no direct equalities impacts of this report – as
stated in paragraph 7.2.3 above, Equality Impact Assessments will continue to be undertaken on specific proposals.
7.6 Climate Change Impact Assessment 7.6.1 There are no climate change impact assessments.
8. CONCLUSION 8.1. Cabinet is requested to consider and agreement the delegation
of its powers in respect of restructuring for the period of the Efficiency Review.
Background Information None Approval by the Portfolio-Holder (before inclusion on the Cabinet agenda)
I have cleared this report for inclusion on the Cabinet agenda.
Signed Date 07/01/09 Portfolio Member for Service Modernisation
Page 78
LONDON BOROUGH OF WALTHAM FOREST
Committee/Date: Cabinet - 20th January 2009
Title: FINANCIAL MONITORING: MONTH 9 (DECEMBER)
Council Priority: Achieve Excellence - Ensuring Value for Money
Directorate: Finance Department
Report of: Director of Finance
Contact: Lin Burton
Phone: 0208 496 4392
E.Mail: [email protected]
Action required: For Decision
Wards affected: Not Ward Specific
Appendices: A - Summary of revenue budget monitoring projections B - Sundry debtors by type and month C - Capital Budget Changes D - Net borrowing summary E - Creditors % invoices paid on time F - Agency spend G - Progress on Policy Review (2007/08 year two) H - Action Plan for Savings 2008/09 I - Provisions and Reserves 2008/09
Status: Open SUMMARY
This report covers the budget monitoring for the ninth month of 2008/09, December, including the position on capital, debtors, creditors, the net borrowing summary, the cumulative spend on agency and consultants and the progress on year two of the 2007/08 Policy Review, along with the action plans for all savings required in 2008/09 to offset potential overspends. The in-year savings requirement has been actioned in SAP and is incorporated in the projections.
RECOMMENDATIONS Cabinet is requested to:-
note the financial monitoring for month 9; and agree the capital programme budget reallocation of £647,000 (appendix C). agree to release the Directorate reserves and provisions totalling £966,000 as
detailed in paragraph 4.10, to support the 2008/09 budget REASON FOR DECISION
It is best practice for Members to monitor the Council’s budget, focusing on high-risk areas on an exception basis.
Agenda Item 11
Page 79
ANALYSIS
REVENUE BUDGET MONITORING 2008/09
Directorate
Month 9 Variance
£’000
Year end Projection
£’000
Action plan
savings £’000
Use of Directorate balances
£’000
Possible Corp.
Funding £’000
Net Year-end Project’n
£’000 Adult and Community
1,316 811 (811) 0 0 0
Chief Executive 0 0 0 0 0 0 Children and Young People Services
(29) 2,724
(2,103) (103) 0 518
- Asylum Seekers (346) 461 0 0 (461) 0 Environment and Regeneration
1,722 2,160 (415) (509) 0 1,236
Finance 369 716 (716) 0 0 0 Governance and Law
624 810
(130) (148) 0 532
People, Policy, Performance
(231) 244 (74) (170) 0 0
TOTAL 3,425 7,926 (4,249) (930) (461) 2,286 HRA (1,732) 0 0 0 0 0
Summary
4.1 In overall terms, there is a projected net overspending of £2.286 million at the year-end. This represents an increase of £268,000 since month 8, with the overspending on Environment and Regeneration and Governance and Law remaining the same, but Children and Young People an increase of £268,000 on the savings still to be found due to additional placements in December. As with last month’s report, the forecast takes account of the in-year savings target of £4.5 million. Appendix H shows action plans to offset overspendings identified by the Directorates. In some cases, Directorate balances are being used to meet the in-year savings targets and/or budget pressures. As approved at Special Cabinet on 9th September, the Efficiency Review Workstreams 1 and 2 will produce a base budget reduction of £6.2 million in a full financial year. The shortfall of £3 million on the original target for 2008/09 will be met from a planned contribution from balances. Adult and Community Services
4.2 Adult and Community Services net projection for the year-end is a spend to budget
position. The projected over spend of £811,000 represents an improvement of £262,000 on last month’s projection of £1.073 million, and will be funded through a management recovery action plan. This projection includes the in-year savings requirement of £1.31million. Adult Social Care is projecting spending pressures of £1.76 million, inclusive of recovery action, which is £5,000 more than month 8. The overspend is mainly on placements, income generation on in-house care homes and agency staff. Culture and Leisure Services is projecting a net overspend of £147,000, a £33,000 increase from last month, primarily on Libraries staffing and income. The overspends are offset by savings in the Executive Director and Resources services of £1.04 million, inclusive of recovery action, an increase of £126,000 on month 8, and the reduction in the number of void rents and additional rent income in Housing temporary accommodation of £871,000, a reduction of £38,000 from last month, plus some staff vacancy reductions.
Page 80
Chief Executive
4.3 The spend in this area will be to budget. Children and Young People Services
4.4 The month 9 position now reflects the directorate’s in-year saving target of
£1,176,000. Excluding asylum services, Children & Young People Services’ net projection for the year-end remains a spend to budget position, but this includes significant risks; successful claims against the PCT for joint placements of £500,000 and further successful management action to identify £518,000 savings. Of this amount, £250,000 represents savings still to be identified as reported last month, but there is an additional £268,000 resulting from a number of placements in December, including one remand placement. The projected overspend on Children and Families, excluding the £518,000, is being funded through a combination of management actions, grant reattribution, £103,000 use of the Transformation reserve and other compensatory savings. The overspend is primarily due to the continuing trend for looked after children having increasingly complex needs resulting in higher unit costs. The figure now reflects the one off costs relating to the in -sourcing of EduAction, Connexions and Career Management services. Asylum services is currently predicted to overspend by £461,000, which will be funded from the corporate Loss of Grants reserve. This figure now excludes the special circumstances grant following the Home Office setting new criteria for this grant in the summer. The service is working to ensure it meets the new requirements. It can now be reported that £327,000 additional income has been secured in respect of the UASC Leaving Care Costs 2007/08 Special Circumstances Bid from the Home Office subject to audit. This will be used to reimburse the corporate Loss of Grants reserve, which is used to fund shortfalls in the Asylum Seekers funding. Environment and Regeneration Services
4.5 The forecast outturn position for the Directorate is an overspending of £1.236
million having incorporated the £924,000 in-year savings target. The overall position has improved this month and the proposed allocation from provisions and reserves has been reduced by £156,200 to £508,800, (the Hoppa Bus reserve and the Yellow Box provision), which is being used to partially offset the in-year savings target. The £1.236 million overspending is attributable to IT and is one-off but there is a potential base budget shortfall ongoing of £200,000 per annum. There are some areas of concern within the Public Realm Service; in particular, these are Transport, Non-Domestic Refuse, Recycling Income and the Public Realm Unit Head. However, it is anticipated that these will be managed and contained within the Service.
Strategic Directorates
Finance Department
4.6 The Finance Department is forecast to spend in line with the budget. Revenues
and Benefits are taking action to contain its expenditure as Benefits Administration subsidy has reduced from 2007/08. This will continue to be monitored closely. The forecast takes account of the in-year savings target of £716,000.
Page 81
Governance and Law
4.7 Governance and Law is forecast to overspend by £532,000, no change since last month. The problem has been held to £532,000 by using a £148,000 reserve created for fluctuating income and by restricting expenditure within the Directorate. The slowdown in the Housing market, combined with the trend towards requesting basic searches instead of full searches, has caused a projected income shortfall in Land Charges. The forecast takes account of the in-year savings target of £130,000 for which action plans have been identified. People, Policy and Performance
4.8 People, Policy and Performance is forecast to spend in line with the budget. The
forecast includes expenditure of £326,000 within Human Resources being the cost of implementing Single Status. This is contained by underspends within the directorate and options to contain the remaining overspend will be explored. The forecast takes account of the in-year savings target of £244,000, of which £170,000 is being offset by the use of the Strategic Initiatives reserve. Housing Revenue Account (HRA)
4.9 The Housing Revenue Account is currently forecast to spend to budget, but there
are a number of issues that will affect the forecast. There is an underspend due to the recalculation of debt management expenses for Housing Subsidy for the 2007/08 final claim of £621,000. The figures are now more or less finalised, and the cash has been received. An exercise was undertaken to investigate the impact of the unpooling of tenant service charges, following concerns having been raised by residents. This has now been concluded and there will be an in-year cost of some £392,000, due to issues around allocation of costs. Extensive work has been done with colleagues from Ascham Homes, and in a full year, the corrected position, using current figures would be a full year increase of some £90,000 income. The additional costs will be fully offset against benefits gained as part of the subsidy recalculation. There is also an issue about leaseholder contributions to the Decent Homes programme, raised as an implication of the Leaseholder Valuation Tribunal.
Provisions and Reserves
The table below sets out the Provisions and Reserves identified by the Directorates to be used to support the 2008/09 budget;
Description Balance as at 31/3/08
Proposed Release for
08/09 budget Reserves; £’000 £’000 Children - Transformation Fund 103 (103) Environment - Bywaters 226 (36) - Hoppa Bus 817 (259) Governance & Law - Fluctuating Income 148 (148) PPP - Strategic Initiatives 317 (170) Provisions; Environment - Yellow Box Junction 259 (250) TOTAL 1,584 (966)
Page 82
Members need to agree the use of £966,000 of these reserves and provisions to support the 2008/09 revenue budget that, with the exception of the Fluctuation Income reserve, was not the intended use for which the reserves and provisions were being held. Council Tax Collection, Net Borrowing and Cash Flow
The Council Tax collection rate is above the monthly profiled target level and also above
that achieved at month nine last year. The NNDR collection rate is below the monthly profiled target level and also below last year’s actual at month nine. The Council’s net borrowing is higher than last year’s figure but below the year-end target figure. The year-end target for 2007/08 for the Council’s net borrowing was revised upwards from £214 million to £257 million last year and has been increased for 2008/09 to £289.8 million. This was originally due to two main factors; the first was the allocation of borrowing approval of £10 million for decent homes, which was spent in 2007/08. The second was due to the change of fund managers for the pension fund needing liquid assets since the market is not viable for the sale of pension fund property assets, which were acquired under the previous fund managers. The loan to the pension fund has now been repaid. However, the current economic climate is likely to cause other pressures and, although the year-end target is being reviewed, it is unlikely to be reduced. The chart at Appendix D shows the comparison of the last three financial years and the first nine months of this financial year. The sundry debtors’ position has improved considerably from last month and will reduce substantially in January due to a partial payment of £2,614 million by EduAction in respect of the invoice for £3.614 million in respect of the shortfall on the Pension Fund. However, due to the sums still outstanding from EduAction as at the end of December, it is still higher than last year’s figure and slightly above the target. A further breakdown of the figure is given in Appendix B. The percentage of invoices paid on time, shown in Appendix E has been distorted this month due to the introduction of e-invoicing. It is anticipated that it will be a couple of months before the normal level is regained.
Contingency and Balances
4.12 There has been no movement in the working balance, which as planned was increased to 2.3% of net revenue expenditure, although there is a potential call against this of up to £3 million to offset estimated slippage on the Efficiency Review savings. This sum will be repaid over the Efficiency Review programme period. There have been no allocations from the general contingency this month.
Actual December
2007
Actual December
2008
Target for December
2008
Target forYear-end 2008/09
C.Tax collection rate 82.30% 82.84% 82.14% 94.81% NNDR collection rate 86.67% 85.02% 86.14% 96.84% Council’s net borrowing £221.0 m £226.2 m N/A £289.8 m Sundry debtors £8.695 m £11.978 m £10 m £10 m
Page 83
CAPITAL BUDGET MONITORING 2008/09
Directorate
Month 9 Variance
£000
2008/09 Budget at Month 8
£000
New Adjusted Budget
£000
Budget Change
£000
Predicted Outturn
£000
Variance £000
Adults and Community (575) 45,233 45,417 184 44,001 (1,416)
Children and Young People (688) 30,866 30,866 0 28,332 (2,534)
Strategic Directorates (493) 3,390 3,377 (13) 3,264 (113)
Environment and Regeneration (1,461) 11,532 11,994 462 10,639 (1,355)
Total (3,217) 91,021 91,654 633 86,236 (5,418)
See appendix C for explanations of requested budget reallocation. Adult and Community Services
4.13 The total expenditure on Adults and Community to the end of month 9 is £29.885
million against a profiled budget of £30.46 million. The estimate for the end of the year is an underspend of £1.416 million. This is predominantly attributable to the Leyton Library project. Plans are still being finalised and consultation is being undertaken. This project will slip into the new year resulting in an underspend of £1.006 million. The Month 9 variance on the other HRA programme is £181,000 under budget which is mainly on the Willow House regeneration project. Major refurbishment works have commenced and the project is anticipated to complete by the end of January 2009.
Children and Young People Services
Overall, the Children and Young People capital programme is set to underspend by £2.534 million in this financial year. The Education programme is showing a small forecast overspend of £172,000. On the Building Schools for the Future Programme, the 2008/09 budget assumes that the bulk of expenditure on the Whitefield project will take place in 2008/09. This is no longer the case as works are not set to commence until January 2009 at the earliest. Therefore this scheme is expected to spend £2.511 million less than the budget in this year. The £500,000 budget for contingency costs on BSF is likely to be exceeded this year by approximately £179,000 and work is continuing to identify funding for these additional costs. Phase 3 of the Childrens Centre project is set to underspend in 2008/09 because of delays in scoping the works. The programme is forecast to meet expenditure targets over its three year duration.
Strategic Directorates
4.15 The Strategic Directorates have spent £1.871 million to the end of month 9, against a profiled budget of £2.364 million. This includes expenditure of £686,000 on Higham Hill JSC Phase 2 and £717,000 on Waltham Forest Direct Shops. The projected outturn is £3.264 million against a budget for the year of £3.377 million. This represents an underspend of £113,000, which is a slight increase on the £98,000 reported at the end of November. This includes £75,000 projected underspend on the e-invoicing project, which is now to be utilised towards the Merchant Services project. There is also a £76,000 projected underspend on
Page 84
Waltham Forest Direct Shops and an £111,000 overspend on the final account for Juniper House.
Environment and Regeneration Services
4.16 Environment and Regeneration have spent £5.648 million to the end of December against a profiled budget of £7.109 million. The year end predicted outturn is now at £1.355 million less than the budget. Transport Schemes will underspend by £160,000 as a result of previously reported problems on the Bakers Arms diagonal crossing and the Bus Priority Scheme at Chingford Road. The EPCS capital works are predicted to underspend by £968,000. This is predominantly the result of the document management system not being fully implemented in this financial year. A request will be made to transfer this funding forward into the 2009/10 year. Growth Area Fund Schemes are expected to spend £201,000 less than budgeted. It is proposed that these resources will be used on regeneration projects in the next financial year.
5 ALTERNATIVES CONSIDERED
5.1 Not applicable. 6 CONSULTATION
6.1 Executive Directors have consulted with Portfolio Holders and the Chief Finance Officer has consulted with Directorate Heads of Finance in preparing this report.
7 IMPLICATIONS
Financial The whole report is of a financial nature.
Legal
There are no direct legal implications.
Human Resources There are no direct human resource implications.
Health Impact Assessment
A stable financial position means that the Council is more able to fund urgent health priorities as they arise. Services to older people are currently experiencing pressures, needing careful management.
Equality Impact Assessment
7.5 There are several areas of budget pressure such as Asylum Seekers, Social Care placements for Adults and Children’s placements, all of which affect vulnerable people. These areas will be closely monitored.
Climate Change Impact Assessment
7.6 There are no direct climate change implications.
Page 85
8 CONCLUSION 8.1 The table in Section 4 of this report indicates that although there is a projected net
overspending of £2.286 million at the year-end, this requires the successful delivery of savings totalling £4.249 million, of which £2,103 million relates to the Children and Young People Services Directorate. It is also dependent on the delivery of Policy Review savings of £3,492. For Policy Review items, it should be noted that where one-off savings have been used as alternatives in 2008/09, permanent on-going savings will need to be identified. Some of the proposed additional savings in the Action Plans are deemed to be of moderate risk, pending further investigation, and as such the delivery of these savings will need to be closely monitored. There are proposals to use Directorate reserves and provisions of £966,000, and these have been taken into account for the month 9 forecast. However, in order to satisfy the External Auditor, Members need to approve the alternative use of these balances. Two directorates are currently forecasting a net overspending; Environment and Regeneration Services are projecting a £1.236 million overspend due to IT and Governance and Law where there is a projected £532,000 overspend due to an income shortfall in Land Charges. In addition, a £518,000 overspend for Children and Young People is forecast, an increase of £268,000 from last month following additional placements including one remand placement during December. It is essential that the service pressures within the directorates are closely monitored along with the compensatory savings identified. There is specific funding available from corporately established reserves to finance the projected overspending of £461,000 in respect of Asylum Seekers services.
______________________________
Background Information: Returns from Directorate Resources Units
Approval by the Portfolio-Holder (before inclusion on the Cabinet agenda) I have cleared this report for inclusion on the Cabinet agenda.
Signed Date 9th January 2009 Cabinet Member for Finance, Risk and Governance
Page 86
LBW
F: S
UM
MA
RY
OF
BU
DG
ET M
ON
ITO
RIN
G Y
EAR
EN
D P
RO
JEC
TIO
NS
2008
/09
FOR
ECA
ST O
UTT
UR
NS
vs B
UD
GET
: Ove
r and
(Und
ersp
endi
ngs)
by
Maj
or A
reas
Year
Mon
th12
36
910
11Fi
nal
23
45
67
89
Serv
ice
£'00
0£'
000
£'00
0£'
000
£'00
0£'
000
£'00
0£'
000
£'00
0£'
000
£'00
0£'
000
£'00
0£'
000
£'00
0C
ultu
ral S
ervi
ces
135
950
187
226
238
283
043
058
123
126
113
147
Eld
erly
0Y
oung
er A
dults
2O
ther
Soc
ial S
ervi
ces
199
Adu
lt S
ocia
l Car
e - O
P/P
D1,
035
1,22
91,
513
1,85
91,
874
2,00
60
413
433
318
135
366
429
465
Adu
lt S
ocia
l Car
e - M
enta
l Hea
lth0
414
439
373
350
314
012
916
654
030
042
071
775
6A
dult
Soc
ial C
are
- Lea
rnin
g D
isab
.83
51,
336
1,50
31,
764
1,76
41,
729
2,03
10
376
501
845
514
684
922
663
Res
ourc
es/E
xec.
Dire
ctor
(1)
(68)
(844
)(8
50)
(831
)(1
71)
(82)
0(2
41)
(257
)(2
42)
(413
)(1
,080
)(3
29)
(312
)C
once
ssio
nary
Far
es0
332
332
332
354
354
355
0(3
7)(3
7)(3
7)(3
7)(3
7)(3
7)(3
7)H
omel
essn
ess/
HS
A
(1,2
87)
(23)
(169
)(5
78)
(599
)(7
03)
(1,1
29)
0(4
98)
(507
)(1
22)
(622
)(6
22)
(742
)(8
71)
In-y
ear s
avin
gs ta
rget
1,31
01,
310
00
abso
rbed
in M
8 fig
sD
irect
orat
e sa
ving
s/us
e of
rese
rves
0(1
,499
)(2
,465
)(2
,807
)(2
,875
)(3
,671
)(3
,657
)0
(185
)(2
99)
(1,3
60)
(1,3
10)
(1,1
67)
(1,0
73)
(811
)A
dult
and
Com
mun
ity S
ervi
ces
(117
)1,
208
00
271
012
10
00
00
00
0C
hief
Exe
cutiv
e(1
39)
00
00
00
00
00
00
00
Chi
ldre
n &
You
ng P
eopl
e1,
267
990
1,86
93,
172
3,00
43,
000
2,53
61,
436
1,43
61,
436
1,53
61,
824
1,82
81,
828
1,85
4A
sylu
m S
eeke
rs55
071
471
464
864
864
866
955
854
152
546
646
146
146
146
1Lo
ss o
f Gra
nts
rese
rve
00
(714
)(6
48)
(648
)(6
48)
(669
)(5
58)
(541
)(5
25)
(466
)(4
61)
(461
)(4
61)
(461
)O
ther
Life
long
Lea
rnin
g ar
eas
0-
--
--
--
--
227
317
352
916
870
In-y
ear s
avin
gs ta
rget
1,17
61,
176
1,17
60
abor
bed
in M
9 fig
sD
irect
orat
e sa
ving
s/us
e of
rese
rves
(1,8
19)
(990
)(1
,869
)(3
,172
)(3
,004
)(3
,000
)(2
,539
)(1
,436
)(1
,436
)(1
,436
)(1
,148
)(3
,017
)(3
,356
)(3
,670
)(2
,206
)C
hild
ren
Serv
ices
(2)
714
00
00
(3)
00
061
530
00
250
518
Loca
l Lan
d C
harg
es20
210
0-
--
--
--
--
--
--
now
Gov
& L
awH
alls
Ser
vice
6514
212
3-
--
--
--
--
--
-no
w A
dults
& C
omm
Com
mer
cial
Ren
ts(1
38)
(100
)0
--
--
--
--
--
--
now
Fin
ance
Dep
t.IC
T45
638
528
4-
--
--
--
--
--
-no
w E
nviro
nmen
tC
usto
mer
Ser
vice
s8
(256
)(1
58)
--
--
--
--
--
--
now
Env
ironm
ent
Cou
ncil
Tax
& B
enef
its80
169
20-
--
--
--
--
--
-no
w F
inan
ce D
ept.
