bristol – filton · at holiday inn bristol – filton, we specialise in hosting wedding ......

Bristol – Filton

Filton Road, Bristol, BS16 1QX0871 942 9014 | [email protected]

www.hibristolfilton.co.uk

Bristol – Filton

At Holiday Inn Bristol – Filton, we specialise in hosting wedding celebrations. From your first meeting with our dedicated Wedding Coordinator to the time your last guest leaves you will be in very experienced hands.

The most romantic day of your life will come alive with our special touches in order to meet your individual needs. From red carpets to flower arrangements and personalised menus to a celebration knife to cut your wedding cake, we provide everything you could wish for to create your perfect wedding, just the way you want it.

YOUR Wedding YOUR WAYWe have designed our wedding brochure to be as flexible as possible, helping you plan your special day and meet your requirements and budget. You will find a selection of sumptuous dishes inside, allowing you to tailor make your own menu. Here at the Holiday Inn Bristol – Filton, we aim to be as adaptable as we can, please feel free to contact us to discuss your own individual wishes and we will try to meet your every need.

We look forward to welcoming you…

“Once in a while, right in the middle of an ordinary life, love gives us a fairy tale.”

“Whatever our souls are made of, his and mine are

the same.”

Wuthering Heights

Our Sequoia Suite, with its own foyer, offers the perfect venue for a small intimate reception or a larger more formal gathering with a maximum capacity of 250 guests. This room can accommodate the Wedding Breakfast and an Evening Party. Alternatively, situated off the Junction Restaurant, is our newly refurbished Orchard Suite, ideal for a smaller wedding breakfast as well as civil ceremonies.

Function suites

“Soulmates…two halves of the same soul joining together in life’s

journey.” Holiday Inn Bristol – Filton are a fully licensed establishment for civil wedding ceremonies and have a number of licensed rooms at the hotel to suite your particular requirements.

CIVIL weddings& PARTNERSHIPS We are pleased to offer your wedding guests

fantastic accommodation rates from £79 B&B*

for a double/twin room based on two sharing as well as excellent family and single occupancy room rates. Furthermore we can create an accommodation block for your wedding party to ensure all you guests have the opportunity to stay.*

*All rates are subject to availability

BE our GUEST

ENTERTAINMENT*We can arrange a superb DJ and Disco for your evening party, available from £350.00. If you are looking for something a little different, such as a live band or tribute act, we would be more than happy to help organise this for you. Additionally you may wish to consider children’s entertainers, magicians, themed nights or casino tables for a glitz and glamour feel. The possibilities are endless!

DECORATING THE ROOM*

Right from the start we are here to assist you in ensuring the function suite looks exactly how you imagine it. From chair covers, beautiful centrepieces and balloon arrangements, we have a host of knowledge and contacts to

help you achieve your perfect day.

LITTLE EXTRAS*

Treat your guests to canapés on arrival, an extra cheese course or even perhaps a unique form of entertainment! Whatever you are planning we will try our best

to meet you requirements.

*Prices available on request

MAKE YOUR wedding DAY COMPLETE...

Red carpet arrival

Dedicated wedding coordinator and event host

White table linen and matching napkins

Cake stand and Knife

Place cards, menu cards and table plans

Complimentary menu tasting

Accommodation for bride & groom with Champagne and full breakfast

Preferred accommodation rates for your guests with car parking

One month’s free leisure club membership for you and your fiancé leading up to the Wedding day.

*Terms & Conditions apply

OUR weddingPACKAGES

BOOKING YOUR WEDDING BREAKFAST AND EVENING CELEBRATIONS HERE WITH US AT HOLIDAY INN BRISTOL – FILTON AND ENJOY THE

FOLLOWING COMPLIMENTARY EXTRAS*

THE PERFECT DAY FOR THE PERFECT PRICE. WHATEVER YOUR DREAM WEDDING, OUR TEAM AT THE HOLIDAY INN BRISTOL – FILTON HAVE THE EXPERTISE TO MAKE IT COME TRUE. WE’LL CREATE A DAY FOR YOU AND YOUR GUESTS TO RELAX AND ENJOY,

CONFIDENT THAT EVERYTHING WILL BE PERFECT IN EVERY DETAIL.

