budget retreat agenda - addison, texasaddisontexas.net/ckeditorfiles/files/forms/budgets/2018...

Budget Retreat Agenda

• General Fund Presentation

• Special Revenue Funds Presentation

• Internal Service Funds Presentation

• Enterprise Funds Presentation

• Capital Improvement Program Budget Presentation

• Infrastructure Investment Fund Presentation

• Long Range Financial Plan

• Other FY 2018 Budget Related Discussion

1

Property Tax Rate Approval Process

Key Dates Council Action

Tuesday, July 25th Receipt of Certified Value from DCAD.

Tuesday, Aug. 8th Proposal to set maximum tax rate.

Monday, Aug. 7th Publication of Notice of Proposed Tax Rate.

Tuesday, Aug. 29th First public hearing on tax rate.

Tuesday, Sept. 5th Second public hearing on tax rate; first public

hearing on budget.

Wednesday, Sept. 13th Adoption of FY2018 Budget and Tax Rate.

Sunday, Oct. 1st Begin Fiscal Year.

2

Proposed BudgetFY2018

3

Goals

Building And Maintaining Trust By:

• Doing the right thing

• Helping people

• Being easy to do business with

Constantly Pursue Continuous Improvement

4

Vision

The Town of Addison will be the benchmark of all Texas

cities. When a local government wants to emulate best practices, Addison is the

first place they look.

5

Pillars of Success and Milestones

•Create and implement the Asset Management Plan Excellence in

Asset Management

•Use the airport to promote business aviation

•Attracting and retaining entrepreneurship

Entrepreneurship and Business Hub

•Develop a Cotton Belt Strategy

•Connectivity around Town

Excellence in Transportation Systems

•Clarify and protect the Addison Way

•Maintain clear metrics that identify and motivate exceptional customer service

Gold Standard in Customer Service

•Be a Best Practices organization in financial matters

•Develop and implement Long Term Financial Plan

Gold Standard in Financial Health

•Promote Addison identityOptimize Addison Brand

•Maximize use of technology to enhance safety

•Ensure the walkability around the Town is safe

Gold Standard in Public Safety

6

Guiding Fiscal Principals

Persist In Fiscal Control By:

• Putting first things first

• Living within our means

Execute On Our Core Mission

Treat All Employees Fairly

Maintain Long-Term Sustainability

Achieve Continuous Improvement

8

FY2018 Consolidated Budget $74.9M(excluding transfers)

9

Property Tax Values and Tax Rate

Certified Assessed Value FY2018 ~$4.45B

Current Certified Assessed Value FY2017 ~$4.30B

Current Property Tax Rate FY2017 $.560472/100

Proposed Property Tax Rate FY2018 $.550000/100

10

Total Certified Value History

3.006

3.230

2.571 2.571 2.545 2.650

2.999

3.291 3.493

3.720 3.849

0.476 0.494 0.488 0.488 0.483 0.485 0.491 0.515 0.544 0.581 0.601

-

0.500

1.000

1.500

2.000

2.500

3.000

3.500

4.000

4.500

Commercial Residential

11

Total Certified Value History

68% 66%

64% 64% 65% 66%68%

69%69%

69% 70%

19%20%

20% 20% 19%18%

18%

18%18%

17%16%

14%

13%

16% 16% 16%15%

14%

14%

13%

14%14%

-

0.5

1.0

1.5

2.0

2.5

3.0

3.5

4.0

4.5

5.0

2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018

Bill

ion

s

Commercial BPP Residential

12

FY2017 Tax Rates – Dallas County

1.12

0.94

0.87 0.850.80 0.79 0.78

0.76 0.76 0.74 0.740.70 0.70 0.70 0.69 0.69 0.68 0.67

0.630.60 0.60 0.59 0.58 0.56

0.50

0.440.41

0.330.29

0.250.22

0.00

0.20

0.40

0.60

0.80

1.00

1.20

FY2017 Tax Rate - Dallas County

Median: 0.644473

Mean: 0.687000

13

FY2017 Tax Rates - Comparison Cities

0.630.60 0.60 0.59 0.58 0.57 0.56

0.520.48

0.45 0.44 0.44

0.290.25

0.00

0.10

0.20

0.30

0.40

0.50

0.60

0.70

Median: 0.54023

Mean: 0.499994

14

Combined FY2017 Property Tax Rates

Combined Tax Rate

$2.497258

Addison, 0.560472,22.4%

Parkland Hospital, 0.279400, 11.2%

DCCC, 0.122930,4.9%

Dallas ISD, 1.282085, 51.3%

Dallas County, 0.252371, 10.1%

15

Property Tax Rates

FY2016 FY2017 FY2018

Effective $0.534304/100 $0.545760/100 $0.542963/100

Rollback $0.555524/100 $0.562533/100 $0.551854/100

Adopted/Proposed $0.579150/100 $0.560472/100 $0.550000/100

16

Property Tax Revenues

FY2017 FY2018 Difference

Property Tax Rate $0.560472/100 $0.550000/100 ($0.010472/10)

Certified Value $4.3B $4.5B $0.2B

Tax Levy $24.1M $24.5M $0.4M

1 Penny on Tax Rate $430K $445K $15K

Tax Collections* $23.4M $23.9M $0.5M

*Collection rate set at 98% in FY2017 and 96.5% in FY2018.

