bond oversight committee workbook

Bond OversightCommittee Workbook

Meeting April 30, 2013

Presented by

Construction and Facility Services

Welcome

3 BOND OVERSIGHT COMMITTEE WORKBOOK - MEETING APRIL 30, 2013

www.houstonisd.org/bond

Meet the Team

Construction Facilities Services (CFS)

Robert SandsOfficer, Construction and Facility Services [email protected]

Sue RobertsonGeneral Manager, Facilities Planning [email protected]



Meet the Team

Construction Facilities Services (CFS)

Dan BankheadGeneral Manager, Facilities Design [email protected]

Dillon BradyGeneral Manager, Construction [email protected]



Meet the Team

Business Assistance

Alexis LicataGeneral Manager, Business Assistance [email protected]

Bernard WillinghamTeam Lead, Supplier [email protected]



Meet the Team

Finance

Sherrie [email protected]

Kathi HaywardAssistant [email protected]

Tonya SavoieSenior Manager, Bond Fund [email protected]



Meet the Team

Bond Communications



2012 Bond Overview

2012 Bond Project key facts:

•$1.89 billion in funding

•40 schools to be built or renovated by 2020

•Architect contracts have been awarded for 23 projects

•Middle School restroom renovations start in 2013

•Planning and design meetings underway

•North and South Early Colleges to see groundbreakings in 2013

•Real estate acquisitions underway

•All projects will be built to LEED standards



2012 Bond Phasing Schedule

Group 1 •Planning and Design - Early / Mid 2013•Anticipated Construction to Begin - Mid / Late 2014




Group 2•Planning and Design - Early / Mid 2014•Anticipated Construction to Begin – Mid / Late 2015

Bellaire High SchoolDavis High SchoolDowling Middle SchoolEastwood AcademyLamar High SchoolParker Elementary SchoolYates High School




Group 3•Planning and Design – Early / Mid 2015•Anticipated Construction to Begin – Mid / Late 2016

Askew Elementary SchoolHigh School for Law Enforcement & Criminal Justice Sam Houston High SchoolJordan High SchoolYoung Women's College Prep




Group 4•Planning and Design - Late 2015 / Early 2016•Anticipated Construction to Begin – Mid 2017Austin High School Garden Oaks Montessori K-8 SchoolJones High School Kashmere High School Madison High SchoolPilgrim Academy K-8Scarborough High School Sharpstown International School Westbury High SchoolWharton Dual Language School K-8Wilson Montessori School K-8



2012 Bond District-Wide Projects

• Athletic Field House and Facility Improvements

• District-wide Land Acquisition• Middle School Restroom Renovations• Safety & Security Improvements• Technology Improvements



2012 Bond Outreach

Project Advisory Teams

• A Project Advisory Team (PAT) will be formed at each of the 2012 Bond campuses

• The PAT will be comprised of stakeholders including administrators, teachers, students, parents, and community members

• The PAT will meet monthly and will be actively engaged in making decisions about planning and design issues throughout the project



2012 Bond Outreach

Community-wide Meetings

• Intended to engage the neighbors as well as school participants

• Each project will have at least three meetings:1. At the beginning of the project to discuss project

parameters2. During Design Development when floor plan and

exterior images are sufficiently detailed3. After the contractor has been selected to allow the

community to meet the contractor and know what to expect during construction



2012 Bond Outreach

• Symposiums• December 14: Building the Future • March 6: Planning 21st Century Schools in HISD

• Student Engagement: January 31 – Student Bond Focus Groups

• Information Shared with Advisory Committees• African American Advisory Committee• Hispanic Advisory Committee• Asian American Advisory Committee• Indo-American Advisory Committee• HISD Supplier Diversity Advisory Committee• 21st Century Schools Advisory Committee• Superintendent’s Parent Advisory Committee

• Bond Oversight Committee



2007 Bond Overview

2007 Bond Program key facts:•$805 million in funding•New fencing installed at 131 schools•More than 8,800 security cameras installed•20 new schools open and serving students•3 new schools still under construction•2 schools renovated and expanded•Renovations/repair projects completed throughout the district and others ongoing•LEED success

• 2002: 3 Certified• 2007: 6 Certified, 3 Silver, 1 Gold



2007 Bond Financial Reports

HISD’s 2007 Facilities Capital Program (FCP) is completing all projects comprised of a total funding of $1,176,130,676, actual committed of $980,881,150. Current unspent funding balance is $195,249,526.