THE CLASSIC wedding PACKAGE

THE PREMIUM wedding PACKAGE

YOUR £999 WEDDING PACKAGE INCLUDES:

Red carpet arrival


Room hire for wedding day in the Orchard Suite

Cake stand and Knife

Glass of Bucks Fizz on arrival for 30 adults

3 course meal with coffee for 30 adults from our Classic menu

Sandwich platters for 30 adults for evening party

Preferred accommodation rates for your guests

4 Weeks complimentary gym membership

*Terms and conditions apply. Dates are subject to availability, menu to be agreed by the hotel at time of booking.

Standard wedding terms and conditions apply.


Red carpet arrival Dedicated wedding coordinator and event host

Room hire for wedding day** Cake stand and Knife Menus on each table

Place cards Glass of white wine punch on arrival for 50 adults

3 course meal with coffee for 50 adults from our Premium menu

Finger Buffet for 50 adults for evening party Complimentary menu tasting

Complimentary table linen and napkins

Overnight accommodation for Bride and Groom in an executive room

Preferred accommodation rates for you and your guests

4 Weeks complimentary gym membership

Additional items and tailor made packages are available on request



OUR ALL-INCLUSIVE WEDDING PACKAGE HAS ALL THE RIGHT INGREDIENTS FOR THE PERFECT ROMANTIC WEDDING.

THE DELUXE wedding PACKAGE

PREMIUM EVENING room hire PACKAGE


Red carpet arrival Dedicated wedding coordinator and event host

Room hire for wedding day** Cake stand and Knife Menus on each table

Place cards Glass of Pimms on arrival for 65 adults

Glass of red or white wine with the meal for 65 adults

Glass of sparkling wine for the toast for 65 adults Chair covers with sash

3 course meal with coffee for 65 adults Overnight accommodation for Bride and Groom in an executive room


4 Weeks complimentary gym membership Anniversary meal for two

Additional items and tailor made packages are available on request



YOUR EVENING WEDDING PACKAGE INCLUDES:

Red carpet arrival


Room Hire for evening reception in our Sequoia Suite

Cake stand and Knife Dance floor

White table linen with mirror centre plates and tea lights

Finger buffet Arrival Bucks Fizz drinks reception

Complimentary overnight accommodation for Bride and Groom in a standard room


From £19.95 per person (minimum numbers of 100)



DESIGNED FOR YOU TO BE ABLE TO BUILD YOUR OWN PERFECT DAY

YOUR WEDDING YOUR WAY

ITEMS PRICE GUIDE

Civil Ceremony room hire from £300.00Wedding Breakfast room hire from £500.00Wedding breakfast menus from £25.00 per personCheeseboards (Standard) from £35.00Cheeseboards (Deluxe) £50.00Evening buffet from £14.95 per personMidnight bacon rolls £3.50 per personMidnight bacon rolls (including chips) £5.95 per personSandwich’s per person £10.95Canapes from £6.95 per personChair covers with sash from £6.95 per personDJ and disco with uplighters £350.00Arrival drinks (Bucks Fizz and white wine punch) £4.50Arrival drinks (Pimms) £5.50175ml glass of house wine from £4.95 per personSparkling wine to toast from £5.95 per personMenus and place cards £2 each

ALSO INCLUDED

Complimentary red carpet on arrival

Informal host for the day

4 Weeks free gym membership

Preferred accommodation for you and your guests

Complimentary menu tasting

Complimentary table linen and napkins

Additional items available on request

*TERMS AND CONDITIONS APPLY. DATES ARE SUBJECT TO AVAILABILITY, MENU TO BE AGREED BY THE HOTEL AT TIME OF BOOKING. STANDARD WEDDING TERMS AND CONDITIONS APPLY.

Traditional leek & potato soup (V)Plum tomato and basil soup (V)

Wild mushroom soup spiked with truffle oil (V)

Oven roasted chicken breast wrapped in streaky bacon,

thyme roasted potato & creamy tarragon jus.Gloucester Old Spot pork loin, seasonal vegetables,

garlic mash & calvados sauce.Grilled Mediterranean vegetable and brie tart,

garlic infused mash, plum tomato & basil sauce.

