budgeting for sustainable technology techcon – october 14, 2011
TRANSCRIPT
BUDGETING FOR SUSTAINABLE TECHNOLOGY
TechCon – October 14, 2011
TechStyle Sustainability
What is your District’s TechStyle? Very similar to Lifestyle Sustainability
Varies by districts ability to: Maintain financial health Fulfill expectations of community
Example
Overview
Technology Sustainability Defined Ongoing Costs – Many districts account for
upfront costs, but fail to recognize ongoing costs. Different than most budget areas in school
districts. Roofs (20 Years), Buses (10 Years)
Why? Constant Change. Shorter Cycles. Technology Vision Defined
Infrastructure Educational Technology Operational Technology
BLUEPRINT
Unified Communications
Technology Management
Network
Business Management
Network
Network Core(Infrastructure)
21st CenturyClassroom
IntegratedDatabaseSystems
Web Access
IT Policies/Procedures
Best Practices(MS Blueprint)
Operations Network
FOU
ND
ATIO
NC
OR
E M
ISSIO
NS
UPPO
RT
Unified Communications
Technology Management
Network
Business Management
Network
Network Core(Infrastructure)
21st CenturyClassroom
IntegratedDatabaseSystems
Web Access
IT Policies/Procedures
Best Practices(MS Blueprint)
Operations Network
FOU
ND
ATIO
NC
OR
E M
ISSIO
NS
UPPO
RT
Unified Communications
Technology Management
Network
Business Management
Network
Network Core(Infrastructure)
21st CenturyClassroom
IntegratedDatabaseSystems
Web Access
IT Policies/Procedures
Best Practices(MS Blueprint)
Operations Network
FOU
ND
ATIO
NC
OR
E M
ISSIO
NS
UPPO
RT
Unified Communications
Technology Management
Network
Business Management
Network
Network Core(Infrastructure)
21st CenturyClassroom
IntegratedDatabaseSystems
Web Access
IT Policies/Procedures
Best Practices(MS Blueprint)
Operations Network
FOU
ND
ATIO
NC
OR
E M
ISSIO
NS
UPPO
RT
Unified Communications
Technology Management
Network
Business Management
Network
Network Core(Infrastructure)
21st CenturyClassroom
IntegratedDatabaseSystems
Web Access
IT Policies/Procedures
Best Practices(MS Blueprint)
Operations Network
FOU
ND
ATIO
NC
OR
E M
ISSIO
NS
UPPO
RT
Wired or MobileInput / Output Devices
Interactive Presentation Device
Document Camera
Student ResponseDevices
Classroom Audio SystemWireless
Access Point
Engaging Curriculum, Instruction & Assessment
Web 2.0 Applications
Integrating Technology
Into the Curriculum
Internet Safety & Digital Citizenship
Online Learning Communities
Classroom Phone
Online Grade Book
Teacher Website
TeacherCommunication
Tools
Adaptive Technology
Network Infrastructur
e$200,000
Student Management
System$72,000
Technology Staff$700,000
(Not ITF,TSS)
Financial Management
System$55,000
Telecommunications
$150,000
Administrative/Staff Computing
$50,000
TeacherComputing$120,000
TeacherLaptops
$200,000
MS StudentComputing
1:3$167,000
MS StudentComputing
1:2$250,000
MS StudentComputing
1:1$500,000
Elem Student
Computing 1:7
$98,000
Elem Student
Computing 1:6
$115,000
Elem Student
Computing 1:5
$138,000
Elem Student
Computing 1:4
$172,000
Elem Student
Computing 1:3
$230,000
Elem Student
Computing 1:2
$344,000
Foundational Components – $477,000 / $1,177,000 with Technology Staff
Building Block 1 (Computing) – $327,000 min / $1,438,000 max at 1:1
Elem Student
Computing 1:1
$688,000
Middle SchoolITF (x3)
$300,000
ElementaryTSS (x9)$110,000
Professional Services
Curriculum$60,000
Instructional Technology / Prof.
Development - ???
Building Block 2 - Instructional Technology / Assessment - ~$520,000+
Technology Based
Assessment???
Building Block 3 - Other Technology Initiatives - TBD
Assistive Technology$50,000 +
D47 Technology – Sustainability Model(Costs listed are annual)
Minimum to Sustain Current Model: $2.024 Million (Including Technology Staff)Technology Saturation Model: $3.5Million (Including Technology Staff)
NON Negotiables
Lesson #1 Budgeting for non-negotiable items, no
cutting corners Infrastructure Antivirus Example Extending Life Cycles
Major on the Majors
Lesson #2 Major on the Majors
Example of non-core business technology that chokes educational technology budget
Have a plan/vision for educational technology
U Gotta Give to Get
Lesson #3 Technology should replace something, not
be in addition to. Calculators replaced by Mobile Apps Overheads replaced by LCD Projectors Paper replaced by Online Content & Electronic
Lockers/Distribution Textbooks replaced by 1:1 or BYOD
Put First Things First
Lesson #4 Order of Operations Know your dependencies Example of IPTV before projectors
When the $ Runs Out
Lesson #5 When funding is good, you still need to
evaluate the long term costs. Construction FFE ARRA
EPRT - Educational Programming Review Technique
What to cut when times are tough. Tendency to sacrifice infrastructure.
Just in Time Inventory
Lesson #6 It is important to understand how long it
takes to roll out new technology. Don’t buy everything at once. Most of it
will sit too long and be obsolete once deployed.
Bleeding Edge Syndrome (BES) Lesson #7
Being First is not cutting edge, it’s bleeding edge.
Usually costs more You are the test subject (pilot, beta tester)
Here Today, Gone Tomorrow
Lesson #8 Choose established vendors Avoid companies that are here and gone in
a very short period of time.