17

Property Tax Rate Projections

Effective Tax

Rate

Proposed Tax

Rate

Rollback Tax

Rate*

0.005 Above

Rollback Rate

0.01 Above

Rollback Rate

Property Tax Rate $0.542963/100 $0.550000/100 $0.551854/100 $0.556854/100 $0.561854/100

Difference $- $0.007037/100 $0.001854/100 $0.005/100 $0.005/100

Certified Value $4.45B $4.45B $4.45B $4.45B $4.45B

Tax Levy $24,164,750 $24,477,934 $24,560,447 $24,782,974 $25,005,501

96.5% Collection Rate* $23,318,984 $23,864,145 $23,946,436 $24,161,174 $24,375,912

Difference $- $545,161 $82,291 $214,738 $214,738

*Does not include revenue from delinquent taxes, penalty and interest payments.

18

Property Tax Rates

FY2016 FY2017 FY2018

Operations & Maintenance $0.376724/100 $0.381215/100 $0.396958/100

Debt Service $0.202426/100 $0.179257/100 $0.153042/100

Total Tax Rate $0.579150/100 $0.560472/100 $0.550000/100

19

Property Tax Revenues

FY2016

Actual

FY2017

Estimated

FY2018

Proposed

% Change

FY17 to FY18

General Fund (O&M) $13,489,611 $14,654,432 $15,753,469 7.5%

Economic Development

Fund (O&M)965,009 988,229 1,017,859 3.0%

Infrastructure Investment

Fund (O&M)241,695 258,553 266,275 3.0%

Debt Service Fund (I&S) 7,889,845 7,479,874 6,826,542 (8.7%)

Total Tax Revenue $22,586,160 $23,381,088 $23,864,145 2.1%

20

Property Tax Rates

0.30 0.280.34 0.35

0.38 0.36 0.36 0.340.38 0.38 0.40

0.13 0.17

0.160.18

0.20 0.22 0.210.22

0.20 0.18 0.15

0.00

0.10

0.20

0.30

0.40

0.50

0.60

0.70

2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018

O&M Debt

* Rates are rounded to the nearest penny.

21

Impact on Average Homeowner

FY2017 FY2018

Average Home Value $287,033 $299,911

Tax Rate 56.0472 55.0000

Annual Tax Bill $1,608.74 $1,649.51

The average residential taxpayer would pay about $40.77 (≈$3.40 per month) more than last year,

depending on their home value.

22

15

Price Comparison(cost per month)

