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  • BY ORDER OF THE

    SECRETARY OF THE AIR FORCE

    AIR FORCE INSTRUCTION 65-601,

    VOLUME 1

    16 AUGUST 2012

    Financial Management

    BUDGET GUIDANCE AND PROCEDURES

    COMPLIANCE WITH THIS PUBLICATION IS MANDATORY

    ACCESSIBILITY: Publications and forms are available for downloading or ordering on the e-

    Publishing website at www.e-Publishing.af.mil

    RELEASABILITY: There are no releasability restrictions on this publication.

    OPR: SAF/FMBMM

    Supersedes: AFI65-601V1, 3 March 2005

    Certified by: SAF/FMB

    (MGen Edward L. Bolton, Jr.,)

    Pages: 403

    This instruction aligns with and implements AFPD 65-6, USAF Budget Policy. Volume 1

    contains rules and procedures for using Air Force appropriated funds. In cases of conflict with

    other Air Force instructions or policy directives, the funding propriety rules stated here take

    precedence. This publication applies to all military and civilian Air Force personnel, including

    the US Air Force Reserve, Air National Guard (ANG), and the Civil Air Patrol.

    Refer recommended changes and questions about this publication to SAF/FMBMM using the AF

    Form 847, Recommendation for Change of Publication; route AF Form 847s from the field

    through the appropriate functionals chain of command. Ensure that all records created as a

    result of processes prescribed in this publication are maintained in accordance with AFMAN 33-

    363, Management of Records, and disposed of in accordance with the Air Force Records

    Disposition Schedule (RDS) located at https://www.my.af.mil/afrims/afrims/afrims/rims.cfm.

    SUMMARY OF CHANGES

    This document is substantially revised and must be reviewed in its entirety.

    Chapter 1FINANCIAL MANAGEMENT IN THE AIR FORCE 22

    1.1. Overview. ............................................................................................................... 22

    1.2. Applying This Instruction. ..................................................................................... 22

    1.3. Responsibilities. ..................................................................................................... 22

    1.4. Related Guidance. .................................................................................................. 22

    http://www.e-publishing.af.mil/https://www.my.af.mil/afrims/afrims/afrims/rims.cfm

  • 2 AFI65-601V1 16 AUGUST 2012

    Chapter 2WARRANTS, APPORTIONMENTS, TRANSFERS, AND

    REPROGRAMMING 23

    2.1. Overview. ............................................................................................................... 23

    2.2. Responsibilities: ..................................................................................................... 23

    2.3. Reprogrammings: ................................................................................................... 23

    2.4. Congressional New Start Notification Procedures. ................................................ 24

    2.5. Deferrals and Rescissions. ..................................................................................... 26

    Chapter 3BUDGET AUTHORIZATION, ALLOCATIONS, AND ALLOTMENTS 27

    3.1. Administering Budget Authority Documents: ....................................................... 27

    3.2. Basis for Budget Authorizations: ........................................................................... 28

    3.3. Expired Year Budget Authorizations. .................................................................... 28

    3.4. Using Allocations and Suballocations: .................................................................. 28

    3.5. Using Allotments and Suballotments: ................................................................... 29

    3.6. Issuing Budget Authorizations and Allocations. .................................................... 29

    3.7. Operating Centrally Managed Allotments (CMA): ............................................... 31

    3.8. Year-End Adjustments: .......................................................................................... 32

    3.9. Using AF Form 401, Budget Authority/Allotment: ............................................... 33

    3.10. Locally Prescribed Forms and Formats. ................................................................ 34

    3.11. Emergency Funding Actions. ................................................................................. 35

    Figure 3.1. Designation of Appropriation Managers. .............................................................. 35

    Chapter 4BUDGETING AND FUNDING GUIDANCE FOR VARIOUS

    APPROPRIATIONS 37

    Section 4A-Obligating Funds During the Last Two Months of the Fiscal Year. 37

    4.1. Applying the 20-Percent Limit on Obligations. ..................................................... 37

    Figure 4.1. Exceptions to the 20-Percent Limit on Obligations in August and September. ..... 37

    4.2. This paragraph intentionally left blank. ................................................................. 37

    Section 4BInformation Technology Equipment (ITE) and Resources 38

    4.3. Budgeting and Funding for General Purpose ITE. ................................................ 38

    4.4. O&M Funded Facilities and Activities. ................................................................. 39

    4.5. RDT&E Funded Facilities and Activities. ............................................................. 41

    4.6. Defense Working Capital Fund (DWCF) Facilities and Activities. ...................... 41

    4.7. Site Preparation. ..................................................................................................... 41

    Table 4.1. Funding for Information Technology Equipment (ITE) Site Preparation. ............ 41

  • AFI65-601V1 16 AUGUST 2012 3

    4.8. Embedded Computers. ........................................................................................... 43

    4.9. Funding Other Equipment with Computers. .......................................................... 44

    4.10. Information Technology (IT) Summary Considerations. ................................... 44

    Table 4.2. Information Technology Major Considerations (not sequential). ....................... 44

    Section 4CHonoraria 45

    4.11. Approving Honoraria and Speaking Fees. ............................................................. 45

    Table 4.3. Honoraria Approval Thresholds. ........................................................................... 45

    Section 4DEmergency and Special Program (ESP) Codes 46

    Table 4.4. Assigning ESP Codes. ........................................................................................... 46

    4.12. Reserved For Future Use. ...................................................................................... 46

    4.13. Using ESP Codes: .................................................................................................. 46

    Section 4ETechnical Data 46

    4.14. Financing the Procurement and Printing of Technical Data. ................................. 47

    4.15. Funding Engineering Drawing Requirements: ...................................................... 48

    4.16. Commercial Manuals. ............................................................................................ 48

    4.17. Technical Data for Replenishment Spares Procurement. ....................................... 48

    4.18. Technical Data for Common Support Equipment. ................................................. 49

    Section 4FSpace Launch Support Services 49

    4.19. Financing Launch Services. ................................................................................... 49

    4.20. Propellants Funding. .............................................................................................. 49

    Section 4GOrganizational, Intermediate, and Depot Logistic Support Provided By Contractors 49

    4.21. Funding Contractor Support Programs: ................................................................. 49

    4.22. Determining the Funds Chargeable. ...................................................................... 51

    4.23. Financing Prompt Payment Charges: ..................................................................... 51

    4.24. Assigning Data Elements: ...................................................................................... 52

    Section 4ITelephone System Costs 53

    4.25. Funding Advance Deposits for Installation Costs of Telephone Cable Required

    for New Family Housing. ...................................................................................... 53

    4.26. Funding Other Telephone Activities: ..................................................................... 53

    Figure 4.2. Funding for Installation and Maintenance of Telephone Wiring Used for

    Commercial "Unofficial" Telephone Service. ....................................................... 55

    Section 4JUSAF Heritage Program 57

  • 4 AFI65-601V1 16 AUGUST 2012

    4.27. USAF Heritage Program (USAFHP) and associated activities. ............................ 57

    Section 4KEthnic and Holiday Observances, Traditional Ceremonies, and Entertainment 58

    4.28. Ethnic and Holiday Observances Funding Guidance: ........................................... 58

    4.29. Traditional Ceremonies. ........

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