board of education agenda march 14, 2012 · replace rubber stair treads and risers. fill playground...

BOARD OF EDUCATION AGENDA

March 14, 2012

BOARD MEMBERS Mrs. Jeanne McQueeney, President Mrs. Carrie Benway, Vice-President

Mrs. Kate Cocchiarella, Secretary/Treasurer Mr. TJ Johnson

Mrs. Tessa Kirchner Mr. Ross Morgan Mr. Brian Nolan

Sandra B. Smyser, Ph.D., Superintendent

Attachment 03-14-1.1

BOARD OF EDUCATION AGENDA ITEM BOARD MEETING OF: March 14, 2012 SUBJECT: Facilities Committee Update. GOVERNANCE POLICY: EL-8 ACTION/INFO: Info. TIME NEEDED: 45 min. PERTINENT FACTS:

1. The Facilities Committee was formed within the last year and has been meeting on a regular basis.

2. The committee will present information on the operations of committee and the Eagle County School District Facility Report that is an attachment to this item.

3. They would like to discuss the industry standards regarding asset protection and their recommendation of

an annual funding stream to be created providing a budget to be used to protect and maintain Eagle County School District’s assets.

RECOMMENDATION/ SUGGESTED MOTION: ORIGINATOR: Ray Scott

Eagle County SchoolsFacility Committee Update

Facility Assessment

Facility Committee Members

• Director of Facilities Diana Scott• Public Participant Chris Williams• Principal Phil Qualman• Board of Education TJ Johnson• Director of Student Services Mike Gass• Director of Construction Ray Scott• ECCA vacant

• Champions: Dr. Sandra Smyser and Phil Onofrio

Facility Committee Goals

• To make decisions and recommendations regarding Capital funded projects.

• Develop projects list.• Assess and recommend school buildings for renovation/expansion needs.

• Recommend projects for Bond request.

Facility Committee Mission:

• Develop criteria for prioritizing projects.• Develop funding stream / expectations.• Develop capital project submission process.• Build consensus for bond referendums.• Review and approve/decline proposed non‐district funded projects.

ECSD Facility Report Summary by School ‐ 2011

SCHOOL 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Total

AES $ 786,000 $ 35,000 $ 178,000 $ 185,000 $ 343,000 $ 1,800,000 $ 3,327,000 BCES $ 131,500 $ 248,500 $ 135,000 $ 84,000 $ 31,000 $ 1,243,500 $ 1,873,500 BCMS $ 893,500 $ 37,000 $ 150,000 $ 1,503,000 $ 75,000 $ 2,172,000 $ 4,830,500 BMHS $ 26,000 $ 125,000 $ 23,000 $ 105,000 $ 60,000 $ 719,000 $ 60,000 $ 570,000 $ 1,688,000 EES $ 1,007,200 $ 158,500 $ 420,000 $ 350,000 $ 18,000 $ 18,000 $ 2,265,000 $ 4,236,700 EVES $ 383,000 $ 106,500 $ 17,500 $ 10,469,000 $ 10,976,000 EVHS $ 192,000 $ 275,000 $ 247,500 $ 151,000 $ 140,000 $ 150,000 $ 164,000 $ 3,568,500 $ 4,888,000 EVMS $ 714,000 $ 387,500 $ 18,000 $ 23,000 $ 10,726,000 $ 11,868,500 GCMS $ 339,000 $ 95,000 $ 21,000 $ 155,000 $ 35,000 $ 370,000 $ 2,454,000 $ 3,469,000 GES $ 806,500 $ 340,000 $ 28,500 $ 443,000 $ 14,000 $ 3,070,000 $ 4,702,000 HPS $ 635,000 $ 35,000 $ 271,500 $ 83,000 $ 125,000 $ 60,000 $ 3,343,500 $ 4,553,000 JCES $ 103,200 $ 5,000 $ 5,000 $ 43,000 $ 256,500 $ 459,000 $ 871,700 RCHS $ 40,000 $ 6,000 $ 65,000 $ 178,000 $ 289,000 RHES $ 190,000 $ 112,500 $ 11,000 $ 232,500 $ 1,259,000 $ 1,805,000 RSES $ 649,000 $ 523,500 $ 297,000 $ 7,500 $ 85,000 $ 32,000 $ 5,817,000 $ 7,411,000 VSSA $ 1,790,000 $ 3,061,500 $ 502,000 $ 65,000 $ 8,500 $ 3,700,000 $ 9,127,000

TOTAL $ 8,645,900 $ 5,585,500 $ 2,196,000 $ 738,500 $ 3,386,500 $ 43,000 $ 581,500 $ 893,000 $ 751,500 $ 53,094,500 $ 75,915,900

Total ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐$75,915,900Bond Projects‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐$53,094,500 Difference‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐$22,821,400 over 9yrs = $2,535,711 yr. =

Annual Maintenance Items: $730,000 Ongoing Asset Protection and Replacement : $1,805,711

EAGLE COUNTY SCHOOLS

FACILITY REPORT

Summer 2011

Contents

PURPOSE ............................................................................................................................................. 3

SUMMARY FACILITY REPORT BY CATEGORY ......................................................................................... 7

SUMMARY FACILITY REPORT BY SCHOOL ............................................................................................. 8

ELEMENTARY SCHOOLS

Eagle Valley Elementary ................................................................................................................... 9

Red Sandstone Elementary ............................................................................................................ 14

Edwards Elementary ...................................................................................................................... 19

Gypsum Elementary ....................................................................................................................... 23

Avon Elementary ............................................................................................................................ 28

Brush Creek Elementary ................................................................................................................. 32

Red Hill Elementary ........................................................................................................................ 36

June Creek Elementary ................................................................................................................... 39

MIDDLE SCH0OLS

Homestake Peak ‐ Elementary/Middle ........................................................................................... 42

Eagle Valley Middle ........................................................................................................................ 46

Berry Creek Middle ........................................................................................................................ 50

Gypsum Creek Middle .................................................................................................................... 54

HIGH SCHOOLS

Eagle Valley High ............................................................................................................................ 58

Vail Ski and Snowboard Academy – Middle/High ........................................................................... 62

Red Canyon High ............................................................................................................................ 67

Battle Mountain High ..................................................................................................................... 69

ENERGY PERFORMANCE REPORT ....................................................................................................... 72

ROOFING REPORT .............................................................................................................................. 77

PURPOSE The Board of Education and Administrative Staff requested a Facility Report be created for the purpose of allowing informed decisions concerning the need for capital expenditure projects, unfunded maintenance projects and the costs associated with these. The Construction Department in conjunction with the Maintenance Department has compiled information and presented that information in a way that can be tracked and updated on a yearly basis. This report will show yearly costs over a 10 year period as well as estimates on major capital expenditure projects. The overriding purpose of this report is to provide a single source of information for the School District’s 16 school buildings, 2 district offices and 2 bus barns in regard to the current conditions for the buildings and the projected costs over a ten year period to properly maintain, upgrade and renovate these buildings. The Facility Report assumes major renovations, remodels and other big ticket items being done in 2021 funded from bond dollars. 10 year Report Total $75,915,900 2021 Bond Items $53,094,500 $22,821,400 Amount of remaining work to be spread out over 9 years. This would indicate that approximately $2,535,711 should be spent each year on Facility maintenance. We recommend $730,000 be allocated each year for preventative maintenance and the remainder of $1,805,711 be allocated each year for asset investment and replacement of items in line for rotation which would increase the longevity and the quality of the facility in the long term.

Asset Protection Annual Preventative Maintenance Recommendations Asphalt Maintenance $175,000 Concrete Maintenance $ 25,000 Building Exterior Maintenance $180,000 Roof Repairs and Replacements $350,000 TOTAL $730,000 annual preventative maintenance

Asphalt ‐ parking lots, playgrounds, walking paths and driveways. Crack fill, patch and repair, seal coating and striping is currently funded as bonds are passed. ECSD spent $980,000 bond dollars in 2007 to recondition the District’s asphalt surfaces. Waiting for bond funding on a 7 to 10 year basis for asphalt maintenance allows deterioration and degradation to set in, ultimately costing more dollars for repairs than annual maintenance would require. Asphalt Recommendation:

1. Budget $175,000 annually for maintenance. 2. Fill cracks annually. 3. Patch and repair bi‐annually. 4. Seal coat paved surfaces and re‐stripe every third year. 5. Use bond dollars for major surface replacements as needed.

Concrete – sidewalks, curbs, ADA access ramps and street aprons. Concrete repairs are currently funded as bonds are passed. ECSD spent $193,000 in 2007 to restore concrete surfaces throughout the District to “safe” condition. The extreme temperatures and shifting soils inherent in the mountains require concrete surfaces to be addressed, at minimum, on a bi‐annual basis. Concrete Recommendation:

1. Budget $25,000 annually for maintenance. 2. Address failed conditions annually.

Building Exteriors – EIFS facades, siding, brick, block, painted architectural metal, louvers, windows and doors. Building exterior repairs are currently funded as bonds are passed. ECSD spent $700,000 in 2011 to restore the facades at 7 schools – AES, BCMS, EVE/EVM, BCES, RHES and GCMS. Repairs and painting should be done every 8 to 10 years to prevent degradation of the building material as well as to prevent water infiltration. Of immediate concern are the sidings at VSSA and RSES which will be addressed in the summer of 2012 with bond dollars as well as the painted surfaces at EES and GES which currently are not funded. Building Exterior Recommendation:

1. Budget $180,000 annually for maintenance.

2. Re‐paint or re‐coat all painted or EIFS surfaces on a rotational basis to protect buildings from degradation.

Roof Repairs and Replacements – roofs, roof drains, gutters and heat tape Roofing repairs and replacements are currently funded as bonds are passed. Several roofs were replaced in 2007, 2008 and 2009. In 2011 $32,000 was spent in minor repairs throughout the District. As repairs were made, a comprehensive Roofing Report was generated. This Report indicates that $1,863,000 of roofing replacements at 6 schools are needed in 2012. This anticipated work is currently not funded. Roofing Recommendation:

1. Budget $350,000 annually for replacement. Asset Protection Annual Asset Investment Recommendations Budget $1,805,711 annually to properly maintain, service and rotate the following items:

Upgrade T‐12 lighting fixtures to T‐8 fixtures. T‐12 bulbs are no longer being produced. The District has 3 schools currently using T‐12 fixtures.

Upgrade antiquated fire alarm systems. Replace rubber stair treads and risers. Fill playground surface media to mitigate hard falls from playground equipment. Caulk and seal kitchen equipment per Health Code. Upgrade existing card access and security systems. Professionally service all operable walls annually. Professionally service all stadium and gymnasium bleachers annually. Replace cafeteria tables on a rotational basis. Replace window shades on a rotational basis. Replace custodial equipment on a rotational basis. Repair/replace epoxy kitchen flooring annually. Top off and harrow baseball infields annually. Aerate, amend and reseed grassy sports fields annually. Maintain landscaping above current “mow and go” standards. Replace glazing and window frames on a rotational basis. Replace toilet partitions in high, extreme use locations on a rotational basis. Professionally repaint facility interiors. Replace residential grade appliances on a rotational basis (8‐10 years).

