MOST FLEXIBLE BUSINESS PROCESS MANAGEMENT PLATFORMOrganizing processes, people, documents, information

INTEMA

TAKING ENTERPRISE PROCESS MANAGEMENTTO THE NEXT LEVEL

OVERVIEW

Institutional memory is a complex set of information, facts, concepts, experience and know-how owned by an organization. This memory is a "domestic product" of any organization, which is mainly characterized by dynamic, diversity and volume. This memory can be classified into two categories: working memory (i.e. the whole set of information assets at that moment) and passive memory (i.e. the whole set of information relating to the history of the organization). Most times, a large part of the working memory is distributed among the people who compose that organization (aggregated in most cases only through personal knowledge), and the passive memory is eventually stored as di�erent types of documents, in archives, almost impossible to be consulted in an e�ective manner. Institutional memory can store at one time, the whole ideology of a group or even the whole way of working / operating.

The Intelligence Management concept refers to the use of all of the valuable resources from a defined environment such as information, data, processes or documents. E�ectively, Intema allows you to manage rapidly a large volume of information, extracting at a glance all the important and necessary aspects that can be used as leverages in managing the internal processes.

WHAT ABOUT MULTIPLE CHANGES IN THE BUSINESS ENVIRONMENT

Intema is an information management platform which can easily be reconfigured in order to accommodate changes in the business environment.

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Dynamic structure

Centralised information repository

Open for integration

Data and user adaptable security

Document and workflow management

Andvanced searches including face recognition

High Availability architecture

TAKING ENTERPRISE PROCESS MANAGEMENT TO THE NEXT LEVEL

HIGHLIGHTS

BPM

Model

Execute

Monitor

Optimize

Design

INTEMA IS AN ENTERPRISE PROCESS MANAGEMENT PLATFORM DESIGNED TO EASY CENTRALISE ALL INFORMATION, DOCUMENTS, WORKFLOWS WITHIN AN ORGANIZATION

WHAT DOES INTEMA MEAN

Intelligence Management requires unified modeling of the information coming from di�erent sources and master data management. We used the entity-relationship model as core concept for information modeling

INTEMA IS DESIGNED FOR LARGE ORGANIZATIONS WITH COMPLEX WORKFLOWS AND INFORMATION STRUCTURES

Strong security and data access control mechanisms enable Intema to be used in complex scenarios with many users and live processes.

Build Faster. Get Accurate Results. Save Time!

When Information completeness is a must

Taking enterprise Process Management to the next level

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HOW DOES IT WORK: DESIGN, TUNE, OPERATE

Design Entities, design models, design document formsCreate entities with specific attributes, relations between these entities and design user forms, field constraints and validations.

Configure search fields, list fields, business rulesCustomize user experience by configuring specific search and list fields based on entity attributes.

FEATURES

CHANGE MANAGEMENT AND AUDITTrack changes made by users into the system

UNIFIED AND STANDARDIZED PROCEDURESUsers follow predefined workflows based on business constraints

REDUCED COSTSOne integrated system to manage all the information

OPERATIONAL IMPROVEMENT AND LOWER IT EXPENSESStreamline the business processes with custom workflows

INCREASED RELIABILITYHigh availability and redundancy for all components

HIGHER PRODUCTIVITYAll the information you need at the right place

BENEFITS

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API: Webservices for data input & output.Design document forms: Form builder with WYSIWYG HTML-editor.Workflows: Design relations between documents.Master data management: Manage nomenclatures and versioning.Reporting: Ad-hoc and predefined reports.Cubes: Multi-dimensional analysis.Dashboards: KPIs and infographics.

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FEATURES

FAST. START FROM SCRATCH. READY IN NO-TIME

Time-to-market is considerably reduced by means of configurable structures which can easily adapt changes. This means faster deployment and faster adoption.

KNOW AND UDERSTAND WHAT AND WHEN USERS ARE DOING

Every user action (both changes and just browsing and looking at the data) is audited and can be used to create behavioral profiles.

ADAPTIVEAccommodate changes in the business environment

FAST AND RESPONSIVECaching mechanisms

HIGHLY SECUREDIntegrated authentication, authorization and audit mechanisms

SCALABLEModular architecture which can accommodate growth in terms of users, connections, amount of data

ROBUSTEach version is rigorously tested for backward compatibility

CHARACTERISTICS

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Data correlation: Entities relate to one another both directly and through existing links between documents.WYSIWYG web form design: Custom form builder with HTML-editor.Change management & versioning: Every change made by users is marked as a new version of the document.Integrated reporting: Statistic reports, nominal lists, printout templates.Automated report dissemination: Report automated generation, email or file based dissemination.Predefined searches & alerts: Users may save and reuse frequently used searches.Search fields: Configurable search fields based on entity attributes.Timezone awareness: Users located in di�erent timezones see the local time.

