Building Plan Approval and City Development Plan Review Systems using GIS - New Age Urban Planning

& Governance

Vikrant R. Joshi

Automated Building Plan Approval System (BPAS) City Development Plan Review System

Contents

Challenges faced by Citizens in ULB/ Authorities

Complex by laws and approval procedures leads to subjectivity in interpretation thereby leading to delay

Loss of revenue for ULB’s/ Authorities due to delay in process

Inadequate visibility of proposal progress to all stakeholders

50+ NOC’s/ clearances required at different stages of construction from multiple agencies leading to delay, redundancy and repetition of efforts

Building plan approval is a time consuming process

With India ranked 183rd out of 189 in dealing with construction permits there is a profound need to streamline the Building permit/ sanction process

Manual Process of BPAS

Key Objectives of ICT Solution

Single–window facility for approval of layout and building plans including inter departmental NOCs.

Bring Minimum physical interface in Approval Process

Bring Uniformity and Transparency in entire Approval Process

Empowering Architects / Citizens by effective use of ICT for better service delivery

Better Accountability Measurement System

Utilize the time of Engineering staff in better Project Monitoring and Quality Control

Envisioned Concept Solution A state wide approach

Mission Cities Corporations Municipalities Nagar Panchayats

Architects Citizens

Town & Country Planning

Analytics & Program Monitoring

Single Sign On Roles Security & Permissions Alerts Search

AutoDCR – CAD Scrutiny Engine & Approval Workflow Management Engine

Content Manager

State Dept.

Com

mon I

nfr

astr

uctu

re

acro

ss A

uth

orities

Other

Apps

GIS

Payment

Gateway

Digital

Signature

Nagar Users Municipal Users Corpn. Users City Users State Users

Mobile

Device

The Solution Model Online Single window system for Building plan Sanctions

Architect

State

City portal Pre- Construction

Construction

Post- Construction

Development Authority/ ULB

Coastal Zone management authority

NHAI

Archeological survey of India

Ministry of Environment

Central ground water authority

Fire Department

Civil Aviation Department

Ministry of Defense

Pollution control board

Requests for clearance/ NO certificates

Online submission

Feedback/ Alerts

Proposal

Feedback/ Alerts

Solution Deployment Architecture

State Urban Development Server

SAN

Mission Cities

Corporations

Municipalities

Nagar Panchayats

Inte

rne

t

Facilitation

Centers

State Officials

A unique solution for Building Plan Approval

Enables collaboration between various stakeholders

Accelerates scrutiny process by eliminating lengthy and

cumbersome computations

Provides alerts and reports via SMS and email

Automates scrutiny of drawings vis-à-vis DC rules/ Building bye laws

Innovation Acceleration

Collaboration Performance Monitoring

AutoDCR® (CAD engine)

Building Plan

Approval

AutoDCR® (WEB workflow )

• Online collaboration tool for file tracking

• Interdepartmental NOC’s • Mapping of roles and responsibilities • Alarms Alerts, JNNURM/ MIS

reports, Payment gateway

• Verifying development control rules • Automates cumbersome manual

process • No manual interference

AutoDCR® High Level Workflow for Building Plan Approval

REJ

ECTI

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NO

TIC

E T

O A

RC

HIT

ECT

In

cas

e o

f d

iscr

epan

cies

ONLINE PROPOSAL SUBMISSION

DIGITAL SIGNATURE

PAYMENT GATEWAY

NOC

• Fire Safety NOC

• Coastal Zone NOC (If near Sea or coastal area)

• Ancient Monuments Approvals

• Road Access Approval (NHAI)

• Environment NOC

• AAI Height NOC

• Pollution Clearance

• Defense Clearance

ISSUE OF COMMENCEMENT CERTIFICATE

DOCUMENT VALIDATION & TECHNICAL SCRUTINY

SITE INSPECTION

FILE ACCEPTANCE

DISCRETIONS

PAYMENTS

APPROVAL

STAGE COMPLETION CERTIFICATES

POST CONSTRUCTION CERTIFICATES

NOC

• Electric substation

• Pollution clearance

NOC

• Service Plan Clearance (Water , Drainage, Power, Gas, Telecom)

ALERTS AND NOTIFICATION

Additional TPO

Drawing verification

Drawing verification

Town Planning officer

Scrutiny Report

Additional Director, TP

Drawing verification

Approval

Senior Clerk

Fee receipt Entry

DEO/ Clerk

Certificate Issue

Value Addition to ULB / Authority by Adapting to the Reforms

Online Submission by Applicant/ Architects

• 24 x7 Online Application Submission

• Online Tracking of Proposals from Submission to Completion

• Empowers Applicant/ Architect by sharing Responsibilities, making them more Accountable

Citizen Interface

• All approvals and Sanctioned Plan and Data will be available

• Easy search with multilevel searching and GIS

File Allocation

• First In First Out (FIFO based file Assignment)

• File allocation to concerned AE / DE based on parameters' like area and current load follow load balancing

Site Visit Information and alerts on Devices (Android)