Citrus lemon tart, whipped vanilla cream

& raspberry pureeGlazed apple tart & caramel sauce

Profiteroles filled with Tia Maria cream & chocolate sauce

Freshly brewed coffee and tea

Wild mushroom soup spiked with truffle oil (V)Spiced chicken and bacon timbale, gem lettuce

& cherry tomato saladCherry tomato and baby mozzarella salad & basil dressing

Warm onion and feta cheese tart, young leaf salad & mustard vinaigrette (V)

Oven roasted chicken breast wrapped in streaky bacon,

thyme roasted potato & creamy tarragon jus.Gloucester Old Spot pork loin, seasonal vegetables,

garlic mash & calvados sauce.Seared salmon fillet, olive crushed new potato,

sautéed green beans & dill creamRoasted honey and mustard glazed gammon,

braised savoy cabbage, paprika roast potatoes & apple cider jusGrilled Mediterranean vegetable and brie tart,

garlic infused mash, plum tomato & basil sauce (V)

Citrus lemon tart, whipped vanilla cream & raspberry puree

Glazed apple tart & caramel sauceProfiteroles filled with Tia Maria cream & chocolate sauce

Chocolate and clotted cream cheesecake, seasonal berries & mango coulis


CLASSIC wedding MENU PREMIUM wedding MENU

YOU MAY CHOOSE A SET MENU OF 1 STARTER, 1 MAIN COURSE (MEAT AND VEGETARIAN) AND 1 DESSERT OPTION | ADDITIONAL GUESTS CHARGED AT £25.00 PER PERSON (CLASSIC) OR £28.00 PER PERSON (PREMIUM) | UPGRADED MENU AVAILABLE FROM £3.00 PER PERSON

Wild mushroom soup spiked with truffle oil (V)Spiced chicken and bacon timbale, gem lettuce

& cherry tomato saladCrayfish and prawn cocktail, quail egg, Marie-rose sauce

& baby gem lettuce.Warm onion and feta cheese tart, young leaf salad

& mustard vinaigrette (V)

Maize-fed chicken breast, sundried tomato risotto,

sautéed green beans & dill creamGloucester Old Spot pork loin, seasonal vegetables,

garlic mash & calvados sauce.Slow roasted English lamb rump, rosemary mash,

minted carrot batons & braising jus.Seared salmon fillet, olive crushed new potato,

sautéed green beans & dill creamPan fried hake, sautéed potatoes, wilted greens & pesto cream

Grilled Mediterranean vegetable and brie tart, garlic infused mash, plum tomato & basil sauce.

Citrus lemon tart, whipped vanilla cream & raspberry puree

Glazed apple tart & caramel sauceBlack forest brownie cheesecake & dark chocolate sauceChocolate bavarois, seasonal berries & Chantilly cream

Very sticky toffee pudding, vanilla ice cream &toffee sauce


DELUXE wedding MENU

Rustic baguette meltsFreshly cut sandwiches with crisps

Onion bhaji, spinach pakora, vegetable samosas, mango chutney king prawns in filo pastry with sweet chilli sauce

Spicy chicken wings with sour cream dipDeep filled wraps

Spicy crab cakes with chilli sauce Pigs in blankets with mustard mayo

Spinach, feta and tomato bruschetta (V) Crudités with dips (V)

Samosas, prawn crackers and spring rolls with hoisin dip (V)Tandoori chicken with yoghurt dip

Houmous, salsa and guacamole with corn chips (V)Thai ginger fish skewersSausage rolls with pickle

Quiche Lorraine or vegetable quiche (V)Teriyaki chicken

Baby baked potatoes with cottage cheese (V)Margherita pizza (V)

DESSERTS

Profiteroles with chocolate dipSliced fruit platter

Selection of cake slices and muffinsBritish cheese and biscuits

EVENING finger buffet MENUDRINKS packages

YOU MAY CHOOSE A SET MENU OF 1 STARTER, 1 MAIN COURSE (MEAT AND VEGETARIAN) AND 1 DESSERT OPTIONADDITIONAL GUESTS CHARGED AT £31.00 PER PERSON