City Services:24-hr Police Protection

24-hr Fire Protection

24-hrAmbulance

Street Maintenance

Lighting Maintenance

Library Access

Parks, Athletic Center

Animal Control

Environmental Health

Building Inspections

Property Standards

Cable

&

Internet

23

Average Monthly Total Bill Increase for Residents

FY2017 FY2018 Increase

Property Tax $134.06 $137.46 $3.40

Water (5,000 gallons) $20.04 $20.71 $0.67

Sewer (5,000 gallons) $26.78 $28.28 $1.50

Total Average Monthly Increase $5.57

24

FY2018 Decision Packages RequestedGENERAL FUND Recurring One-Time Total

City Secretary

1 Records Scanning / Retention $- $50,000 $50,000

Combined Services

1 Resident Survey $- $20,000 $20,000

Development

1 Unified Development Code $- $175,000 $175,000

2 Special Study Public Engagement $30,000 $- $30,000

3 Landscape Inspector (1.0 FTE) $76,231 $41,500 $117,731

Fire

1 Emergency Management Specialist (1.0 FTE) $74,615 $2,800 $77,415

2 Management Assistant (1.0 FTE) $81,478 $2,500 $83,978

3 Captain of EMS (1.0 FTE) $118,482 $2,500 $120,982

4 Stryker Power Load System $3,000 $63,437 $66,437

5 eDraulic Extrication / Rescue Tools $- $71,000 $71,000

6 Direct Capture Vehicle Exhaust Ventilation System $- $80,000 $80,000

7 Job Specific Physical Fitness Equipment $- $40,000 $40,000

26

FY2018 Decision Packages Requested

GENERAL FUND (CONTINUED) Recurring One-Time Total

General Services

1 Facilities Technician (1.0 FTE) $32,915 $31,800 $64,715

2 Fuel Dispenser & Monitor Replacement $- $70,000 $70,000

3 Training Increase $5,250 $4,800 $10,050

4 Funding Mechanism for Facility Assessment $432,232 $- $432,232

5 Facilities Maintenance Items $- $175,000 $175,000

Human Resources

1 Human Resources Manager (1.0 FTE) $104,887 $- $104,887

2 Tuition Reimbursement $- $6,448 $6,448

3 Employee Handbook $- $15,000 $15,000

Information Technology

1 Backup Communication Lines $30,000 $2,000 $32,000

2 Website Redesign $2,500 $50,000 $52,500

3 Microwave Technology $- $550,000 $550,000

27


GENERAL FUND (CONTINUED) Recurring One-Time Total

Parks

1 Parks Master Plan Update $- $125,000 $125,000

2 Addison Circle Fountain $- $375,000 $375,000

3 Backflow Repair $43,000 $20,000 $63,000

4 Park Trailers $- $31,500 $31,500

5 Les Lacs Floating Fountain $3,500 $35,000 $38,500

6 Property Damage Contingency $20,000 $- $20,000

Police

1 Department Restructure (10.0 FTEs) $875,428 $- $875,428

Recreation

1 Outdoor Pool Filters $- $128,000 $128,000

2 Assistant Director of Recreation $5,000 $- $5,000

Streets

2 Signal Timing Project $- $190,000 $190,000

TOTAL GENERAL FUND (TOTAL FTEs 16.0) $1,938,518 $2,358,285 $4,296,803

28

FY2018 Decision Packages RequestedHOTEL FUND Recurring One-Time Total

Special Events

1 Economic Impact Studies $- $16,000 $16,000

2 Taste Special Guest Experience $66,300 $- $66,300

3 Taste Addison Operating Cost Increase $106,581 $- $106,581

4 Events Outside PD Cost Increase $34,405 $- $34,405

5 Mobility Scooters for Events $6,000 $- $6,000

Conference Centre

1 Main Space LED Install $- $65,000 $65,000

2 Courtyard Reimaging $- $642,000 $642,000

Marketing

1 Special Event Advertising Increase $150,000 $- $150,000

2 Increase in Various Line Items $6,100 $- $6,100

Theatre Centre

1 Replace Stage Floor $- $20,000 $20,000

2 Monday Medley Art Series $- $30,000 $30,000

3 Travel and Training $2,500 $- $2,500

General Hotel Ops


TOTAL HOTEL FUND $374,386 $803,000 $1,177,386 29


UTILITY FUND Recurring One-Time Total

Utility Operations

1 CIP Project Manager (1.0 FTE) $126,448 $52,500 $178,948

2 Infrastructure Inspector (1.0 FTE) $84,831 $47,500 $132,331

3 Utility Operators (3.0 FTEs) $230,506 $10,000 $240,506

4 Munis Training $3,350 $16,650 $20,000

TOTAL UTILITY FUND (TOTAL FTEs 5.0) $445,135 $126,650 $571,785

ECONOMIC DEVELOPMENT FUND Recurring One-Time Total


1 Economic Development Strategic Plan $- $100,000 $100,000

Tourism

1 Tourism Research $25,000 $- $25,000

2 Tourism Branding / Advertising $75,000 $25,000 $100,000

TOTAL ECONOMIC DEVELOPMENT FUND $100,000 $125,000 $225,000

30


CAPITAL PROJECTS One-Time Total

Police Building Security Improvements $631,000 $631,000

Range Rehabilitation $100,000 $100,000

TOTAL $731,000 $731,000

ALL FUNDS COMBINED Recurring One-Time Total