Replace professional grade kitchen equipment on a rotational basis (20‐30 years). Much of District’s current equipment is over 30 years old.

Clean and retreat theatre and auditorium curtains with fire retardant on a rotational basis.

Replace student lockers on a rotational basis. Replace office, classroom and corridor carpet on a rotational basis. Replace/repair locker room epoxy flooring annually. Replace interior and exterior door hardware, sound seal and weather seal on a

rotational basis. Replace restroom plumbing fixtures on a rotational basis. Replace classroom cabinetry on a rotational basis. Replace classroom furniture every 25 years.

SUMMARYFACILITYREPORTBYCATEGORY See Report

SUMMARYFACILITYREPORTBYSCHOOL See Report

Category 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Total

1

Asset Protection Critical / Imminent Failure 3,424,000$ 398,000$ 289,500$ 8,000$ 83,000$ 3,500$ 54,500$ 52,500$ 45,000$ 6,824,000$ 11,182,000$ Life / Safety

2

Asset Protection Preventative Maintenance 2,955,500$ 1,421,500$ 1,041,000$ 190,500$ 940,500$ 39,500$ 323,000$ 150,500$ 631,500$ 17,273,000$ 24,966,500$ Cost Reductions

3 Productivity 1,942,200$ 3,350,000$ 749,000$ 540,000$ 1,723,000$ ‐$ 204,000$ 565,000$ ‐$ 14,837,000$ 23,910,200$ Learning Experience EnhancementsCode Upgrades

4 Quality Assurance 549,200$ 416,000$ 116,500$ ‐$ 415,000$ ‐$ ‐$ 125,000$ 75,000$ 14,160,500$ 15,857,200$

Public, Parent, Staff, Student Pride

Total 8,870,900$ 5,585,500$ 2,196,000$ 738,500$ 3,161,500$ 43,000$ 581,500$ 893,000$ 751,500$ 53,094,500$ 75,915,900$

ECSD Facility Report Summary by Category ‐ 2011

SCHOOL 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Total

AES 786,000$ 35,000$ 178,000$ 185,000$ 343,000$ 1,800,000$ 3,327,000$ BCES 131,500$ 248,500$ 135,000$ 84,000$ 31,000$ 1,243,500$ 1,873,500$ BCMS 893,500$ 37,000$ 150,000$ 1,503,000$ 75,000$ 2,172,000$ 4,830,500$ BMHS 26,000$ 125,000$ 23,000$ 105,000$ 60,000$ 719,000$ 60,000$ 570,000$ 1,688,000$ EES 1,007,200$ 158,500$ 420,000$ 350,000$ 18,000$ 18,000$ 2,265,000$ 4,236,700$ EVES 383,000$ 106,500$ 17,500$ 10,469,000$ 10,976,000$ EVHS 192,000$ 275,000$ 247,500$ 151,000$ 140,000$ 150,000$ 164,000$ 3,568,500$ 4,888,000$ EVMS 714,000$ 387,500$ 18,000$ 23,000$ 10,726,000$ 11,868,500$ GCMS 339,000$ 95,000$ 21,000$ 155,000$ 35,000$ 370,000$ 2,454,000$ 3,469,000$ GES 806,500$ 340,000$ 28,500$ 443,000$ 14,000$ 3,070,000$ 4,702,000$ HPS 635,000$ 35,000$ 271,500$ 83,000$ 125,000$ 60,000$ 3,343,500$ 4,553,000$ JCES 103,200$ 5,000$ 5,000$ 43,000$ 256,500$ 459,000$ 871,700$ RCHS 40,000$ 6,000$ 65,000$ 178,000$ 289,000$ RHES 190,000$ 112,500$ 11,000$ 232,500$ 1,259,000$ 1,805,000$ RSES 649,000$ 523,500$ 297,000$ 7,500$ 85,000$ 32,000$ 5,817,000$ 7,411,000$ VSSA 1,790,000$ 3,061,500$ 502,000$ 65,000$ 8,500$ 3,700,000$ 9,127,000$

TOTAL 8,645,900$ 5,585,500$ 2,196,000$ 738,500$ 3,386,500$ 43,000$ 581,500$ 893,000$ 751,500$ 53,094,500$ 75,915,900$

ECSD Facility Report Summary by School ‐ 2011

ELEMENTARYSCHOOLS

EagleValleyElementaryEagle, CO

Age: Eagle Valley Elementary was built in 1973. It is now 38 years old and about ¾ through its expected life cycle. It was designed and built prior to federally mandated ADA guidelines.

Appearance: Good. The 47,729 square foot school has aged well and has a pleasant

interior and exterior with large school grounds.

Parent Drop Off / Bus Circulation: Performs at a mediocre level and could be greatly improved by separating the elementary drop off from the adjacent middle school parking and drop off areas. Separating bus drop off from parent drop off would also improve the vehicular circulation.

Security:

o Secure Main Entrance Vestibule: None o Card Access System: None o Burglar Alarm: None o Security Cameras: None

Design/Functionality: Poor.

ADA: This school is not compliant with current ADA guidelines for restrooms and ramp

grades. However, EVES does have an elevator.

Capacity: The capacity of EVES is 550 students. The 2011 enrollment is 270 students.

Other: o EVES does not utilize modular classrooms. o EVES does not currently operate a Preschool.

Recommendations:

o In 2021, the building will need a complete renovation totaling approximately $10.5 million. See Detailed Facility Report.

o There is a potential to combine EVES with EVMS to create a K‐8 campus by relocating and combining the kitchen/cafeteria and administrative offices.

o Add security features listed above.

EVES

View from the drop off area

EVES

Typical Open Classroom. One must walk through a classroom to get to the back classroom.

EVES

Redesign would call for these doors to be eliminated

School Area Item Action Year Est Cost Yearly TotalDETAILED FACILITY REPORT BY SCHOOL

EVES GRDS Playground Media 1 Add media 2012 $ 7,500 EVES INT Kitchen 1 caulk and seal 2012 $ 3,500 EVES INT Lighting ‐ Interior 1 T12. Upgrade lighting through out building asap 2012 $ 225,000 EVES GRDS Sidewalks 2 Repair and Replace as needed 2012 $ 20,000 EVES GRDS Snow Removal Equipment 2 Need snow tractor and shed 2012 $ 24,000 EVES INT Custodial Equipment 2 Replace every 10 years ‐ needs rotation 2012 $ 60,000 EVES INT Windows 2 install reflective film at south, east and west facing windows 2012 $ 11,000 EVES GRDS Irrigation 3 Irrigation pump house needs to be rebuilt 2012 $ 3,500 EVES KITCH Cafeteria Tables 3 Replace every 15 years 2012 $ 20,000 EVES GRDS Fields 4 Amend soils and reseed 2012 $ 8,500 $ 383,000 EVES EXT Parking Lot Asphalt 2 Patch, Repair, Crack Fill, Seal Coat, Curb paint, restripe 2013 $ 65,000 EVES GRDS Playground Asphalt 2 Patch, Repair, Crack Fill, Seal Coat, Restripe (new in 2008) 2013 $ 18,000 EVES HVAC Domestic Hot Water Heater 2 Replace 2013 $ 15,000 EVES IT LCD in all classrooms 3 Check IT wiring installation district wide 2013 $ 8,500 $ 106,500 EVES EXT Exterior Façade 3 caulk and seal all exterior doors and windows/replace sealants 2014 $ 10,000 EVES EXT Windows 3 replace fogged windows 2014 $ 7,500 $ 17,500 EVES EXT Roof Drains 1 Redesign and replace 2021 $ 45,000 EVES GRDS Trash/Recycle 1 Redesign dock area, install electronic gate 2021 $ 18,000 EVES HVAC Controls 1 Upgrade at renovation 2021 $ 75,000 EVES HVAC VFD 1 Redesign based on renovation 2021 $ 20,000 EVES INT ADA Compliance 1 Bring into ADA compliance at renovation 2021 $ 200,000 EVES INT Asbestos 1 Yes. Total mitigation at renovation 2021 $ 500,000 EVES EXT Heat Tape 2 Replace every 10 years 2021 $ 18,000 EVES EXT Lighting ‐ Exterior 2 Put on JCI controls 2021 $ 5,000 EVES EXT Lighting ‐ Exterior 2 Need upgrade all 2021 $ 150,000 EVES EXT Roof 2 Replace roof at 20 years ‐ Check B&M roofing plan 2021 $ 185,000 EVES EXT Windows 2 Replace at renovation 2021 $ 135,000 EVES GRDS Asphalt 2 Path to street needs to be replaced 2021 $ 18,000 EVES GRDS Playground Equipment 2 Replace 15‐20 Yr Old Playground Equipment 2021 $ 85,000 EVES INT Acoustical Ceiling 2 Replace every 20 years. Replace at renovation. 2021 $ 250,000 EVES INT Cabinetry 2 Replace every 30 Years 2021 $ 340,000 EVES INT Cafeteria 2 Refurbish/redesign at renovation 2021 $ 250,000 EVES INT Carpet 2 Replace every 30 years 2021 $ 280,000 EVES INT Classrooms 2 Redesign all open classrooms 2021 $ 2,500,000 EVES INT Doors 2 Replace '73 doors at renovation 2021 $ 35,000 EVES INT DRINKING FOUNTAINS 2 Install additional fountains at renovation 2021 $ 25,000 EVES INT FF&E 2 replace every 25 years. REPLACE CLASSROOM FURNITURE 2021 $ 350,000 EVES INT FLOORING 2 Replace all flooring at renovation (asbestos) 2021 $ 225,000 EVES INT Front Office Appearance 2 Poor ‐ needs updating 2021 $ 450,000 EVES INT Gym 2 Refurbish at renovation 2021 $ 185,000 EVES INT Insulation 2 Reinsulate '73 portion of building, including piping 2021 $ 225,000 EVES INT Interior Paint 2 Repaint every 15 years 2021 $ 185,000 EVES INT Learning Walls 2 N/A. Address room use at renovation 2021 $ 135,000 EVES INT Night Lighting 2 OK. Upgrade at renovation 2021 $ 45,000


EVES INT Operable walls 2 Yes. Eliminate at renovation 2021 $ 45,000 EVES INT Residential Appliances 2 Replace every 10 years. Replace at renovoation 2021 $ 14,000 EVES INT Restrooms 2 Replace fixtures every 15 years. Replace at renovation 2021 $ 25,000

EVES INTSecurity Vestibule at Main Entrance 2 Design for secure entrance 2021 $ 45,000