PACKAGE 1£9.95 PER PERSON

Glass of Pimms & lemonade175ml glass of house red or white wine


175ml glass of house red or white wineGlass of sparkling wine for toasts


Glass of Pimms & lemonade175ml glass of house red or white wine

Glass of sparkling wine for toasts

£14.95 PER PERSONPLEASE CHOOSE 6 ITEMS

ADDITIONAL MENU ITEMS CAN BE ADDED FOR £3.75 EACH

4oz minute steak

Sausages and beef burgers with relish

Cajun marinated chicken drumsticks

Mediterranean vegetables and halloumi kebabs

Louisiana spiced corn on the cob

Tossed seasonal salads

Coleslaw salad

New potato and herb mayo salad

Condiments

Selection of breads

£18.95 per person

£4.00 supplement per person for the Premium Package. Included in Deluxe package.

EVENING BBQ buffet MENU

HOTEL TERMS & CONDITIONS

1. Please note. a) The party you are contracting with is the operating company (the ‘Company’) of the hotel (the ‘Hotel’). b) When used below the term ‘Smaller Event’ involves up to and including 25 delegates/guests and the term ‘Larger Event’ involves more than 25 delegates/guests. c) The Company Hotel has the authority to amend these terms and conditions in writing at its discretion.

2. Number Booked. a) Provisional numbers will be asked for at the time of booking and the Hotel reserves the right to stipulate a minimum number to be charged for the Event. Final numbers must be confirmed 14 working days prior to the Event (not including the day of the Event) and, subject to any minimum number, this will be the number you will be charged for. b) The Company Hotel reserves the right to change a designated room after appropriate consultation if the agreed minimum numbers are not to attend the Event. This does not affect any minimum charge.

3. Payment. a) Weddings and private functions require a deposit of £800 to secure the booking. This deposit is strictly non refundable and non transferable. b) 25% of the remaining balance is due 36 weeks prior. c) A Further 25% of the remaining balance is due 24 weeks prior. d) A Further 25% of the remaining balance is due 12 weeks prior. e) The final payment is due no later than 4 weeks prior to the event/wedding. f) If payment is to be made either by a credit or charge card this must be made known to the Hotel at the time of booking. Only recognised cards will be accepted. The card must by produced by the signatory prior to the event.

4. Cancellation by the Customer. a) Once confirmation of the event has been received either in writing or by guaranteeing the booking with a credit card number cancellation of the event will result in a considerable loss for the Hotel therefore we have set up the following cancellation policy; The following percentages of the total amount pre-booked will be charged: If cancellation occurs 36–24 weeks before an event, cancellation is 25% of total charges excluding the deposit paid. If cancellation occurs 24–12 weeks before an event, cancellation is 50% of total charges excluding the deposit paid. If cancellation occurs 12–4 weeks before an event, cancellation is 75% of total charges excluding the deposit paid. If cancellation occurs 4 weeks or less before an event, cancellation is 100% of total charges excluding the deposit paid. b) No charge will be made in the following circumstances: If the venue can be resold for the same date(s) at a similar fee. When calculating the above periods, the actual day(s) of the Event will not be taken into account. c) If you cancel an Event and, in the opinion of the Hotel Manager, book a similar Event within a period of 14 days, 25% of the cancellation charge will be credited to the re-booked Event. d) Failure to turn up for the Event with no prior contact with the Hotel will result in 100% cancellation fee (including catering).

5. Cancellation by the Hotel. The Hotel may cancel the booking at any time and without any obligation to you in any of the following circumstances; If the Hotel or any part of it is closed due to fire, dispute with employees, alteration or re-decoration, by order of any public authority, or through any reason beyond the Hotel’s control; If you become bankrupt or insolvent or enter into liquidation or have an administrator, administrative receiver or receiver appointed over all or a substantial part of your assets; If there is a change of ownership of the Hotel; If you are more than 30 days in arrears with payment to the Hotel or the Company for previously supplied services; If the Event may, in the Hotel Manager’s reasonable opinion, prejudice the reputation of the Hotel.