TOTAL ALL FUNDS (TOTAL FTEs 23.0) $3,208,242 $4,246,935 $7,455,177

AIRPORT FUND Recurring One-Time Total

Airport

1 Management Assistant $107,000 - $107,000

2 Maintenance Technician $82,000 - $82,000


TOTAL AIRPORT FUND $191,000 $10,000 $201,500

STORMWATER FUND Recurring One-Time Total

Stormwater

1 Stormwater Operators (2.0 FTEs) $158,703 $93,000 $251,703

TOTAL STORMWATER FUND (TOTAL FTEs 2.0) $158,703 $93,000 $251,703

31

FY2018 Decision Packages ProposedGENERAL FUND Recurring One-Time Total FTEs

City Secretary

1 Records Scanning / Retention $- $50,000 $50,000

Development

1 Unified Development Code $- $175,000 $175,000

Fire

2 Management Assistant (1.0 FTE) $81,478 $2,500 $83,978 1.0

Human Resources

3 Employee Handbook $- $15,000 $15,000

Information Technology

1 Backup Communication Lines $30,000 $2,000 $32,000


Parks

1 Parks Master Plan Update $- $125,000 $125,000

3 Backflow Repair $43,000 $20,000 $63,000

Recreation

1 Outdoor Pool Filters $- $128,000 $128,000

Streets

2 Signal Timing Project $- $190,000 $190,000

TOTAL GENERAL FUND (TOTAL FTEs 1.0) $159,478 $767,500 $926,978 1.032

FY2018 Decision Packages ProposedHOTEL FUND Recurring One-Time Total FTEs

Special Events

3 Taste Addison Operating Cost Increase $95,400 $- $95,400

4 Events Outside PD Cost Increase $34,405 $- $34,405

Theatre Centre

1 Replace Stage Floor $- $20,000 $20,000

3 Travel and Training $2,500 $- $2,500

General Hotel Ops


TOTAL HOTEL FUND $134,805 $50,000 $184,805 0.0

ECONOMIC DEVELOPMENT FUND Recurring One-Time Total FTEs


1 Economic Development Strategic Plan $- $100,000 $100,000

Tourism

1 Tourism Research $- $25,000 $25,000

2 Tourism Branding / Advertising $50,000 $- $50,000

TOTAL ECONOMIC DEVELOPMENT FUND $50,000 $125,000 $175,000 0.0

33

FY2018 Decision Packages Proposed

CAPITAL PROJECTS One-Time Total FTEs

Police Building Security Improvements $631,000 $631,000

Range Rehabilitation $100,000 $100,000

TOTAL $731,000 $731,000 0.0

ALL FUNDS COMBINED Recurring One-Time Total FTEs

TOTAL ALL FUNDS $346,783 $1,683,500 $2,030,283 1.0

34

AIRPORT FUND Recurring One-Time Total FTEs

Airport


TOTAL AIRPORT FUND $2,500 $10,000 $12,500 0.0

Staffing Summary

2014 2015 2016 2017 2018

General Fund 228.3 236.2 241.6 231.8 224.2

Hotel Fund 16.7 14.8 15.8 16.8 16.7

Eco. Devo. Fund 3.0 4.0 4.0 4.0 4.0

Airport Fund 3.0 3.0 3.0 3.4 3.4

Utility Fund 18.3 16.6 17.6 17.9 19.2

Stormwater Fund 1.4 1.7 1.7 2.0 2.0

TOTAL 270.7 276.3 283.7 275.9 269.5

35

All Funds Staffing History

263.3

268.8267.8

261.5 261.2260.2

270.7

276.3

283.7

275.9

269.5

245.0

250.0

255.0

260.0

265.0

270.0

275.0

280.0

285.0

290.0

FY2008 FY2009 FY2010 FY2011 FY2012 FY2013 FY2014 FY2015 FY2016 FY2017 FY2018

36

Departmental Staffing Summary

PERSONNEL SUMMARY

2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018

GENERAL FUND

City Secretary 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 1.0

City Manager 8.5 8.5 8.5 8.0 7.5 6.0 7.0 8.0 7.5 5.5 5.5

Finance 10.0 10.0 9.0 8.0 8.0 8.0 7.5 9.7 13.0 13.0 13.0

General Services 10.0 10.0 10.0 9.0 8.0 5.0 5.0 5.0 5.0 6.0 4.8

Municipal Court 4.7 5.7 5.7 5.4 5.4 5.4 5.7 5.7 5.8 5.8 5.8

Human Resources 4.7 5.2 5.2 4.2 5.2 4.2 4.2 3.5 4.0 4.0 4.0

Information Technology 6.0 6.0 6.0 6.0 6.0 7.0 7.0 7.0 7.0 7.0 7.0

Police 69.3 70.3 73.3 72.3 73.8 73.8 75.3 79.8 79.8 79.8 71.0

Emergency Communications 12.5 13.5 13.5 13.5 13.5 13.5 13.5 13.5 14.5 0.0 0.0

Fire 55.0 55.0 54.0 53.0 52.0 52.0 55.3 55.3 55.3 56.0 56.0

Infrastructure & Development

Services7.0 7.0 7.0 7.0 7.2 7.2 7.2 7.2 7.2 10.2 11.0

Streets 7.0 7.0 7.0 7.0 5.0 5.0 5.0 5.4 5.4 6.4 6.4

Parks 20.0 21.0 20.0 20.0 20.0 21.0 21.0 21.0 22.0 22.0 22.0

Recreation 15.6 15.6 15.6 15.6 14.6 14.6 14.6 15.1 15.1 15.1 15.7

GENERAL FUND TOTAL 230.3 234.8 234.8 229.0 226.2 222.7 228.3 236.2 241.6 231.8 223.2

HOTEL FUND 14.0 14.0 14.0 13.5 15.0 14.5 16.7 14.8 15.8 16.8 16.7

ECONOMIC DEVELOPMENT FUND 0.0 0.0 0.0 0.0 1.0 2.0 3.0 4.0 4.0 4.0 4.0

AIRPORT FUND 2.0 2.0 2.0 2.0 3.0 3.0 3.0 3.0 3.0 3.4 3.4

UTILITY FUND 17.0 18.0 17.0 17.0 16.0 18.0 18.3 16.6 17.6 17.9 19.2

STORMWATER FUND 0.0 0.0 0.0 0.0 0.0 0.0 1.4 1.7 1.7 2.0 2.0

TOTAL ALL FUNDS 263.3 268.8 267.8 261.5 261.2 260.2 270.7 276.3 283.7 275.9 268.5

CHANGE 5.5 (1.0) (6.3) (0.3) (1.0) 10.5 5.6 7.4 (7.8) (7.4)