EVES INT Signage 2 Replace every 30 years 2021 $ 25,000 EVES INT Stage Curtains 2 Replace every 20 years 2021 $ 85,000 EVES INT Tile 2 Replace every 30 years 2021 $ 65,000 EVES INT Window Coverings 2 Replace every 15 years 2021 $ 50,000 EVES IT Cable Signal Type 2 1 channel at the library. Need to add complete system 2021 $ 65,000 EVES IT Computer Rooms 2 OK. Upgrade at renovation 2021 $ 45,000 EVES IT Conditioned MDF Rooms 2 No. Address at renovation 2021 $ 25,000 EVES IT Security Cameras 2 Install interior/exterior security cameras district wide 2021 $ 225,000 EVES KITCH Flooring 2 Tile. Replace at renovation 2021 $ 35,000 EVES KITCH Grease Trap 2 Redesign and install new grease trap 2021 $ 75,000 EVES KITCH Kitchen Equipment 2 Equipment rotation. New hood needed 2021 $ 35,000 EVES KITCH Serving Line 2 Redesign entire kitchen/serving line/cafeteria at renovation 2021 $ 250,000 EVES SYS Burglar Alarm 2 No. Install at renovation 2021 $ 45,000 EVES SYS Card Access System 2 No. Install at renovation 2021 $ 135,000 EVES SYS Fire Sprinkler 2 No. Add at renovation 2021 $ 1,500,000 EVES EXT Doors 3 Doors and hardware need replacing 2021 $ 35,000 EVES EXT Exterior Façade 3 Clean brick, rework downspouts 2021 $ 25,000

EVES GRDS Bus/Parent Drop Off Circulation 3Redesign parking area / circulation to accomodate district vehicle parkingSeparate parent/bus drop off. Separate bus barn parking entrance 2021 $ 65,000

EVES PRG PreK 3 No. Address at renovation 2021 $ 500,000 EVES EXT Reader board 4 Install Reader Board 2021 $ 14,000 EVES EXT Signage 4 Install monument sign 2021 $ 14,000 EVES GRDS Irrigation 4 Redesign around new parking area at SW corner of building 2021 $ 18,000 EVES GRDS Irrigation Systems 4 Install wireless controls district wide 2021 $ 40,000 EVES GRDS Landscaping 4 Enhance existing landscaping 2021 $ 35,000 $ 10,469,000

RedSandstoneElementary Vail, CO

Age: Red Sandstone Elementary was built in 1977. It is now 34 years old and about ¾ through its expected life cycle. It was designed and built prior to federally mandated ADA guidelines.

Appearance: Poor. The 45,537 square foot facility has a premier view of the Vail ski

resort. However, the building is falling into disrepair. It has not aged well as a result of the harsh climate. The south facing wood siding is at the end of its life cycle. It has windows that are losing their factory reflective coating and the façade is in need of a facelift with an up to date design.

Parent Drop Off / Bus Circulation: Poor. The elevations and small site constraints do not

allow for efficient and safe student drop off for either parents or busses. Parking availability for staff and parents is minimal. A complete redesign would be needed to address any of these issues.

Security:


Design / Functionality: Good.

ADA: This school is not compliant with current ADA regulations guidelines for restrooms

and ramp grades and the building does not have an elevator.

Capacity: The capacity of RSES is 365 students. The 2011 enrollment is 273 students (including preschool).

Other:

o RSES does not utilize modular classrooms. o RSES contains a 2 classroom Preschool and is licensed for 30 students. The 2011

enrollment is 18 students. o The playground was relocated and new equipment was installed in 2011through

a GOCO grant and partnership with the Town of Vail.

Recommendations: o A complete renovation totaling approximately $6 million is needed by 2021 or

sooner. See Detailed Facility Report. o Add security features listed above.

o Potentially partner with the Town of Vail to create a 3 level parking garage at the current ToV bus stop and the former playground area to improve the parking situation and access to the site.

RSES

Exterior

RSES

Typical Classroom: White boards mounted over chalk

RSES

Non‐ADA Compliant Preschool Playground

RSES

Non‐ADA Compliant ramp


RSES EXT Exterior Façade 1 Replace siding on south face ‐ FUNDING APPROVED 2011 ‐ IN PROGRESS 2012 $ 175,000 RSES GRDS PreK playground media 1 Needs fill 2012 $ 7,500 RSES INT Kitchen 1 caulk and seal 2012 $ 3,500 RSES EXT Parking Lot Asphalt 2 Repair/resurface as needed of drive and bus loop 2012 $ 65,000 RSES GRDS Asphalt 2 Pathway Needs to be replaced 2012 $ 25,000 RSES GRDS Playground Asphalt 2 Repair/Resurface as needed 2012 $ 25,000 RSES GRDS Site 2 Reroute hillside drainage at west end to underground 2012 $ 10,000 RSES EXT Roof 2 Replace roof at 20 years ‐ Check B&M roofing plan. 2012 $ 270,000 RSES EXT Lighting ‐ Exterior 3 Retrofit to LED 2012 $ 35,000 RSES GRDS Playground 3 Replace fence/railing at retainer wall 2012 $ 9,500 RSES GRDS Playground 3 Replace fencing at preshool playground 2012 $ 7,500 RSES HVAC VFD 3 Need four. 2012 $ 16,000 $ 649,000 RSES SYS Fire Alarm System 1 Fire alarm upgrade every 20 years 2013 $ 200,000 RSES INT Custodial Equipment 2 Replace every 10 years 2013 $ 60,000 RSES INT Sewer Lift Station 2 In PreK. Needs upgrade/improvement 2013 $ 38,000 RSES INT Windows 2 install reflective film at south, east and west facing windows 2013 $ 11,000 RSES EXT Windows 3 replace fogged windows 2013 $ 8,500 RSES INT Paint 3 repaint interior $25 K for corridor painting FUNDING APPROVED 2011 2013 $ 85,000 RSES SYS Card Access System 3 Upgrade system 30 years. Upgrade software 5 years. None here. Add . 2013 $ 65,000 RSES EXT Signage 4 Needs signage on the building 2013 $ 11,000 RSES SYS Burglar Alarm 4 N/A. Install 2013 $ 45,000 $ 523,500 RSES INT Operable walls 1 re‐vinyl, refurbish as needed 2014 $ 38,000 RSES EXT Exterior Façade 2 caulk and seal all exterior doors and windows/replace sealants 2014 $ 10,000 RSES EXT Exterior Façade 2 replace/reseal at masonry, metal panels, etc 2014 $ 10,000 RSES GRDS Sidewalks 2 Replace as needed 2014 $ 12,000 RSES KITCH Kitchen Equipment 2 Rotate equipment as needed. Assess at 15 years for rotation 2014 $ 35,000 RSES GRDS Irrigation 3 Upgrades needed. ReEvaluate in 2014. 2014 $ 12,000 RSES INT Carpet 3 Replace every 30 years. Partial replacement 2014 $ 180,000 $ 297,000 RSES KITCH Flooring 2 OK ‐ Epoxy ‐ Review at 15 years 2015 $ 7,500 $ 7,500 RSES EXT Doors 2 Original. Replace at renovation. Front door needs replaced asap 2016 $ 85,000 $ 85,000 RSES EXT Heat Tape 1 Replace every 10 years . Internal roof drains. Replace where needed at front. 2018 $ 14,000 RSES HVAC Domestic Hot Water Heater 2 New in 2008. Replace every 10 years 2018 $ 18,000 $ 32,000

RSES EXT Exterior Façade 1Minor repairs and paint of siding in 2012. Redesign. Replace all siding, add metal skin over concrete. ‐ see curb appeal 2021 $ 300,000

RSES INT Night Lighting 1 None. Add night lighting 2021 $ 45,000 RSES INT Operable walls 1 Yes, Replace/Remove 2021 $ 190,000

RSES INTSecurity Vestibule at Main Entrance 1 Redesign front entry 2021 $ 60,000

RSES IT LCD in all classrooms 1 Check IT wiring installation district wide. Not ADA compliant 2021 $ 8,500 RSES KITCH Grease Trap 1 No. Need to install. Add at Renovation 2021 $ 75,000 RSES EXT Lighting ‐ Exterior 2 Put on JCI controls 2021 $ 5,000

RSES EXT Windows 2 Replacement of windows & window frames 2021 $ 185,000 RSES INT DRINKING FOUNTAINS 2 Original. Complete replacement 2021 $ 12,500


RSES INT Insulation 2 Roof replacement 2021 $ 225,000 RSES INT Lighting ‐ Interior 2 Upgrade needed 2021 $ 250,000 RSES INT Occupancy Sensors 2 None. Add occupancy sensors 2021 $ 18,000 RSES INT Restrooms 2 Replace fixtures every 25 years. Total restroom renovation. ADA compliance 2021 $ 225,000 RSES INT Tile 2 Replace every 30 years. Carpet corridors 2021 $ 165,000 RSES INT Window Coverings 2 Replace every 15 years 2021 $ 50,000 RSES IT Cable Signal Type 2 None. Install cable 2021 $ 35,000 RSES IT Computer Rooms 2 Converted 2 classrooms. Both need A/C. Upgrade electrical and data 2021 $ 35,000 RSES IT Media Distribution Capability 2 None, need to install, Coordinate with cable signal 2021 $ 60,000 RSES KITCH Cafeteria Tables 2 Replace every 15 years 2021 $ 20,000 RSES EXT Lighting ‐ Exterior 3 Retrofit to LED 2021 $ 150,000 RSES EXT Exit Doors ‐ Heaving? 3 Rear door by ramp out of gym on north side. Needs snow melt system 2021 $ 25,000 RSES HVAC Kitchen Heat 3 Needs heat and make up air 2021 $ 44,000 RSES INT Acoustical Ceiling 3 Replace every 20 years. Original. 2021 $ 120,000 RSES INT FF&E 3 Replace every 25 years 2021 $ 300,000 RSES INT Interior Paint 3 Repaint every 10 years. Needs to be retextured 2021 $ 185,000 RSES INT Residential Appliances 3 Replace every 10 years.Refurbish staff lounge 2021 $ 14,000 RSES IT Security Cameras 3 Install interior/exterior security cameras district wide 2021 $ 200,000

RSES EXT Curb Appeal 4Needs improvement.Original exterior wood. Concrete. 1st impression is the dumpster. No signage on building. Has minimal landscaping. 2021 $ 350,000

RSES EXT Reader board 4 Install Reader Board 2021 $ 14,000 RSES EXT Storage 4 Add storage, needed 2021 $ 25,000 RSES GRDS Bus/Parent Drop Off Circulation 4 Needs to be redesigned. Increase parking 2021 $ 500,000 RSES GRDS Irrigation Systems 4 Install wireless controls district wide 2021 $ 45,000 RSES GRDS Landscaping 4 Needs improvement 2021 $ 35,000 RSES GRDS PreK playground 4 Needs replacement. Redesign ‐ needs ada equipment and access 2021 $ 85,000

RSES GRDS Site 4Needs improvement. Add/replace retainer walls, Recreate pathway (ADA) to lower parking. 2021 $ 125,000

RSES GRDS Storage Buildings 4 Add storage, needed 2021 $ 25,000 RSES GRDS Trash/Recycle 4 Redesign. 2021 $ 45,000 RSES INT ADA Compliance 4 Not compliant. No elevator. Ramp is not ADA. Install elevator 2021 $ 450,000 RSES INT Cabinetry 4 Replace every 30 Years 2021 $ 180,000 RSES INT Classrooms 4 Refurbish. Add white boards, bulletin boards, modify phone locations 2021 $ 220,000 RSES INT Doors 4 Original. Complete replacement 2021 $ 70,000 RSES INT Front Office Appearance 4 Refurbish office area 2021 $ 85,000 RSES INT Gym 4 Total renovation. Walls, floors, HVAC, after school program area 2021 $ 185,000 RSES INT Interior Storage 4 Needs improvement 2021 $ 30,000 RSES INT Learning Walls 4 Replace at renovation 2021 $ 120,000 RSES INT Scoreboards ‐ main 4 Replace at renovation 2021 $ 28,000 RSES INT Signage 4 Replace every 30 years. Replace at renovation 2021 $ 18,000 RSES INT Stage Curtains 4 Replace every 20 years. 2021 $ 25,000 RSES KITCH POS Stations 4 Redesign at Bond 2021 $ 10,000 RSES KITCH Serving Line 4 Redesign at Bond 2021 $ 145,000 $ 5,817,000

EdwardsElementaryEdwards, CO

Age: Edwards Elementary was built in 1991. It is now 20 years old and is nearly halfway through its expected life cycle.