INFORMATION MANAGEMENT SYSTEM FOR FOREIGNERS @ GENERAL INSPECTORATE OF IMMIGRATION

424 entities and nomenclatures created2615 specific attributes 608 relations between entities211 models designed

The General Inspectorate of Immigration uses Intema technology to manage biometric data acquisition, people identification, management of processes related to foreigners in Romania, statistics, activity tracking and planning, integrations with other local and European institutions.

BUSINESS ASPECTS ADDRESSED

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INTEMA

DATA MIGRATION FROM LEGACY SYSTEMSThe system was initialized with data from legacy systems using the built-in import tool

CUSTOM WORKFLOW IMPLEMENTATIONSpecific workflows were implemented according to the business processes of the institution

VIRTUAL FOLDERSThe documents are organized in a hierarchical structure of virtual folders according to the organizational structure of the institution

INTEGRATION WITH 3RD PARTY SYSTEMS11 other systems populate, read or otherwise interact in real time with the solution

SINGLE SIGN-ONInternal users are authenticated based on Active Directory. External users authenticate using the builit-in mechanism

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Data collection with biometric data acquisitionFace recognitionPerson identificationWorkflow managementData auditBusiness process streamlinePredefined reports

REPORTING MANAGEMENT IN THE INSURANCE INDUSTRY @ FINANCIAL SUPERVISING AUTHORITY

326 entities and nomenclatures created1600 specific attributes167 models for legacy reporting requirements74 models for Solvency II Directive according to XBRL taxonomy130 data correlations37 specific KPIs1300 users and 67 external applications integrated

The Insurance Supervising department of the Financial Supervising Authority uses Intema technology to collect industry-specific information and accounting data from national undertakers (insurance companies) and intermediaries (insurance brokers) using a public portal with several levels of administration. The same platform is used to manage the document review and approval processes, data aggregation, statistics and key performance indicators. The platform is also XBRL-compliant and can handle Solvency II requirements according to European Insurance and Occupational Pensions Authority (EIOPA) regulations.

BUSINESS ASPECTS ADDRESSED

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INTEMA

OPEN WEB-SERVICE ARCHITECTUREAutomated data collection from undertakings and intermediaries

MULTI-DIMENSIONAL ANALYSISSpecific OLAP cubes implemented for statistical and what-if analysis

DASHBOARDSSpecific KPIs implemented

INTEGRATION WITH 3RD PARTY SYSTEMS67 other applications populate the system with data

DATA ACCESS SEGREGATIONInternal and external users share the same platform with data access segregation based on their roles

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Data collection and validationData aggregation and analysisInternal business process managementForm builder for reporting

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Local and ForeignUndertakings

378Operators

GroupAdministrator

ExternalApplication

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AdministratorExternal

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Intermediaries

1853Operators

GroupAdministrator

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ROMANIAN AUTHORITYMain

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UndertakingsSupervisors

IntermediariesSupervisors

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16 performance indicators26 reports correlations27 summary reports15 statistical reports3 OLAP Cubes

21 performance indicators104 reports correlations91 summary reports67 statistical reports7 OLAP Cubes

EuropeanAuthority

74 models complyingwith XBRL taxonomy

43 informational models29 o�cial on paper report

124 informational models74 XBRL models90 o�cial on paper report

STATISTICS

GovernmentalInstitutions

STATISTICS

National Bankof Romania

Public Portal

PUBLIC DATA

PUBLIC INTEROGATION

ABOUT US

© Copyright ESSENTIAL TECHNOLOGIES 2013ESSENTIAL TECHNOLOGIESBarbu Mumuleanu 30-32, Sector 2020544, Bucuresti, Romania www.essentials.roAll Rights Reserved

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ESSENTIAL TECHNOLOGIES, the ESSENTIAL TECHNOLOGIES logo are trademarks of ESSENTIAL TECHNOLOGIES, registered in many jurisdictions worldwide. Other product and service names might betrademarks of ESSENTIAL TECHNOLOGIES or other companies.

References in this publication to ESSENTIAL TECHNOLOGIES products or services do not imply that ESSENTIAL TECHNOLOGIES intends to make them available in all countries in which ESSENTIAL TECHNOLOGIES operates.

ESSENTIAL TECHNOLOGIES is a romanian registered company having as main focus development of innovative IT tools, systems and solutions. Areas of business expertise cover financial, law enforcement and governmental sectors.