*Positions are shown as full-time equivalents

(FTEs).37

Staffing NeedsDepartment Current Staffing Adequate Staffing Ideal Staffing

City Secretary 1.0 1.0 2.0

City Manager’s Office 5.5 5.5 8.5

Conference Centre 9.5 9.5 10.0

Economic Development 4.0 4.0 4.0

General Services and Events 9.0 10.0 12.0

Finance 16.0 16.0 18.0

Fire 57.0 59.0 59.0

Human Resources 4.0 5.0 5.0

Information Technology 8.0 8.0 9.0

Infrastructure & Development Services 36.0 46.0 52.3

Marketing and Communications 2.0 2.0 3.5

Municipal Court 5.8 5.8 7.0

Parks 22.0 22.0 25.0

Police 74.0 84.0 89.5

Recreation 15.7 15.7 17.1

TOTAL 269.5 293.5 321.9

38

1

General Fund Overview

General Fund Overview(excluding transfers)

FY2017

Adopt.FY2018

Prop.Difference

Total

Revenue$35.7M $36.5M $0.8M

Total

Expense$35.7M $36.5M $0.8M

Revenue

to

Expense

$ - $ - $ -

• O&M Tax rate = $0.367041*

• O&M Tax levy = $15.8M• Increase of $900K

• Sales tax = $13.4M• No projected increase

*Portion of O&M rate $0.396958

for general fund operations.2

Interfund Transfers

3

General Fund Revenues$36.5M

$-

$2.0

$4.0

$6.0

$8.0

$10.0

$12.0

$14.0

$16.0

$18.0

Mil

lio

ns

FY16 Actual FY17 Estimated FY18 Projected

4

FY2016

Actual

FY2017

Estimated

FY2018

Proposed

% Change

FY17 to

FY18

Ad valorem Taxes $13.5M $14.7M $15.7M 7.2%

Non-Property Taxes 14.0M 14.6M 14.6M -%

Franchise Fees 3.1M 2.8M 2.9M 0.5%

Licenses and Permits 0.8M 0.9M 0.8M (11.6%)

Service Fees 1.7M 1.5M 1.7M 12.2%

Fines and Penalties 0.6M 0.5M 0.5M -%

Rental Income 0.2M 0.2M 0.2M -%

Interest and Other Income 0.3M 0.5M 0.1M (68.2%)

TOTAL OPERATIONAL REVENUE $34.2M $35.7M $36.5M 2.3%

General Fund Revenues$36.5M

5

Ten Year Sales Tax History

$-

$0.2

$0.4

$0.6

$0.8

$1.0

$1.2

$1.4

$1.6

Mill

ion

s

Net Payments Amount 12 per. Mov. Avg. (Net Payments Amount)

6

Five Year Sales Tax History

$-

$0.2

$0.4

$0.6

$0.8

$1.0

$1.2

$1.4

$1.6

Mill

ion

s

Net Payments Amount 12 per. Mov. Avg. (Net Payments Amount)

7

Rate of Change in Sales Tax

5-Year

Average2013 2014 2015 2016

2017

Projected

2018

Proposed

13,074,470 12,398,529 13,703,186 13,038,912 12,831,723 13,400,000 13,400,000

Annual

Change4.0% 11.7% 10.5% -4.8% -1.6% 4.4% -

8

Property Tax Revenue Compared to Sales Tax

$-

$5

$10

$15

$20

$25

$30

2008 2009 2010 2011 2012 2013 2014 2015 2016 2017

Mill

ion

s

Property Tax Sales Tax

9

General Fund Proposed Expenses $36.5M

Personnel Services61.6%Supplies

3.5%

Maintenance9.7%

Contractual Services

21.3%

Capital Replacement/Lease

3.9%

10

General Fund Proposed Operational Expenses

FY2016

Actual

FY2017

Estimated

FY2018

Proposed

% Change

FY17 to

FY18

General Government

City Secretary $ - $0.2M $0.2M 13.7%

City Manager 1.4M 1.0M 1.1M 1.5%

Finance 1.4M 1.7M 1.7M 4.5%

General Services 0.8M 0.8M 0.7M (12.8%)

Municipal Court 0.6M 0.6M 0.6M -%

Human Resources 0.6M 0.6M 0.7M 8.0%

Information Technology 1.6M 1.9M 2.0M 4.3%

Combined Services 1.0M 1.0M 2.3M 130.0%

City Council 0.4M 0.3M 0.3M -%

Total General Government $7.6M $8.1M $9.6M 18.5%

11


FY2016

Actual

FY2017

Estimated

FY2018

Proposed

% Change

FY17 to

FY18

Public Safety

Police $8.1M $8.9M $8.9M -%

Emergency Communications 1.4M 1.7M 1.4M (16.6%)

Fire 6.8M 7.1M 7.2M 1.2%

Total Public Safety $16.3M $17.7M $17.5M (1.2%)