Cat
erin
g in
com
e(1
2)35
0-
--
--
--
--
--
-no
w C
hild
ren
Dire
ctor
ate
savi
ngs/
use
of re
serv
es(6
61)
(475
)(2
69)
--
--
--
--
--
--
Cor
pora
te S
ervi
ces
00
00
00
(12)
00
00
00
00
Pub
lic R
ealm
867
1,46
61,
344
1,52
91,
573
1,48
927
027
554
153
438
454
145
144
138
7w
as S
treet
Srv
sS
usta
inab
le C
omm
uniti
es41
618
620
915
712
612
227
77
(112
)(1
23)
(2)
215
4(4
2)(1
39)
Dev
elop
men
t Uni
tG
reen
spac
e30
(16)
(19)
(66)
(73)
(123
)(1
50)
1519
0(2
)(2
4)(2
5)(4
4)(4
6)C
onsu
mer
Pro
tect
ion
(18)
(21)
(124
)(3
3)(4
5)(1
00)
(107
)(2
1)(1
4)0
(31)
(22)
57(5
1)(4
)R
esou
rces
(413
)0
(13)
(17)
(93)
(84)
(552
)(1
24)
(62)
(93)
(60)
(60)
(500
)(1
33)
(118
)S
afer
& S
trong
er C
omm
uniti
es(1
1)(8
)(2
1)(1
31)
5522
(17)
(106
)(8
2)(3
8)(6
2)(1
30)
Bui
ldin
g S
ervi
ces
832
00
00
016
00
00
00
00
ICT
93C
usto
mer
Ser
vice
s(9
3)In
-yea
r sav
ings
targ
et92
492
492
492
450
9D
irect
orat
e sa
ving
s/us
e of
rese
rves
(1,7
37)
(1,6
15)
(1,3
97)
(1,5
59)
(1,5
74)
(1,5
01)
(85)
(91)
(1,1
22)
(1,2
93)
(1,2
15)
(1,0
80)
(509
)En
viro
nmen
t & R
egen
erat
ion
(23)
00
00
0(1
86)
00
01,
146
1,23
61,
236
1,23
61,
236
Rev
enue
s &
Ben
efits
320
123
(1)
070
7271
3649
4948
Pro
perty
(62)
00
(1)
0(2
0)(4
4)(7
2)(7
1)(1
10)
(110
)(1
26)
Oth
er fi
nanc
e se
ctio
ns30
0(1
23)
00
(50)
(28)
135
6161
78Fi
nanc
e D
epar
tmen
t(2
8)0
00
00
(2)
00
00
00
00
Gov
erna
nce
and
Law
135
130
8015
99
028
635
841
752
051
653
253
2Pe
ople
, Pol
icy
& P
erfo
rman
ce(1
35)
(130
)(8
0)(1
80)
(87)
00
00
00
00
Cor
pora
te E
xpen
ditu
re0
00
00
0(1
9)0
00
00
00
0
TOTA
L LB
WF
(281
)1,
922
00
271
(21)
(179
)0
286
358
2,17
82,
056
1,75
22,
018
2,28
6
2006
/07
was
incl
uded
in C
orpo
rate
Ser
v94
2007
/08
218
(207
)
2008
/09
(210
)1,
161
1,28
31,
250
APPENDIX A
recategorised
was
incl
uded
in C
orpo
rate
Ser
v(3
09)
was
incl
uded
in C
orpo
rate
Ser
v
191
1,28
6
was
incl
uded
in C
orpo
rate
Ser
vw
as in
clud
ed in
Cor
pora
te S
erv
1,42
8
Page 87
APPENDIX B
As at 31st December 2008
Unsecured Debts 0 - 30 31 - 60 61 - 90 91 - 180 > 181 Total£ £ £ £ £ £
People, Policy & PerformancePerformance 17,373 13,060 5,292 376 10,366 46,467Human Resources 4,693 765 871 4,352 56,232 66,914
113,381Children & Young PeopleChildren and Families 3,660 0 0 15,477 1,720 20,857Resources 433,203 47,282 962,646 350,960 56,906 1,850,996Education for Communities 21,074 2,482 1,296 1,085 1,344 27,281Catering Services 15,658 4,036 1,890 229,583 64,015 315,181
2,214,315Adult and Community ServicesAdult Social Care 272,034 55,307 54,675 119,903 877,984 1,379,903Housing and Neighbourhoods 4,461 478 744 668 48,997 55,348Cultural and Leisure 18,080 0 524 234 2,271 21,109Resources (6,675) 29,807 143,055 84,445 46,782 297,414
1,753,773Governance and LawLegal and Democratic 0 0 0 0 30,984 30,984
30,984Environment and RegenerationParking 2,126 3,135 280 1,815 0 7,356Consumer Protection 18,620 8,985 36,755 5,824 62,720 132,903Resources 6,889 611,614 0 0 708 619,211Public Realm 312,645 110,259 38,257 127,322 184,584 773,067Building Services 0 0 0 0 49,998 49,998Greenspace 23,063 0 395 3,996 27,498 54,953Sustainable Communities 2,274 930 12,000 31,573 10,664 57,440ICT 166 0 24,179 169 106,776 131,289
1,826,217
Finance DepartmentStrategic Finance 11,024 197,482 2,237 3,614,200 29,918 3,854,861Procurement 1,808 0 0 0 119 1,927Property Services 685,820 102,177 17,223 78,304 406,473 1,289,996Revenues & Benefits 0 4,030 540 0 20,899 25,469
5,172,253
Unallocated credits (31,513) 10,497 (1,536) (5,485) (19,008) (47,044) Transfers/Reversals 180 0 809 (352) 11,676 12,313 Customer payment (274,475) (7,631) (9,700) (13,379) (36,212) (341,397) Write offs (2,474) (28,426) 0 (12,750) (124,458) (168,108)
(544,236)
1,539,713 1,166,268 1,292,431 4,638,319 1,929,957 10,566,688Fully Secured DebtsHousing and Neighbourhoods 174,139 178,340 9,251 113,644 241,398 716,772Adult Social Care 0 41,612 64,811 62,895 449,194 618,513Land Charges 0 0 0 0 9,112 9,112Environment 0 0 0 0 66,793 66,793
174,139 219,952 74,062 176,539 766,497 1,411,190
TOTAL DEBT 1,713,852 1,386,221 1,366,493 4,814,858 2,696,454 11,977,877
Debtor Analysis 2008/09
Number of Days
Page 88
As
at 3
1st D
ecem
ber 2
008
Uns
ecur
ed D
ebts
Dec
embe
rJa
nuar
yFe
brua
ryM
arch
May
Jun
July
Aug
ust
Sep
Oct
Nov
Dec
2007
2008
2008
2008
2008
2008
2008
2008
2008
2008
2008
2008
Tota
lTo
tal
Tota
lTo
tal
Tota
lTo
tal
Tota
lTo
tal
Tota
lTo
tal
Tota
lTo
tal
££
££
££
££
££
££
Chi
ef E
xecu
tive
00
00
00
00
00
00
Peop
le, P
olic
y an
d Pe
rfor
man
ce10
7,87
010
4,08
511
3,57
213
5,00
015
5,55
813
6,16
513
3,77
613
8,37
810
5,12
193
,741
109,
548
113,
381
Chi
ldre
n an
d Yo
ung
Peop
le1,
556,
621
1,48
8,19
684
7,68
81,
448,
872
720,
921
615,
059
1,79
5,80
92,
459,
570
3,88
5,69
74,
098,
705
2,38
4,50
72,
214,
315
Adu
lt an
d C
omm
unity
Ser
vice
s2,
343,
471
1,81
6,78
61,
873,
897
2,49
4,62
91,
634,
883
1,80
7,95
41,
853,
302
1,76
4,19
73,
162,
408
2,73
6,11
51,
772,
297
1,75
3,77
3
Gov
erna
nce
and
Law
43,9
1043
,910
99,6
6037
,510
37,5
1037
,510
37,5
1039
,449
38,4
5031
,924
31,9
2430
,984
Envi
ronm
ent a
nd R
egen
erat
ion
1,78
3,97
02,
081,
351
1,69
4,45
32,
565,
436
1,23
8,18
798
8,98
71,
292,
055
899,
650
1,43
6,87
71,
719,
452
2,12
3,32
91,
910,
649
Fina
nce
Dep
artm
ent
2,09
4,92
11,
454,
011
1,41
2,92
61,
728,
000
1,11
8,03
51,
630,
914
1,24
5,50
91,
188,
416
5,39
1,44
25,
094,
757
5,26
8,19
55,
172,
253
Writ
e-O
ffs
(37,
024)
(55,
663)
(35,
018)
(4,5
71)
(312
,677
)(1
33,9
71)
(137
,719
)(1
37,0
06)
(145
,103
)(1
37,2
08)
(250
,066
)(2
52,5
40)
Oth
er D
ocum
ents
& P
aym
ents
(394
,619
)(9
6,21
8)(2
54,1
46)
(143
,055
)(1
75,8
59)
(252
,402
)(1
68,3
83)
(164
,977
)(3
,889
,379
)(1
27,5
03)
(233
,736
)(3
76,1
28)
7,49
9,11
86,
836,
458
5,75
3,03
28,
261,
821
4,41
6,55
74,
830,
216
6,05
1,85
86,
187,
676
9,98
5,51
213
,509
,984
11,2
05,9
9710
,566
,688
Fully
Sec
ured
Deb
ts1,
196,
127
1,27
3,75
31,
117,
997
1,39
8,35
01,
410,
650
1,45
7,27
61,
334,
613
1,37
4,68
81,
537,
998
1,39
1,83
41,
502,
390
1,41
1,19
0
Page 89
APPENDIX B(i)
Page 90
Sep'
07O
ct'0
7N
ov'0
7D
ec'0
7Ja
n'08
Feb'
08M
ar'0
8M
ay'0
8Ju
n'08
Jul'0
8A
ug'0
8Se
p'08
Oct
'08
Nov
'08
Dec
'08
£(00
0)£(
000)
£(00
0)£(
000)
£(00
0)£(
000)
£(00
0)£(
000)
£(00
0)£(
000)
£(00
0)£(
000)
£(00
0)£(
000)
£(00
0)
Loca
l Par
tner
ship
s1,
532
3,
107
1,
645
1,
462
1,
379
87
6
1,
773
61
884
470
380
42,
108
6,
304
5,
387
5,
278
S
choo
ls58
828
328
362
248
838
586
837
521
561
388
52,
246
1,
108
1,
787
1,
086
O
ther
Loc
al A
utho
ritie
s1,
701
60
4
69
234
133
424
4529
7875
41,
019
1,
196
1,
553
24
9
26
Sub
-tota
l-Par
tner
s3,
821
3,99
4
3,99
4
2,42
5
2,
201
1,28
5
2,
686
1,02
2
1,
137
2,
070
2,70
8
5,
550
8,96
5
7,
423
6,39
0
Oth
er E
xter
nal D
ebto
rs4,
119
4,13
32,
513
5,07
44,
635
4,46
85,
576
3,62
13,
693
3,98
23,
480
4,43
64,
545
3,78
23,
782
Tota
l7,
940
8,
127
6,
507
7,
499
6,
836
5,
753
8,
262
4,
643
4,
830
6,
052
6,
188
9,
986
13
,510
11,2
05
10
,567
0 - 3
031
-60
61 -9
091
- 18
0>
181
Tota
l£
££
££
£
Tota
ls33
7
1,
230
2,
426
16
,329
23,7
41
44
,064
04/1
2/20
08 b
ase
rate
cha
nged
to 3
.00%
Ann
ual i
nter
est l
ost d
ue
to n
on-c
olle
ctio
n
APPENDIX B(ii)
Num
ber o
f Day
s
Sund
ry D
ebto
rs b
y m
ajor
gro
upin
gs (U
nsec
ured
)
Page 91
Mov
emen
t on
Bad
Deb
t Pro
visi
ons
Bal
ance
as
atR
ecov
erie
sR
estr
uctu
ring
Add
ition
sW
ritte
n of
fB
alan
ce a
s at
Prov
isio
n
Serv
ice
Blo
cks
26th
Nov
embe
rto
Pro
visi
onTr
ansf
ers
to P
rovi
sion
in m
onth
31st
Dec
embe
r%
££
££
££
Peo
ple,
Pol
icy
and
Per
form
ance
(59,
819)
(59,
819)
66,5
9890
%
Adu
lt an
d C
omm
unity
Ser
vice
s (7
63,8
78)
2,47
4(7
61,4
04)
976,
035
78%
Gov
erna
nce
and
Law
(39,
336)
(39,
336)
30,9
8412
7%
Env
ironm
ent a
nd R
egen
erat
ion
(394
,030
)(3
94,0
30)
442,
949
89%
Chi
ldre
n an
d Y
oung
Peo
ple
(132
,071
)(1
32,0
71)
123,
985
107%
Fina
nce
Dep
artm
ent
(397
,759
)(3
97,7
59)
457,
409
87%
Tota
ls(1
,786
,893
)0
00
2,47
4(1
,784
,419
)2,
097,
959
85%
Deb
tor B
alan
ces
over
6 m
onth
s ol
d at
31
st D
ecem
ber
APPENDIX B(iii)
Page 92
SUN
DR
Y D
EBTO
RS
BY
MA
JOR
GR
OU
PIN
GS
(UN
SEC
UR
ED)
-
2,00
0
4,00
0
6,00
0
8,00
0
10,0
00
12,0
00
14,0
00
16,0
00
18,0
00
AP
RM
AY
JUN
JUL
AU
GS
EP
OC
TN
OV
DE
CJA
NFE
BM
AR
MO
NTH
S
SUNDRY DEBTORS (£'000)
TAR
GE
T20
05-0
620
06-0
720
07-0
820
08-0
9 APPENDIX B(iv)
Page 93
Appendix C Capital Budget Changes during December
Month 9 represents the last point in the financial year at which capital budgets may be adjusted to reflect changing grant allocations and the transfer of budgets between schemes. After this point budgets remain unaltered until year end to allow the accurate reporting of outturn positions. The budget changes during month 9 are explained in detail, and by directorate, below. Adults and Community Services Expenditure Changes
Capital Scheme Budget
Increase/(Decrease)£000
Pelly Court Project (69)Void Conversions 12Chingdale Centre 16Disabled Facilities Grant 225Total 184
1. Pelly Court Project
The budget at Pelly Court was intended to be used to convert a three bedroom warden flat into two self contained one bedroom flats. However, planning permission was refused on the basis that the resulting housing units would be of insufficient size. The options for conversion are being reconsidered and therefore the budget is removed at this stage.
2. Void Conversions
Works on restoring void properties are funded by grant funding from the Housing Sub Regional Funding body. The budget for this scheme is increased by £12,000 to correctly match the resources which are available during 2008/09.
3. Chingdale Centre In order to free up land for Housing Development the offices of the Friday Hill Tenant Management Organisation are moving from 56 Friday Hill to the Chingdale Centre. A budget of £16,000 is therefore required to provide suitable office accommodation at the Chingdale Centre.
Page 94
4. Disabled Facilities Grant An overspend of £87,000 is currently being predicted on the Disabled Facilities Grant (DGF). Also, a number of backdated claims, which are currently being looked into with Legal Services, may have an impact on the current budget. To mitigate any over-spending, an increase of £225,000 on the current budget has been facilitated by drawing funds from an existing DFG reserve. Resourcing Changes
Capital Scheme Budget
Increase/(Decrease)£000
Sub Regional Decent Homes (224)Capital Reserve 225Total 1
In addition to the increase in resources of £225,000 relating to the DFG reserve (Expenditure Change No.4), there has been a decrease in the resources shown from the Sub Regional Grant for Decent Homes. This is because this amount of £224,000 was also included in Adults and Community monitoring under “Sub Regional carried forward resources” and is therefore removed to prevent any possible double counting, Children and Young People There have been no further budget changes for this directorate. Environment and Regeneration Expenditure Changes
Capital Scheme Budget
Increase/(Decrease)£000
Drug Services Refurbishment 307Blades Sports Ground Refurbishment 140Station Gateway Phase 2 (170)Sutherland South Access Scheme 1- Land Assembly 170Bridge Assessment and Strengthening 15Total 462
Page 95
Resourcing Changes
Capital Resource Budget
Increase/(Decrease)£000
PCT Contribution 307“Goals” Contribution 140TfL Funding 15Total 462
1. Drug Services Refurbishment
In 2004, £600,000 from Waltham Forest Primary Care Trust was set aside for the Drug Action Team to utilise public sector properties earmarked for disposal, to house drug treatment provision. In addition to this a further £67,000 has been received from the Primary Care Trust in 2008/09. This scheme comprises three projects. The first project concerns the refurbishment of the Larkswood Centre on the Thorpe Coombe Hospital site in Walthamstow. Works on this site have already been completed. The costs are expected to total £250,000, which will be paid when a schedule of works is received. The second project concerns the refurbishment of accommodation on Beulah road and the Alpha Business Centre. Works are currently underway and should be completed by March 2009. Estimated costs total £42,000. The third project concerns the refurbishment of a site in Coppermill Lane, which formerly accommodated the St. James’s St. Library. The aim is to provide enough capacity to house the borough’s open access service hub. Preliminary works will be carried out in 2008/09. The majority of the work, costing an estimated £350,000, is expected to take place in 2009/10 and therefore this amount will form part of next year’s capital budget.
2. Blades Sports Ground Refurbishment This project is funded by a contribution from ‘Goals’ (sport centre organisation) following lease of the Blades Sports Ground. The money has been provided to the Council in order to fund works that were part of the planning process. At present the proposal is to develop Blades playing fields to provide facilities for mini soccer. Greenspace is working with two local football clubs (Ryan FC and Ridgeway Rovers FC) to develop the site. This will involve installing toilets and storage containers as well as improvement works to the grass pitches, car park and the security of the site. Confirmation has only recently been received from Sport England that they are happy for the money be spent on the Blade Sports Ground. Therefore no quotes for the above work have been requested yet. Profiles of the spend will be agreed after confirmation of the costs. This project will continue into 2009/10.
Page 96
3. Growth Area Fund Schemes Schemes It is expected that no further expenditure will be required during 2008/09 for Phase 2 of the Blackhorse Lane Traffic Management Scheme. Therefore £170,000 of the 2008/09 budget has been transferred to help fund the costs of land assembly on the Sutherland South Access Scheme.
4. Bridge Assessment and Strengthening Transport for London provide funding for assessment and strengthening of bridges within the borough. An additional £15,000 has been awarded for this scheme and the budget is therefore increased accordingly. Finance Expenditure Changes
Capital Resource Budget
Increase/(Decrease)£000
Higham Hill Phase 2 (13) Resourcing Change
Capital Resource Budget
Increase/(Decrease)£000
ERDF Grant (9)Corporate Resources (4)Total (13)
The second phase of works at the Higham Hill JSC (313 Billet Road) is funded by a grant from the European Regional Development Fund (ERDF). The grant to be received has recently been confirmed as £221,000, a reduction of £9,000 from the original estimate. Also, the contribution required from Corporate Resources is £4,000 less than anticipated. The budget for the schemes has therefore been reduced accordingly.
Page 97
NET
BO
RR
OW
ING
OU
TSTA
ND
ING
150,
000
160,
000
170,
000
180,
000
190,
000
200,
000
210,
000
220,
000
230,
000
240,
000
250,
000
260,
000
270,
000
AP
RM
AY
JUN
JUL
AU
GS
EP
OC
TN
OV
DE
CJA
NFE
BM
AR
MO
NTH
S
NET BORROWING (£'000)
2005
/06
2006
/07
2007
/08
2008
/09 APPENDIX D
Page 98
NB
. Dec
embe
r 200
8 %
low
due
to th
e in
trodu
ctio
n of
e-in
voic
ing
CR
EDIT
OR
S - %
INVO
ICES
PA
ID O
N T
IME
65707580859095100
AP
RM
AY
JUN
JUL
AU
GS
EP
OC
TN
OV
DE
CJA
NFE
BM
AR
MO
NTH
S
INVOICES PAID ON TIME (%)
2007
/08
2008
/09
Targ
et
APPENDIX E
Page 99
AG
ENC
Y C
UM
ULA
TIVE
SPE
ND
ING
EXC
LUD
ING
CO
MM
ITM
ENTS
01234567891011121314151617
AP
RM
AY
JUN
JUL
AU
GS
EP
OC
TN
OV
DE
CJA
NFE
BM
AR
MO
NTH
S
CUMULATIVE SPENDING £m
2007
/08
2008
/09 APPENDIX F
Page 100
Ref
No
Shor
t Des
crip
tion
Det
ails
: C
omm
ents
Ris
ks Is
sues
08/0
9£'
000
£'00
0£'
000
C15
Red
uce
Fixt
ures
and
Fitt
ings
and
E
quip
men
t bud
gets
1.5
Red
uctio
ns in
thes
e bu
dget
s ar
e po
ssib
le to
refle
ct p
ast
spen
ding
leve
ls a
nd th
e cu
rren
t inv
estm
ent b
eing
mad
e in
the
Cou
ncil's
adm
inis
trativ
e bu
ildin
gs th
roug
h th
e B
IG
Pro
ject
. Th
ere
are
no E
qual
ity Im
pact
impl
icat
ions
as
ther
e w
ill b
e su
ffici
ent b
udge
t to
mee
t prio
rity
heal
th a
nd
safe
ty a
nd o
ther
bus
ines
s cr
itica
l req
uire
men
ts.
This
will
in
clud
e an
y sp
ecia
list e
quip
men
t, et
c. re
quire
d by
di
sabl
ed s
taff.
1.1
1.5
Ach
ieve
dG
reen
A6
Clo
sure
of 2
hom
es -
in-h
ouse
O
lder
Per
sons
Res
iden
tial
706
This
ass
umes
the
clos
ure
of h
omes
ove
r a tw
o ye
ar
perio
d co
nsis
tent
with
the
care
hom
es re
plac
emen
t pr
ojec
t. Th
ese
are
the
cont
rolla
ble
budg
ets
with
in th
ese
hom
es.
The
full
impa
ct o
n us
ers
will
be
cons
ider
ed a
s pa
rt of
the
Car
e H
omes
Pro
ject
as
repo
rted
to C
abin
et
on 1
7th
Oct
ober
200
6.
530
706
Edi
th P
ears
on L
odge
(EP
L) c
lose
d in
May
20
08, a
nd c
onsu
ltatio
n is
und
er w
ay fo
r the
cl
osur
e of
a s
econ
d ho
me.
Wor
k is
pr
ogre
ssin
g on
this
pro
ject
.
Gre
en
A14
Sav
ings
from
Con
tract
s re
view
100
Ther
e is
a re
view
of c
ontra
cts
for s
uppo
rt at
hom
e sp
ot
cont
ract
s £3
mill
ion
and
volu
ntar
y se
ctor
pro
vide
rs £
3.8
mill
ion
in th
e ne
xt 3
yea
rs.
This
repr
esen
ts s
avin
gs o
f 4.
5%
00
The
tend
erin
g pr
oces
s st
alle
d in
200
7/08
, an
d no
sav
ings
wer
e ac
hiev
ed. A
co
nsul
tant
has
bee
n em
ploy
ed to
revi
ew
the
use
of s
pot c
ontra
cts
and
exte
nd th
e pr
ovis
ions
of b
lock
con
tract
s, b
ut it
is
unlik
ely
that
any
sig
nific
ant s
avin
gs w
ill b
e ac
hiev
ed in
200
8/09
.
Red
Alte
rnat
ive
savi
ng fo
r A14
Com
pens
ator
y sa
ving
s fro
m fo
reca
st u
nder
spen
ding
in
gran
t fun
ding
will
be
used
to a
chie
ve th
e sa
ving
s.75
100
Ach
ieve
dG
reen
A16
Rev
iew
of R
eten
tion
Bon
us
Sch
eme
for A
dult
Soc
ial C
are
Soc
ial W
orke
rs.
50To
revi
ew th
e re
tent
ion
bonu
s sc
hem
e w
ith th
e in
tent
ion
of p
hasi
ng it
out
and
repl
acin
g w
ith a
sch
eme
base
d on
pe
rform
ance
pay
able
as
incr
emen
ts.