Appearance: Good. The 55,000 square foot building is beginning to look a bit

weathered. It is in need of paint on the metal, caulk around windows and doors as well as minor masonry repairs.

Parent Drop Off / Bus Circulation: Bus drop off is good. Parent drop off is poor. A

redesign of the parking lot to increase parking and expand the length of the parent drop off is needed to make parent drop off more efficient and safer.

Security:

o Secure Main Entrance Vestibule: None o Card Access System: None o Burglar Alarm: Yes. However, the system is original and parts are no longer

available. o Security Cameras: None

Design / Functionality: OK. However, the building is difficult to navigate, adding interior,

directional signage would benefit visitors trying to locate classrooms and cafeteria.

ADA: This school is not compliant with current ADA regulations with restrooms and ramp grades. However, the building does have an elevator.

Capacity: The capacity of EES is 430 students. The 2011 enrollment is 322.

Other:

o EES has one modular with two classrooms but currently the modular is not being utilized.

o EES does not operate a Preschool but has the space to do so.

Recommendations: o Remove the modular. o A partial $2.2 million renovation in 2021 would increase the expected life cycle

of this school. See Detailed Facility Report o Add security features listed above. o Redesign parking lot.

EES

View from drop off

EES Admin Office – lack of security vestibule


EES GRDS Playground Media 1 Add media 2012 $ 7,500 EES GRDS Sidewalks 1 Replace as needed 2012 $ 25,000 EES INT Kitchen 1 caulk and seal 2012 $ 3,500 EES INT Operable walls 1 Refurbish/Remove where needed 2012 $ 35,000 EES SYS Fire Alarm System 1 Original. Needs to be replaced 2012 $ 250,000 EES EXT Exterior Façade 2 Look at painted surfaces 2012 $ 25,000 EES EXT Parking Lot Asphalt 2 Patch, Repair, Crack Fill, Seal Coat, Curb paint, restripe 2012 $ 65,000 EES EXT Roof 2 Rework skylight penetrations 2012 $ 25,000 EES GRDS Playground Asphalt 2 Patch, Repair, Crack Fill, Seal Coat, Restripe. 2012 $ 28,000 EES INT Custodial Equipment 2 Replace every 10 years ‐ needs rotation 2012 $ 60,000 EES INT Windows 2 install reflective film at south, east and west facing windows 2012 $ 11,000 EES KITCH Flooring 2 Epoxy. Needs Repair 2012 $ 8,500 EES KITCH Kitchen Equipment 2 Equipment rotation. 2012 $ 35,000 EES EXT Curb Appeal 3 OK ‐ remove modular 2012 $ 20,000 EES EXT Lighting ‐ Exterior 3 Retrofit to LED 2012 $ 150,000 EES GRDS Pump House 3 Add VFD 2012 $ 7,500 EES INT Insulation 3 Add insulation. Upgrade existing, closet by gym is very cold 2012 $ 35,000 EES INT Interior Paint 3 Repaint every 10 years 2012 $ 185,000 EES KITCH Cafeteria Tables 3 Replace every 15 years 2012 $ 20,000 EES GRDS Fields 4 Amend soils and reseed 2012 $ 1,200 EES KITCH POS Stations 4 Relocate POS in serving line 2012 $ 10,000 $ 1,007,200 EES IT LCD in all classrooms 2 Check IT wiring installation district wide 2013 $ 8,500 EES SYS Burglar Alarm 2 Yes. Upgrade. 2013 $ 45,000 EES HVAC VFD 3 Need 10 VFDs 2013 $ 40,000 EES SYS Card Access System 3 No. Install system 2013 $ 65,000 $ 158,500 EES INT Operable walls 1 re‐vinly, refurbish 2014 $ 38,000 EES EXT Doors 2 OK ‐ refinish main entry doors 2014 $ 8,500 EES EXT Exterior Façade 2 caulk and seal all exterior doors and windows/replace sealants 2014 $ 10,000 EES EXT Exterior Façade 2 replace/reseal at masonry, metal panels, etc 2014 $ 10,000 EES INT Window Coverings 2 Replace every 15 years . Replace at renovation 2014 $ 50,000 EES EXT Windows 3 replace fogged windows 2014 $ 8,500 EES INT Carpet 3 Replace every 30 years 2014 $ 250,000 EES INT Cafeteria 4 Tile needs to be replaced 2014 $ 45,000 $ 420,000 EES INT Restrooms 2 Replace fixtures every 25 years. 2016 $ 25,000 EES INT FF&E 3 Replace every 25 years. REPLACE CLASSROOM FURNITURE 2016 $ 325,000 $ 350,000 EES HVAC Domestic Hot Water Heater 2 New in 2008 ‐ replace every 10 years 2018 $ 18,000 $ 18,000 EES EXT Heat Tape 1 Replace every 10 years . Replaced 2009 2019 $ 18,000 $ 18,000

EES INTSecurity Vestibule at Main Entrance 1 Design for secure entrance 2021 $ 60,000

EES EXT Lighting ‐ Exterior 2 Put on JCI controls 2021 $ 5,000 EES EXT Roof 2 Replace roof at 20 years ‐ Check B&M roofing plan. 2021 $ 275,000 EES INT Occupancy Sensors 2 Install sensors 2021 $ 45,000 EES IT Security Cameras 2 Install interior/exterior security cameras district wide 2021 $ 225,000 EES GRDS Playground Equipment 3 Original. Needs to assessed 2021 $ 85,000


EES GRDS Site 3 Redesign walk‐in cooler protection. Remove RR ties/gravel at old greenhouse 2021 $ 18,000 EES GRDS Trash/Recycle 3 Redesign at renovation 2021 $ 25,000 EES HVAC Kitchen Heat 3 Install separate kitchen heating unit 2021 $ 14,000 EES INT Acoustical Ceiling 3 Replace every 20 years. Replace at renovation. 2021 $ 120,000 EES INT Residential Appliances 3 Replace every 10 years. Replace at renovoation 2021 $ 14,000 EES KITCH Grease Trap 3 Redesign and install exterior new grease trap at renovation 2021 $ 75,000 EES SYS Fire Sprinkler 3 Partially sprinklered. Intall 2021 $ 800,000 EES EXT Reader board 4 Install Reader Board 2021 $ 14,000 EES GRDS Irrigation Systems 4 Install wireless controls district wide 2021 $ 45,000 EES GRDS Landscaping 4 Enhance existing landscaping 2021 $ 35,000 EES INT Front Office Appearance 4 Update at renovation 2021 $ 15,000 EES INT Interior Storage 4 Improve storage capability at renovation 2021 $ 55,000 EES INT Signage 4 Replace every 30 years 2021 $ 25,000 EES INT Tile 4 Replace every 30 years 2021 $ 65,000 EES INT Cabinetry 4 Replace every 30 Years 2021 $ 250,000 $ 2,265,000

GypsumElementaryGypsum, CO

Age: Gypsum Elementary was built in 1991. It is now 20 years old and is nearly halfway through its expected life cycle.

Appearance: Good. This 55,000 square foot school is primarily brick.

Parent Drop Off / Bus Circulation: Good. Parent and bus drop off locations were

separated in 2008, greatly improving the circulation and safety.

Security: o Secure Main Entrance Vestibule: None o Card Access System: Yes o Burglar Alarm: None o Security Cameras: None

Design / Functionality: OK. However, the building is difficult to navigate, adding interior,

directional signage would benefit visitors trying to locate classrooms and cafeteria.

ADA: This school is not compliant with current ADA regulations with restrooms and ramp grades and the building does not have an elevator.

Capacity: The capacity of GES is 550 students. The 2011 enrollment is 409 students

(including Preschool).

Other: o GES does not utilize modular classrooms. o GES operates a two classroom Preschool and is licensed for 32 students. The

2011 enrollment is 31. o GES would benefit from a $3 million partial renovation in 2021. See Detailed

Facility Report.

Recommendations: o Add security features listed above. o Redesign loading dock area to remedy insufficient access for large trucks.