Development Services $1.1M $1.3M $1.5M 11.4%

Streets $1.8M $2.0M $2.1M 6.3%

12


FY2016

Actual

FY2017

Estimated

FY2018

Proposed

% Change

FY17 to

FY18

Parks and Recreation

Parks $3.2M $3.3M $3.8M 15.0%

Recreation 1.7M 1.7M 1.9M 11.0%

Total Parks and Recreation $4.9M $5.0M $5.7M 13.6%

TOTAL OPERATIONAL EXPENDITURES $31.8M $34.5M $36.5M 5.7%

Transfers to Other Funds 1.1M 2.0M 1.0M (46.7%)

TOTAL EXPENDITURES $32.9M $36.5M $37.5M 2.8%

13

General Fund Balance

FY2016

Actual

FY2017

Budget

FY2017

Estimated

FY2018

Proposed

Beginning Fund Balance $11.6M $11.9M $12.9M $12.1M

Total Operating Revenue 34.2M 35.7M 35.7M $36.5M

Total Operating Expense $31.8M $35.7M $34.5M $36.5M

Transfers

Transfer to Self-Funded Projects

Fund$0.8M $- $0.3M $1.0M

Transfer to IIF - 1.7M 1.7M -

Other Transfers 0.3M - - -

Ending Fund Balance $12.9M $10.2M $12.1M $11.1M

Fund Balance Percentage 40.5% 28.5% 35.0% 30.4%

14

General Fund Balance

FY2017

Budget

FY2017

EstimatedDifference

FY2018

Proposed


Total Operating Revenue 35.7M 35.7M - 36.5M

Total Operating Expense $35.7M $34.5M ($1.2M) $36.5M

Transfers

Transfer to Self-Funded

Projects Fund (One-time)$- $0.3M $0.3M $1.0M

Transfer to IIF 1.7M 1.7M - -



15

Self-Funded Project Fund Overview

FY2017

Adopt.

FY2018

Prop.Difference

Total

Revenue$0.8M $1.2M $0.4M

Total

Expense$0.8M $1.2M $0.4M

Revenue

to

Expense

$ - $ - $ -

• Funding Sources • General Fund Transfer =

$1.1M

• Economic Development Fund Transfer = $0.1M

• Expenses• General Fund One-Time

Decision Packages = $1.1M

• Economic Development Fund One-Time Decision Package = $0.1M

16

Project Funding

Asset Management Study (Phase 2) $157,000

Fire Training Center Equity Buy-in (Year 2 of 3)* 166,000

Records Management 50,000

Employee Handbook 15,000

Unified Development Code (Year 1 of 2) 175,000

Website Redesign 100,000

Parks Master Plan 125,000

Outdoor Pool Filters 128,000

Signal Timing 190,000

Economic Development Strategic Plan 100,000

*Fire Training Center budget should be $166K, not $110 as proposed.

Self-Funded Projects

17

Hotel Fund Overview(excluding transfers)

FY2017

Adopt.

FY2018

Prop.Difference

Total

Revenue$9.5M $8.9M ($0.6)M

Total

Expense$7.8M $7.7M ($0.1)M

Revenue

to

Expense

$1.7M $1.2M ($0.5)M

• Hotel Taxes = $5.8M

• Decrease of $240K

• Special Events Revenues = $2.4M

• Decrease of $337K

• Final Debt Payment

• $711K

1

Hotel Fund Revenues$8.9M

$-

$1.0

$2.0

$3.0

$4.0

$5.0

$6.0

Mil

lio

ns

FY16 Actual FY17 Estimated FY18 Projected

2

Hotel Fund Revenues$8.9M

FY2016

Actual

FY2017

Budget

FY2018

Proposed

% Change

FY17 to

FY18

Hotel/Motel Occupancy Taxes $6.14M $6.00M $5.76M (4.0%)

Proceeds from Special Events 2.74M 2.69M 2.35M (12.5%)

Conference Centre Rental 0.76M 0.68M 0.68M -%

Theatre Centre Rental 0.03M 0.11M 0.12M 7.9%

Interest and Other Income 0.01M 0.02M 0.02M -%

TOTAL OPERATIONAL REVENUE $9.68M $9.50M $8.93M (6.0%)

3

Hotel Fund Expenses$7.7M (By category)

Personnel Services23.4%

Supplies1.4%

Maintenance5.9%

Contractual Services

67.7%

Capital Replacement/Lease

1.2%

Capital Outlay0.4%

4

Hotel Fund Expenses$7.7M (By function)

Marketing13.9%

Special Events Operations

12.3%

Special Events44.6%

Addison Theatre Centre5.4%

Conference Centre14.4%

Performing Arts5.8%

General Hotel Operations

3.6%

5

Hotel Fund Expenses$7.7M (By function)

FY2016

Actual

FY2017

Budget

FY2018

Proposed

% Change

FY17 to

FY18

Visit Addison $0.33M $ - $ - -%

Marketing 0.81M 1.09M 1.07M (2.2%)