6. Liabilities. a) Please safeguard your property. The Hotel will not accept any liability for loss of or damage to property or death or illness of or injury to persons unless caused by the Company’s negligence. b) Unless the Company is liable as referred to in (a), you shall be liable for any loss or damage to the Hotel’s property and for injury to persons including the Hotel staff and shall indemnify the Hotel against any and all liability for loss of or damage to property or death or illness

of or injury to persons and against any and all claims, costs, demands, proceedings and damages arising out of the Event. c) You are advised to consider your insurance cover in respect of (b) above. d) It is the responsibility of the parent/guardian to ensure the wellbeing of all minors whilst on Hotel premises. e) You shall be liable to the Hotel for any damage to the Hotel’s reputation that may be caused by you, the persons affecting the Event or the Event.

7. Use of the Hotel. a) You and persons attending the Event shall: i) Not act in an improper or disorderly manner, leave promptly at the appropriate time, and obey any reasonable request by the Hotel’s employees. ii) Not carry out any electrical or other works at the Hotel, including amplification and lighting, without the Hotel’s prior written consent. iii) Not bring any dangerous or hazardous items into the Hotel and remove any items promptly when requested by the Hotel. iv) Comply with the licensing and other regulations relating to the Hotel. v) Not consume any food or drink at the Hotel not supplied by the Hotel or its authorised caterers without prior written consent from the Hotel. vi) Not affix any material of any kind on any floors, walls or ceilings, without prior written consent from the Hotel. vii) Not bring or use pyrotechnics or fireworks of any description in the Hotel or its grounds. viii) Management reserve the right to confiscate any food or drink brought onto the premises. b) Any person or item in breach of the above conditions may be refused admission to or removed from the Hotel, and the Hotel shall have the right to terminate the Agreement with immediate effect. You shall be fully liable for any contracted charges.

8. Advertising. You shall not use the name or mark ‘Holiday Inn’ or the Hotel’s name or trademarks without the Hotel’s prior written permission and shall show all advertising material for the event of the Hotel in advance for the Hotel’s approval.

9. General. a) If the contract includes your employing the services of an outside contractor then you will indemnify the Hotel against any loss of or damage to property or death or illness of or injury to any persons and against all claims, costs, demands, proceedings and damages arising therefrom. Any outside contractor employed by you must report to the Duty Manager at the Hotel and sign the Hotel’s standard Contractors Indemnity Form. The Hotel reserves the right to refuse access to any contractor in appropriate circumstances. b) Functions wishing to supply their own liquor will be charged corkage per bottle, the cost of which will be agreed by the General Manager. Full payment will be required (as per point 3e). c) Any malicious damage caused to company property will be subject to a charge to replace or repair the damage and this will be billed direct to the function organiser. d) If you request the Hotel to arrange for third parties to provide goods, or services to the Client, the Hotel shall do so only as your agent and you shall be liable and pay for all charges and liabilities in respect thereof and fully indemnify the Hotel against the same. e) You may not assign the agreement to any third party nor utilise the rooms for any purpose other than that stated herein without the Hotel’s prior written consent. f) This is the only agreement between the parties, and no variation to the agreement shall be effective unless in writing and signed on behalf of the Hotel and you by authorised signatories. g) Failure by the Hotel to enforce at any time any provision of the agreement shall not be construed as a waiver to any of it’s rights, nor effect the validity of the agreement, nor prejudice the Hotel’s rights with respect to subsequent action. h) The agreement shall be subject to English law and disputes settled in the courts of England and Wales. i) In the event of one portion or a portion thereof, of this agreement were to be held invalid by a court of competent jurisdiction, such item shall be severed from the agreement and all other terms and conditions shall remain unaffected and binding. j) The external and internal communal areas of the hotel will remain of a public domain to all our guests and no one party will have exclusive use. k) The hotel reserves the right to book other parties, functions, weddings and meetings on the same date as your event without prior notice.

Signed for Hotel…………………………………………………………………

Date……………………………………...................................................

Signed by Bride………………………………………………………………….

Date……………………………………...................................................

Signed by Groom…………………………………………………………………

Date……………………………………...................................................

bristol – filton · at holiday inn bristol – filton, we specialise in hosting wedding ......

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