3750
Ach
ieve
dG
reen
Prog
ress
on
Polic
y R
evie
w S
avin
gs -
Dec
embe
r 200
8
Estim
ated
Sa
ving
AD
ULT
AN
D C
OM
MU
NIT
Y SE
RVI
CES
DIR
ECTO
RA
TE
Savi
ngs
to
Mon
th 9
Proj
ecte
d ye
ar
end
savi
ngTr
affic
Lig
ht
Page 101
Ref
No
Shor
t Des
crip
tion
Det
ails
: C
omm
ents
Ris
ks Is
sues
08/0
9£'
000
£'00
0£'
000
Estim
ated
Sa
ving
Savi
ngs
to
Mon
th 9
Proj
ecte
d ye
ar
end
savi
ngTr
affic
Lig
ht
A17
Bus
ines
s S
uppo
rt re
-stru
ctur
e30
Fina
nce
and
proc
urem
ent f
unct
iona
lity
are
sepa
rate
d to
pr
ovid
e gr
eate
r foc
us o
n ea
ch a
ctiv
ity a
nd to
giv
e sp
ecifi
c le
ads
for e
ach
area
. Th
e m
anag
er w
orki
ng in
th
e pr
ocur
emen
t fun
ctio
n w
ould
hav
e an
act
ive
role
and
th
eref
ore
one
of th
e S
AP
Pro
cure
men
t Offi
cer p
osts
co
uld
be d
elet
ed a
ccor
ding
ly.
2330
Ach
ieve
dG
reen
APPENDIX G
A29
Red
uce
core
fund
ing
of M
enca
p -
Lear
ning
Dis
abili
ty16
The
Loca
l Aut
horit
y cu
rren
tly fu
nds
arou
nd 3
5% o
f M
enca
p’s
core
cos
ts.
Cor
e co
sts
enab
le M
enca
p to
ra
ise
fund
s fro
m o
ther
sou
rces
to fu
nd a
rang
e of
ad
voca
cy, s
uppo
rt an
d le
isur
e se
rvic
es fo
r adu
lts w
ith a
le
arni
ng d
isab
ility
, and
thei
r fam
ily c
arer
s. T
his
wou
ld fa
ll ba
ck o
n Lo
cal A
utho
rity
team
s.
1216
Ach
ieve
dG
reen
A67
Dis
posa
l of
Wal
tham
For
est
thea
tre20
The
clos
ure
optio
n as
sum
es a
sav
ing
aris
ing
from
cl
osur
e in
200
8/09
. Th
is is
on
the
assu
mpt
ion
that
lo
ttery
app
licat
ions
cur
rent
ly b
eing
pur
sued
for t
he
rede
velo
pmen
t of t
he p
ark
will
be
succ
essf
ul. T
he s
avin
g be
ing
achi
eved
in y
ear 2
is s
ubje
ct to
the
Lloy
d P
ark
timet
able
.
1520
Ach
ieve
dG
reen
A73
CLa
SS
– R
evie
w o
f Dire
ct S
ubsi
dy76
To re
mov
e th
e di
rect
sub
sidy
to C
LaS
S. T
he s
avin
gs
iden
tifie
d ar
e cu
rren
t exp
endi
ture
that
is n
ot fu
nded
from
ou
r LS
C g
rant
mon
ies.
The
y ha
ve b
een
iden
tifie
d to
re
mov
e W
alth
am F
ores
t Cou
ncil’
s co
ntrib
utio
n to
the
cont
rolla
ble
cost
s of
CLa
SS
. Red
uctio
n of
two
0.5
FTE
po
sts
for W
ork
Bas
ed L
earn
ing,
1.5
FTE
in c
rèch
e w
orke
rs p
ositi
ons,
rem
ove
the
subs
idy
on c
ours
e fe
es fo
r ov
er 6
0s, r
emov
e th
e lin
k be
twee
n ac
adem
ic s
taff
pay
incr
ease
s an
d A
PTC
incr
ease
s an
d th
e ba
lanc
e of
cos
ts
follo
win
g th
e cl
osur
e of
Lou
isa
Oak
es p
rem
ises
.
5776
Ach
ieve
dG
reen
Tota
l Pol
icy
Rev
iew
999.
575
0.1
999.
5
Page 102
Ref
No
Shor
t Des
crip
tion
Det
ails
:
Com
men
ts
Ris
ks Is
sues
2008
/09
£'00
0£'
000
£'00
0
CH
S4
Bro
oks
Farm
20
Ref
ocus
ser
vice
to p
rovi
de a
cur
ricul
um o
ffer a
nd
gene
rate
inco
me.
Pro
posa
ls m
ay in
clud
e ch
argi
ng
scho
ols
for v
isits
, cor
pora
te s
pons
orsh
ip e
vent
s,
spon
sors
from
bus
ines
ses,
pub
lic s
pons
ors
- spo
nsor
an
anim
al s
chem
e, a
nd s
eeki
ng o
ther
ext
erna
l inc
ome.
2020
Bro
oks
farm
has
em
bark
ed o
n a
mar
ketin
g st
rate
gy to
attr
act m
ore
visi
tors
, sav
ings
will
be
ach
ieve
d.G
reen
CH
S8
Red
uce
Pla
cem
ents
cos
ts 1
%13
0
The
Chi
ldre
n an
d Fa
mili
es p
lace
men
ts b
udge
t is
som
e £1
3 m
illio
n. T
here
sho
uld
be s
cope
for m
odes
t re
duct
ions
in th
e un
derly
ing
cost
bas
e of
0.5
% in
20
07/0
8 an
d 1%
in e
ach
of n
ext t
wo
year
s. A
chie
ved
by
join
ing
com
mis
sion
ing
cons
ortia
and
oth
er in
itiat
ives
.
130
130
The
budg
et h
as b
een
cut t
o re
flect
ann
ual
com
mis
sion
ing
effic
ienc
ies,
how
ever
ad
ditio
nal c
lient
s w
ith h
igh
cost
s ne
eds
cont
inue
to p
lace
dem
ands
on
the
serv
ice.
S
avin
gs m
ay b
e ac
hiev
ed th
roug
h va
rious
m
anag
emen
t act
ions
Gre
en
CH
S9
Incr
ease
ado
ptio
n an
d in
-hou
se
fost
erin
g50
Ado
ptio
n an
d in
-hou
se fo
ster
ing
are
muc
h le
ss
expe
nsiv
e so
lutio
ns th
an p
lace
men
ts in
priv
ate,
vol
unta
ry
or in
depe
nden
t set
tings
. 'In
vest
to s
ave'
initi
ativ
es a
re
bein
g dr
awn
up th
at s
houl
d pr
oduc
e lo
nger
-term
sav
ings
. Th
ese
may
incl
ude
incr
easi
ng fo
ster
ing
allo
wan
ces
to
attra
ct m
ore
care
rs a
nd in
crea
sing
the
capa
city
of t
he
fost
erin
g an
d ad
optio
n te
am. E
qual
ity Im
pact
impl
icat
ions
ha
ve b
een
anal
ysed
. D
isab
led
child
ren
with
com
plex
ne
eds
are
the
mos
t lik
ely
to b
e pl
aced
far a
way
from
ho
me,
so
any
impr
ovem
ent i
n av
aila
bilit
y of
loca
l pl
acem
ents
is li
kely
to b
enef
it th
is m
ost v
ulne
rabl
e gr
oup.
Fo
r BM
E c
hild
ren
ther
e is
a h
ighe
r pro
porti
on o
f in-
hous
e ca
rers
that
are
BM
E a
nd th
at a
re a
goo
d m
atch
, tha
n th
ose
out b
orou
gh.
BM
E c
hild
ren
that
are
pla
ced
far
from
hom
e ar
e m
ore
likel
y to
be
plac
ed in
less
div
erse
co
mm
uniti
es.
Ther
e ar
e no
sig
nific
ant i
mpl
icat
ions
on
the
basi
s of
gen
der a
lone
.
5050
The
serv
ice
is fo
cusi
ng a
ttent
ion
in th
is
area
, sav
ing
will
be
achi
eved
thro
ugh
vario
us m
anag
emen
t act
ions
.G
reen
CH
S10
Del
ete
post
s in
bus
ines
s su
ppor
t un
it an
d tra
nsfe
r rem
aini
ng
func
tions
and
sta
ff to
oth
er te
ams
with
in C
hild
ren
Ser
vice
s
30
2007
/08:
del
ete
post
of H
ead
of B
usin
ess
Sup
port
unit
(red
unda
ncy
impl
icat
ions
, bei
ng d
ealt
with
thro
ugh
HR
pr
oced
ures
) and
one
adm
in a
ssis
tant
(no
redu
ndan
cy
impl
icat
ions
- va
cant
pos
t). 2
008/
09: d
elet
e on
e fu
rther
ad
min
pos
t fol
low
ing
the
end
of th
e E
duA
ctio
n co
ntra
ct
(pot
entia
l red
unda
ncy
impl
icat
ion,
to b
e de
alt w
ith
thro
ugh
HR
pro
cedu
res)
.
3030
Sav
ings
met
from
LE
A c
ontin
genc
yG
reen
Prog
ress
on
Polic
y R
evie
w S
avin
gs -
Dec
embe
r 200
8
Proj
ecte
d ye
ar
end
savi
ngSa
ving
s to
M
onth
9Tr
affic
Lig
ht
CH
ILD
REN
AN
D Y
OU
NG
PEO
PLE
SER
VIC
ES D
IREC
TOR
ATE
Estim
ated
Sa
ving
Page 103
Ref
No
Shor
t Des
crip
tion
Det
ails
:
Com
men
ts
Ris
ks Is
sues
2008
/09
£'00
0£'
000
£'00
0
Prog
ress
on
Polic
y R
evie
w S
avin
gs -
Dec
embe
r 200
8
Proj
ecte
d ye
ar
end
savi
ngSa
ving
s to
M
onth
9Tr
affic
Lig
ht
CH
ILD
REN
AN
D Y
OU
NG
PEO
PLE
SER
VIC
ES D
IREC
TOR
ATE
Estim
ated
Sa
ving
CH
S11
Sun
trap:
Del
ete
post
s, in
crea
se
inco
me
thro
ugh
fees
and
cha
rges
an
d br
oade
n us
e du
ring
sum
mer
ho
liday
s
60
Rep
lace
teac
hing
pos
ts w
ith te
achi
ng s
uppo
rt st
aff s
o th
at c
entre
may
ope
n in
sch
ool h
olid
ays,
lotte
ry b
id to
pr
ovid
e ad
ditio
nal v
isits
(at n
o ex
tra c
ost),
pro
vide
out
of
hour
s an
d ho
liday
act
iviti
es.
No
redu
ndan
cy im
plic
atio
ns
as p
osts
will
nat
ural
ly b
e va
cate
d.
6060
Ach
ieve
d - n
ew s
taffi
ng s
truct
ure
impl
emen
ted
from
Sep
tem
ber 2
007
to
achi
eve
savi
ngs.
G
reen
CH
S12
Mus
ic s
ervi
ce: t
o co
ver d
irect
co
sts
and
then
to m
ove
to in
com
e ge
nera
tion
60R
atio
nalis
e m
anag
emen
t stru
ctur
e; s
eek
alte
rnat
ive
prem
ises
; rat
iona
lise
char
ging
arr
ange
men
ts w
ith
scho
ols
and
fees
for i
nstru
men
t rep
airs
.60
60S
avin
gs w
ill b
e ac
hiev
ed
Gre
en
CH
S13
Sch
ool a
nd p
upil
supp
ort s
ervi
ces
500
Effi
cien
cies
to b
e ga
ined
afte
r ter
min
atio
n of
Edu
Act
ion
cont
ract
. Lik
ely
to in
clud
e re
dund
anci
es a
s du
plic
atio
n of
ef
fort
is re
mov
ed a
nd ra
tiona
lisat
ion
into
inte
grat
ed
serv
ices
bec
omes
pos
sibl
e.
500
500
The
budg
et h
as b
een
cut a
nd s
avin
gs w
ill
be a
chie
ved.
How
ever
the
inso
urci
ng c
osts
su
ch a
s IC
T ar
e hi
gher
than
ant
icip
ated
, sa
ving
s w
ill b
e fu
lly a
chie
ved
thro
ugh
a co
mbi
natio
n of
man
agem
ent a
ctio
ns.
Gre
en
CH
S15
You
th s
ervi
ce re
-alig
nmen
t12
0
Con
nexi
ons
inco
me
is g
rant
ed to
cou
ncil
from
200
8/09
an
d its
dep
loym
ent b
ecom
es d
irect
ed b
y W
alth
am
Fore
st.
Ser
vice
s pr
ovid
ed b
y yo
uth
wor
kers
will
bec
ome
elig
ible
for s
uppo
rt by
Con
nexi
ons
fund
ing.
120
120
This
will
be
achi
eved
G
reen
CH
S16
You
th s
ervi
ce in
com
e40
Dev
olut
ion
of y
outh
ser
vice
s to
are
a pa
rtner
ship
s an
d fo
cus
of w
ork
on p
rovi
ding
mor
e ac
tiviti
es s
houl
d pr
ovid
e op
portu
nitie
s fo
r mod
est c
harg
es.
4040
This
will
be
achi
eved
Gre
en
Tota
l Pol
icy
Rev
iew
1,01
01,
010
1,01
0
Page 104
Ref
No
Shor
t Des
crip
tion
Det
ails
:
Com
men
ts
Ris
ks Is
sues
2008
/09
£'00
0£'
000
£'00
0
C1
Am
alga
mat
e cu
rren
t Ser
vice
H
elpd
esks
96.0
Ther
e ar
e a
num
ber o
f sep
arat
e se
rvic
e he
lpde
sks
oper
atin
g ac
ross
the
Dire
ctor
ate
invo
lvin
g so
me
20 o
r so
staf
f and
pro
vidi
ng s
uppo
rt to
inte
rnal
sta
ff, in
clud
ing
thos
e in
WFD
, Fac
ilitie
s M
anag
emen
t, IC
T an
d th
e S
hare
d S
ervi
ce C
entre
. The
con
solid
atio
n of
team
s an
d m
anag
emen
t fun
ctio
ns w
ill e
nabl
e re
duct
ions
in s
taffi
ng
and
softw
are
cost
s. T
here
are
no
redu
ndan
cy
impl
icat
ions
.
72.0
96.0
Spe
nd is
cur
rent
ly w
ithin
the
redu
ced
2008
/09
budg
et
and
is e
xpec
ted
to s
tay
with
in.
Gre
en
C13
a12
.5
12.5
Sav
ings
wer
e im
pact
ed d
ue to
a p
aym
ent m
ade
to
Sun
guar
d of
£37
.5k
unde
r adv
ice
from
lega
l. £3
7.5k
sh
ortfa
ll in
sav
ings
to b
e m
et th
roug
h re
duce
d ex
pend
iture
with
in th
e sa
me
cost
cen
tre (r
efer
to C
13b)
.
Red
C13
b28
.1
37.5
S
hortf
all o
f C13
a £3
7.5k
sav
ings
hav
e be
en id
entif
ied
from
with
in th
e sa
me
cost
cen
tre b
y en
surin
g ex
pend
iture
is c
onta
ined
with
in th
e 20
08/0
9 bu
dget
.G
reen
C15
Red
uce
Fixt
ures
and
Fitt
ings
and
E
quip
men
t bud
gets
3.1
Red
uctio
ns in
thes
e bu
dget
s ar
e po
ssib
le to
refle
ct p
ast
spen
ding
leve
ls a
nd th
e cu
rren
t inv
estm
ent b
eing
mad
e in
the
Cou
ncil's
adm
inis
trativ
e bu
ildin
gs th
roug
h th
e B
IG
Pro
ject
. Th
ere
are
no E
qual
ity Im
pact
impl
icat
ions
as
ther
e w
ill b
e su
ffici
ent b
udge
t to
mee
t prio
rity
heal
th a
nd
safe
ty a
nd o
ther
bus
ines
s cr
itica
l req
uire
men
ts.
This
will
in
clud
e an
y sp
ecia
list e
quip
men
t, et
c. re
quire
d by
di
sabl
ed s
taff.
3.1
3.1
Spe
nd is
cur
rent
ly w
ithin
the
redu
ced
2008
/09
budg
et
and
is e
xpec
ted
to s
tay
with
in.
Gre
en
C22
a16
.016
.0O
nly
£16.
0k o
f £30
.0k
savi
ngs
had
been
iden
tifie
d fro
m
ICT.
Ref
er to
C22
b.R
ed
C22
b10
.5
14.0
R
emai
ning
£14
.0k
savi
ngs
have
bee
n id
entif
ied
from
C
usto
mer
Ser
vice
s an
d bu
ilt in
to th
e fo
reca
st S
ervi
ce
unde
rspe
ndin
g.G
reen
X20
Com
mun
ity S
afet
y V
olun
tary
Sec
tor
Com
mis
sion
ing
freez
e on
infla
tion
4.0
In li
ne w
ith th
e pr
inci
ples
of G
ersh
on w
e ar
e ex
pect
ing
volu
ntar
y gr
oups
to a
chie
ve e
ffici
ency
sav
ings
and
ab
sorb
infla
tiona
ry im
pact
of 2
.25%
per
ann
um.
4.0
4.0
Spe
nd fo
reca
st to
be
with
in b
udge
t. Fu
lly m
et.
Gre
en
Red
uce
num
ber o
f man
agem
ent
post
s30
.0 Th
e ef
fect
s of
pre
viou
s an
d pl
anne
d re
orga
nisa
tions
, the
ra
tiona
lisat
ion
of a
num
ber o
f ser
vice
are
a st
ruct
ures
an
d re
cent
resi
gnat
ions
will
ena
ble
the
dele
tion
of 7
m
anag
eria
l pos
ts o
ver t
he n
ext t
hree
-yea
r per
iod
with
out
loss
of s
ervi
ce.
Ther
e is
one
pot
entia
l red
unda
ncy
whi
ch
will
be
man
aged
thro
ugh
HR
pro
cedu
res
with
an
aim
to
re-d
eplo
y.
Est
ablis
h si
ngle
Dat
a C
entre
with
ex
tern
al p
artn
er50
.0 Th
e co
nsol
idat
ion
of th
e C
ounc
il's e
xist
ing
2 D
ata
Cen
tres
(Tow
n H
all a
nd S
ilver
Birc
h H
ouse
) ar
rang
emen
ts th
roug
h in
tegr
atio
n of
suc
h se
rvic
es
acro
ss N
orth
or N
orth
Eas
t Lon
don
boro
ughs
will
offe
r th
e op
portu
nity
for s
ome
econ
omie
s of
sca
le a
nd lo
wer
co
st a
t the
sam
e tim
e as
impr
ovin
g di
sast
er re
cove
ry
arra
ngem
ents
and
mor
e re
silie
nt s
ervi
ce p
rovi
sion
. The
sa
ving
s w
ill b
e re
alis
ed th
roug
h ce
asin
g th
e us
e of
ex
istin
g so
ftwar
e.
Savi
ngs
to
Mon
th 9
Proj
ecte
d ye
ar e
nd
savi
ng
Traf
fic L
ight
Prog
ress
on
Polic
y R
evie
w S
avin
gs -
Dec
embe
r 200
8
ENVI
RO
NM
ENT
AN
D R
EGEN
ERA
TIO
N S
ERVI
CES
DIR
ECTO
RA
TE
Estim
ated
Sa
ving
Page 105
Ref
No
Shor
t Des
crip
tion
Det
ails
:
Com
men
ts
Ris
ks Is
sues
2008
/09
£'00
0£'
000
£'00
0
Savi
ngs
to
Mon
th 9
Proj
ecte
d ye
ar e
nd
savi
ng
Traf
fic L
ight
Estim
ated
Sa
ving
E2
Clo
sure
to a
ll pu
blic
con
veni
ence
s w
ithin
the
boro
ugh
with
the
exce
ptio
n of
Aut
omat
ic P
ublic
Con
veni
ence
s (A
PC
s)
130.
0
This
pro
posa
l con
side
rs c
losi
ng th
e C
ounc
il's re
mai
ning
tra
ditio
nal p
ublic
toile
ts a
nd c
ompl
emen
ts th
e re
venu
e gr
owth
bid
and
the
capi
tal b
id fo
r the
laun
ch o
f the
co
mm
unity
toile
t sch
eme.
The
con
tract
for t
he p
rovi
sion
of
Aut
omat
ic P
ublic
Con
veni
ence
s do
es n
ot a
llow
for
thes
e to
be
incl
uded
in th
is s
avin
gs p
ropo
sal a
t thi
s tim
e.
The
prop
osal
s fo
r thi
s sc
hem
e ar
e lin
ked
to th
e re
venu
e gr
owth
bid
for t
he c
omm
unity
toile
t sch
eme
(EG
16) a
nd
the
capi
tal b
id (E
C6)
, whi
ch w
ill b
e us
ed to
fund
the
prov
isio
n of
dis
able
d to
ilets
at a
ppro
pria
te
esta
blis
hmen
ts.
The
rem
aini
ng to
ilets
will
not
be
clos
ed
until
the
com
mun
ity to
ilet s
chem
e is
ope
ratio
nal.
A
mee
ting
has
take
n pl
ace
with
Bui
ldin
g C
lean
ing
and
it ha
s be
en id
entif
ied
that
four
per
man
ent c
lean
ing
staf
f w
ill b
e af
fect
ed b
y th
ese
prop
osed
clo
sure
s. C
losu
res
are
plan
ned
for 2
008/
09, s
o th
is w
ill a
llow
the
serv
ice
to
rele
ase
staf
f on
casu
al c
ontra
cts
thus
min
imis
ing
the
effe
ct o
n pe
rman
ent s
taff
thou
gh it
may
not
be
poss
ible
to
ens
ure
that
ther
e w
ill b
e no
redu
ndan
cies
as
a re
sult
of th
ese
prop
osed
clo
sure
s.
69.5
13
0.0
Cle
anin
g co
sts
have
resu
lted
in s
pend
gre
ater
than
bu
dget
set
. Will
look
to m
itiga
te a
ny o
vers
pend
ing
with
in
Ser
vice
.A
mbe
r
E10
Pla
nnin
g ad
vice
: pre
-app
licat
ion
char
ging
30.0
Pre
-app
licat
ion
advi
ce in
trodu
ced
follo
win
g so
me
dela
ys
on 2
5/02
/08.
The
fees
due
are
dep
enda
nt o
n th
e si
ze o
f th
e de
velo
pmen
t and
inte
rest
has
alre
ady
been
rece
ived
by
the
Ser
vice
for t
his
advi
se b
y ex
tern
al c
lient
s. W
ork
is
also
bei
ng u
nder
take
n to
allo
w fo
r pay
men
t of t
he fe
e vi
a th
e in
tern
et.
30.0
30
.0
Inte
rest
in p
re-a
pplic
atio
n ad
vice
has
bee
n be
tter t
han
fore
cast
con
side
ring
curr
ent l
evel
of i
ncom
e ag
ains
t pr
ofile
bud
get.
Exp
ecte
d to
be
fully
met
and
mor
e th
an
likel
y ex
ceed
ed.
Gre
en
E12
Inte
grat
ed w
aste
col
lect
ion
serv
ice
- do
mes
tic a
nd re
cycl
ing
400.
0
With
the
oppo
rtuni
ty to
tend
er b
oth
the
refu
se a
nd
recy
clin
g se
rvic
e in
the
curr
ent f
inan
cial
yea
r, it
is
expe
cted
that
an
inte
grat
ed s
ervi
ce w
ill y
ield
sig
nific
ant
savi
ngs
over
and
abo
ve th
e ex
istin
g m
etho
d of
ser
vice
de
liver
y.
400.
