bod minutes jan 2008

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  • 8/9/2019 Bod Minutes Jan 2008

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    Board of DirectorsProperty Owners Association

    La Reata Ranch

    January 20, 2008

    Subject: La Reata Board Meeting Minutes

    1. Call To Order:

    The meeting was called to order at 3:00 PM. Present were Nick Collier, C.M.Nutt, and David Bell.

    2. Old Business:

    a. December 2007 Minutes. The minutes for December 2007 were approved.

    b. Nature Trail Barriers. The barriers removed by Bluebonnet have been back inplace; however, additional barriers may need to be added to accommodate theremoval of a tree.

    c. CCR Amendments (Approved in 2007). The BOD will do a detailed reviewand analysis of the CCR revision ballots to determine whether some of theproposed changes should be readdressed in another vote; i.e., there may beissues which failed, but are of such interest to property owners thatreconsideration is appropriate.

    d. POA Website. Efforts will be made to get minutes and other updates postedon the website in a timelier manner.

    e. POA Committee Roles and Responsibilities. The board will invite currentcommittee chairmen to the February 2008 BOD meeting to briefly reviewcommittee functions and membership.

    f. Fee Collection for 2008. In response to queries from some property ownersregarding the due date of annual maintenance fees, the board was inagreement that beginning in 2009, statements will be mailed out in January,due by the end of February, and considered late after the end of March.

    g. Financial Records Review. The board approved the expenditure of $1,200 foran independent review of POA financial records for 2006 and 2007 by theaccounting firm of Freemon, Shapard, & Story of Austin, TX.

    3. New Business:

    a. POA Records. The board raised and discussed a concern for maintenance ofrecords related to various POA activities, particularly those activities of theBoard of Directors and the Architectural Control Committee. The boardsprimary concern is that appropriate records and associated paper trails aredocumented and maintained for future reference. The use of a virtual officeenvironment was also discussed for logging and tracking POAissues/resolution.

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    b. Spring Meeting. The tentative date for the spring meeting was set to be April12, 2008.

    c. Vendor Contract Review. The board will review all current contracts toinsure that current services are being provided as specified for the specifiedprice.

    4. Adjournment:

    The February meeting will be conducted on February 10, 2008 at Nick Colliersresidence. The meeting was adjourned at 5:10 PM.