• Online Questionnaire about Site Inspection along with Site photographs

• Site visit Report or Deviation Report generated automatically

Technical Scrutiny through AutoDCR

• Automatic Scrutiny of proposal Plans as per DC rules and By-Laws of ULB through AutoDCR

• Consistency in Interpretation of DC Rules

• Automatic Report generation without any user intervention and inputs from GUI

• Deviation are known instantly and available to Applicant and Higher Authorities

• Automatic Demand note calculation based on the Area deduced from plans by AutoDCR

Value Addition to ULB / Authority cont…

Objection Compliance

• Automatic Consolidated single objection letter based on the Technical Scrutiny, Site Visit and Documental verification

• Objection versioning from Development Permission to Occupancy stage

Online File Tracking by Authorities

• File tracking and understanding Proposal Status possible at any point of time

• Reduced approval cycle resulting in better revenue growth

Alerts and Notifications

• Notifications by SMS and Email to all stake holders at every stages

Integration with Plot wise Master Data

• System will be Integrated Plot wise Master data for identifying the Plot Use required for Technical Scrutiny.

• Legal Information for the Plot will be known during Ownership Verification

Integration with existing systems for NOC from other Municipal Departments

• Integration with existing systems for Property Tax , Water, Drainage and Fire NOC etc.

Data Digitization & MIS Reports

• All digital data will be available for Searching with archival time to time

• All Exceptional and MIS reports will be generated by the system

• Automatic mailing of MIS reports to Higher Authorities

Citizens

• Transparency in government processes

• First Come First Serve basis improving trust

• Anywhere & anytime access

• Uniform interpretation of Bye-laws

Architects/ Developers

• Standardization of submission drawings

• Simplification of approval Procedure & Process

• Increased speed, efficiency & accuracy

• Single point access

• Time Reduction

Urban Development Authorities

• Accuracy in area & Fee calculations due to elimination of manual intervention

• Consistency in interpretation of rules.

• Storage and archival of all digitized data records

• Generation of regular MIS report & evaluation of workforce efficiency

Benefits Delivered

Challenges faced during Implementation and How did we succeed

Challenges faced How AutoDCR addressed the Challenges

Lack of IT Awareness

Difference in Age group (from 21 years – 55 Years)

Corporation staff awareness

Continuous Training Programs – In group/ one to one and even Basic computer-training program for the officials. Various Programs for the departmental officials and to architects.

Years long Manual system to Automation and Resistance to change.

Making aware to all stake holders the Automation benefits (To all stake holders – Architects/ officials). Support from departmental officials which was enabled by the Leadership driving the initiative.

Initially, it was critical to get both political as well as executive support

Core Committee Formation comprising of (Municipal Commissioner, City Engineer, Deputy Engineer’s and Junior Inspector) and Appointment of Nodal Officer for faster Decisions.

Regional Town Planning Act & Circulars Scattered information

Group Discussions for Understanding interpretation of rules and mapping it with the software and conclusions on various rules with various stakeholders.

AutoDCR® 50+ Successful Implementations

• Total COTS Development Person Years 1125+

• Total COTS Implementation Person Years 130+

• Number of Government Implementations 50+

• Number of Enterprise Implementations 30+

And many more…

City Development Plan Review System

• MCGM Case Study

Development Plan Remark using enterprise GIS

The development plan (DP) department of MCGM has a mandated to create DP

for Mumbai for year 2034.

The DPR application is used to generate DP report for a selected property. The DP Report consists of two parts

1) Map Report

2) Document Report.

MCGM Project

• Have access to the MCGM Town Planning GIS Data online for Private Parties.

• User Online Registration • ePayment for the public request (Annual payment made for the

whole dataset or for specific areas – More you buy less you pay per sq.km.)

• Capability to search by Ward, CTS, Village. • Capability to search by Parcel ID (CS or FP)

Common Functionality

Can login using Google, Facebook, Twitter, MCGM account

Can view the 1991 DP and the new 2034 DP

Can search for any type of physical artefact in the DP by

ward, planning sector, village, parcel id (CS/FP)

Can select a physical artefact and submit comments

Can view all their own submitted comments

Cannot view comments submitted by others

Cannot delete comments

Citizens

General functioning General Functionality

Development Plan Development Plan

Map Report

The Map Report consists of location plan and block plan of the selected property. The block plan represents the property along with other additional layers such as proposed roads, Streetscapes, Railway Lines etc.

DPRExport_CTS_PARELSEWERI_FS_A3.pdf

Document Report

The word report consists of further details such as Ward, CTS, Reservations affecting/abutting the property, Designations affecting/abutting the property etc.

DPRExport_CTS_PARELSEWERI_FS_A3.docx

Generated Reports (Map & Document) Generated Reports (Maps & Documents)

• Overall time period reduce to generate DP remark

• Tracking of DP remarks made easy and can be maintained through application

• Accurate fee cost can be calculated through the application.

• Accurate documents in terms of any reservation can be generated.

Benefits Benefits

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