0 40
0.0
Des
pite
issu
es id
entif
ied
in th
e V
erda
nt c
ontra
ct
mea
sure
s ha
ve b
een
take
n to
con
tain
with
in o
vera
ll w
aste
man
agem
ent b
udge
t. S
avin
g ha
s be
en fu
lly m
et.
Gre
en
E13
Stre
et c
lean
sing
ser
vice
revi
ew20
0.0
The
curr
ent s
treet
cle
anin
g se
rvic
e is
to b
e re
view
ed a
s pa
rt of
sin
gle
stat
us n
egot
iatio
ns to
ens
ure
that
the
serv
ice
prov
ided
is c
onsi
sten
t in
its d
eliv
ery,
and
is
supe
rvis
ed th
roug
hout
the
boro
ugh
usin
g th
e C
omm
unity
C
ounc
il bo
unda
ries.
It w
ould
then
be
able
to
dem
onst
rate
an
annu
al im
prov
emen
t rec
ord
that
is
mea
sura
ble
both
in q
uant
ifiab
le te
rms
(EnC
amm
s su
rvey
) and
vis
ual t
erm
s (r
esid
ents
' pan
el).
150.
0 20
0.0
New
cle
ansi
ng c
ontra
ct h
as b
een
mob
ilise
d, s
avin
gs
expe
cted
to b
e fu
lly m
et.
Gre
en
Tota
l Pol
icy
Rev
iew
94
3.1
795.
7 94
3.1
Page 106
Ref
No
Shor
t Des
crip
tion
Det
ails
: C
omm
ents
Ris
ks Is
sues
2008
/09
£'00
0£'
000
£'00
0
C1
Am
alga
mat
e cu
rren
t Ser
vice
H
elpd
esks
32
Ther
e ar
e a
num
ber o
f sep
arat
e se
rvic
e he
lpde
sks
oper
atin
g ac
ross
the
Dire
ctor
ate
invo
lvin
g so
me
20 o
r so
staf
f and
pro
vidi
ng s
uppo
rt to
inte
rnal
sta
ff, in
clud
ing
thos
e in
WFD
, Fac
ilitie
s M
anag
emen
t, IC
T an
d th
e S
hare
d S
ervi
ce C
entre
. The
con
solid
atio
n of
team
s an
d m
anag
emen
t fun
ctio
ns w
ill e
nabl
e re
duct
ions
in s
taffi
ng
and
softw
are
cost
s. T
here
are
no
redu
ndan
cy
impl
icat
ions
.
2432
Sav
ings
iden
tifie
d in
FM
Adm
inG
reen
C4
Rev
iew
leve
ls o
f deb
t20
As
the
Dire
ctor
ate
begi
ns to
take
a m
ore
pro-
activ
e ap
proa
ch to
redu
cing
deb
t, th
e le
vel o
f ann
ual b
udge
t co
ntrib
utio
n to
the
prov
isio
n fo
r bad
deb
t can
be
redu
ced.
The
sav
ing
will
, of c
ours
e, c
ontin
ue in
to fu
ture
ye
ars
and
the
poss
ibili
ty o
f red
ucin
g th
e co
ntrib
utio
n to
th
e D
irect
orat
e's
bad
debt
pro
visi
on s
till f
urth
er w
ill b
e ke
pt u
nder
regu
lar r
evie
w.
020
Fina
l dec
isio
n on
bad
deb
t pro
visi
on w
ill b
e ta
ken
at y
ear e
nd b
ut c
urre
nt le
vel o
f deb
t su
gges
ts th
is w
ill b
e ac
hiev
edG
reen
C8
Red
uce
prin
ting
cost
s in
Rev
enue
s an
d B
enef
its37
Use
of a
diff
eren
t pos
tal c
arrie
r to
Roy
al M
ail f
or b
ulk
mai
lings
(£13
,000
); m
atch
ing
diffe
rent
bill
s se
nt to
the
sam
e pe
rson
at t
he s
ame
addr
ess,
com
bini
ng H
B a
nd
CTB
lette
rs a
nd re
vise
d bi
lls s
ent i
n-ye
ar (£
15,0
00);
the
new
car
rier w
ill e
nabl
e us
e of
sec
ond
rath
er th
an fi
rst
clas
s po
stag
e fo
r sum
mon
s ru
ns (£
3,00
0); u
se o
f P
aypo
int a
llow
s fo
r bar
-cod
ed le
tters
rath
er th
an
paym
ent s
lips
lead
ing
to s
mal
ler e
nvel
opes
and
low
er
post
al c
harg
es (£
6,00
0).
2837
Bud
gets
redu
ced.
Gre
en
C10
C
11
C14
Rev
iew
of F
acili
ties
Man
agem
ent
(Pre
mis
es),
Est
ate
Man
agem
ent
(Com
mer
cial
Por
tfolio
) and
P
rope
rty a
nd L
itiga
tion
Lega
l S
ervi
ces
60
Rev
iew
the
way
in w
hich
the
Faci
litie
s M
anag
emen
t (P
rem
ises
), E
stat
e M
anag
emen
t (C
omm
erci
al P
ortfo
lio)
and
Pro
perty
and
Liti
gatio
n Le
gal S
ervi
ces
are
curr
ently
de
liver
ed a
nd e
xplo
re a
ltern
ativ
e w
ays
of p
rovi
sion
, in
clud
ing
the
use
of p
artn
ersh
ips
and
mar
ket t
estin
g.
The
prop
osal
s as
sum
e th
at s
avin
gs o
f bet
wee
n 2.
5%
and
5% o
f exi
stin
g co
sts
can
be a
chie
ved.
4560
Bud
gets
redu
ced.
Gre
en
FIN
AN
CE
DEP
AR
TMEN
T
Estim
ated
Sa
ving
Prog
ress
on
Polic
y R
evie
w S
avin
gs -
Dec
embe
r 200
8
Savi
ngs
to
Mon
th 9
Proj
ecte
d ye
ar
end
savi
ngTr
affic
Lig
ht
Page 107
C15
Red
uce
Fixt
ures
and
Fitt
ings
and
E
quip
men
t bud
gets
7
Red
uctio
ns in
thes
e bu
dget
s ar
e po
ssib
le to
refle
ct p
ast
spen
ding
leve
ls a
nd th
e cu
rren
t inv
estm
ent b
eing
mad
e in
the
Cou
ncil's
adm
inis
trativ
e bu
ildin
gs th
roug
h th
e B
IG
Pro
ject
. Th
ere
are
no E
qual
ity Im
pact
impl
icat
ions
as
ther
e w
ill b
e su
ffici
ent b
udge
t to
mee
t prio
rity
heal
th a
nd
safe
ty a
nd o
ther
bus
ines
s cr
itica
l req
uire
men
ts.
This
will
in
clud
e an
y sp
ecia
list e
quip
men
t, et
c. re
quire
d by
di
sabl
ed s
taff.
77
Ach
ieve
d ac
ross
ICT(
EN
) £3,
100,
Pro
perty
S
ervi
ces
£3,8
00(F
I), R
evs
& B
ens(
FI)
£3,8
00, G
over
nanc
e &
Law
£2,
000,
Hum
an
Res
ourc
es(P
PP
) £40
0, S
uppo
rt S
ervi
ces
£900
.
Gre
en
C21
Red
uce
num
ber o
f adm
in./s
uppo
rt po
sts
24
The
sign
ifica
nt in
vest
men
t mad
e by
the
Cou
ncil
in IC
T an
d ot
her s
yste
ms
in re
cent
yea
rs h
as le
d to
impr
oved
bu
sine
ss p
roce
sses
and
furth
er in
vest
men
t is
plan
ned
with
the
impl
emen
tatio
n of
an
enha
nced
HR
mod
ule
with
in S
AP
ena
blin
g se
lf-se
rvic
e ac
cess
to s
taff
and
man
ager
s. E
lect
roni
c in
voic
ing
will
ena
ble
an
auto
mat
ed p
roce
ss fo
r pay
men
t of i
nvoi
ces
thro
ugh
the
syst
em ra
ther
than
thro
ugh
man
ual p
roce
dure
s. T
his
wou
ld fu
rther
impr
ove
paym
ent o
f inv
oice
s pe
rform
ance
an
d w
ill e
nabl
e su
pplie
rs to
pro
vide
ele
ctro
nic
invo
ices
, fu
rther
redu
cing
thei
r cos
ts.
Toge
ther
with
the
ratio
nalis
atio
n of
exi
stin
g ad
min
istra
tive
supp
ort
arra
ngem
ents
acr
oss
the
Dire
ctor
ate,
it is
pos
sibl
e to
de
lete
12.
5 ad
min
istra
tive
post
s ov
er th
e ne
xt th
ree-
year
pe
riod
with
out l
oss
of s
ervi
ce.
Ther
e ar
e tw
o po
tent
ial
redu
ndan
cies
(bot
h pa
rt tim
e) e
quiv
alen
t to
one
full
time
post
, whi
ch w
ill b
e m
anag
ed th
roug
h H
R p
roce
dure
s w
ith a
n ai
m to
re-d
eplo
y.
1824
Sav
ings
iden
tifie
d in
FM
Adm
inG
reen
C24
Red
uce
Rep
airs
and
Mai
nten
ance
B
udge
t17
A 2
.5%
sav
ing
in th
e R
epai
rs a
nd M
aint
enan
ce B
udge
t is
pro
pose
d as
a c
onse
quen
ce o
f the
rece
nt/p
lann
ed
refu
rbis
hmen
ts o
f the
Cou
ncil's
mai
n ad
min
istra
tive
build
ings
e.g
. Tow
n H
all,
Silv
er B
irch
Hou
se, R
owan
H
ouse
and
Syc
amor
e H
ouse
. Th
ese
build
ings
hav
e be
en b
roug
ht u
p to
sta
ndar
d an
d fu
ture
regu
lar
mai
nten
ance
will
not
requ
ire in
vest
men
t at p
revi
ous
leve
ls.
1317
Tota
l bud
get a
djus
ted.
Man
aged
by
Pro
perty
Ser
vice
s. 2
007/
08 o
vers
pent
due
to
Hea
lth a
nd S
afet
y w
orks
. E
xpec
ted
to
achi
eve
in 2
008/
09.
Am
ber
C25
Rep
lant
ing
of F
low
er B
eds
at th
e To
wn
Hal
l10
Spo
nsor
ship
fund
ing
will
be
soug
ht fo
r pla
ntin
g up
the
flow
er b
eds
in th
e To
wn
Hal
l, le
adin
g to
a s
avin
g of
£1
0,00
0 in
the
reve
nue
budg
et c
urre
ntly
use
d to
un
derta
ke 3
diff
eren
t pla
ntin
g ex
erci
ses
ever
y ye
ar.
00
No
long
er b
eing
pur
sued
. Alte
rnat
ive
savi
ngac
hiev
ed th
roug
h ou
tsou
rcin
g co
ntra
ct (s
ee
belo
w)
Red
Alte
rnat
ive
savi
ng fo
r C25
0C
ost o
f mai
nten
ance
of f
low
er b
eds
has
been
redu
ced
in
the
new
con
tract
.7
10A
chie
ved.
Gre
en
Tota
l Pol
icy
Rev
iew
20
714
220
7
Page 108
Ref
No
Shor
t Des
crip
tion
Det
ails
: Sa
ving
s to
M
onth
9C
omm
ents
Traf
fic L
ight
Ris
ks Is
sues
2008
/09
£'00
0£'
000
£'00
0
C10
C
11
C14
Rev
iew
of F
acili
ties
Man
agem
ent
(Pre
mis
es),
Est
ate
Man
agem
ent
(Com
mer
cial
Por
tfolio
) and
P
rope
rty a
nd L
itiga
tion
Lega
l S
ervi
ces
7
Rev
iew
the
way
in w
hich
the
Faci
litie
s M
anag
emen
t (P
rem
ises
), E
stat
e M
anag
emen
t (C
omm
erci
al P
ortfo
lio)
and
Pro
perty
and
Liti
gatio
n Le
gal S
ervi
ces
are
curr
ently
de
liver
ed a
nd e
xplo
re a
ltern
ativ
e w
ays
of p
rovi
sion
, in
clud
ing
the
use
of p
artn
ersh
ips
and
mar
ket t
estin
g.
The
prop
osal
s as
sum
e th
at s
avin
gs o
f bet
wee
n 2.
5%
and
5% o
f exi
stin
g co
sts
can
be a
chie
ved.
57
Bud
gets
redu
ced.
Gre
en
C15
Red
uce
Fixt
ures
and
Fitt
ings
and
E
quip
men
t bud
gets
2
Red
uctio
ns in
thes
e bu
dget
s ar
e po
ssib
le to
refle
ct p
ast
spen
ding
leve
ls a
nd th
e cu
rren
t inv
estm
ent b
eing
mad
e in
the
Cou
ncil's
adm
inis
trativ
e bu
ildin
gs th
roug
h th
e B
IG
Pro
ject
. Th
ere
are
no E
qual
ity Im
pact
impl
icat
ions
as
ther
e w
ill b
e su
ffici
ent b
udge
t to
mee
t prio
rity
heal
th a
nd
safe
ty a
nd o
ther
bus
ines
s cr
itica
l req
uire
men
ts.
This
will
in
clud
e an
y sp
ecia
list e
quip
men
t, et
c. re
quire
d by
di
sabl
ed s
taff.
22
Ach
ieve
d ac
ross
ICT(
EN
) £3,
100,
Pro
perty
S
ervi
ces
£3,8
00(F
I), R
evs
& B
ens(
FI)
£3,8
00, G
over
nanc
e &
Law
£2,
000,
Hum
an
Res
ourc
es(P
PP
) £40
0, S
uppo
rt S
ervi
ces
£900
.
Gre
en
C20
Cea
se p
aym
ent o
f Leg
al P
ract
ice
Cer
tific
ates
9
The
Dire
ctor
ate
curr
ently
pay
s fo
r the
cos
ts o
f the
Leg
al
Pra
ctic
e C
ertif
icat
es h
eld
by a
ll of
the
Cou
ncil's
sol
icito
rs
and
barr
iste
rs (a
ppro
x. £
800
per p
erso
n). I
t is
inte
nded
to
pha
se th
is a
rran
gem
ent o
ut o
ver a
per
iod
of tw
o ye
ars
as n
o su
ch p
aym
ent i
s m
ade
to o
ther
pro
fess
iona
ls
with
in th
e D
irect
orat
e, e
.g. a
ccou
ntan
ts, s
urve
yors
or H
R
man
ager
s.
99
Ach
ieve
d.G
reen
Proj
ecte
d ye
ar
end
savi
ng
Prog
ress
on
Polic
y R
evie
w S
avin
gs -
Dec
embe
r 200
8
GO
VER
NA
NC
E A
ND
LA
W
Estim
ated
Sa
ving
Page 109
Ref
No
Shor
t Des
crip
tion
Det
ails
: Sa
ving
s to
M
onth
9C
omm
ents
Traf
fic L
ight
Ris
ks Is
sues
2008
/09
£'00
0£'
000
£'00
0
Proj
ecte
d ye
ar
end
savi
ngEs
timat
ed
Savi
ng
C21
Red
uce
num
ber o
f adm
in/s
uppo
rt po
sts
24
The
sign
ifica
nt in
vest
men
t mad
e by
the
Cou
ncil
in IC
T an
d ot
her s
yste
ms
in re
cent
yea
rs h
as le
d to
impr
oved
bu
sine
ss p
roce
sses
and
furth
er in
vest
men
t is
plan
ned
with
the
impl
emen
tatio
n of
an
enha
nced
HR
mod
ule
with
in S
AP
ena
blin
g se
lf-se
rvic
e ac
cess
to s
taff
and
man
ager
s. E
lect
roni
c in
voic
ing
will
ena
ble
an a
utom
ated
pr
oces
s fo
r pay
men
t of i
nvoi
ces
thro
ugh
the
syst
em
rath
er th
an th
roug
h m
anua
l pro
cedu
res.
Thi
s w
ould
fu
rther
impr
ove
paym
ent o
f inv
oice
s pe
rform
ance
and
w
ill e
nabl
e su
pplie
rs to
pro
vide
ele
ctro
nic
invo
ices
, fu
rther
redu
cing
thei
r cos
ts.
Toge
ther
with
the
ratio
nalis
atio
n of
exi
stin
g ad
min
istra
tive
supp
ort
arra
ngem
ents
acr
oss
the
Dire
ctor
ate,
it is
pos
sibl
e to
de
lete
12.
5 ad
min
istra
tive
post
s ov
er th
e ne
xt th
ree-
year
pe
riod
with
out l
oss
of s
ervi
ce.
Ther
e ar
e tw
o po
tent
ial
redu
ndan
cies
(bot
h pa
rt tim
e) e
quiv
alen
t to
one
full
time
post
, whi
ch w
ill b
e m
anag
ed th
roug
h H
R p
roce
dure
s w
ith a
n ai
m to
re-d
eplo
y.
1824
Pos
ts d
elet
ed a
nd b
udge
ts re
duce
dG
reen
Tota
l Pol
icy
Rev
iew
42
3442
Page 110
Prog
ress
on
Polic
y R
evie
w S
avin
gs -
Dec
embe
r 200
8
PEO
PLE,
PO
LIC
Y A
ND
PER
FOR
MA
NC
E
Ref
No
Shor
t Des
crip
tion
Estim
ated
Sa
ving
Det
ails
:
Savi
ngs
to
Mon
th 9
Proj
ecte
d ye
ar
end
savi
ngC
omm
ents
Traf
fic L
ight
Ris
ks Is
sues
2008
/09
£'00
0£'
000
£'00
0
C1
Am
alga
mat
e cu
rren
t Ser
vice
H
elpd
esks
32
Ther
e ar
e a
num
ber o
f sep
arat
e se
rvic
e he
lpde
sks
oper
atin
g ac
ross
the
Dire
ctor
ate
invo
lvin
g so
me
20 o
r so
staf
f and
pro
vidi
ng s
uppo
rt to
inte
rnal
sta
ff, in
clud
ing
thos
e in
WFD
, Fac
ilitie
s M
anag
emen
t, IC
T an
d th
e S
hare
d S
ervi
ce C
entre
. The
con
solid
atio
n of
team
s an
d m
anag
emen
t fun
ctio
ns w
ill e
nabl
e re
duct
ions
in s
taffi
ng
and
softw
are
cost
s. T
here
are
no
redu
ndan
cy
impl
icat
ions
.
2432
Bud
get r
educ
ed. S
avin
gs m
et fr
om w
ithin
ov
eral
l HR
stru
ctur
eG
reen
C2+
3Im
plem
enta
tion
of S
AP
Hum
an
Cap
ital M
anag
emen
t Mod
ule
128
The
impl
emen
tatio
n of
the
SA
P H
uman
Cap
ital
Man
agem
ent a
nd E
-Invo
icin
g m
odul
es w
ill e
nabl
e re
stru
ctur
ing
of th
e S
hare
d S
ervi
ce C
entre
lead
ing
to th
e re
duct
ion
in th
e nu
mbe
r of a
dmin
istra
tive
and
supe
rvis
ory
post
s (n
o re
dund
ancy
impl
icat
ions
) and
the
redu
ctio
n in
the
prin
ting
and
adm
inis
trativ
e co
sts
of
dist
ribut
ing
pay
slip
s. C
urre
nt p
roce
ss fo
r dis
tribu
ting
pays
lips
will
con
tinue
for s
taff
who
are
non
-PC
use
rs a
nd
thos
e w
ho d
o no
t hav
e ac
cess
to P
Cs.
No
chan
ge is
en
visa
ged
in th
e di
strib
utio
n of
P45
s an
d P
60s.
9612
8R
e-st
ruct
ure
impl
emen
ted
2007
/08
Gre
en
C15
Red
uce
Fixt
ures
and
Fitt
ings
and
E
quip
men
t bud
gets
0.4
Red
uctio
ns in
thes
e bu
dget
s ar
e po
ssib
le to
refle
ct p
ast
spen
ding
leve
ls a
nd th
e cu
rren
t inv
estm
ent b
eing
mad
e in
the
Cou
ncil's
adm
inis
trativ
e bu
ildin
gs th
roug
h th
e B
IG
Pro
ject
. Th
ere
are
no E
qual
ity Im
pact
impl
icat
ions
as
ther
e w
ill b
e su
ffici
ent b
udge
t to
mee
t prio
rity
heal
th a
nd
safe
ty a
nd o
ther
bus
ines
s cr
itica
l req
uire
men
ts.
This
will
in
clud
e an
y sp
ecia
list e
quip
men
t, et
c. re
quire
d by
di
sabl
ed s
taff.
0.4
0.4
Ach
ieve
d in
Hum
an R
esou
rces
.G
reen
X10
Com
mun
icat
ions
Out
door
ad
verti
sing
55
It is
pro
pose
d to
pro
mot
e ou
tdoo
r stre
et a
dver
tisin
g w
hich
will
incl
ude
look
ing
at n
ew m
edia
suc
h as
la
mpp
ost b
ased
vid
eo s
cree
ns.
Bas
ed o
n re
sear
ch
unde
rtake
n on
the
expe
rienc
e of
oth
er lo
cal a
utho
ritie
s, it
is
pre
dict
ed th
at s
igni
fican
t inc
ome
can
begi
n to
be
gene
rate
d in
yea
r tw
o (2
008/
09).
00
Due
to th
is in
volv
ing
a co
ntra
ct th
at m
ay
inte
rfere
with
pro
posa
ls fo
r 201
2 O
lym
pics
, th
is h
as n
ot b
een
prog
ress
ed.
Red
Alte
rnat
ive
savi
ngs
to b
e id
entif
ied
(X10
)0
It is
pro
pose
d to
trea
t thi
s as
par
t of o
vera
ll ol
ympi
cs
spon
sors
hip
targ
et0
55G
reen
Page 111
PEO
PLE,
PO
LIC
Y A
ND
PER
FOR
MA
NC
E
Ref
No
Shor
t Des
crip
tion
Estim
ated
Sa
ving
Det
ails
:
Savi
ngs
to
Mon
th 9
Proj
ecte
d ye
ar
end
savi
ngC
omm
ents
Traf
fic L
ight
Ris
ks Is
sues
2008
/09
£'00
0£'
000
£'00
0
X13
Pol
icv
and
Par
tner
ship
s M
ulti
Ling
ual A
dvic
e C
entre
10
As
part
of a
larg
er re
view
of v
olun
tary
sec
tor
com
mis
sion
ing
it is
pro
pose
d th
at th
e C
ounc
il w
ill
cons
olid
ate
supp
ort f
or a
mul
ti-lin
gual
adv
ice
cent
re
rath
er th
an g
ivin
g su
ppor
t to
vario
us s
ingl
e gr
oups
. Th
is
will
resu
lt in
a s
ervi
ce th
at is
mor
e re
spon
sive
to
chan
ging
com
mun
ity n
eeds
. W
hils
t com
mis
sion
ing
is
com
ing
into
pla
y in
yea
r one
, it w
ould
be
inad
visa
ble
to
seek
sav
ings
unt
il th
e se
rvic
e ha
s be
en fu
lly e
stab
lishe
d as
ther
e ar
e lik
ely
to b
e se
t-up
cost
s at
the
front
end
.