GES

View from parking lot

GES

Improperly sized loading dock and trash area

GES

Main Entrance And Admin Office – lack of secure vestibule

GES Typical Condition Stair Treads


GES EXT Exterior Façade 1 Brick OK, repaint painted surfaces asap 2012 $ 25,000 GES GRDS Playground Media 1 Add media 2012 $ 7,500 GES GRDS Snow Removal Equipment 1 Need snow tractor and shed 2012 $ 24,000 GES INT Cafeteria 1 Tile neeeds to be replaced 2012 $ 45,000 GES INT Kitchen 1 caulk and seal 2012 $ 3,500 GES KITCH Flooring 1 Epoxy. Needs repair 2012 $ 8,500 GES EXT Roof 2 Rework skylight penetrations 2012 $ 15,000 GES INT Custodial Equipment 2 Replace every 10 years ‐ needs rotation 2012 $ 60,000 GES INT Window Coverings 2 Replace every 15 years . Replace at renovation 2012 $ 50,000 GES INT Windows 2 install reflective film at south, east and west facing windows 2012 $ 11,000 GES KITCH Kitchen Equipment 2 Equipment rotation. 2012 $ 35,000 GES SYS Fire Alarm System 2 Original. Needs to be replaced 2012 $ 250,000 GES INT Insulation 3 Add insulation in foyer areas. Upgrade existing 2012 $ 45,000 GES INT Interior Paint 3 Repaint every 10 years 2012 $ 185,000 GES KITCH Cafeteria Tables 3 Replace every 15 years 2012 $ 20,000 GES GRDS Fields 4 Amend soils and reseed. Infill as necessary 2012 $ 12,000 GES KITCH POS Stations 4 Relocate POS in serving line 2012 $ 10,000 $ 806,500 GES INT Operable walls 1 6. Remove in preschool. Refurbish 2013 $ 35,000 GES EXT Parking Lot Asphalt 2 Patch, Repair, Crack Fill, Seal Coat, Curb paint, restripe 2013 $ 65,000 GES GRDS Playground Asphalt 2 Patch, Repair, Crack Fill, Seal Coat, Restripe. Finish out to building 2013 $ 35,000 GES IT LCD in all classrooms 2 Check IT wiring installation district wide 2013 $ 85,000 GES HVAC VFD 3 Need 10 VFDs 2013 $ 40,000 GES SYS Card Access System 3 No. Install 2013 $ 65,000 GES INT Locker Rooms 4 Convert into storage rooms 2013 $ 15,000 $ 340,000 GES EXT Exterior Façade 3 caulk and seal all exterior doors and windows/replace sealants 2014 $ 10,000 GES EXT Exterior Façade 3 replace/reseal at masonry, metal panels, etc 2014 $ 10,000 GES EXT Windows 3 replace fogged windows 2014 $ 8,500 $ 28,500 GES HVAC Domestic Hot Water Heater 2 5 Years Old ‐ replaced in 2006. Not high efficiency. 10 Year life expectancy 2016 $ 18,000 GES INT Operable walls 2 re‐vinyl, refurbish 2016 $ 75,000 GES INT Restrooms 3 Replace fixtures every 25 years. 2016 $ 25,000 GES INT FF&E 4 Replace every 25 years. REPLACE CLASSROOM FURNITURE 2016 $ 325,000 $ 443,000 GES EXT Heat Tape 2 Replace every 10 years . Tape replaced 2010 2020 $ 14,000 $ 14,000

GES EXT Roof 1 Replace roof at 20 years ‐ Check B&M roofing plan. Partial flat roof replaced 2008 2021 $ 275,000 GES HVAC Kitchen Heat 1 Install separate kitchen heating unit 2021 $ 14,000

GES INTSecurity Vestibule at Main Entrance 1 Design for secure entrance 2021 $ 25,000

GES KITCH Grease Trap 1 Redesign and install exterior new grease trap at renovation 2021 $ 75,000 GES EXT Lighting ‐ Exterior 2 Put on JCI controls 2021 $ 5,000 GES GRDS Playground Equipment 2 Original. Needs to be replaced 2021 $ 85,000 GES GRDS Site 2 Redesign loading dock area at renovation / redesign trash recycle area 2021 $ 65,000 GES INT ADA Compliance 2 Ramps not compliant. No elevator. Add elevator? Address at renovation 2021 $ 450,000 GES INT Carpet 2 Replace every 30 years. Replace at renovation 2021 $ 250,000 GES INT Gym 2 Carpet. Replace at 30 year renovation 2021 $ 65,000


GES INT Occupancy Sensors 2 Install sensors 2021 $ 45,000 GES INT Acoustical Ceiling 3 Replace every 20 years. Replace at renovation. 2021 $ 155,000 GES INT Cabinetry 3 Replace every 30 Years 2021 $ 255,000 GES INT Residential Appliances 3 Replace every 10 years. Replace at renovoation 2021 $ 14,000 GES INT Signage 3 Replace every 30 years 2021 $ 35,000 GES INT Tile 3 Replace every 30 years 2021 $ 65,000 GES IT Security Cameras 3 Install interior/exterior security cameras district wide 2021 $ 225,000 GES SYS Burglar Alarm 3 No. Install at renovation 2021 $ 45,000 GES SYS Fire Sprinkler 3 Partially sprinklered. Install 2021 $ 800,000 GES EXT Reader board 4 Install Reader Board 2021 $ 14,000 GES EXT Signage 4 Install monument sign 2021 $ 14,000 GES EXT Storage 4 Need additional storage 2021 $ 14,000 GES GRDS Irrigation Systems 4 Install wireless controls district wide 2021 $ 45,000 GES GRDS Landscaping 4 Enhance existing landscaping. Remove cottonwoods, plant new 2021 $ 35,000 $ 3,070,000

AvonElementaryAvon, CO

Age: Avon Elementary was built in 1996. It is now 15 years old and about one third through its expected life cycle.

Appearance: Good. The EIFS façade of this 67,780 school was extensively repaired and

recoated in 2011. The small grounds are pleasant.

Parent Drop Off / Bus Circulation: Poor. The parking lot is small and is shared with the Town of Avon. The bus drop off is separate.

Security:

o Secure Main Entrance Vestibule: None o Card Access System: None o Burglar Alarm: Yes. o Security Cameras: None

Design / Functionality: Good. The school is easy to navigate and is laid out well.

ADA: Compliant with all ADA guidelines. The school has an elevator.

Capacity: The capacity of AES is 410 students. The 2011 enrollment is 269 students


Other: o AES does not utilize modular classrooms. o AES operates a two classroom Preschool. It is licensed for 30 students and the

2011 enrollment is 31 students. o A School Based Health Clinic is scheduled to be built via a grant during the

summer of 2012.

Recommendations: o Add security features listed above. o Recoat and recaulk the EIFS exterior every 10 years to protect the building o Redesign parking lot and parent drop off o Parking lot expenses for repairs is to be shared 50/50 with the Town of Avon if

timely notification is given.

AES

Entrance and lobby – lack of security vestibule

AES View from parking lot

School Area Item Action Year Est Cost Yearly TotalAES GRDS Playground Media 1 Gravel . Add media 2012 $ 7,500 AES GRDS Sidewalks 1 Replace as needed. 30% 2012 $ 25,000 AES INT Kitchen 1 caulk and seal 2012 $ 3,500 AES SYS Card Access System 1 Upgrade system 30 years. Upgrade software 5 years. 2012 $ 7,500 AES EXT Parking Lot Asphalt 2 Patch, Repair, Crack Fill, Seal Coat, Curb paint, restripe. Done in 2007. Mill 2012 $ 65,000

AES EXT Windows 250% of windows have lost their seal. Need replacement. Classroom windows need to be reframed 25% 2012 $ 26,000

AES GRDS Asphalt 2 Patch, Repair, Crack Fill, Seal Coat, Curb paint, restripe. Done in 2007 2012 $ 25,000 AES GRDS Playground Asphalt 2 Resurface‐see grds asphalt 2012 $ ‐ AES HVAC Kitchen Heat 2 OK. Add to DDC 2012 $ 3,500 AES INT Custodial Equipment 2 Replace every 10 years 2012 $ 60,000 AES INT Drinking Fountains 2 Fountains need replaced 2012 $ 28,000 AES INT Occupancy Sensors 2 None. Add 2012 $ 45,000 AES INT Windows 2 install reflective film at south, east and west facing windows 2012 $ 11,000 AES EXT Lighting ‐ Exterior 3 Retrofit to LED 2012 $ 125,000 AES HVAC VFD 3 Add 11 VFD 2012 $ 44,000 AES INT Interior Paint 3 Repaint every 10 years 2012 $ 150,000 AES INT Residential Appliances 3 Replace every 10 years. Review for replacement 2012 $ 14,000 AES INT Restrooms 3 Replace fixtures every 25 years. Faucets and valves need replacement. Hard water 2012 $ 18,000 AES KITCH Cafeteria Tables 3 Replace every 15 years 2012 $ 20,000 AES INT Cafeteria 4 Replace tile floor. Add accoustics 2012 $ 48,000 AES INT Stage 4 Carpet needs to be replace with a dark tile 2012 $ 15,000 AES SYS Burglar Alarm 4 Yes. Antiquated 2012 $ 45,000 $ 786,000 AES KITCH Kitchen Equipment 2 Rotate equipment as needed. Assess at 15 years for rotation. OK 2013 $ 35,000 $ 35,000 AES INT Operable walls 1 re‐vinyl, refurbish 2014 $ 38,000 AES INT Window Coverings 2 Replace every 15 years. Venetian blinds 2014 $ 55,000 AES KITCH Flooring 2 Epoxy. Review and repair as needed 2014 $ 85,000 $ 178,000

AES INT Carpet 3 Replace every 30 years. 2011 new C&C hallway carpet. Replace classroom carpet 2015 2015 $ 185,000 $ 185,000 AES EXT Heat Tape 1 Replace every 10 years . Replaced 2006 2016 $ 18,000 AES EXT Roof 2 Replace roof at 20 years ‐ Check B&M roofing plan. Original roof 2016 $ 225,000 AES INT Acoustical Ceiling 3 Replace every 20 years. 2016 $ 100,000 $ 343,000 AES INT Operable walls 1 2 at stage area. Refurbish at bond 2021 $ 25,000

AES INTSecurity Vestibule at Main Entrance 1 Design and add 2021 $ 38,000

AES EXT Exterior Façade 2 caulk and seal all exterior doors and windows/replace sealants 2021 $ 10,000 AES EXT Exterior Façade 2 replace/reseal at masonry, etc 2021 $ 10,000 AES EXT Exterior Façade 2 OK. EIFS repaired and recoated 2011. Recoat every 10 years 2021 $ 250,000 AES EXT Lighting ‐ Exterior 2 Put on JCI controls. Half of lot lighting belongs to Town of Avon 2021 $ 5,000 AES INT Insulation 2 Review insulation at renovation 2021 $ 220,000 AES IT Security Cameras 2 Install interior/exterior security cameras district wide 2021 $ 225,000 AES GRDS Bus/Parent Drop Off Circulation 3 Inadequate. Redesign at renovation 2021 $ 185,000 AES GRDS Irrigation Systems 3 Install wireless controls district wide 2021 $ 45,000 AES GRDS Playground Equipment 3 OK. Original. Redesign and replace at bond 2021 $ 85,000

DETAILED FACILITY REPORT BY SCHOOL


AES GRDS Site 3West end create drainage system at prek stairs. Rear parking lot has drainage and ice issues. Redesign at renovation 2021 $ 18,000

AES INT FF&E 3 Replace every 25 years 2021 $ 300,000 AES EXT Signage 4 OK. Add monument sign 2021 $ 14,000 AES GRDS Landscaping 4 Refurbish at renovation 2021 $ 35,000

AES INT Gym 4 Tartan floor ‐ contains mercury. Cracked. Needs replacement. Research high use flooring 2021 $ 85,000 AES KITCH Serving Line 4 OK. Review for upgrade 2021 $ 250,000 $ 1,800,000

BrushCreekElementaryEagle, CO

Age: Brush Creek Elementary was built in 2001. It is now 10 years old and is nearly ¼ through its expected life cycle.

Appearance: Good. The 65,143 square foot facility is well maintained. The architectural

red iron, metal louver and exterior doors were repainted in 2010.

Parent Drop Off / Bus Circulation: Poor. Need to separate bus and parent drop off. Busses currently drop off in the Preschool drop off area. Parent drop off lane needs to be extended to accommodate the volume.

Security:

o Secure Main Entrance Vestibule: None o Card Access System: Yes o Burglar Alarm: None o Security Cameras: None

Design / Functionality: Good. BCES is first generation elementary prototype.