2007 Bond Financial Reports

Funding Source

Actual Funding Actual

Committed Unspent

Funding to Date

Bond Issue $ 805,000,000 $ 695,833,582 $ 109,166,418

Pay As You Go 145,000,000 106,570,117 38,429,883

Capital Projects 95,000,000 61,325,754 33,674,246

Public Facility Corp

48,000,000 47,982,308 17,692

Other 83,130,676 69,169,389 13,961,287

Total $ 1,176,130,676 $ 980,881,150 $ 195,249,526



M/WBE Participation

• HISD exceeded minimum M/WBE goal levels of 20% for 2007 bond program

• HISD’s M/WBE participation reached nearly 34% in 2007 bond program

• Contracts awarded to date in 2012 bond program reflect a 51% participation rate by M/WBEs



2007 Bond M/WBE Participation

Minority and Women Business Enterprise (M/WBE) Participation Rate – Total Combined Projects



2012 Bond M/WBE Participation

Minority and Women Business Enterprise (M/WBE) Participation Rate – Total Design Projects

Non-M/WBE $618,613,023 66.48%

MBE $211,135,171 22.69%

WBE $100,744,353 10.83%



M/WBE Participation

Minority and Women Business Enterprise (M/WBE) Activities

•Supplier Diversity Bond Workshops – 11 events were held at high schools that are a part of the 2012 Bond Program (November-December) – approximately 250 attendees

•Architectural and Engineering Networking Event – held at Carnegie Vanguard (November) – approximately 300 attendees



Minority and Women Business Enterprise (M/WBE) Activities, continued•HISD Supplier Diversity Advisory Committee

• Meets monthly• Members:

• Asian Chamber of Commerce• Indo-American Chamber of Commerce• Black Chamber of Commerce• Hispanic Chamber of Commerce• National Association of Minority Contractors• Association of General Contractors• East End Chamber of Commerce• Houston Minority Supplier Development Council• Women’s Business Enterprise Alliance• Women’s Contractor’s Association

M/WBE Participation



M/WBE Participation

Minority and Women Business Enterprise (M/WBE) Activities, continued•Partnering with M/WBE organizations

• Houston Hispanic Chamber Procurement Summit and Business Expo• Women’s Contractor Association Meeting• City of Houston Meet the Buyer• WBEA Corporate Advisory Committee Meeting (monthly)• Greater Houston Business Procurement Forum (monthly)• Government Procurement Connection (City of Houston)• Workshop Wednesdays – first Wednesday of each month• Mentor/Protégé Program (IGPS) with METRO, City of Houston, & POHA• 2013 Hardhat Construction and Business Opportunity Forum (HCC)• Small Business Development Agency Policy Committee with METRO, City of

Houston, and POHA (quarterly)• East End Chamber of Commerce (quarterly)• HMSDC Supplier Diversity Committee (monthly)• Global Procurement Seminar• Land Surveyor Networking Event• Houston Hispanic Architect and Engineer Luncheon• General Contractor’s Construction Round Table• Houston Business Expo and Trade Symposium



M/WBE Participation

HISD Workshops

•How to Do Business with HISD Workshop – Monthly events designed to educate attendees on HISD related projects

•Workshop Wednesday:

• January 2013 – RFP/RFQ Section by Section Summary

• February 2013 – Procurement Services Breakdown of and RFP

• March 2013 – Who is Procurement?



M/WBE Participation

HISD Bond Events•Networking Opportunities

• Offered 2 series of workshops: “Think it Through Thursday” regarding bond issues

•Community Engagement

• Community workshops to teach participants about responding to proposals and details on the 2012 bond program

•Round Table – 2012 Bond Program

• Participants discussed their qualifications to do business with the district



Communications

• New comprehensive bond website• Shared Bond app on homepages of dozens of

schools• Monthly eNewsletter distributed to more than

2,300 subscribers• 10 press releases• 40 web stories/blog entries• 6 web videos on bond-related topics• 50 Twitter posts• 35 Facebook posts



Communications



Conclusion

• Progressing on schedule and within budget• Promoting environmental sustainability• Exceeding goals for M/WBE participation • Emphasizing community engagement• Operating with transparency and

accountability



Next Steps

• Additional design team recommendations• Site Specific Ed Specs for Group 1 schools

complete• Design begins and architects meet with

Project Advisory Teams• Design Charrettes and Eco-Charrette• Community meetings• Begin contractor selections• Summer work for 2007 Bond projects

underway

bond oversight committee workbook

Documents

bond fund

orgbond2012 bond d

design early mid

facilities design

design late

anticipated construction

wilson montessori school

brady general manager