Special Events Operations 1.03M 0.87M 0.95M 8.8%

Special Events 3.09M 3.28M 3.43M 4.6%

Addison Theatre Centre - 0.40M 0.41M 3.3%

Conference Centre 1.16M 1.45M 1.11M (23.7%)

Performing Arts 0.57M 0.45M 0.45M -%

General Hotel Operations 0.09M 0.26M 0.28M 5.7%

TOTAL OPERATIONAL EXPENDITURES $7.08M $7.80M $7.70M (1.4%)

6

FY2016

Actual

FY2017

Estimated

FY2018

Proposed

Taste of Addison

Revenue $ 790,202 $ 755,000 $ 690,000

Expense 1,025,500 1,151,000 1,227,667

Revenue to Expense ($235,298) ($396,000) ($537,667)

Kaboom Town

Revenue $ 86,549 $ 80,000 $ 82,000

Expense 355,000 350,000 426,875

Revenue to Expense ($268,451) ($270,000) ($344,875)

Oktoberfest

Revenue $1,856,840 $1,547,000 $1,554,000

Expense 1,711,000 1,391,154 1,466,250

Revenue to Expense $ 145,840 $ 155,846 $ 87,750

Special Events

7

Economic Development Fund

FY2017

Adopt.

FY2018

Prop.Difference

Total

Revenue$2.0M $1.7M ($0.3)M

Total

Expense$2.0M $1.7M ($0.3)M

Revenue

to

Expense

$ - $ - $ -

• Funding Sources • Ad Valorem = $1.0M

• Hotel Fund Transfer = $0.6M

• Expenses• Incentives = $0.3M

• Operations = $0.8M

• Tourism = $0.6M

8

Addison Grove Escrow Fund

FY2017

Adopt.

FY2018

Prop.Difference

Total

Revenue$1.0M $1.0M $-

Total

Expense$ - $ - $-

Revenue

to

Expense

$1.0M $1.0M $-

• Funding Sources • Utility Fund Transfer =

$0.5M

• Infrastructure Investment Fund Transfer = $0.5M

9

IT Replacement Fund FY2018 Purchases

Equipment Amount

Replacement Laptops / IPads $60,000

Document Management System 150,000

SCADA (Supervisory Control and Data Acquisition) System 70,000

ERP (Enterprise Resource Planning) System Retainage 500,000

IVR (Interactive Voice Response) System 75,000

TOTAL $855,000

1

Capital Replacement Fund FY2018 Purchases

Department Equipment Amount

FirePumper Truck $ 588,500

Utility Vehicle 227,310

PoliceACAP Vehicle (Hybrid-HEV)* 28,000

Two CID Vehicles 52,000

Streets Vermeer Chipper 75,000

General Services

CMAX Electric Vehicle 30,000

Fuel Dispenser & Monitor Replacement 70,000

TOTAL $1,070,810

*Cost-saving alternative has been found; this vehicle will not be replaced in FY2018.

2

Utility Operating Fund(excluding transfers)

FY2017

Adopt.

FY2018

Prop.Difference

Total

Revenue$10.7M $11.3M $0.6M

Total

Expense$11.2M $11.8M $0.6M

Revenue

to

Expense

($0.5)M ($0.5)M -

• Water • Sales = $6.3M• Purchases = $4.2M

• Wastewater• Charges = $4.9M• Treatment = $3.0M

• Operations = $3.5

• Debt Service = $1.1

1

FY2017

Budget

Beginning Fund Balance $10.0M

Total Operating Revenue 10.7M

Total Operating Expense 9.8M

Debt Service 1.1M

Capital Projects 4.8M

Transfer to Addison Grove 0.5M

Ending Fund Balance $4.5M

Fund Balance Percentage 41.3%

FY2018

Budget

Beginning Fund Balance $7.8M

Total Operating Revenue 11.3M

Total Operating Expense 11.8M

Transfer to Addison Grove 0.5M

Ending Fund Balance $6.8M

Fund Balance Percentage 57.6%

Capital Projects

Available Bond Funds $4.8M

Utility Fund

2

Utility Fund Balance

FY2016

Actual

FY2017

Budget

FY2017

Estimated

FY2018

Proposed


Total Operating Revenue 10.9M 10.7M 10.8M 11.3M

Total Operating Expense 10.5M 11.2M 10.7M 11.8M

Transfers

Transfer to Addison Grove

Fund- 0.5M 0.5M 0.5M



3

Water and Sewer Rate Changes

Sample Residential Water and Sewer Bill

Consumption Existing New Rate

5,000 gallons $46.82 $48.99

8,000 gallons $68.57 $72.03

10,000 gallons $74.19 $77.91

4

Utility Rates - Comparison Cities

Median: $54.42

Mean: $53.16

$75.36

$66.46$63.03

$60.15 $60.00 $58.89$56.90

$51.94$48.99

$43.68 $41.95 $41.95$39.89

$37.15

$0.00

$10.00

$20.00

$30.00

$40.00

$50.00

$60.00

$70.00

$80.00

5

Utility Rates – Dallas County

Median: $66.18

Mean: $64.48

$92.50

$87.94$87.50 $87.46

$83.72

$79.52 $77.47$75.28 $74.00

$73.30 $71.77 $71.04

$68.81 $67.26

$65.09$60.15 $60.04 $60.00 $58.89

$52.90 $52.10$48.99

$45.00$43.68

$41.95 $41.95$39.89

$37.15

$0.00

$10.00

$20.00

$30.00

$40.00

$50.00

$60.00

$70.00

$80.00

$90.00

$100.00

6

Stormwater Operating Fund(excluding transfers)

FY2017

Adopt.