ADA: Compliant with all guidelines.

Capacity: The capacity of BCES is 500 students. The 2011 enrollment is 491 students


Other: o BCES does not utilize modular classrooms. o BCES operates a two classroom Preschool. It is licensed for 30 students and the

2011 enrollment is 34 students. o BCES houses a large greenhouse that is currently being utilized.

Recommendations:

o Add security features listed above. o Asphalt the drive to the greenhouse. o Redesign and lengthen parent drop off utilizing only one point of ingress and

egress a a single cub cut – similar to JCES.

BCES

View from street


BCES EXT Heat Tape 1 OK ‐ Replace every 10 years 2012 $ 8,500 BCES GRDS Playground Media 1 Add media, drainage issue 2012 $ 5,000 BCES INT Custodial Equipment 2 replace every 10 years ‐ needs rotation 2012 $ 60,000 BCES INT Lighting ‐ Interior 2 Replace library lights 2012 $ 25,000 BCES INT Operable walls 2 1 at stage, 1 in upstairs special needs ‐ Rebuild 1 panel at stage 2012 $ 25,000 BCES GRDS Fields 4 Amend Soils 2012 $ 8,000 $ 131,500 BCES EXT Parking Lot Asphalt 2 Patch, Repair, Crack Fill, Seal Coat, Curb paint, restripe 2013 $ 65,000 BCES GRDS Asphalt 2 Raise asphalt by shed at kitchen area entry at masonry retainer wall to drain 2013 $ 12,000 BCES GRDS Playground Asphalt 2 Seal Coat, restripe, pulling away from the building 2013 $ 18,000 BCES GRDS Sidewalks 2 Repair and Replace as needed 2013 $ 18,000 BCES INT Windows 2 install reflective film at south, east and west facing windows 2013 $ 11,000 BCES IT LCD in all classrooms 2 Check IT wiring installation district wide 2013 $ 8,500 BCES KITCH Kitchen Equipment 2 Equipment rotation every 10 years 2013 $ 13,000 BCES PRG PreK 2 Address freezing issue on NW classroom handwash sink 2013 $ 3,500 BCES GRDS Trash/Recycle 3 Redesign the swinging doors, enclosure, angle 2013 $ 8,500 BCES HVAC Kitchen Heat 3 Install separate heating unit 2013 $ 14,000 BCES HVAC VFD 3 Install 5 on air handlers 2013 $ 20,000 BCES INT Residential Appliances 3 replace every 10 years 2013 $ 14,000 BCES GRDS Landscaping 4 Refurbish 2013 $ 15,000 BCES KITCH Flooring 4 Replace epoxy flooring, install expansion joints in slabs 2013 $ 28,000 $ 248,500 BCES INT Interior Paint 3 Repaint every 15 years 2015 $ 135,000 $ 135,000 BCES INT Restrooms 2 replace fixtures every 15 years 2016 $ 14,000 BCES INT Window Coverings 2 Replace every 15 years 2016 $ 50,000 BCES KITCH Cafeteria Tables 3 Replace every 15 years 2016 $ 20,000 $ 84,000 BCES INT Kitchen 1 caulk and seal 2019 $ 3,500 BCES EXT Exterior Façade 2 caulk and seal all exterior doors and windows/replace sealants 2019 $ 10,000 BCES EXT Exterior Façade 2 replace/reseal at masonry, metal panels, etc 2019 $ 10,000 BCES EXT Windows 2 replace fogged windows 2019 $ 7,500 $ 31,000

BCES EXT Roof Drains 1Bury roof drain by kitchen area entryAddress drains at North side ‐ playground 2021 $ 25,000

BCES GRDS Bus/Parent Drop Off Circulation 1 Redesign the entire parking area 2021 $ 120,000

BCES INTSecurity Vestibule at Main Entrance 1 Design for secure entrance 2021 $ 45,000

BCES EXT Exit Doors ‐ Heaving? 2heaving at playground asphalt at restroom, settling at hallway entry by kitchen 2021 $ 8,500

BCES EXT Roof 2 Replace roof at 20 years 2021 $ 250,000

BCES GRDS Fields 2 Relocate the softball field for parking addition coordinate with parking redesign 2021 $ 45,000 BCES EXT Lighting ‐ Exterior 3 Add to JCI Controls 2021 $ 5,000 BCES EXT Lighting ‐ Exterior 3 Change out Parking Lot lighting to LED ‐ cost savings (energy/mtce) 2021 $ 150,000 BCES GRDS Playground Equipment 3 Evaluate equipment, add as needed 2021 $ 85,000 BCES GRDS Site 3 Add asphalt entry to green house ‐ redo irrigation 2021 $ 25,000 BCES INT Acoustical Ceiling 3 Replace every 20 years 2021 $ 130,000 BCES IT Security Cameras 3 Install interior/exterior security cameras district wide 2021 $ 85,000


BCES EXT Reader board 4 Add Reader Board 2021 $ 14,000 BCES GRDS Irrigation Sytems 4 Install wireless controls district wide 2021 $ 45,000 BCES INT Learning Walls 4 Redesign, rebuild learning walls 2021 $ 136,000 BCES INT Stage Curtains 4 Replace every 20 years 2021 $ 75,000 $ 1,243,500

RedHillElementaryGypsum, CO

Age: Red Hill Elementary was built in 2001. It is now 10 years old and is nearly 1/4 through its expected life cycle.

Appearance: Good. The architectural red iron, metal louvers and exterior doors of this

65,943 square foot building were repainted in 2010.

Parent Drop Off / Bus Circulation: Good.

Security: o Secure Main Entrance Vestibule: None o Card Access System: Yes o Burglar Alarm: None o Security Cameras: None


ADA: Compliant with all ADA guidelines

Capacity: The capacity of RHES is 450 students. The 2011 enrollment is 372 students.

Other:

o RHES utilizes two modulars that contain two classrooms each. The modulars were added in 2008.

o RHES does not operate a Preschool on site but works closely with Red Table Preschool. Red Table has 3 classrooms, is licensed for 47 students and the 2011 enrollment is 50 students.

Recommendations:

o Add security features listed above.

RHES



RHES GRDS Fields 1 Baseball field has sunk 12" 2012 $ 9,500 RHES GRDS Playground Media 1 Needs fill ‐ review annually for Health Dept Inspection 2012 $ 4,000 RHES GRDS Site 1 Create ditch for drainage at east end of parking lot 2012 $ 2,500 RHES GRDS Snow Removal Equipment 1 Need tractor and shed 2012 $ 25,000 RHES INT Lighting ‐ Interior 1 all T8s. Library has inefficent lighting. Replace with Fluorescents 2012 $ 25,000 RHES KITCH Flooring 1 new epoxy on floor every 10 years 2012 $ 3,500 RHES EXT Lighting ‐ Exterior 2 Connect exterior lighting to JCI controls ($5,000) 2012 $ 5,000 RHES INT Custodial Equipment 2 replace every 10 years 2012 $ 65,000 RHES INT Windows 2 install reflective film at south, east and west facing windows 2012 $ 11,000 RHES HVAC VFD 3 5 Motors ‐ 2 New in 2011, 3 need VFDs for roof top units 2012 $ 12,000 RHES INT Residential Appliances 3 replace every 10 years 2012 $ 15,000 RHES EXT Roof Drains 4 Roof drains are staining block 2012 $ 7,500 RHES GRDS Landscaping 4 OK ‐ fertilize, re‐seed annually. Infill as necessary 2012 $ 5,000 $ 190,000 RHES SYS Fire Alarm System 1 Need firmware upgrade 2013 $ 7,500 RHES GRDS Asphalt 2 Patch, Repair, Crack Fill, Seal Coat, Curb paint, restripe 2013 $ 65,000 RHES GRDS Playground Asphalt 2 Patch, Repair, Crack Fill, Seal Coat, restripe 2013 $ 21,000 RHES GRDS Sidewalks 2 Misc Repairs (allot $5k every 3 years) 2013 $ 5,000 RHES HVAC Kitchen Heat 2 Needs kitchen heating unit 2013 $ 14,000 $ 112,500 RHES INT Kitchen 1 caulk and seal 2014 $ 3,500 RHES EXT Windows 2 replace fogged windows 2014 $ 7,500 $ 11,000 RHES EXT Exterior Façade 2 caulk and seal all exterior doors and windows/replace sealants 2016 $ 10,000 RHES EXT Exterior Façade 2 replace/reseal at masonry, metal panels, etc 2016 $ 10,000 RHES INT Cabinetry 2 Repair hinges/handles every 15 years 2016 $ 7,500 RHES INT Window Coverings 2 replace every 15 years 2016 $ 50,000

RHES INT Interior Paint 3Paint life expectancy 15 years. Repaint walls, doors,door frames, window frames 2016 $ 80,000

RHES INT Restrooms 3 replace fixtures every 15 years 2016 $ 10,000 RHES KITCH Cafeteria Tables 3 replace every 15 years 2016 $ 20,000 RHES SYS Burglar Alarm 4 Need one 2016 $ 45,000 $ 232,500 RHES EXT Roof 1 Roof life cycle ‐ 20 Years 2021 $ 225,000

RHES INTSecurity Vestibule at Main Entrance 1 Needs a secure entry 2021 $ 35,000

RHES EXT Lighting ‐ Exterior 2 Replace light heads every 20 years 2021 $ 150,000 RHES INT Operable Walls 2 re‐vinyl and refurbish operable walls 2021 $ 25,000 RHES INT Doors 2 Replace Panic hardware, door closures, sweeps every 20 years 2021 $ 15,000 RHES INT Acoustical Ceiling 3 Replace every 20 years 2021 $ 120,000 RHES IT Security Cameras 3 None. Need to install Int/Ext camers 2021 $ 85,000 RHES EXT Reader board 4 Install a reader board 2021 $ 14,000 RHES INT Gym Floor 4 sand/refinish every 20 years 2021 $ 65,000 RHES INT Theatre Curtains 4 replace every 20 years 2021 $ 75,000 RHES PRG PreK 4 None. Add prek 2021 $ 450,000 $ 1,259,000

JuneCreekElementaryEdwards, CO

Age: June Creek Elementary was built in 2008. It is now 3 years old and in the beginning of its expected life cycle.

Appearance: Good. This 74,000 square foot facility is well maintained and has a

pleasant appearance.

Parent Drop Off / Bus Circulation: Good. The addition of a right turn only sign during peak drop off has been helpful.

Security:

o Secure Main Entrance Vestibule: Yes o Card Access System: Yes o Burglar Alarm: None o Security Cameras: None

Design / Functionality: Good. This 2nd generation elementary prototype has 4

kindergarten classrooms. One of these classrooms currently houses the RCHS infant care program.

ADA: Compliant with all ADA guidelines.

Capacity: The capacity of JCES is 500 students. The 2011 enrollment is 326 students

(including preschool).