Sav
ings
ther
efor
e w
ill c
ome
into
pla
y fro
m y
ear t
wo.
1010
Gra
nt s
uppo
rt ad
just
edG
reen
X14
Pol
icy
and
Par
tner
ship
s G
rant
s to
V
olun
tary
Sec
tor
28
Cab
inet
agr
eed
a fre
eze
in S
epte
mbe
r 200
6 on
in
flatio
nary
incr
ease
s fo
r vol
unta
ry s
ecto
r com
mis
sion
ing
from
200
7/08
to 2
009/
10.
The
ove
rall
savi
ngs
are
base
d up
on a
n an
nual
sav
ing
on in
flatio
n of
2.2
5% w
hich
is
in li
ne w
ith th
e ef
ficie
ncie
s ex
pect
ed b
y ce
ntra
l go
vern
men
t of t
he p
ublic
sec
tor t
hrou
gh G
ersh
on
prin
cipl
es
2828
Ach
ieve
d. B
udge
ts re
duce
d.G
reen
X15
Pol
icy
and
Par
tner
ship
s - d
elet
ion
of p
ost
37
It is
exp
ecte
d th
at th
e re
sour
ces
of th
is te
am w
ill
incr
ease
ove
r the
nex
t yea
r or s
o th
roug
h th
e tra
nsfe
r of
staf
f fro
m e
lsew
here
in th
e or
gani
satio
n. G
iven
the
over
all i
ncre
ase
in s
ize
of th
e te
am it
is c
onsi
dere
d th
at
the
wor
k w
ill b
e ab
le to
be
orga
nise
d in
suc
h a
way
as
to
mak
e th
e re
duct
ion
of o
ne p
ost i
n ye
ar tw
o po
ssib
le
whi
lst s
till m
aint
aini
ng c
urre
nt p
rodu
ctiv
ity.
It is
exp
ecte
d th
at o
ver t
he c
ours
e of
the
next
18
mon
ths
a va
canc
y w
ill
occu
r nat
ural
ly a
nd th
ere
will
be
no n
eed
to m
anag
e a
redu
ndan
cy s
ituat
ion.
2737
Ach
ieve
d. P
ost d
elet
ed.
Gre
en
Tota
l Pol
icy
Rev
iew
290.
418
5.4
290.
4
Page 112
Cos
t C
entr
eSe
rvic
e A
rea
Act
ions
requ
ired
/ Des
crip
tion
Com
men
ts
Ris
ks Is
sues
08/0
9£'
000
£'00
0£'
000
Cro
ss D
irect
orat
e - H
sg /
MH
84S
uppo
rting
Peo
ple
sche
mes
fund
ing
re-
allo
catio
n50
84
A fu
ndin
g bi
d ha
s be
en a
gree
d pr
ovis
iona
lly, s
ubje
ct to
the
cost
s be
ing
in re
latio
n to
sup
port,
not
pr
ovis
ion
of te
mpo
rary
ac
com
mod
atio
n. W
ork
is b
eing
ca
rrie
d ou
t on
this
by
Ser
vice
m
anag
ers
Gre
en
Cro
ss D
irect
orat
e72
7A
dditi
onal
fund
ing
from
the
Prim
ary
Car
e Tr
ust (
PC
T) &
Sup
porti
ng P
eopl
e G
rant
072
7
Add
ition
al fu
ndin
g ha
s be
en a
gree
d to
unde
rtake
a n
umbe
r of p
roje
cts
of
mut
ual b
enef
it. S
ome
spen
d w
ill b
e fo
r new
pro
ject
s, w
ith th
e re
sidu
al
amou
nt h
avin
g a
bene
ficia
l effe
ct o
n th
e bu
dget
ary
posi
tion.
Am
ber
Tota
l In-
Year
Sav
ings
811
5081
1
APPENDIX HA
ctio
n Pl
an fo
r Sav
ings
200
8/09
- D
ecem
ber 2
008
Estim
ated
Sa
ving
AD
ULT
AN
D C
OM
MU
NIT
Y SE
RVI
CES
DIR
ECTO
RA
TE
Savi
ngs
to
Mon
th 9
Proj
ecte
d ye
ar e
nd
savi
ng
Traf
fic
Ligh
t
Page 113
Adv
ance
d ne
gotia
tions
with
the
PCT
in N
ovem
ber h
as s
ince
reve
aled
that
the
£1,0
52,0
00 p
oten
tially
reco
vera
ble
from
PC
T an
d pr
ojec
ted
will
no
t be
real
ised
. It
is n
ow e
vide
nt th
at d
ue to
cos
ts p
ress
ures
with
in th
e PC
T th
at th
ey w
ill b
e re
leas
ing
less
mon
ies
for c
ontr
ibut
ions
to jo
int
care
pla
cem
ents
cos
ts.
This
sch
edul
e ha
s th
eref
ore
been
am
ende
d to
refle
ct th
is lo
ss a
nd a
ltern
ativ
e sa
ving
s re
prof
iled.
Cos
t Cen
tre
Serv
ice
Are
aA
ctio
ns re
quire
d / D
escr
iptio
nC
omm
ents
Ris
ks Is
sues
08/0
9£'
000
£'00
0£'
000
1127
C&
F0
Neg
otia
ting
with
PC
T to
incr
ease
thei
r inc
ome
cont
ribut
ion
tow
ards
the
join
t pla
cem
ent c
osts
. Thi
s el
emen
t tha
t was
sho
wn
to b
e £5
26k
in p
rior m
onth
s is
no
long
er a
chei
veab
le fo
llow
ing
disc
ussi
ons
with
the
PC
T.
See
Sup
porti
ng p
eopl
e w
hich
is n
ow re
plac
ing
a la
rge
prop
ortio
n of
this
.
00
Rec
ent d
iscu
ssio
n w
ith P
CT
have
reve
aled
that
we
will
not
re
ceiv
e th
is e
lem
ent
1127
C&
F50
0N
egot
iatin
g w
ith P
CT
to in
crea
se th
eir i
ncom
e co
ntrib
utio
n to
war
ds th
e co
st o
f joi
nt p
lace
men
ts. T
his
man
y no
t be
real
ised
050
0P
CT
have
not
giv
en a
de
finiti
ve fi
gure
Am
ber
2165
C&
F30
4
Rea
ttrib
utio
n of
cos
ts o
f sem
i ind
epen
dent
acc
omad
atio
n to
sup
porti
ng p
eopl
e gr
ant .
Thi
s sa
ving
is n
ow b
eing
sh
own
agai
nst t
he p
lace
men
t ove
rspe
nd a
nd re
plac
es a
pr
opor
tion
of th
e P
CT
cont
ribut
ion
now
dee
med
not
ac
heiv
eabl
e.
304
304
A b
id w
as m
ade
to th
e S
uppo
rting
Peo
ple
Com
mis
sion
ing
Boa
rd a
nd
agre
ed o
n 3r
d N
ovem
ber
2008
Gre
en
1108
Rea
ttrib
utio
n of
CA
MH
S g
rant
100
Dur
ing
the
final
qua
rter o
f the
yea
r elig
ible
cos
ts w
ithin
C
&F
will
be
reat
tribu
ted
agai
nst t
his
gran
t.75
100
Man
ager
nee
ds to
con
firm
by
sign
ing
off
Gre
en
vario
us c
ost
cent
res
in
Edu
catio
n fo
r C
omm
uniti
es
Rea
ttrib
utio
n of
sur
e st
art g
rant
315
Cos
ts in
C&
F re
latin
g to
und
er 5
pro
visi
on w
ill b
e re
attri
bute
d to
sur
e st
art g
rant
23
631
5N
one
Gre
en
vario
us C
&F
cost
cen
tres
C&
F 57
6
A n
umbe
r of s
peci
fic u
nder
spen
ds in
sta
ff co
sts,
sec
tion
17 p
rovi
sion
s an
d sl
ippa
ge fr
om fa
mily
cen
tre p
roje
cts
and
othe
r spe
nd h
ave
been
iden
tifie
d to
sup
port
the
plac
emen
t ove
rspe
nd.
234
576
Low
risk
G
reen
CH
ILD
REN
AN
D Y
OU
NG
PEO
PLE
SER
VIC
ES D
IREC
TOR
ATE
Act
ion
Plan
for S
avin
gs 2
008/
09 -
Dec
embe
r 200
8
Savi
ngs
to
Mon
th 9
Proj
ecte
d ye
ar
end
savi
ngTr
affic
Lig
ht
Estim
ated
In-
Year
Sav
ing
Page 114
Cos
t Cen
tre
Serv
ice
Are
aA
ctio
ns re
quire
d / D
escr
iptio
nC
omm
ents
Ris
ks Is
sues
08/0
9£'
000
£'00
0£'
000
Savi
ngs
to
Mon
th 9
Proj
ecte
d ye
ar
end
savi
ngTr
affic
Lig
ht
Estim
ated
In-
Year
Sav
ing
Var
ious
se
rvic
es
Sav
ings
iden
tifie
d fro
m
man
agem
ent a
ctio
n up
to
mon
th 6
-non
sal
ary
308
Thes
e sa
ving
s ha
ve a
risen
follo
win
g m
anag
emen
t act
ion
to h
old
unde
rspe
nds
with
in s
ervi
ce a
reas
aga
inst
the
plac
emen
ts o
ver s
pend
. 0
308
Man
ager
s ar
e in
the
proc
ess
of s
igni
ng o
ff sa
ving
s (s
avin
gs c
onfir
med
sho
wn
agai
nst E
R ta
rget
)
Gre
en
Sub
Tota
l2,
103
849
2,10
3
Var
ious
cod
es w
ithin
CY
PS
250
Man
ager
s co
ntin
ue to
see
k sa
ving
s ag
ains
t the
ER
targ
et
.In e
arly
Nov
embe
r gra
nt o
f £30
4k w
as id
entif
ied
agai
nst
supp
ortin
g co
sts
of y
oung
peo
ple
,this
was
sho
wn
as
savi
ng a
gain
st th
e E
R ta
rget
, how
ever
it is
now
dee
med
th
at it
is s
how
n ag
ains
t the
pla
cem
ent o
vers
pend
. M
anag
ers
are
bein
g as
ked
to lo
ok fo
r fur
ther
sav
ings
025
0
Man
ager
s ar
e no
w b
eing
as
ked
to fi
nd s
avin
gs to
re
plac
e th
ose
no lo
nger
ac
heiv
able
by
the
PC
T
Red
268
Ext
ra s
avin
gs to
be
foun
d to
offs
et c
osts
of n
ew
plac
emen
ts d
urin
g D
ecem
ber,
incl
udin
g on
e re
man
d pl
acem
ent
026
8R
ed
Tota
l2,
621
849
2,62
1
Page 115
Cos
t C
entr
eSe
rvic
e A
rea
Act
ions
requ
ired
/ Des
crip
tion
Com
men
ts
Ris
ks Is
sues
08/0
9£'
000
£'00
0£'
000
var
Con
sum
er P
rote
ctio
n68
.0A
com
bina
tion
of re
crui
tmen
t del
ays
and
hold
ing
unde
rspe
nds
on ru
nnin
g co
st a
ctiv
ity s
ee d
etai
led
tem
plat
e fo
r mor
e in
form
atio
n68
.068
.0G
reen
1622
Dev
elop
men
t12
3.0
Del
ay in
spe
ndin
g gr
owth
mon
ey in
Reg
ener
atio
n an
d S
patia
l pla
nnin
g12
3.0
123.
0G
reen
1622
Dev
elop
men
t50
.0A
furth
er d
elay
on
the
new
Reg
ener
atio
n po
st50
.050
.0G
reen
2238
ICT
6.0
WFD
Chi
ngfo
rd S
hop
- Gro
wth
item
- sl
ippa
ge in
op
enin
g th
e S
hop
6.0
6.0
Gre
en
2083
ICT
65.4
Vac
ancy
fact
or fo
r SA
P s
taff
in th
e ea
rly p
art o
f the
yea
r65
.465
.4G
reen
var
Pub
lic R
ealm
508.
8H
oppa
Bus
& P
arki
ng A
ccou
nt P
rovi
sion
508.
850
8.8
Gre
en18
18R
esou
rces
30.6
Sal
ary
scal
e 6
offic
er p
ost h
eld
vaca
nt.
30.6
30.6
Gre
en20
99S
afe
& S
trong
36.8
Del
ay in
recr
uitin
g to
Stre
et W
arde
n M
anag
er36
.836
.8G
reen
2099
Saf
e &
Stro
ng25
.4D
elay
in re
crui
ting
to 2
Stre
et W
arde
n P
osts
25.4
25.4
Gre
en20
99S
afe
& S
trong
10.0
Red
uctio
n in
Stre
et W
arde
n A
ctiv
ity C
osts
10.0
10.0
Gre
enTo
tal I
n-Ye
ar S
avin
gs92
4.0
924.
092
4.0
Traf
fic L
ight
ENVI
RO
NM
ENT
AN
D R
EGEN
ERA
TIO
N S
ERVI
CES
DIR
ECTO
RA
TE
Estim
ated
Sa
ving
Act
ion
Plan
for S
avin
gs 2
008/
09 -
Dec
embe
r 200
8
Savi
ngs
to
Mon
th 9
Proj
ecte
d ye
ar e
nd
savi
ng
Page 116
Cos
t C
entr
eSe
rvic
e A
rea
Act
ions
requ
ired
/ Des
crip
tion
Com
men
ts
Ris
ks Is
sues
08/0
9£'
000
£'00
0£'
000
1309
Pro
perty
Ser
vice
s16
6C
omm
erci
al R
ent I
ncom
e - B
udge
t und
erst
ates
re
nt ro
ll12
516
6R
ent c
olle
cted
qua
rterly
Gre
en
2292
Pro
perty
Ser
vice
s29
7C
omm
erci
al R
ent I
ncom
e - S
elbo
urne
Wal
k ar
rear
s27
429
7A
rrea
rs n
ow in
voic
ed. F
inal
sav
ing
to
com
e in
last
qua
rter
Gre
en
1052
Rev
enue
s &
Ben
efits
253
Add
ition
al s
ubsi
dy -
hous
ing
bene
fits
025
3
This
dep
ends
on
achi
evem
ent o
f a
good
sta
ndar
d of
ove
rpay
men
t re
duct
ion
- fin
al re
sult
will
not
be
know
n un
til e
nd o
f yea
r (th
ough
it is
cu
rren
tly o
n co
urse
to a
chie
ve)
Gre
en
Tota
l In-
Year
Sav
ings
716
399
716
Savi
ngs
to
Mon
th 9
Proj
ecte
d ye
ar e
nd
savi
ng
Traf
fic L
ight
FIN
AN
CE
DEP
AR
TMEN
T
Estim
ated
Sa
ving
Act
ion
Plan
for S
avin
gs 2
008/
09 -
Dec
embe
r 200
8
Page 117
Cos
t Cen
tre
Serv
ice
Are
aA
ctio
ns re
quire
d / D
escr
iptio
nSa
ving
s to
M
onth
9C
omm
ents
Traf
fic L
ight
Ris
ks Is
sues
08/0
9£'
000
£'00
0£'
000
1304
Ele
ctor
al S
ervi
ces
17E
lect
ion
Acc
ount
Sav
ings
1717
Targ
et s
avin
gs c
urre
ntly
on
track
to b
e ac
hiev
ed.
Gre
en
1293
Cor
pora
te L
aw14
Mon
itorin
g O
ffice
r Acc
ount
(129
3)10
14G
reen
1296
Mem
bers
' Sup
port
15S
taff
Cos
ts S
avin
gs -
Mem
bers
' Sup
port
Ser
vice
s11
15S
ervi
ce is
cur
rent
ly u
nder
spen
ding
Gre
en13
0030
Res
olut
ion
of O
utst
andi
ng L
itiga
tion
2525
Cas
e no
w re
solv
edG
reen
1304
Ele
ctor
al S
ervi
ces
5S
taff
Cos
ts S
avin
gs -
Ele
ctor
al S
ervi
ces
35
Cur
rent
ly o
n ta
rget
due
to v
acan
t pos
tG
reen
1008
Scr
utin
y17
Sta
ff C
osts
Sav
ings
- S
crut
iny
1317
Cur
rent
ly o
n ta
rget
due
to v
acan
t pos
tG
reen
1293
Cor
pora
te L
aw5
Sta
ff C
osts
Sav
ings
- C
orpo
rate
Info
rmat
ion
Offi
cer
710
Look
ing
to c
over
from
vac
ant p
ost
Gre
en
1008
, 128
7,
1304
, 130
63
Trai
ning
Bud
get s
avin
gs2
3P
lann
ed u
nder
spen
d in
the
area
s id
entif
ied.
Gre
en
1304
Ele
ctor
al S
ervi
ces
15S
taff
Cos
ts S
avin
gs -
Hea
d of
Ele
ctor
al &
R
egis
tratio
n S
ervi
ces
(Ten
tativ
ely
plac
ed a
gain
st C
C
1304
)11
15Th
is p
ost i
s cu
rren
tly v
acan
t und
er th
e ne
w s
truct
ure
Gre
en
1306
Reg
istra
rs10
Add
ition
al In
com
e fro
m R
egis
tratio
n S
ervi
ces
710
Bas
ed o
n cu
rren
t tre
nd in
the
issu
ing
of
Birt
h &
Mar
riage
cer
tific
ates
Gre
en
Tota
l In-
Year
Sav
ings
130
106
130
Proj
ecte
d ye
ar e
nd
savi
ng
Act
ion
Plan
for S
avin
gs 2
008/
09 -
Dec
embe
r 200
8
GO
VER
NA
NC
E A
ND
LA
W D
EPA
RTM
ENT
Estim
ated
Sa
ving
Page 118
PEO
PLE,
PO
LIC
Y A
ND
PER
FOR
MA
NC
E
Cos
t C
entr
eSe
rvic
e A
rea
Act
ions
requ
ired
/ Des
crip
tion
Savi
ngs
to
Mon
th 9
Proj
ecte
d ye
ar e
nd
savi
ng
Com
men
tsTr
affic
Lig
ht
Ris
ks Is
sues
08/0
9£'
000
£'00
0£'
000
3200
41P
PP
170
Del
ete
rese
rves
set
asi
de fo
r stra
tegi
c in
itiat
ives
and
und
ersp
end
from
pro
gram
mes
170
170
Res
erve
adj
uste
dG
reen
1285
Per
form
ance
& S
ervi
ce
Impr
ovem
ent
70U
se o
f und
ersp
end
in C
entre
of E
xcel
lenc
e bu
dget
due
to v
acan
cies
5270
Gre
en
1578
Per
form
ance
Man
agem
ent
4U
se o
f und
ersp
end
in S
trate
gic
Dire
ctor
ates
' P
erfo
rman
ce T
eam
bud
get d
ue to
vac
anci
es4
4G
reen
Tota
l In-
Year
Sav
ings
244
226
244
Act
ion
Plan
for S
avin
gs 2
008/
09 -
Dec
embe
r 200
8
Estim
ated
Sa
ving
Page 119
PROVISIONS, RESERVES AND BALANCES
Actual Actual Actual Estimated EstimatedEARMARKED RESERVES 1st April 2007/08 31st March 2008/09 31st March
2007 Movement 2008 Movement 2009£'000 £'000 £'000 £'000 £'000
Adult and Community Services Learning Disabilities Reserve 1,000 (1,000) 0 0 0
ISIS Phase 3 Development Costs 139 0 139 0 139
Other Social Services Reserves 60 (50) 10 0 10
Homelessness Reserve 1,200 (1,200) 0 0 0
HSA Disabled Facilities Reserve 308 0 308 (225) 83
Willow / Cedar Wood House Reserve 290 (62) 228 (228) 0
Adult Education Reserve 200 0 200 0 200
Other Culture & Leisure Reserves 117 (117) 0 0 0
Children and Young People ServicesBSF and Schools Reserves 159 2,241 2,400 (17) 2,383
School Budget Reserve - SEN 934 65 999 (999) 0
Lammas School PFI Reserve 222 (82) 140 0 140
Grouped Schools PFI Reserve 9,017 (2,203) 6,814 (2,000) 4,814
Transformation Reserve 255 (152) 103 (103) 0
Remand Placements Reserve 220 (220) 0 0 0
Other Reserves 200 (1) 199 (155) 44
Environment and Regeneration ServicesStreet Trading Reserve 83 0 83 (39) 44
Hoppa Bus Reserve 817 0 817 (250) 567
Regeneration Reserve 909 (186) 723 (664) 59
Playground Improvements Reserve 120 (120) 0 0 0
Bywaters Reserve 176 50 226 (50) 176
Building Consultancy Reserve 150 (150) 0 0 0
Building Safer Communities Reserve 0 295 295 (35) 260
Community Safety Issues Reserve 0 219 219 0 219
Sustainable Communities Restructuring 0 440 440 1,002 1,442
Planning Delivery Grant Reserve 0 602 602 147 749
S38 & S278 Agreements Reserve 0 123 123 (55) 68
Other Reserves 353 713 1,066 (341) 725
Governance and LawMunicipal Elections Reserve 104 100 204 100 304
Fluctuating Income Reserve 208 (59) 149 (149) 0
Other Reserves 8 0 8 0 8
People, Policy and PerformancePPP Corporate Initiatives Reserve 109 208 317 (259) 58
Other Reserves 99 (89) 10 (10) 0
Finance DepartmentSilver Birch House Accomm cost Reserve 157 (99) 58 (58) 0
Systems Development Reserve 36 157 193 (160) 33
SAP SRM Upgrade Reserve 0 110 110 0 110
Procurement Restructuring Reserve 0 112 112 135 247
Other Reserves 291 193 484 (266) 218
Insurance Reserve 856 1,165 2,021 N/A N/A
APPENDIX I
11AppIProvisionsReservesDecember080.xls
Page 120
Actual Actual Actual Estimated EstimatedEARMARKED RESERVES 1st April 2007/08 31st March 2008/09 31st March
2007 Movement 2008 Movement 2009£'000 £'000 £'000 £'000 £'000
Corporate/Cross CuttingFluctuating NNDR Reserve 254 342 596 N/A N/A
Ill Health/Corporate Redundancies 1,411 4,382 5,793 (200) 5,593
Loss of Grant & Partnership Income 1,478 (352) 1,126 (461) 665
Repairs & Maintenance Reserve 79 1,142 1,221 (465) 756
Loss of Rent Income Reserve 167 170 337 0 337
Revenues & Benefits Subsidy Reserve 617 3,550 4,167 0 4,167
Collection Fund Deficit Reserve 4,033 (1,676) 2,357 (1,955) 402
Invest to Save Fund Reserve 395 (15) 380 60 440
Efficiency Review Reserve 650 1,582 2,232 (2,232) 0
Social Services-Back to Base Issues Reserve 500 (500) 0 0 0
Equal Pay Reserve 2,759 (904) 1,855 (1,579) 276
Waste Disposal Reserve 946 0 946 0 946
Financial Instrument Reserve 0 1,518 1,518 0 1,518
Staff Benefits Reserve & Energy Costs Reserve 73 406 479 (400) 79
Revenue Financing Reserve 4,556 (2,104) 2,452 (2,452) 0
Total General Fund Reserves 36,715 8,544 45,259 (14,364) 28,278
HRA Reserves 8,241 2,003 10,244 (1,550) 8,694
Schools Revenue Reserves 6,577 1,019 7,596 (1,500) 6,096
TOTAL EARMARKED RESERVES 51,533 11,566 63,099 (17,414) 43,068
Actual Actual Actual Estimated EstimatedPROVISIONS 1st April 2007/08 31st March 2008/09 31st March
2007 Movement 2008 Movement 2009£'000 £'000 £'000 £'000 £'000
GENERAL FUNDChildren and Young People 560 (550) 10 10 20
Environment and Regeneration 550 698 1,248 (1,247) 1
People, Policy and Performance 2 (2) 0 0 0
Finance Department 54 (54) 0 0 0
Insurance Provision 5,940 99 6,039 N/A N/A
Corporate/Cross - Cutting 900 178 1,078 (1,078) 0
8,006 369 8,375 (2,315) 21
HOUSING REVENUE ACCOUNTHRA Interest on Purchase Money 48 0 48 0 48
48 0 48 0 48
TOTAL PROVISIONS 8,054 369 8,423 (2,315) 69
Actual Actual Actual Estimated EstimatedWORKING BALANCES 1st April 2007/08 31st March 2008/09 31st March
2007 Movement 2008 Movement 2009£'000 £'000 £'000 £'000 £'000
GENERAL FUND 7,069 838 7,907 (3,300) 4,607
HOUSING REVENUE ACCOUNT 1,407 1,367 2,774 401 3,175
11AppIProvisionsReservesDecember080.xls
Page 121
- 1 -
LONDON BOROUGH OF WALTHAM FOREST Committee/Date: Cabinet: 20 January 2009
Title: Decent Homes: Quarter Two and Quarter Three Performance Report July – December 2008
1. Manage population growth and change 2. Improve housing quality and choice with the
right kind of homes in the right places 3. Respond effectively to the threat of climate
change in a practical and effective way
Directorate: Adult and Community Services
Report of: Interim Executive Director, Adult & Community Services
Contact: Head of Housing
Phone: 020 8496 5401
E.Mail: [email protected]
Action required: For Information
Wards affected: All
Appendices: Appendix 1-Decent Homes Performance Appendix 2 -Ward Information Appendix 3 -Tenant Satisfaction Appendix 4 -Details of Delays Appendix 5 -Leasehold Valuation Tribunal Update
Status: Open 1. SUMMARY
1.1. This report summarises the performance data for quarters two and three (July to December 2008) of the Decent Homes Programme to tenants.