FY2018

Prop.Difference

Total

Revenue$1.9M $2.0M $0.1M

Total

Expense$1.3M $1.3M $-

Revenue

to

Expense

$0.6M $0.7M $0.1M

• Drainage Fees = $2.0M• Rates increasing per

established schedule

• Expenses = $1.3M• Debt Payment of $0.5M

7

Stormwater Rates – FY2018

Rates Per Month FY2017 FY2018 Difference

Tier 1 Residential (1 to 1,999 SF) $5.70 $6.00 $0.30

Tier 2 Residential (2,000 to 3,399 SF) $9.50 $10.00 $0.50

Tier 3 Residential (3,400 to 4,999 SF) $14.25 $15.00 $0.75

Tier 4 Residential (5,000+ SF) $23.75 $25.00 $1.25

Nonresidential

(Per 1,000 SF of impervious area)$3.07 $3.23 $0.16

8

Airport Fund Overview

FY2017

Adopt.

FY2018

Prop.Difference

Total

Revenue$5.5M $5.5M $-

Total

Expense$4.9M $5.2M $0.3M

Revenue

to

Expense

$0.6 $0.3 ($0.3)M

• Funding Sources • Fuel Flowage =

$0.9M

• Leases = $4.4M

• Expenses• Operations = $4.6M

• Debt = $0.6M

9

FY2018 FY2019 FY2020 FY2021

BEGINNING BALANCES $17.93M $- $- $-

Vitruvian Development Phase 5 $1.75M $- $- $-

Vitruvian Development Phase 8 2.83M

Belt Line Road Utility Relocation 3.40M

Pedestrian Connectivity – Quorum 0.47M - - -

Police Record Management System* 0.70M

Belt Line Road Overlay (Design) 0.10M - - -

Belt Line Road Overlay (Construction) - - - -

Midway Road Reconstruction 1.50M - - -

TOTAL PROJECTS $10.75M $- $- $-

*Funding is for both the final payment for the Public Safety Radio System ($200K) and the Police Record

Management System ($500K).

General Obligation & Certificates of Obligation Projects

1

FY2018 FY2019 FY2020 FY2021


Surveyor Ground Storage Tank Rehabilitation $2.25M $- $- $-

Celestial Ground Storage Tank Rehabilitation

(Design)0.24M - - -

Kellway Lift Station Rehabilitation 0.37M - - -

Utility Plant Facilities and Pumps 0.18M - - -

Water Line Replacement 1.10M - - -

Sanitary Sewer Line Replacement 0.63M - - -


Utility Fund Capital Projects

2

FY2018 FY2019 FY2020 FY2021


Stormwater Assessment Basin

Improvements$0.74M $- $- $-

Les Lacs Water Well & Pond Piping System 0.09M - - -

Sherlock Basin Improvements 1.20M - - -

Vitruvian Pond Dredging (Design) 0.30M - - -


Stormwater Fund Capital Projects

3

FY2018 FY2019 FY2020 FY2021

TXDOT Grants Funding $6.69M $3.14M $- $-

Available Fund Balance (Above 25%) 2.20M - - -

TOTAL FUNDING $8.89M $3.14M $- $-

Customs Facility $0.29M $- $- $-

Bravo and Golf Taxiway Improvements 7.40M - - -

Runway 15/33 Rejuvenation 0.02M 0.87M - -

Alpha Taxiway Rejuvenation 0.02M 0.50M - -

Facility Repairs and Improvements 0.37M 0.55M 0.56M 0.32M

Vehicle Replacements 0.28M - - -

TOTAL PROJECTS $8.38M $1.92M $0.56M $0.32M

Airport Capital Projects

4

FY2018 FY2019 FY2020 FY2021

BEGINNING BALANCES $4.72 M $3.45M $3.74M $4.04M

Ad Valorem Taxes 0.26M 0.27M 0.28M 0.29M

Interest 0.02M 0.02M 0.02M 0.02M

TOTAL FUNDING $5.00M $3.74M $4.04M $4.35M

ADA Transition Plan $0.13M $- $- $-

Beltline Road Streetscape 0.20M - - -

Public Safety Facility Improvements 0.73M - - -

Transfer to Addison Grove Fund 0.50M - - -


Infrastructure Investment Fund

5

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