Other: o JCES does not utilize modular classrooms. o JCES contains a two classroom Preschool. It is licensed for 30 students and the

2011 enrollment is 28 students.

Recommendations: o Add security features listed above. o Add card access entry point to Preschool entrance.

JCES

View from street


JCES EXT Parking Lot Asphalt 2 Patch, Repair, Crack Fill, Seal Coat, Curb paint, restripe 2012 $ 65,000 JCES GRDS Playground Asphalt 2 Patch, Repair, Crack Fill, Seal Coat, Restripe. 2012 $ 18,000 JCES GRDS Asphalt 3 Add asphalt path at rear of building to playground 2012 $ 8,200 JCES GRDS Fields 4 Amend soils and reseed 2012 $ 12,000 $ 103,200 JCES SYS Card Access System 1 Upgrade system 30 years. Upgrade software 5 years 2013 $ 5,000 $ 5,000 JCES GRDS Sidewalks 2 Replace as needed 2014 $ 5,000 $ 5,000 JCES INT Kitchen 1 caulk and seal 2017 $ 3,500 JCES EXT Exterior Façade 2 caulk and seal all exterior doors and windows/replace sealants 2017 $ 10,000 JCES EXT Exterior Façade 2 replace/reseal at masonry, metal panels, etc 2017 $ 10,000 JCES EXT Windows 2 replace fogged windows 2017 $ 8,500 JCES INT Windows 2 install reflective window film east facing classrooms 2017 $ 11,000 $ 43,000 JCES EXT Heat Tape 1 Replace every 10 years 2018 $ 18,000 JCES HVAC Domestic Hot Water Heater 2 New in 2008 ‐ replace every 10 years 2018 $ 9,500 JCES INT Custodial Equipment 2 Replace every 10 years 2018 $ 60,000 JCES INT Interior Paint 3 Repaint every 10 years 2018 $ 155,000 JCES INT Residential Appliances 3 Replace every 10 years 2018 $ 14,000 $ 256,500 JCES EXT Lighting ‐ Exterior 3 Put on JCI controls ‐ wired for this already. Currently watt stopper 2021 $ 5,000 JCES IT Security Cameras 3 Install interior/exterior security cameras district wide 2021 $ 200,000 JCES SYS Burglar Alarm 3 No. Install one 2021 $ 45,000 JCES EXT Lighting ‐ Exterior 4 Retrofit to LED 2021 $ 150,000 JCES EXT Reader board 4 Install Reader Board 2021 $ 14,000 JCES GRDS Irrigation Systems 4 Install wireless controls district wide 2021 $ 45,000 $ 459,000

MIDDLESCH0OLS

HomestakePeak‐Elementary/MiddleEagle‐Vail, CO

Age: Homestake Peak was originally built in 1975, an addition built in 1991 and was extensively renovated in 2011. It is now 36 years old.

Appearance: Good. The appearance of this 122,553 square foot building has been

greatly improved by the new bus drop off and parent drop off as well of the demolition of Meadow Mountain Elementary.

Parent Drop Off / Bus Circulation: Good. Bus and parent drop off areas are separate.

Preschool has its own parking area near the building.

Security: o Secure Main Entrance Vestibule: Yes o Card Access System: Yes o Burglar Alarm: Yes o Security Cameras: Yes. 6 exterior, 1 interior

Design / Functionality: Excellent.

ADA: ADA access from the 100 wing to the 200 wing is via a fold down stair lift and is an

undesirable condition for access.

Capacity: The capacity of HPS is 637 students. The 2011 enrollment is 493 students (including preschool).

Other:

o HPS does not utilize modular classrooms. o HPS contains a two classroom Preschool. It is licensed for 30 students and the

2011 enrollment is 24 students. o HPS is the only middle school in the District that has a football stadium, running

track and large auditorium.

Recommendations: o Add additional interior security cameras. The current coverage is inadequate to

minimize vandalism. o Redesign connection from the 100 wing to the 200 wing utilizing ramps or an

elevator for ADA compliance. o Renovate auditorium: redesign/upgrade projector booth, lighting and sound. o Treat auditorium curtains with flame retardant.

HPS


HPS

Entrance and lobby with secure vestibule


HPS INT Scoreboards ‐ main 1 Parts no longer available. System failing 2012 $ 15,000 HPS EXT Roof 1 B&M Roofing report indicates roof is in Poor condition 2012 $ 510,000 HPS EXT Windows 2 Add reflective film to windows 2012 $ 15,000 HPS KITCH Grease Trap 2 Needs one Installed 2012 $ 75,000 HPS GRDS Fields 4 Amend soils and reseed 2012 $ 20,000 $ 635,000 HPS EXT Exterior Façade 4 Paint Exposed concrete at 200 level/fill "blockouts" 2013 $ 35,000 $ 35,000 HPS GRDS Playground Media 1 New 2011. Review media yearly 2014 $ 5,000 HPS EXT Parking Lot Asphalt 2 Patch, Repair, Crack Fill, Seal Coat, Curb paint, restripe 2014 $ 65,000 HPS GRDS Playground Asphalt 2 Patch, Repair, Crack Fill, Seal Coat, Restripe 2014 $ 18,000 HPS GRDS Sidewalks 2 Replace as needed 2014 $ 25,000 HPS EXT Exterior Façade 3 apply new acrylic coatings (EIFIS) at gym and PE locker rooms 2014 $ 125,000 HPS INT Doors 3 Replace door hardware (not done in 2011 renovation) 2014 $ 25,000 HPS INT Flooring 4 Replace VCT flooring in science rooms 2014 $ 8,500 $ 271,500 HPS INT Bleachers 2 Refurbish every 5 years 2016 $ 28,000 HPS SYS Burglar Alarm 2 OK. Upgrade system 30 years. Upgrade software 5 years 2016 $ 5,000 HPS SYS Card Access System 2 New 2011 Upgrade system 30 years. Upgrade software 5 years 2016 $ 5,000 HPS INT Cabinetry 4 Replace every 30 Years. Partial replacement in 5 years 2016 $ 45,000 $ 83,000 HPS INT FF&E 4 Replace every 25 years. Most new 2011. Partial replacement 2019 $ 125,000 $ 125,000 HPS GRDS Running Track 4 OK. New in 2000. Resurface every 20 years (needs lanes striped asap) 2020 $ 60,000 $ 60,000 HPS EXT Heat Tape 1 OK ‐ Replace every 10 years 2021 $ 19,000 HPS KITCH Kitchen 1 caulk and seal countertops 2021 $ 3,500 HPS SYS Fire Alarm System 1 Fire alarm software upgrade every 20 years 2021 $ 5,000 HPS EXT Exterior Façade 2 caulk and seal building exterior 2021 $ 15,000 HPS EXT Windows 2 replace seals on doors and windows 2021 $ 7,500 HPS EXT Windows 2 Replace fogged windows 2021 $ 8,000 HPS EXT Windows 2 Replace 100 and 200 level windows, parts no longer available 2021 $ 200,000 HPS HVAC Domestic Hot Water Heater 2 New in 2011 ‐ replace every 10 years 2021 $ 8,500 HPS INT Custodial Equipment 2 Replace every 10 years 2021 $ 65,000 HPS INT Restrooms 2 Replace fixtures every 25 years. Varying ages of fixtures 2021 $ 25,000 HPS INT Student Lockers 2 Partial replacement 2021 $ 75,000 HPS EXT Lighting ‐ Exterior 3 Put on JCI controls 2021 $ 45,000 HPS EXT Lighting ‐ Exterior 3 Retrofit to LED 2021 $ 125,000 HPS EXT Scoreboards 3 Replace scoreboard in 10 years 2021 $ 25,000 HPS GRDS Irrigation Systems 3 Install wireless controls district wide 2021 $ 45,000 HPS INT ADA Compliance 3 Needs improvement. Expand 100/200 corridor, add ramp or elevator 2021 $ 650,000 HPS INT AUDITORIUM 3 Needs renovation for lighting and sound 2021 $ 250,000 HPS INT Interior Paint 3 Repaint every 10 years 2021 $ 20,000 HPS INT Residential Appliances 3 Replace every 10 years 2021 $ 14,000 HPS INT Stage Curtains 3 Renovation. Refurbish curtains 2021 $ 85,000 HPS IT Security Cameras 3 OK add additional. Install interior/exterior security cameras district wide 2021 $ 75,000 HPS SYS Fire Sprinkler 3 Partially sprinklered. Complete sprinklering 2021 $ 1,500,000 HPS EXT Reader board 4 Install Reader Board 2021 $ 12,000 HPS GRDS Asphalt 4 Install asphalt from parking lot to east shed 2021 $ 7,000 HPS GRDS Landscaping 4 add landscaping at bus barn and track area 2021 $ 35,000


HPS GRDS Storage Buildings 4 Concessions stand needs heat and insulation 2021 $ 24,000 $ 3,343,500

EagleValleyMiddleEagle, CO

Age: Eagle Valley Middle was built in 1973. It is now 38 years old and is now a entering the last 3rd of its expected life cycle. A small, cosmetic renovation was completed in 2011 which includes carpet and paint in the corridors and remodel of the administrative office.

Appearance: Good. The exterior of this 53,779 square foot building is primarily brick and

the wood window frames and doors were repainted in 2011.

Parent Drop Off / Bus Circulation: OK. Could be improved by separating parent and bus drop off areas.

Security:

o Secure Main Entrance Vestibule: None o Card Access System: None o Burglar Alarm: None o Security Cameras: 1 exterior


ADA: ADA compliance is virtually non‐existent. Restrooms, classroom entrances and

ramp grades are all out of compliance.

Capacity: The capacity of EVMS is 550 students. The 2011 enrollment is 268 students.

Other: o EVMS does not utilize modular classrooms. o The ECSD Main Distribution Frame (MDF) room is located in this building.

Recommendations:

o Add security features listed above. o Remove the remaining infrastructure from the old WECMRD pool: boiler room,

snack room and restrooms. o Install new exterior windows and doors. o Insulate the roof sections to achieve new code requirements. o Address ADA issues to bring the school into compliance. o The EVMS and EVE campuses could easily be turned into a K‐8 campus by

relocating the Admin Office and the Kitchen/Cafeteria to the west of the EVMS and to the east of EVES.