1.2. A total of 298 properties were made decent in the second quarter
against a provisional target of 370. The details of the delays to works on properties scheduled for Quarter Two are contained in Appendix 4 to this report.
1.3. At the Cabinet Meeting on the 21 October 08, Quarter One
performance was discussed and it was requested that the shortfall of 84 properties be addressed in Quarter Two.
1.4. The shortfall has been addressed in Quarter Three performance
where the target of 400 properties due to be completed was exceeded and Ascham Homes have confirmed that 467 properties were completed. This means that out of 926 properties due for completion by the end of Quarter Three, Ascham Homes have completed 914, which is 12 short of the target which has almost
Agenda Item 12
Page 122
- 2 -
addressed the majority of the shortfall identified in Quarter One, albeit still short. The target for Quarter Four is 641, which, if achieved, will exceed the overall target of 1500 by 55 properties.
1.5. The remaining properties in Quarter Four have been reprofiled to
lessen the impact from the Leasehold Valuation decision (refer to Appendix 5). Properties where access issues have prevented works being started are due to be completed in Quarter Four.
1.6. 42 leaseholder dwellings have been completed in the second quarter and 34 leaseholder dwellings in Quarter three.
1.7. The cumulative year to date capital expenditure up to the third
quarter was £27.389m against a profile budget of £27.250m. 2. RECOMMENDATIONS
2.1. Cabinet is requested to note the second and third quarter performance in the delivery of the Decent Homes Programme.
2.2. Cabinet is requested to note that the decent homes programme has been reprofiled and some leaseholder properties have been programmed to be completed in quarters three and four.
3. PROPOSALS
3.1. Appendix 1 sets out the overall number of properties across the borough made decent during quarters two and three, 298 and 467 respectively.
3.2. Appendix 2 sets out the number of properties completed in each
Ward and the total spend by Contract Area from July to December 08.
3.3. Appendix 3 sets out tenants’ satisfaction and complaints monitoring
for the second quarter. Quarter three complaints data was not available. Out of 216 questionnaires returned, 97% were satisfied with the works completed. Appendix 3A and B shows a consistently high level of resident satisfaction across quarters two and three of 97-98% with Decent Homes works.
3.4. Appendix 4 sets out the reasons for the delays in achieving the
Quarter Two target.
3.5. Appendix 5 sets out the Leasehold Valuation Tribunal update.
3.6. Quality assurance measures are in place for the Decent Homes programme through quarterly monitoring of quality (right first time completions). Benchmarking data is collected for:
Cost Predictability Time Predictability
Page 123
- 3 -
Defects (right first time) Numbers of residents satisfied Reported incidents
A revised figure of 898 dwellings will fall out of decency in 2008 and
these properties have been included in this programme as these works will prevent them becoming non decent in 2008/9 which would increase the overall number of non-decent dwellings. Works on 303 properties have been completed to date.
Properties are recorded as having met the Decent Homes standard
when the works identified for that particular property have been completed. The National Indicator 158, Percentage of Non-Decent Homes, is one of Housing’s priority indicators and as such, will be subject to an audit of performance in 2008/9.
The range of works will vary between properties and will broadly fit
into one or more of the following categories which meets the Decent Homes standard:
Roofing repairs / replacement Structural works Installation of new windows and doors Mechanical and electrical improvements and updating External decorations and general repair Thermal efficiency Internal upgrades Security and Sustainable communities
Leasehold Valuation Tribunal (LVT) Update
3.7. See Appendix 5 for LVT update.
4. ALTERNATIVES CONSIDERED 4.1 There is no alternative to deliver decent homes work through
another organisation as Ascham Homes are the preferred delivery agent and were created specifically for this purpose.
5. CONSULTATION
5.1 Consultation on delivery issues is regularly discussed at Contract Panels, which are representative groups of residents in specific geographical areas.
5.2 Extensive resident and leaseholder consultation has continued to take place with the majority of schemes, involving either one-to-one visits or group meetings.
Page 124
- 4 -
6. IMPLICATIONS 6.1 Financial
The spend by Ascham Homes up to the third quarter was £27.389m against a budget profile of £27.250m. Spend to budget will be achieved in this financial year. The issues around the outcome of the LVT mean that there is a possibility of a large potential gap in the overall Decent Homes programme. In the short term this is being mitigated by amending the programme to concentrate on blocks or estates where the number of leaseholders is relatively low. Should the appeal prove unsuccessful, the contribution from leaseholders, which underpins the completion of the programme, will not meet the target level. In that eventuality, alternative potential sources of funding would need to be found.
6.2 Legal Ascham Homes is an arms length management organisation (ALMO) providing housing management services to the Council under section 2 of the Local Government Act 2000 and an agreement under section 27 of the Housing Act 1985, as amended. Ascham Homes is a wholly owned Council company but has a separate legal identity to the Council. Decent Homes funding is only provided to ALMOs and not to the Council. Consequently, the Council’s legal powers to determine the use of the funding are, in practice, limited to its influence through its 4 appointed directors on the Executive Board where duties as Directors are in any event owed to the ALMO.
6.3 Human Resources
There are no Human Resources issues arising from this report.
6.4 Health Impact Assessment It is a known fact that living conditions significantly impact on health and well-being. The components of decent homes work will enable tenants and leaseholders to live in better quality housing.
6.5 Equalities impact assessment 6.5.1 It is envisaged that improving the condition and standard of the
council housing stock will have a beneficial impact on all tenants. There are ongoing surveys to check satisfaction with the quality of services received as well as the impact of the new improvements. It is a requirement of the decent homes standard that accessibility of the property will not be reduced and Ascham Homes will monitor this and also look for opportunities for improving the access. The impact on tenants of decent homes work will be continually monitored for any potential adverse impacts on any particular group.
6.5.2 The profile information collated from the Housing database indicates that 25% of LBWF tenants are aged 65 and over, 65% are female and 23% have a disability. It is evident from this information that if the Decent Homes programme is not delivered on target, then there will be a negative impact on older people, women and those with special needs. The Decent Homes Programme will lead to
Page 125
- 5 -
improved Housing quality and choice, thus there will be a positive impact on these equality groups, once the programme is completed.
6.5.3 In March 2008 Ascham Homes conducted a survey of homes made decent between 2001 and 2008. This indicated that BME tenants were fairly represented across all categories of Decent Homes works.
6.5.4 Ascham Homes has arrangements in place to test the equality aspects of the delivery of the Decent Homes programme. Diversity data is available on approximately 80% of tenants. Ascham Homes intend to provide a comprehensive report by the end of January 2009, which will be reported to Cabinet.
6.6 Climate Change Impact Assessment 6.6.1 Sustainable results and long term benefits have arisen from the
Affordable Warmth project, which addresses the needs of homeowners, private tenants and council tenants for information and advice on home energy checks.
6.6.2 The average SAP rating of the Council stock is 76, which is the second best in London, and is also above the CPA upper threshold of 65. Ascham Homes, has contributed to this as part of the Decent Homes programme, and has carried out a high number of cavity insulations through grants, compared to other London boroughs.
6.6.3 Recycling statistics for the second quarter confirm that Bywaters exchanged or collected 290 skips across all sites. The total amount of mixed waste collected during this period was 766 tonnes, an increase of nearly 50% on the first quarter (391 tonnes). Bywaters recycle the following materials: wood, metal, hardcore, plastic and slates. Information for quarter three is not yet available.
7 CONCLUSION 7.1 This report presents information about the delivery of the Decent
Homes Programme, for the second and third quarters of 2008/9.
8. Background Information: - Report to Cabinet, 19 June 2007 – Decent Homes Delivery Plan Quarter One Decent Homes Report – Cabinet 21 October 2008
This report has been cleared after discussion with the Portfolio
Member
Signed: Date: 7.1.2009 Portfolio Member for Communities and Housing
Page 126
Page 127
- 7 -
App
endi
x 1
D
ecen
t Hom
es Q
uart
er T
wo
and
Qua
rter
Thr
ee P
erfo
rman
ce
A
scha
m H
omes
Dec
ent H
omes
CLG
Mon
itorin
g Fo
rm
2008
/9
Qua
rter
One
R
etur
n A
pril-
June
2008
/9
Qua
rter
Tw
o R
etur
n Ju
ly-
Sept
embe
r
2008
/9
Qua
rter
Thr
ee
Ret
urn
Oct
ober
- N
ovem
ber
Num
ber o
f pro
pert
ies
at s
tart
of q
uart
er
1052
4 10
522
1052
2 N
umbe
r of D
ecen
t pro
pert
ies
at s
tart
of q
uart
er
4942
50
91
5389
Po
sitio
n at
st
art o
f re
port
ing
perio
d N
umbe
r of N
on-D
ecen
t pro
pert
ies
at s
tart
of q
uart
er
5582
54
31
5133
H
omes
mad
e D
ecen
t in
quar
ter
149
298
467
Hom
es b
ecom
ing
Non
-Dec
ent i
n qu
arte
r 0
0 0
Stoc
k re
duct
ion
cons
istin
g of
Rig
ht to
Buy
s 2
0 0
Cha
nge
with
in
repo
rtin
g qu
arte
r To
tal S
tock
redu
ctio
ns
2 0
0 N
umbe
r of D
ecen
t pro
pert
ies
at e
nd o
f qua
rter
50
91
5389
58
56
Num
ber o
f Non
-Dec
ent p
rope
rtie
s at
end
of q
uart
er
5431
51
33
4666
Po
sitio
n at
en
d of
re
port
ing
perio
d N
umbe
r of p
rope
rtie
s at
end
of q
uart
er
1052
2 10
522
1052
2
Page 128
- 8 -
App
endi
x 2A
W
ard
Info
rmat
ion:
Jul
y to
Sep
tem
ber 2
008
Oct
ober
to D
ecem
ber 2
008
To
tal N
umbe
r of C
ompl
eted
Pro
pert
ies
C
ount
of P
rope
rties
Ju
ly-S
ept 0
8
Cou
nt o
f Pro
perti
es
Oct
- Dec
08
WA
RD
To
tal
W
AR
D
Tota
l C
ATH
L 13
BIL
LE
5 C
HA
LL
32
C
ATH
L 39
C
HA
PL
2
CH
ALL
118
CH
ING
12
CH
AP
L 0
EN
DLE
52
CH
ING
11
E
PP
NG
0
E
ND
LE
44
HAE
ND
4
EP
PN
G
0 H
ATC
H
9
HAE
ND
20
H
HIL
L 42
HA
TCH
6
HIG
H
40
H
HIL
L 82
H
OE
ST
2
HIG
H
38
LAR
KS
26
HO
ES
T 28
LE
YB
R
2
LAR
KS
4
MAR
K 0
LE
YBR
3
VA
LLY
31
M
AR
K
1 W
FOR
D
0
VA
LLY
3 W
ILLM
13
WFO
RD
0
WO
OD
18
WIL
LM
0 G
rand
Tot
al
298
W
OO
D
65
G
rand
Tot
al
467
Page 129
- 9 -
Appendix 2B Total Spend by Contract Area July to September 2008
EXPENDITURE AREA Budget Total Total Spend at
July to Sept Decent Homes
July to Sept CONTRACT AREA 1 £ 1,096,510 £ 59,209 CONTRACT AREA 1 A £ 4,137,609 £ 1,665,408 134 CONTRACT AREA 2 £ 1,705,188 £ 257,519 CONTRACT AREA 2 A £ 9,791,761 £ 1,914,888 21 CONTRACT AREA 3 £ 921,260 £ 630,920 CONTRACT AREA 3 A £ 3,394,480 £ 1,462,319 55 CONTRACT AREA 4 £ 944,210 £ 583,774 CONTRACT AREA 4 A £ 3,490,025 £ 813,875 42 CONTRACT AREA 5 £ 6,780 £ - CONTRACT AREA 5 A £ 29,725 £ - CONTRACT AREA 6 £ 1,039,658 £ 411,714 CONTRACT AREA 6 A £ 838,116 £ 50,287 45 CONTRACT AREA 7 £ 226,394 £ 32,522 CONTRACT AREA 7 A £ 668,033 £ 27,937 MRA AREA 1 £ 1,018,988 £ 74,585 MRA AREA 2 £ 471,516 £ 30,058 MRA AREA 3 £ 196,600 £ 14,681 MRA AREA 4 £ 202,628 £ 15,132 MRA AREA 5 £ 1,781 £ 133 MRA AREA 6 £ 424,185 £ 42,630 MRA AREA 7 £ 34,251 £ 2,557 MRA CENTRAL HEATING £ 1,000,000 £ 437,741 MRA HEAT RECOVERY £ 250,000 £ 120,183 MRA ELECTRICAL WORKS £ 250,000 £ 154,594 MRA TANK WORKS £ 300,000 £ 51,720 MRA CROSS BOROUGH INSULATION £ 100,000 £ 36,537 MRA ENERGY WORKS £ 90,000 £ 15,632 MRA TANK WORKS JW/FW £ 1,000,000 £ 111,102 MRA ENVIRONMENTAL / PLANNED £ 1,000,000 £ 247,994 MRA BUILDING WORKS £ 119,050 £ - MRA HOSTELS £ 100,000 £ 19,179 MRA VOIDS £ 1,200,000 £ 250,372 VOIDS DH £ 740,000 £ 269,310 1 CONVERSIONS VOIDS £ 141,000 £ 44,917 ST ANDREWS CT £ 450,000 £ - PRIVATE SECTOR HEATING £ 20,000 £ 11,167 HOMES FOR LIFE £ 534,000 £ 148,035 PEACOCK CLOSE £ - £ - CHP £ 96,000 £ - Grand Total £38,029,749.00 £ 10,008,630.83 298
Page 130
- 10 -
Appendix 2C Total Spend by Contract Area Oct to December 2008
EXPENDITURE AREA Budget Total Estimated Spend at Oct to December
Decent Homes Oct to December
CONTRACT AREA 1 £ 1,096,510 £ 46,137 CONTRACT AREA 1 A £ 4,137,609 £ 1,314,713 87 CONTRACT AREA 2 £ 1,705,188 £ 47,204 CONTRACT AREA 2 A £ 9,791,761 £ 2,620,369 89 CONTRACT AREA 3 £ 921,260 £ 46,137 CONTRACT AREA 3 A £ 3,394,480 £ 1,660,289 78 CONTRACT AREA 4 £ 944,210 £ 218,752 CONTRACT AREA 4 A £ 3,490,025 £ 1,336,839 37 CONTRACT AREA 5 £ 6,780 £ - CONTRACT AREA 5 A £ 29,725 £ - CONTRACT AREA 6 £ 1,039,658 £ 408,799 CONTRACT AREA 6 A £ 838,116 £ 50,529 156 CONTRACT AREA 7 £ 226,394 £ 121,504 CONTRACT AREA 7 A £ 668,033 £ 77,014 5 MRA AREA 1 £ 1,018,988 £ 293,577 MRA AREA 2 £ 471,516 £ 121,247 MRA AREA 3 £ 196,600 £ 108,898 MRA AREA 4 £ 202,628 £ 15,131 MRA AREA 5 £ 1,781 £ 133 MRA AREA 6 £ 424,185 £ 84,841 MRA AREA 7 £ 34,251 £ 14,559 MRA CENTRAL HEATING £ 1,000,000 £ 236,182 MRA HEAT RECOVERY £ 250,000 £ 50,744 MRA ELECTRICAL WORKS £ 250,000 £ 73,546 MRA TANK WORKS £ 300,000 £ 42,737 MRA CROSS BOROUGH INSULATION £ 100,000 £ 16,164 MRA ENERGY WORKS £ 90,000 £ 18,792 MRA TANK WORKS JW/FW £ 1,000,000 £ 382,960 MRA ENVIRONMENTAL / PLANNED £ 1,000,000 £ 363,918 MRA BUILDING WORKS £ 119,050 £ 4,002 MRA HOSTELS £ 100,000 £ 80,045 MRA VOIDS £ 1,200,000 £ 533,780 VOIDS DH £ 740,000 £ 204,813 15 CONVERSIONS VOIDS £ 224,000 £ 32,663 ST ANDREWS CT £ 450,000 £ - PRIVATE SECTOR HEATING £ 20,000 £ 2,962 HOMES FOR LIFE £ 534,000 £ 121,442 PEACOCK CLOSE £ - CHP £ 96,000 £ 55,084 Grand Total £ 38,112,749 £ 10,806,505 467
Page 131
- 11 -
Appendix 3 Tenant Satisfaction in Quarter Two with Decent Homes Programme
Quarter 2 2008/9 Tenant Satisfaction 1. Number and % of
refusals Zero
2. Number of returned satisfaction questionnaires
216 Residents returned questionnaires out of 528 distributed
3. % of satisfaction awarded 97% Satisfaction awarded 4. Number of complaints
received 20 Reported by Contract Partners
5. Number of complaints answered in time (within 28 working days)
All initially responded to in time. 16 out of the 20 complaints resolved within 28 working days. The 4 outside the timeframe required further investigation or are awaiting response from residents.
6. Top five areas of complaint
1) A resident at Holmes Avenue complained about Workmanship, a missing torch pen .
Outcome: The RLO left numerous voice messages with the resident to arrange works to be looked at again. RLO also advised resident to give us a receipt for the torch and the Contract Partner would reimburse them. The resident has not got back to the Contract Partner to date, despite 3 letters being sent to them.
2) A resident at Western Road reported a broken Lawn edging on 25th
September 08, as detailed in the relevant QA2 and QA3. White Gravel replaced on 13th October 08 by Apollo Roofing.
Outcome: Resident reimbursed £25 on 27th October 08. 3) A resident at Titley Close complained on 8th August 08 that 1day
electrical upgrade turned into a 3day re-wire. Resident also claims that operatives damaged fridge/freezer and grill handle.
Outcome: All operatives have been interviewed but no blame attributable. Signed off as resolved on 7th October 08.
4) In September, a resident at Chingford Lane complained that as
part of the Area 1 electrical works, a faulty freezer socket was installed and the contents of the freezer were spoiled.
Outcome: The situation was resolved by Birchcroft who gave the resident £50 as compensation to cover the cost of food items.
5) Complaint at Chingford Lane on 8th September 08 that minor works
outstanding. Outcome: All snagging items completed by end of play 8th
September 08 and photos taken by RLO.
Information for quarter three is not yet available
Page 132
- 12 -
Appendix 3A Resident Satisfaction for Quarter 2 - 2008/2009
Number of answers 'satisfied'
Number of answers
'dissatisfied' Number 2393 92
Percentage 96.30% 3.70%
Page 133
- 13 -
Appendix 3B Resident Satisfaction for Quarter 3 - 2008
Number of answers 'satisfied'
Number of answers
'dissatisfied' Number 3798 79
Percentage 97.96% 2.04%
Page 134
- 14 -
Appendix 4 Detail of Delays to Works on Properties Scheduled for Quarter Two Attlee Terrace (28 properties) – Delays have occurred in the approval of Planning and Building Control for the scheme. NPS Ltd, failed to submit the applications. Applications have been made, but this has delayed manufacture of balustrades and these will not start to be installed until November. As previously reported, the start of the scheme was delayed due to leaseholders requesting an independent survey of the roof covering before works could commence. 2 Kimm House (1 property) - Requested by LBWF to decant tenant due to structural issues. Millfield Avenue (24 properties) – during course of work DPC failure was identified, this resulted in a new DPC membrane to be installed extending the contract period. Canons & Southfield Crt (19 Properties) – Identified for electrical test only, during inspection additional works were required to achieve decent homes criteria.
Page 135
- 15 -
Appendix 5 Leasehold Valuation Tribunal (LVT) Update
1. As previously reported in the Quarter One report, Ascham Homes, when undertaking works on properties where leaseholders have exercised their right to buy, have a legal duty to consult about the works with those leaseholders. This is the basis for recovering some of the costs from those leaseholders. Consultation did not take place in accordance with the statutory procedure. Ascham Homes was therefore required to apply to the Leasehold Valuation Tribunal (LVT) – an independent body – for a dispensation waiving the consultation requirements. The LVT did not grant the dispensation to appeal therefore Ascham Homes would now need to repeat the same process with the Lands Tribunal.
2. The appeal has been lodged but could take up to a year to be heard.
3. The Leasehold Valuation Tribunal suggested Ascham Homes could provide detailed
costs to leaseholders at the time tenders were received. The Decent Homes programme was dependent on the Council’s 10% survey of the stock, which was extrapolated to achieve cross borough costs. It was for this reason that accurate costs could not be given. To provide accurate costs, it would therefore be necessary to survey each property and then construct the programme.
4. Ascham Homes have provided detailed plans to the Council of how to address the
problems caused by the LVT decision and will ensure that the Council’s lawyers, leaseholders and tenants are kept informed of the appeal process.
5. In light of the LVT decision and the changes necessary to mitigate financial loss to the
Council, the programme must be re-profiled, meaning that the order of works to leaseholders will have to change. This will impact on Council tenants as it is not possible to isolate specific blocks as leaseholders are dispersed among the housing stock.
6. For tenants, there is no obligation to pay any contribution to works but works may be
delayed. For leaseholders, there is still a duty to make a contribution but the size of that contribution cannot be determined until after the appeal process has been completed.
Page 136
- 1 -
LONDON BOROUGH OF WALTHAM FOREST Committee/Date: Cabinet: 20 January 2009
Title: Annual Performance Assessment of Services for Children and Young People in the London Borough of Waltham Forest: 2008
Council Priority: Create wealth and opportunity for residents
Directorate: Children and Young People Services
Report of: Chris Kiernan, Executive Director, Children and Young People Services
Contact: Jonathan Daniels
Phone: x3551
E.Mail: [email protected]
Action required: For Information
Wards affected: All
Appendices: Appendix 1: Ofsted APA 2008 assessment letter
Status: Open 1. SUMMARY
1.1. This report is to inform the cabinet of the outcome of the 2008 annual performance assessment (APA) by Ofsted of children and young people services in Waltham Forest.
1.2. The APA judgment find services in all 5 every child matters outcome areas to be good (3 out of 4), it also finds that the service’s capacity to improve is also good.
1.3. 2008 is the final year of the APA. From 2008-09 this will be replaced by the comprehensive area assessment (CAA). This will include will include identification of the strengths and weaknesses in outcomes and services for children and young people. CAA assessments will be made based on a national range of indicators (the National Indicator Set), findings from inspection and regulation, and a review of the progress that has been made against targets in Local and Muliti-Area Agreements.
2. RECOMMENDATION 2.1. For Cabinet Decision
2.1.1. Cabinet is requested to note the APA judgements and the areas of strength and areas for development identified in the letter from Ofsted.
Agenda Item 13
Page 137
- 2 -
3. REASON FOR DECISION 3.1. The outcome of the APA is important and appropriate for cabinet
to monitor. Children and young people services are a level 1 service within the comprehensive performance assessment (CPA) and is therefore critical in the council’s overall CPA rating. This council’s performance in this area relates to all education and social care services provided to children and young people.
4. PROPOSAL 4.1. The 2008 annual performance assessment was undertaken in a
more low key way and without a separate site visit as the authority was regarded as “low risk” following the positive outcome of the joint area review (JAR) held in May and June 2008.
4.2. Although the rating in each outcome area remains the same as in the last two inspection years there are more strengths, and notably fewer areas for development. In 2007, there were 17 areas for development, against ten this year. In particular, enjoying and achieving, positive contribution and economic wellbeing have only a single area for development, against three, two and three in 2007. There are also stronger statements about strengths – particularly notable in the three areas noted above.
4.3. Our inspectors state in the report that the council has made progress in responding to the recommendations made in 2007; that we consistently delivers good services; and that we are well managed. To quote from the overall judgement:
‘… services have good capacity to improve further and are well managed. Through strong leadership and management, good strategic planning, productive inter-agency partnerships and effective safeguarding arrangements, the needs of children and young people are being addressed well.
4.4. It is particularly pleasing that, for the first time, there is considerable praise for pupils’ attainment, with ‘outstanding progress between key stage 2 and 4, accompanied by ‘successful focus on equalities and diversity … closing gaps in outcomes. The praise for our engagement with children and young people reflects really good practice by many staff in the directorate and our partners.
4.5. The vast majority of those areas for development set out in the judgment had already been identified by the authority as part of our review of progress against our 2007-08 action plan. As a result we are already taking forward actions to address these areas. These areas will also be central focus in the refreshed 2009-10 children and young people plan which we are in the process of developing.
4.6. We will continue to review our progress in addressing the areas for development over the course of the coming year through our existing partnership performance management meetings.
Page 138
- 3 -
4.7. We can be confident of the judgment of the inspectors in spite of the recent concerns about the quality of APA judgments by Ofsted following the Haringey “baby P” case. This is because this assessment has coincided with the major inspection of children services though the JAR. Unlike Haringey’s JAR inspection, the one in Waltham Forest followed the new methodology which place particularly focus on the council and its partner’s abilities in relation to safeguarding vulnerable children and young people.
5. ALTERNATIVES CONSIDERED 5.1. Not applicable to this report.
6. CONSULTATION 6.1. Not applicable to this report.
7. IMPLICATIONS 7.1. Financial
7.1.1. The APA judgment covers the whole of children and young people services, which including the schools budget amounts to around half of all council expenditure.
7.1.2. Actions in response to the recommendations in the areas for development are in most cases underway and are expected to be met within existing budgets.
7.2. Legal 7.2.1. There are no specific legal implications arising from this
report.
7.3. Human Resources 7.3.1. The APA report includes a recommendation relating to
need to ensure that all workforce needs are met. We are currently in the process of developing a comprehensive children and young people’s workforce strategy, which will address the weaknesses identified in this area.
7.4. Health Impact Assessment
7.4.1. The APA report finds our performance in relation to the “be healthy” outcome area to be good for the third consecutive year. Whilst there has been good progress against many health outcomes, the rate of teenage pregnancies and number of obese children remain significant cause for concerns. Both of these areas will be prioritised and monitored closely over the coming year.
7.5 Equality Impact Assessment 7.5.1. The report recognises the strong performance of the local
authority in focusing on equalities and diversity which is proving successful in narrowing the gap between lower attaining ethnic groups and those in poverty and the average performance.
Page 139
- 4 -
7.5.2. The report also highlights a number of areas for development which have a direct relationship to the council’s wider equalities duties. These include:
• Reducing teenage pregnancy rates is a gender equality issue and action to further reduce this and the social and economic disadvantage associated with it will support the delivery of the Council in meeting its duty to promote gender equality
• Increasing the participation of young offenders in education, training or employment. Given the group’s profile this is a race equality issue and action taken to improve participation will support the council in meeting its duty to promote race equality
• Increasing the range of post 16 learning options for young people with learning difficulties/disabilities. This will directly support the Council’s duty to promote disability equality and meet the Disability Equality Scheme priority of enabling disabled to live independently. Action to address this issue is also an opportunity to build on the research done with learning disabled young people on their post 16 aspirations which was completed as part of the Disability Equality Scheme action plan.
7.5.3. We will continue our focus on improving performance in all the above areas by ensuring that they are priorities in the 2010-13 children and young people plan which we are currently developing.
7.6 Climate Change Impact Assessment 7.6.1. There are no specific climate change implications arising
from this report. 8. CONCLUSION
8.1. The good performance by Children and Young People services in 2008 consolidates the good performance in the last two APA reports and in the JAR that took place earlier this year. The text of the judgment shows a stronger performance overall than in the last two years and places the directorate and its partners in a strong position to improve performance further when assessed under the new CAA regime.
Background Information Approval by the Portfolio-Holder (before inclusion on the Cabinet agenda) I have cleared this report for inclusion on the Cabinet agenda.
Signed Date 5/01/2009 Portfolio Member for Children and Young People
Page 140
Page 1 of 5
17 December 2008
Mr Chris Kiernan Director of Children’s Services London Borough of Waltham Forest Silver Birch House Uplands Business Park Blackhorse Lane London E17 5SD
Dear Mr Kiernan
Annual performance assessment of services for children and young people in the London Borough of Waltham Forest 2008
This letter summarises the findings of the 2008 annual performance assessment
(APA) for your council. The evaluations and judgements in the letter draw on a range
of data and information which covers the period 1 April 2007 to 31 March 2008. As
you know, the APA is not based on an inspection of your services and, therefore, can
only provide a snapshot based on the evidence considered. As such, I am grateful to
you for assuring the quality of the data provided.
Performance is judged on a four point scale as detailed in the handbook.
I should emphasise that the grades awarded are based on an overall ‘best fit’ model.
For instance, an outstanding judgement of Grade 4 reflects that overall most
aspects, but not necessarily all, of the services in the area are working very well. We
know that one of the features of outstanding provision is the drive for greater
improvement and no council would suggest, and nor would Ofsted, that a judgement
of outstanding indicates that everything is perfect. Similarly within a judgement of
inadequate overall, Grade 1, there could be some aspects of the overall service that
are adequate or even good. Judgements are made in a rounded way, balancing all of
the evidence and giving due consideration to outcomes, local and national contexts,
priorities and decision-making.
Alexandra House 33 Kingsway London WC2B 6SE
T 08456 40 40 40 [email protected]
Direct T 0117 945 6293 Direct F 0117 945 6554 [email protected]
Page 141
Page 2 of 5
The following table sets out the grades awarded for performance in 2008.
Assessment judgement area APA grade
Overall effectiveness of children’s services 3
Being healthy 3
Staying safe 3
Enjoying and achieving 3
Making a positive contribution 3
Achieving economic well-being 3
Capacity to improve, including the management of services for children and young people
3
Inspectors make judgements based on the following scale4: outstanding/excellent; 3: good; 2: adequate; 1: inadequate
Page 142
Page 3 of 5
Overall effectiveness of children’s services Grade 3
The London Borough of Waltham Forest consistently delivers good services. It has sustained good performance in each of the five Every Child Matters outcomes for children, in service management and in capacity to improve.
The council has made progress in responding to the recommendations made in the 2007 APA. The access to second tier child and adolescent mental health services is now good, hard-to-reach groups are more involved in decision making and data is used more reliably in a range of areas to drive improvement. For looked after children, care planning processes are now good, the proportion made subject to adoption or special guardianship orders has increased greatly and attainment has risen. However, there are no discernible improvements in reducing the rate of teenage pregnancy or the timely completion of initial social care assessments.
Children’s services have good capacity to improve further and are well managed. Through strong leadership and management, good strategic planning, productive inter-agency partnerships and effective safeguarding arrangements, the needs of children and young people are being addressed well. A good track record of improvement has delivered clear benefits. Children start school with much lower than expected levels of attainment and make outstanding progress between Key Stages 2 and 4, although the standards they reach at each key stage remain below national averages. The successful focus on equalities and diversity is closing gaps in outcomes. Very good engagement with children and young people contributes greatly to the improvements. Nevertheless, there are some weaknesses in communication with schools. The council’s analysis of its strengths and areas for development is consistent with the evidence. There are no additional recommendations to make as a result of the APA.
The children's services grade is the performance rating for the purpose of section 138 of the Education and Inspections Act 2006. It will also provide the score for the children and young people service block in the comprehensive performance assessment to be published by the Audit Commission.
We are grateful for the information you provided as part of this process and for the time given by you and your colleagues in preparing for the assessment.
Yours sincerely
Juliet Winstanley Divisional Manager, Local Services Inspection
Page 143
Page 4 of 5
Major strengths and important weaknesses
Major strengths Important weaknesses and areas for development
Being healthy
Very good multi-agency partnerships that promote healthy lifestyles.
Good and improved access to second tier child and adolescent mental health services.
Continued very good performance on health checks for looked after children.
Being healthy
Links between healthy schools initiatives and measures to tackle the very high incidence of childhood obesity are underdeveloped.
The teenage pregnancy rate has not diminished in the last two recorded years and remains above the national average.
Staying safe
Strong innovative work with children and families on safeguarding and community safety.
Highly effective multi-agency child protection case planning and reviewing
Good support and positive outcomes for looked after children.
Staying safe
The proportions of timely initial and core assessments are below figures nationally and in similar areas.
The quality of assessment varies across the partnership.
Enjoying and achieving
Continued outstanding progress between Key Stages 2 and 4, and rising standards at Key Stage 4.
Secondary school attendance well above, and improved more than, figures nationally and for similar areas.
Narrowing attainment gap between most vulnerable groups and their peers.
Enjoying and achieving
Outcomes for childcare and attainment at all key stages are below national averages.
Making a positive contribution
Very good involvement in strategic decision making of children and young people, including those who are hard to reach.
Low and decreasing proportions of young people re-offending and entering the youth justice system for the first time.
Making a positive contribution
Limited participation in education, employment or training by young offenders.
Page 144
Page 5 of 5
Achieving economic well-being
Very high proportion of young people aged 17 in education and training.
Low proportion of young people aged 16 to 18 from minority ethnic groups not in education, employment or training.
Higher percentage of young people gaining Level 3 qualifications than nationally and in similar areas.
Achieving economic well-being
There is an insufficient range of learning options post-16 for young people with learning difficulties and/or disabilities.
Capacity to improve including the management of children’s services
Strong leadership and management that has ensured continued improvement.
Good strategic planning.
Very good engagement with children and young people to improve planning.
Productive inter-agency partnerships contributing effectively to improving outcomes.
Successful focus on equalities and diversity helping to close the gap.
Capacity to improve including the management of children’s services
Not all services have their workforce needs fully met.
Communication and engagement with schools and some smaller partners are limited.
Gaps in the measurable outcomes in some plans restrict performance monitoring.
Page 145
Portfolio Holder Report 20 January Cabinet Council Leader IDeA Beacon Council Presentation On Thursday 8 January we made a formal presentation to the IDeA on our Beacon Status application for building resilient and cohesive communities. This presentation followed on from a successful site visit. As a Council and Local Strategic Partnership we are at the forefront of local action in this area. Our Sustainable Community Strategy and Community Cohesion Strategy both underpin this work - breaking down the local approach into 4 strands covering support and advice for newly arrived communities, trust and contact, citizenship, tension monitoring and Preventing Violent Extremism. We are one of the few areas to have independently evaluated our work and to have measured, concrete outcomes such as can be seen from the Swapping Cultures and Young Muslim Leaders Programmes. This is a vital policy area for our borough and I would like to thank Portfolio Leads, Members and Officers for their excellent work. Most Improved Council visit On Thursday 15 January we hosted a visit from the LGC Most Improved Council Panel. The visit included a Google Earth presentation, information on our key achievements and focus groups with residents and frontline staff. Over the last year we became the first Council to go from 0 to 4 stars. Moreover we also continued to drive service improvement whilst developing and delivering a unique vision for the area - based on unlocking the talents of residents, by tackling worklessness, low skills, educational disadvantage and child poverty, and unlocking the potential of our borough, by securing a sustainable economic, environmental and social legacy from the 2012 Olympics and East London’s regeneration. Budget 2009 / 10 We are continuing to make progress with this year’s Budget. Of course our 2009 / 10 Budget needs to be set in the context of our 3 year Budget settlement which included £12.8 million investment growth with £2.6 million earmarked for 2009 / 10. In addition this year’s budget makes £1.046 million available to support Council priorities. Child Poverty, Housing, Worklessness and Economic development The period just before Christmas saw the culmination of work on both the Child Poverty and Housing strategy. Moreover our WorkNet Scheme, which provides Single Points of Access to employment and skills support, and our Multi-Area Agreement, which will sharpen economic legacy from the 2012 Games, are both taking shape. Finally in the latter part of 2009 we put forward 2 planning proposals to restrict the opening of fast-food outlets near schools, youth centres and parks and to prevent HMO conversions eroding our base of family homes. These are practical steps towards achieving our SCS ambitions and responding to the concerns raised by residents during our consultations.
Agenda Item 14a
Page 146
Internal Meetings - Regular Meetings with Cabinet Members, the Chief Executive, Executive Directors,
the Head of Strategic Finance and the Head of Corporate Communications. - Council - Corporate Projects Board External Meetings - Capital Ambition - London Remade - IDeA - Beacon Council presentation - Chairing Waste and Regeneration in Upper Lee Valley - Leytonstone Community Council - Alan Whitehead MP - Harry Cohen MP - LGC Judges - Most Improved Council
Page 147
January Cabinet
SERVICE MODERNISATION PORTFOLIO HOLDER REPORT Councillor John Macklin
ACCESS 2 SERVICES
The Out of Hours is provided at a charge to WFD and includes expenses such as personnel, office
space and stationary. The true expense should be covered by individual directorates. Report to be
edited to focus on directorate payments then submitted to Leadership Team.
EFFICIENCY REVIEW
I will be working to ensure that the Councils business structure is realigned in delivering the
commitments made in the Sustainable Communities Strategy.
5.0 MEETINGS AND ACTIVITIES 02/12/08 Visited to Hackney regarding regeneration
03/12/08 Meeting with Max Carter
03/12/08 Meeting with Roy Morgan
03/12/08 Corporate Projects Board
03/12/08 BMM
03/12/08 Met with the Leader
04/12/08 Meeting with the Chief Executive
05/12/08 Meeting with Kat Myers
05/12/08 Access 2 Services meeting
10/12/08 Meeting with Chief Executive
12/12/08 Top Team
12/12/08 Tax Collection Challenge Session
16/12/08 Pre Cabinet
16/12/08 Cabinet
18/12/08 Pre Council
18/12/08 Council
07/01/08 BMM
Agenda Item 14b
Page 148
January
Portfolio Holder Report - Councillor Afzal Akram Community Safety, Enforcement & Protection Community Safety Winter Crime Prevention Activities A series of crime prevention activities took place during the period 3rd to 18th December. Locations included B&Q, Fulbourne Rd, Morrison’s, St John’s Church E11, Walthamstow Town Square and Chingford Assembly Hall. This year’s theme was focused on reducing domestic burglary through advice, information and target hardening with products such as timer switches, property marking products and UV torches. The events were supported by Council officers (including a dedicated ASB officer at every event), Street Wardens, Police and partners, including Age Concern, Haven, Turning Point, CBHA and the Fire Brigade. The events were also used as an opportunity to consult widely with residents on their crime priorities, with over 600 surveys completed. Update on Turning Point’s community based drug treatment service Turning Point (TP) was awarded a contract in June to provide community-based drug treatment services (winning the contract from three previous providers) and to develop service user and carer involvement across the sector. The contract got off to a difficult start, with threats of a judicial review of the commissioning process by one decommissioned provider. This threat was effectively neutralised by the Council. Since beginning operations in the borough, TP has experienced a number of challenges with underperformance by TUPE'd staff, which they are working to resolve. A substantive manager was recruited in October, since which time we have seen an improvement in performance. TP is unlikely to meet its targets for getting drug users into treatment in this first year of operation as a consequence of the transition. However, risks to the partnership have been mitigated as follows:
• A programme of outreach work has been agreed in order to maximise numbers coming into treatment
• Performance is monitored monthly • The contract is performance based and financial penalties will be applied for
failure to meet targets thereby protecting the Council's investment (Waltham Forest is one of very few boroughs to have introduced this form of risk-share with providers).
It should be noted that despite this difficulty, the treatment system in Waltham Forest is performing above the regional and national average in terms of retaining drug users in effective treatment. Additionally, the Health Care Commission rated the service’s performance in relation to access to residential treatment and meeting the needs of diverse communities as excellent. Community Protection and Enforcement Littering enforcement activities Planned enforcement activity continues regarding littering with a minimum of two locations being targeted each week. The enforcement programme for January is litter
Agenda Item 14c
Page 149
January
and hot spots such as high streets, transport hubs and takeaways at lunch time will be targeted. Fly tipping enforcement Investigations are ongoing into fly tipping offences and a number have been put forward for summons and they will be heard in January and February 2009. Legal papers have also been prepared for those who have not paid Fixed Penalty Notices and they are in the process of being completed and forwarded to legal for summonses to be issued. On 27th November one business, Shernhall Street News, appeared at Waltham Forest Magistrates Court and the owner admitted the offences of fly tipping and failing in his duty of care regarding the correct disposal of waste. He was fined £50 on each matter and costs were awarded of £300. Kingsway International Christian Church Festive Events Kingsway International Christian Centre (KICC) is a very large independent interdenominational Christian Church that operates throughout the UK. The Church now holds festive celebrations over the Christmas period that involve several thousand people. This year the venue was Walthamstow Dog Stadium, which is in Larkswood and on the boundary of Chapel End and Valley Wards.
KICC advised us of the following services: Christmas Day 25/12/08 10.00 - 13.00 expected attendance 4-5000 Sunday 28/12/08 10.00 - 13.00 expected attendance 4-5000 New Years Eve 31/12/08 20.00 - 04.00 (next day) expected attendance 8000 although advertising suggested that it may be 15,000 In response to this, council officers carried out a pro-active approach to integrated enforcement work to ensure that any potential problems were mitigated. Integration of services included Police, WFD, Fire Brigade, Parking enforcement, Building Control ,Environmental Health, Enforcement and Community Safety. The main concerns were ones of parking, noise and safety (both in terms of those attending and the wider community). Noise teams were on duty and a team of officers available on standby in case of additional need, and noise abatement notices were served. The Police were at the stadium to manage events. Building Control and Health and Safety ensured that the Marquee in use for celebrations was safe. All services were fully briefed of each others’ activities and the public were informed of our actions through WFD, media enquires and website information. The noise team acted as a lead for liaising with KICC and residents. Feedback from the three events: There were no major issues reported. There were 12 noise complainants with only one complaint on New Years Eve and no contraventions of noise. 141 parking notices were issued and 10 vehicles towed away. No crime and disorder or cleansing issues were reported. This represents a considerable success given the extent of public concern regarding these events and the fact that 15-20,000 people attended over the three days. Enforcement activities – Fixed Penalty Notices In order to keep Cabinet and the public up to date with our increased enforcement efforts, a table of how many Fixed Penalty Notices have been given over the course
Page 150
January
of the month is included below. Please note that these are the figures for the month of November. Correction – the figures in the report sent to December Cabinet were the figures for the month of October.
Fixed penalty notices issued in November* 53 issued Littering 41 Failing to comply with a requirement notice 2 Failing to comply with a waste receptacles notice
1
Fly-posting 9 45 penalty charges paid in November totalling £2,360
*Excluding Fixed Penalty Notices for parking offences Key dates and meetings 01/12/2008 Meeting Head Teacher Highams Park School 01/12/2008 Meeting Interlink College 01/12/2008 Meeting Maureen McDonald-Khan 01/12/2008 Meeting Mark Benbow Borough Commander 02/12/2008 Spoke at Preventing Violent Extremism Conference (Central London) 02/12/2008 Meeting Name Claim & Shame Campaign 03/12/2008 Meeting Labour Group 04/12/2008 Meeting Aquisitive Crime Project Board 04/12/2008 Meeting Andrew Kilburn 04/12/2008 Meeting Robin Tuddenham 05/12/2008 Meeting Joint Project Leaders Meeting 10/12/2008 Meeting Richard Squire Fire Service Borough Commander 11/12/2008 Meeting Youth Diversion Event 11/12/2008 Meeting Labour Front Benchers 11/12/2008 Attended Civic Carol Concert 12/12/2008 Meeting Joint Project Leaders Meeting 12/12/2008 Meeting Top Team 12/12/2008 Meeting HMO's and multi Lets enforcement 12/12/2008 Attended Leyton Orient Community Sports Programme's Xmas lunch 15/12/2008 Meeting Martin Esom and Chris Kiernan 15/12/2008 Meeting Assett Management workstream
Page 151
January
ENVIRONMENT PORTFOLIO HOLDER REPORT Councillor Bob Belam High Bridge replacement As part of the 2007/08 Policy Review Process, Members approved capital funding of £100k for the replacement of High Bridge (end of Coppermill Lane). Waltham Forest and Hackney jointly own this bridge; both boroughs have agreed to fund the replacement of the bridge, which is in a state of disrepair. I am pleased to inform residents that works are currently underway and are scheduled to be completed by the end of February 2009. Asset Management Plan development – funding bid Officers in the Highway Network Group have recently submitted a bid to the Department of Transport for £50K. This funding will support the ongoing development of our Asset Management Plan (highways assets). I will keep members updated on the outcome of this bid. Winter Maintenance Plan 2008/9 - update I am pleased to advise you that our Winter Maintenance Plan 2008/09 has been updated and has proved to be highly effective during the recent inclement conditions. The updated plan can be seen here: http://www.walthamforest.gov.uk/index/transport/parking-roads/road-highway/highway-maint/winter-maint.htm Parking Enforcement Services contract – retendering for 1st January 2010 In last month’s report, I mentioned that the Parking Enforcement Services Contract was up for retendering. Below is an update on progress with the retendering process. A project team has been established to oversee the tendering process and an OJEU Notice was published in September 2008. Four completed pre-qualification questionnaires were received by the published response date of 27 October 2008 from NCP Services, APCOA Parking, Mouchel Limited and Vinci Park Services. All applicants successfully passed the compliance and technical evaluations and as a result will be invited to participate in the next stage of the tendering process. The tender documentation, in particular the Enforcement and IT specifications, are currently being prepared by the Project Team with the intention to issue the tender documents to the four interested parties in March 2009. A report is scheduled to go to Cabinet in February as an update on the progress of the tendering exercise and to seek approval of the proposed evaluation methodology of the bids submitted. CPZ update The new Winns Avenue CPZ and the Lloyd Park CPZ extension were substantially completed on 19th December. There are still some outstanding works to be carried out, but these will be completed by mid-January, weather permitting. Once this work is completed, enforcement of the CPZ will commence. Although enforcement has yet
Agenda Item 14d
Page 152
January
to commence, I have received feedback from some residents that the presence of signs and markings in the CPZ area has reduced parking pressure already. Road maintenance - Rangers Rd E4 - Station Road to Borough Boundary Works to resurface the carriageway and overlay the footway were completed on Ranger Road to Boundary Rd. Works started on site on the 13th October and were completed by the 5th December ahead of programme and within budget. Dates for diaries Kingsway International Christian Centre Christmas and New Year Celebrations Briefing New Years Day Parade New Years Day Parade Concert West Walthamstow Community Council Council's financial grip - work planning meeting Ian O'Donnell Interview with Mayer Nissim student Lloyd and Aveling Park & William Morris Gallery Quarterly Programme Board meeting 1:1 with Chief Executive Name, Claim and Shame comms meeting with Katie Myers Verdant Performance Review Board meeting Green Fair meeting Lloyd & Aveling Park 1-1 with Cllr Loakes LGC Awards - Most Improved Council 1:1 with Keith Hanshaw COUNCIL Joint PLM with Cllr Akram Top Team Kier Performance Review Board meeting Climate change update Street Watchers meeting North London Waste Planning Members group LSCP Meeting
Page 153
December 2008
Page 1 of 1
Portfolio Holder Report to Cabinet: Councillor Liz Phillips Cabinet Member for Health, Adult & Older Peoples Services
1. Key issues Personalisation and Prevention Agenda in Social Care On the afternoon of the 4th December, I attended another meeting of the Older Peoples Forum and spoke about the ‘Personalisation and Prevention Agenda in Social Care’ and how the Council is working through it. I explained the concept of Personalisation, which means that every person who receives support, whether provided by statutory services or funded by themselves, will have choice and control over the shape of that support in all care settings. I also outlined some of the elements of the Personalisation vision, which comprise of direct payments, individual budgets, a resource allocation system (RAS), self assessments and self directed support, support brokerage and supporting carers. Some of the Prevention Agenda being undertaken by the Council are:
o Further development of the out of hospital services; o Re-ablement of home care; o Outcome focussed care planning, and o Provision of tele-care and tele-health.
2. Key Meetings and Activities – December 2008 01-12-08 1:1 with Aisha Begum, Executive Support Officer 01-12-08 Portfolio Lead Meeting 04-12-08 Older People’s Forum 2008 05-12-08 Quarterly Update on Commissioning 08-12-08 1:1 with Sandra Howard, Head of Adults Social Care 08-12-08 Joint Partnership Board 08-12-08 WF Joint Visiting Team Strategic Board Meeting 09-12-08 Interim Interviews for the post of Adult and Community Services
Executive Director 10-12-08 1:1 with Eileen Means, Interim Head of Strategic Commissioning 10-12-08 Cann Hall CPZ Meeting 11-12-08 1:1 with Sheenagh Burgess, Head of Learning Disabilities 12-12-08 1:1 with Stephen Gilson, Head of Finance 12-12-08 1:1 with Cllr Milton Martin 12-12-08 Monthly Communications Meeting 15-12-08 Transformation Board Meeting 16-12-08 Cabinet 18-12-08 Full Council
Agenda Item 14e
Page 154
December 2008
Page 2 of 2
Cllr Naheed Qureshi, Junior Cabinet Member for Health, Adults and Older Peoples Services Key Meetings and Activities – December 2008 16-12-08 Cabinet
Page 155
January 2009
1
Portfolio Holder Report – January 2009 Councillor Marie Pye, Cabinet Member for Communities and Housing Community Councils The Community Councils have completed their budgetary decision making and £161, 252 has been allocated to support over seventy local projects. Delivery started over the Christmas period and included events in a local park, a children’s party and a youth diversion and education programme. The Access 2 Services Mystery Shopping Project (comprising of over 100 face to face shops, 200 telephone shops, 50 e-mail or on-line shops and 20 letters shops across all major contact points) has completed and a presentation of findings will be conducted in February 2009. A study to measure perceptions around community cohesion has just been commissioned comprising of a face to face household borough-wide survey and follow-up qualitative work. The aim of the study is to inform the implementation of the Community Cohesion Strategy and monitor its impact. The interviews will take place throughout January and February and findings will be presented in April 2009. BNI Health Programme Our BNI health programme has been singled out for particular praise in a report published by the Kings Fund, focussing on how people can be supported to change health related bad behaviour. The BNI Household Health Improvement Programme is held a model of good practice on page 7 of the document and further details on this can be found in the Kings Fund Commissioning and behaviour change Kicking Bad Habits final report. New Forest Road development
I was delighted to have the opportunity to open the new Islington and Shoreditch Housing Association (ISHA) green housing development at 544 Forest Road. The scheme will provide 47 affordable homes on a prominent site overlooking the town hall. ISHA purchased the site in 2005, which had previously been a filling station, but had been vacant for several years. Wind turbines on the roof will power the communal electricity and lighting for the scheme. ISHA is pioneering the use of renewable energy in affordable housing schemes within the borough and elsewhere.
Agenda Item 14f
Page 156
January 2009
2
I was very pleased to be able to open this innovative scheme that makes use of renewable energy, and I hope to see many more housing developments focusing on energy efficiency in the future. Affordable housing is of the utmost importance to Waltham Forest Council. The issue is a key priority in the Council’s Sustainable Community Strategy, our 20 year plan for the borough, and it is vital that we continue to provide quality, affordable homes to our residents. Community Cohesion The Council’s work on community cohesion has been externally recognised with our shortlisting for Beacon status for Cohesive and Resilient communities. We had an extremely positive visit from the team who met with community organisations and stakeholders, and visited Frederick Bremer school where three Headteachers spoke about the impact of community cohesion work in schools in the borough. Our three-year cohesion strategy agreed earlier this year is now being delivered, with progress made across each of the four key priorities in relation to newly arrived communities, building trust and dialogue, citizenship and preventing extremism. We have commissioned research into current perceptions of cohesion and tolerance between communities in Waltham Forest, which will be lead by BMG. We have delivered inter-generational events, and are utilising arts and culture to generate understanding between communities. Our ‘women together’ project is increasing involvement of local women in public and civic life, and our citizenship training is about to commence. In relation to tackling conflict within our communities, our work on tension monitoring has been used as a model for our other boroughs, and we have detailed practice guidance and training which are subject to consultation. Our work on preventing extremism continues to attract national interest and media attention. I attended a recent meeting with young muslim leaders filmed by the BBC. It is also positive to note that our work with muslim women, led by Ashiana, is now fully operational and will lead to the development of a reference panel of local women in the new year. RADAR (The National Disability Network) Tipping Point Project Advisory Group I am very pleased to have been asked to become a member of the RADAR Tipping Point Project Advisory Group. This Group will be tasked with advising and making recommendations to the RADAR Tipping Point Project on a range of matters including - best practice for disabled people’s organisations on increasing user involvement across employment, services, internal and external policy and governance, particularly in relation to effective strategies for engaging groups of disabled people historically deemed ‘hardest to reach’ including BME disabled people; - options for collaboration and partnership with related networks and projects to maximise impact; - effective dissemination of learning from this project so that it has the widest spread and benefits.
Page 157
January Cabinet
Portfolio Holder Report - Councillor Keith Rayner Finance, Risk and Governance Legal Services Achievements
Legal Services recently had its annual Lexcel inspection, which is the Law Society's quality assurance standard. The Council passed without any non-compliance and the inspector said there were some good examples of best practice in place in Waltham Forest and that our achievement was particularly impressive given the number of vacancies we currently have. The results of the client survey have also been received. Over 60 clients responded and the results were very positive. There are still areas for improvement identified by the survey and the Lexcel inspector gave us some good ideas for improving our standards and processes. We will be working on these over the coming year. Well done to Daniel Fenwick and everyone in Legal services. Key portfolio meetings include:
9/12 Regular meeting with Director of Governance and Law 10/12 Attended Scrutiny re outsourcing of Audit. 11/12 Sustainable Procurement Event 11/12 Regular meeting with Director of Finance 12/12 E-invoicing event 12/12 Tax collection challenge session 12/12 Top Team Briefing 15/12 Meeting re Efficiency Review Asset Management workstream 16/12 Cabinet 18/12 Meeting re CAB accommodation 18/12 Meeting re Adults Services budget pressures 18/12 Council
Agenda Item 14g
Page 158
December Cabinet
Page 1 of 3
Portfolio Holder Report: Councillor Geraldine Reardon Cabinet Member for Leisure, Arts and Culture 1. Key Issues Sport and Leisure • The Sport England Progress Report for the first quarter of fit club has been submitted as
requested. • Training sessions for the Sports Hall Athletics have commenced. • As part of the ‘Active People Survey 2008’, there is an improved score for volunteering. • Work to repair the boom at Waltham Forest Pool and track has commenced. • Work is continuing on the Sport England Application for the urban beach sports venue. This
will be submitted on 6th January 2008. • The Online sports Directory is taking shape, and will be launched very soon once data is
uploaded onto the system. • Preparation for the London Youth Games have commenced, with the cricket scheduled for
February 2009. • Orders have been placed to map Lloyd Park, Marsh Lane and Ridgeway park with orienteering
courses. Arts and Events Chingford Christmas Lights Switch on The last of the Christmas Lights Switch went ahead on Saturday 6th December in Chingford. Music, a children’s entertainer and face painter kept the young audience occupied for two hours, much to the delight of Christmas shoppers. Older People’s Christmas Concert At Waltham Forest Theatre on Wednesday 9th December, we organized a free Older Peoples Christmas Concert. Tickets were available all over the borough in Waltham Forest Direct shops. Approximately 200 people attended this. The Mayor also came along, and comedian John Pope and a female singing duo called ‘Drop Dead Divas’ entertained everyone. Free tea, coffee and mince pies were available and a raffle was organised. Eid Celebration at Waltham Forest Town Hall On Saturday 13th December an Eid Celebration went ahead in Walthamstow Assembly Hall. Tickets were available in Waltham Forest Direct shops, which proved very popular. Numerous telephone calls were taken, requesting more. The stage show consisted of dancing, singing and music provided by SKI. Pantomime at Waltham Forest Theatre On Friday 18th Dec and over the weekend in partnership with Waltham Forest Youth Drama group, a pantomime, ‘Elves & The Shoemakers’ was held at Waltham Forest Theatre. Tickets proved a huge sell-out.
Agenda Item 14h
Page 159
December Cabinet
Page 2 of 3
Children’s Disco at Chingford Assembly Hall On Saturday 20th December at Score Centre Leyton, a Christmas children’s disco went ahead and on Sunday 21st December at Chingford Assembly Hall the show was repeated. Mrs Bubbles and her friends Father Christmas, and Mr Teddy entertained the children and danced away the afternoon with a very appreciative audience of children and adults. Libraries, Museum and Gallery Skilled for Health Grant A ‘Skilled for Health’ grant of £1,730 has been awarded to Waltham Forest Libraries to develop a Skilled for Health project. This is part of an initiative developed in partnership between a number of partners, including the Community Learning and Skills Service (CLaSS) and the Waltham Forest PCT. Police Surgeries North Chingford Library held a Police Surgery on 4th December, 3-4pm and these will continue on the first Wednesday of each month. Chatter Book Reading Group A Chatter Book Reading Group has started at Walthamstow Library. It takes place every third Friday of the month between 12-2pm with children from Hillyfield Primary School. North Chingford Activities The Baby Rhyme time had a Christmas special on 17th December 2008. It was attended by 20 mums with their babies. The adult reading group is in great demand with a waiting list of people wanting to attend, and numbers are increasing for the under 5s story time. Lea Bridge Library Contracts have now been agreed for the refurbishment of Lea Bridge Library. Work is expected to start on site in February 2009. There will be a temporary library in the garden behind the Library for the duration of the works. The refurbished Library is expected to open in the Autumn of 2009. We will continue to work closely with the staff team to develop the internal details of the design to maximise the benefits of the refurbishment to customers. Green Spaces The Council has applied for and been awarded around £1 million under the DCFS's Wave 2 Playbuilder programme. Over the next two years officers in Green Spaces will work in conjunction with colleagues in Children's Services to develop and implement improvements to at least 21 playground sites across the Borough. Further work will be done to decide which sites are to receive funding and the residents will be consulted so that they can have a say in how the playgrounds are transformed. The Council has also been successful in securing a grant of £85,000 from the London Marathon Trust towards the new Walthamstow Borough Bowling Club pavilion in Lloyd & Aveling Park. This is a significant development as it closes the funding gap needed for the Council to relocate
Page 160
December Cabinet
Page 3 of 3
the club house and artificial green from near the William Morris Gallery in Lloyd Park to its new site in Aveling Park. This relocation is necessary as part of the Council's proposed Parks for People Lottery project. More information on the Lottery project is available at www.walthamforest.gov.uk/parks-for-people 2. Key Meetings and Activities – December 2008 01-12-08 Launch of London Tree and Woodland Awards 05-12-08 Tour of HLF Parks in Southwark 09-12-08 London Councils meeting 09-12-08 Churches and community cohesion meeting 09-12-08 Interviews for the post of Interim Adult and Community Services Executive Director 10-12-08 Meeting with Cllr Wheeler and UCKG on the EMD Cinema 10-12-08 Lloyd and Aveling Park Project Board meeting 10-12-08 Arts, Culture and Strategy Pre-meeting 11-12-08 HLF Event 12-12-08 Top Team 16-12-08 Quarterly Performance and Budget Review Meeting – Libraries 18-12-08 Arts, Culture & Sport Strategy Project Board meeting 18-12-08 Wave 2 Play Areas discussion with Children’s Services
Page 161
January Cabinet
Children and Young People Portfolio Holder Report Councillor Chris Robbins BSF AWARD FOR KELMSCOTT SCHOOL Kelmscott School recently gained national recognition, beating off stiff competition to win the ‘Best design for a remodelled school’ at this month’s Partnerships for Schools (PfS) Awards. The annual awards celebrate the positive impact that the Building Schools for the Future (BSF) scheme has been having nationwide, transforming education provision and providing better facilities for pupils, parents and teachers alike. The refurbishment has led to the total transformation of Kelmscott School, vastly improving conditions and providing valuable facilities like a drama suite, assembly hall, improved dining area, themed garden areas and internet café. The school has also been aesthetically improved, with an eyecatching glass entrance lending the building a strong sense of identity.
EXTRA SERVICES IN SCHOOL An event was held recently to celebrate the fact that Waltham Forest schools are offering more and more services to pupils and parents. As part of the government’s ‘Every Child Matters’ initiative, all schools have been set targets to help ensure children are healthy, safe, happy and getting the most from their schooldays by providing services above and beyond regular lessons. Seventy per cent of the borough’s schools are now providing breakfast and teatime groups, holiday activities, study and sports clubs, mentoring programmes and parent support services. Teachers from across Waltham Forest attended the event, which featured displays from pupil and parent groups as well as lively performances and presentations from local schoolchildren. The event was a roaring success and highlighted the hard work of the borough’s teaching staff, pupils and parents. Access our Services Our Council provides free impartial information and support to families with children and young people aged 0-19. I would encourage families to contact us as they may be eligible for support. +Ask us about + Childminders + Day Nurseries + Children’s Centres + Creches + Pre-schools + Parent and Toddler groups + After School and Breakfast Clubs + Holiday Play schemes + Extended Services And…
Agenda Item 14i
Page 162
January Cabinet
Working Tax Credits and Child Tax Credit + Free part-time early education places for 3-4 year olds + Special needs inclusion Phone: 0208 496 3000 Email: [email protected] Website: www.walthamforest.gov.uk/csd Meetings and Activities of Cllr Robbins 02/12/08 Portfolio Lead Meeting 02/12/08 Meeting with the Chief Executive 03/12/08 Visit to Heathcote School 03/12/08 Meeting with Sherron Hoskins 04/12/08 Leyton High road and other issues 04/12/08 Visit to River Lea School 08/12/08 Visit to Henry Maynard School 08/12/08 Leyton High road and other issues 09/12/08 Briefing on BSF and Primary School education 11/12/08 Meeting with Keith Hanshaw and Martin Esom
12/12/08 Top Team 12/12/08 Site visit to George Mitchell School 16/12/08 Met with Youth Ambassadors 16/12/08 Visit to Davis Lane Primary School 17/12/08 Childrens centre booklet 17/12/08 Special PLM 18/12/08 Meeting with Andy Howells and the Leader
Councillor Angie Bean Junior Cabinet Member for Children and Young People Activities in December Tuesday 2nd Hosted Chapel End year six in the chamber Topic democracy Wednesday 3rd Met with Jo Olsen Chris Kiernan Cllr Robbins re the sen strategy Met with cllr Robbins and Sheron Hoskins the Manager responsible for Disabled children. Thursday 4th Hosted St. Marys catholic school year six in the Chamber Topic the Olympics Friday 5th Adoption panel all day Monday 8th Meeting with Jo Olsson Tuesday 9th Hosted chapel end year five topic democracy Thursday 11th Civic carol service Friday 12th Top team meeting Tuesday 16th Cabinet
Page 163
January 2009
Portfolio Holder Report to Cabinet – Cllr. Terry Wheeler Investment & Enterprise
Blackhorse Lane Regeneration Progressing well in the context of the current credit crunch. Need to identify school in the regeneration area is accepted. 3 options have been identified, with two of those examined further. We are continuing with site assembly on Sutherland Road and have already completed on one site. Paper Mill Place Phase III (Sutherland Road) is before the Planning Committee on 06 January 2009 with a recommendation for approval. We are continuing to assess the Banbury Park planning application (Billet Road) in view of largely favourable responses from CABE and the GLA. The Traffic Management Study is now nearing completion and the Waterfront Park feasibility study Stage 1 is also now complete. South Grove Regeneration Sainsbury’s have expressed an interest in moving forward a proposal to redevelop the South Grove site, and their existing store site, and Cabinet (16th Dec) authorised officers to explore this opportunity. Officers in Regeneration and Property will continue to work with Sainsbury’s and their advisors to bring forward a scheme that meets the IPPF vision. Lea Bridge Regeneration Urban Practitioners (appointed by the LBWF, Hackney, Lea Valley Regional Park Authority, North London Strategic Alliance & Design for London partnership) are taking the study forward with a focus on open space/leisure improvements and the regeneration of the area as a whole. The inception meeting having already taken place, a consultant update meeting was held just before Christmas 2008 to outline the base-line study work UP are now undertaking, with this part of the work still scheduled for completion at the end of March 2009. A steering group meeting for the Lea Bridge study will happen on 8 January 2009. Hall Farm Curve The results have now been received of the in depth economic study that we commissioned from tfl to demonstrate the benefits that would accrue from the reinstatement of the curve. The results are very encouraging and the BCR (Benefit Cost Ratio) for our preferred options both fall very much within the parameters set for projects to receive active consideration. Indeed the study supports the 4 trains (8 coaches) an hour option rather than two trains an hour as the better option. The cost aspects of the report are capable of improvement and more work is being done to strengthen the case. We are arranging to meet with Network Rail and the Department of Transport with a view to securing its inclusion early in the next Rail Capital Expenditure window of 2014-2019. This not an expensive project as rail projects go, and we now have the Business Case to make it happen. Northern Olympic Fringe Masterplan The masterplanners (Urban Practitioners) have recently completed their initial baselining analysis and are developing the draft spatial masterplan throughout December 2008 and January 2009.
Agenda Item 14j
Page 164
2
Lea Bridge/Middle Lea Complementary masterplanning work is underway linking the Northern Olympic Fringe and the Tottenham Hale Region - North London Waterpark regional plan. There are clearly very exciting opportunities in the Lea Bridge road area. Walthamstow Town Centre Work continues at a pace despite the recession to move the “Princes Foundation” Work forward as the two reports on the December agenda demonstrated (Arcade and South Grove) LDF Core Strategy Issues and Options Officers have completed analysis on consultation comments and will be reporting back soon. Section 106 SPD and Dwelling Conversions Policy Following successful public consultation exercise the policy is now approved, during Cabinet 25 November 2008, to be adopted as formal policy, pending the usual call-in deferral period. Hot Food Takeaway SPD This has been extended due to local, national and international media and public interest. An additional postal questionnaire will now be available make it easier for more local people to become involved and provide feedback comments, due to the level of interest in this topic. Meetings and Activities attended: 4.12.08 – Meeting with Symon Sentain 17.12.08 – Meeting with Gordon Glenday - Characterisation Study Meeting - Construction Training Centre Project Board 5.12.08 – Leaders and Mayors Meeting - Meeting with James McGlashen 8.12.08 – Meeting with London Buses - Waltham Forest Business Board 9.12.08 – ODA Planning Committee 18.12.08 – C.A.B. Premises Meeting 10.12.08 – EMD Cinema Meeting 7.1.09 – Meeting with Shifa Mustafa - Drapers Field Meeting - Meeting with Andrew Kilburn - Can Hall, Cathall CPZ - Meeting with Leader Consultation Meeting 11.12.08 – Worknet Board 12.12.08 – Top Team 16.12.08 – NSAfC Board Pre-meeting - Meeting with Shifa Mustafa - Meeting with John McGill - Cabinet
Page 165