EVMS


EVMS

Entrance and Lobby – lack of secure vestibule


EVMS KITCH Kitchen 1 caulk and seal countertops 2012 $ 3,500 EVMS EXT Roof 1 B&M Roofing report indicates roof is in Poor condition 2012 $ 480,000 EVMS GRDS Asphalt 2 Patch, Repair, Crack Fill, Seal Coat, Curb paint, restripe 2012 $ 80,000 EVMS GRDS Sidewalks 2 Misc Repairs (allot $5k every 3 years) 2012 $ 5,000 EVMS GRDS Snow Removal Equipment 2 Need tractor and shed 2012 $ 25,000 EVMS INT Custodial Equipment 2 replace every 10 years. Need extractor, floor machine 2012 $ 20,000 EVMS INT Operable walls 2 re‐vinyl operable walls 2012 $ 25,000

EVMS INT Interior Paint 3Paint life expectancye 15 years. Repaint interior room walls, doors,door frames, window frames 2012 $ 65,000

EVMS EXT Curb Appeal 4 remove / replace park benches 2012 $ 8,000 EVMS INT Restrooms 4 install wing walls at urinals in classroom wing 2012 $ 2,500 $ 714,000 EVMS EXT Windows 3 replace seals on doors and windows 2013 $ 7,500 EVMS INT Acoustical Ceiling 3 Replace every 20 years 2013 $ 185,000 EVMS INT Carpet 3 Replace every 30 years 2013 $ 180,000 EVMS GRDS Landscaping 4 OK ‐ fertilize, re‐seed annually 2013 $ 15,000 $ 387,500 EVMS GRDS Playground Asphalt 2 OK ‐ added 4 years ago, seal coat with parking lot 2014 $ 18,000 $ 18,000 EVMS EXT Exterior Façade 3 caulk and seal building exterior 2016 $ 15,000 EVMS EXT Windows 3 Replace fogged windows 2016 $ 8,000 $ 23,000 EVMS EXT Roof Drains 1 bury the roof drain on the pirate gym 2021 $ 18,000 EVMS GRDS Fields 1 recondition ‐ unsafe, uneven 2021 $ 25,000 EVMS INT Asbestos 1 asbestos abatement at renovation 2021 $ 485,000 EVMS INT Bleachers 1 OK ‐ refurbish at renovation 2021 $ 28,000 EVMS INT Emergency Gas Shut Offs 1 upgrade to code compliant keyed shut off sysetm 2021 $ 14,000 EVMS INT Gym ‐ Big Bleachers 1 OK ‐ refurbished at 2008. Refurbish at renovation 2021 $ 18,000

EVMS INTSecurity Vestibule at Main Entrance 1 Needs a secure entry 2021 $ 85,000

EVMS EXT Windows 2 replace windows 2021 $ 185,000 EVMS HVAC Boilers ‐ Lower 2 New boiler 2011, add new boiler at renovation 2021 $ 45,000 EVMS INT Doors 2 Replace Panic hardware, door closures, sweeps every 20 years 2021 $ 60,000 EVMS INT Lighting ‐ Interior 2 retro to T8 indirect lighting currently T12 2021 $ 225,000 EVMS INT Operable walls 2 Replace Operable walls 2021 $ 140,000 EVMS INT Restrooms 2 replace fixtures every 15 years 2021 $ 25,000 EVMS INT Restrooms 2 flooring 2021 $ 35,000 EVMS INT Stage 2 Lighting needs replaced. T‐12s. Replace with lighting like BCES 2021 $ 25,000 EVMS INT Window Coverings 2 replace every 15 years 2021 $ 65,000 EVMS IT Conditioned IDF Rooms 2 Install A/C in IDF 2021 $ 8,500 EVMS IT Conditioned MDF Rooms 2 Install A/C in MDF 2021 $ 8,500 EVMS KITCH Flooring 2 new epoxy on floor every 10 years ‐ at renovation 2021 $ 25,000 EVMS KITCH Kitchen Equipment 2 replace at renovation ‐ new dish machine and ice machine in 2010 2021 $ 18,000 EVMS SYS Burglar Alarm 2 Install one at renovation 2021 $ 65,000

EVMS EXT Exterior Façade 3facia / soffit repair, repaint all painted surfaces and doors. Done 2011. Repaint every 8‐10 years 2021 $ 135,000

EVMS EXT Lighting ‐ Exterior 3 redesign to current lighting standards 2021 $ 125,000


EVMS HVAC Kitchen Heat 3 redesign kitchen heating unit 2021 $ 14,000 EVMS HVAC Woodshop 3 needs make up air 2021 $ 18,000 EVMS HVAC VFD 3 add vfds for heating pumps, main air handlers for gyms 2021 $ 24,000 EVMS INT Cabinetry 3 Needs new cabinetry throughout 2021 $ 225,000 EVMS INT FF&E 3 replace every 25 years 2021 $ 275,000 EVMS INT Gym ‐ Big Floor 3 Refinish at renovation 2021 $ 85,000 EVMS INT Gym ‐ Big Lighting 3 Replace lighting with automated lighting 2021 $ 85,000 EVMS INT Gym ‐ Big Walls 3 Paint, joist, duct work and deck ‐ bright white 2021 $ 55,000 EVMS INT Insulation 3 add R‐38 insulation 2021 $ 250,000 EVMS INT Residential Appliances 3 replace every 10 years 2021 $ 15,000 EVMS INT Scoreboards ‐ New 3 Original ‐ need replaced 15 years 2021 $ 25,000 EVMS INT Student Lockers 3 Replace every 30 years 2021 $ 115,000 EVMS IT Computer Rooms 3 Need more outlets, needs A/C 2021 $ 25,000 EVMS IT Security Cameras 3 redesign exterior security 2021 $ 225,000 EVMS KITCH Cafeteria Tables 3 replace every 15 years 2021 $ 20,000 EVMS KITCH Serving Line 3 redesign/relocate? at renovation ‐ needs to be expanded 2021 $ 650,000 EVMS SYS Card Access System 3 Install at renovation 2021 $ 85,000 EVMS EXT Curb Appeal 4 Needs renovation 2021 $ 225,000 EVMS EXT Exterior Façade 4 brick repair, tuck point and clean 2021 $ 38,000 EVMS EXT Reader board 4 Install a reader board ‐ needs a monument sign 2021 $ 45,000 EVMS EXT Signage 4 new exterior signage package 2021 $ 17,000 EVMS GRDS Bus/Parent Drop Off Circulation 4 redesign for separate lots busses and parents 2021 $ 650,000 EVMS GRDS Running Track 4 Add running track 2021 $ 125,000 EVMS GRDS Site 4 OK ‐ remove old pool building 2021 $ 75,000 EVMS GRDS Stadium Bleachers 4 Need bleachers for football 2021 $ 35,000 EVMS GRDS Trash/Recycle 4 Redesign trash pick up area to south side of building 2021 $ 25,000 EVMS INT ADA Compliance 4 building designed/built prior to ada requirements 2021 $ 3,000,000 EVMS INT Gym / Stage 4 Replace sound system 2021 $ 25,000 EVMS INT Gym Floor 4 tartan floor ‐ abate existing and add wood floor 2021 $ 225,000 EVMS INT Interior Storage 4 redesign for more custodial storage 2021 $ 25,000 EVMS INT Locker Room Lockers 4 replace all lockers 2021 $ 125,000 EVMS INT Locker Rooms 4 Complete renovation 2021 $ 200,000 EVMS INT Stage Curtains 4 replace every 20 years 2021 $ 85,000 EVMS INT Tile 4 Replace every 30 years 2021 $ 145,000 EVMS INT Woodshop Equipment 4 Original equip ‐ replace at renovation 2021 $ 60,000 EVMS INT Stage 4 Wood floor needs to be refinished 2021 $ 12,000 EVMS KITCH POS Stations 4 redesign at renovation 2021 $ 35,000 EVMS SYS Fire Sprinkler 4 Partially sprinklered ‐ renovation 2021 $ 1,500,000 $ 10,726,000

BerryCreekMiddleEdwards, CO

Age: Berry Creek Middle was built in 1996. It is now 15 years old and in the beginning of its expected life cycle.

Appearance: Good. The EIFS façade of this 80,552 square foot facility was repaired and

repainted in 2011. Landscape additions were also made making the entrance to the building more apparent.

Parent Drop Off / Bus Circulation: Good. Separate bus drop off, large parent drop off.

Security:


Design / Functionality: Good. Interior, directional signage was added in 2011 which

greatly enhanced the guest experience

ADA: In Compliance

Capacity: The capacity of BCMS is 490 students. The 2011 enrollment is 352 students.

Other: o BCMS does not utilize modular classrooms.

Recommendations:

o Add security features listed above. o Finish landscaping west of building. Add irrigation to rear of building and seed

with native grasses. Plant a tree line separating the school from the Miller Ranch neighborhood

o Build storage building to replace small, dilapidated sheds. o Replace auditorium folding partition with a drywall wall. o Secure Admin Office Area. o Add asphalt egress paths at rear of building. Redesign sidewalks at front

entrance.

BCMS

View from street

BCMS

Entrance and lobby – lacks secure vestibule


BCMS EXT Lighting ‐ Exterior 1 Connect exterior lighting to JCI controls ($5,000) ‐ ENERGY EFFICIENCY 2012 $ 5,000 BCMS GRDS Sidewalks 1 Redesign, replace all sidewalks, with expansion joints, at front of building 2012 $ 35,000 BCMS INT Woodshop Equipment 1 Add interlock to dust collector 2012 $ 5,000 BCMS KITCH Kitchen 1 caulk and seal countertops 2012 $ 3,500 BCMS EXT Windows 2 Operable windows need new seals 2012 $ 25,000 BCMS EXT Windows 2 replace seals on exterior doors and windows 2012 $ 7,500

BCMS GRDS Asphalt 2Patch, Repair, Crack Fill, Seal Coat, Curb paint, restripe. Replace 10,000 sq feet, mill balance and overlay 1.5" throughout 2012 $ 115,000

BCMS GRDS Playground Asphalt 2 Seal coated in 2008. Needs mill and overlay with 1.5', restripe 2012 $ 45,000 BCMS GRDS Snow Removal Equipment 2 Add tractor storage 2012 $ 12,000 BCMS INT Carpet 2 OK. Needs professional deep clean. 2012 $ 15,000 BCMS INT Windows 2 Add reflective film at south and east facing windows 2012 $ 15,000 BCMS KITCH Cafeteria Tables 2 replace every 15 years. See FF&E 2012 $ 20,000 BCMS KITCH Flooring 2 new epoxy on floor every 20 years. Steam clean, recoat 2012 $ 25,000 BCMS KITCH Kitchen Equipment 2 Rotate equipment as needed. Assess at 15 years for rotation 2012 $ 30,000

BCMS HVAC Kitchen Heat 3OK. Stand alone RTUs. Due for replacement in 4‐5 years. Upgrade controls on kitchen heat. 2012 $ 25,000

BCMS HVAC System 3 Add 17 VFDs 2012 $ 70,000 BCMS INT Bleachers 3 Refurbish bleachers every 10 years 2012 $ 18,000

BCMS INT Cafeteria 3Refurbish cafeteria. Paint, repair operable wall, auditorium entrance, add reflective tint to avoid passive solar gain 2012 $ 65,000

BCMS INT Front Office Appearance 3 OK Add interior wall/door in admin for security. 2012 $ 8,000 BCMS INT Gas Shut Offs 3 Need to be upgaded, not in code. Science rooms 2012 $ 18,000

BCMS INT Interior Paint 3Paint life expectancye 15 years. Repaint walls, doors,door frames, window frames. (corridor side) 2012 $ 125,000

BCMS INT Residential Appliances 3 replace every 10 years 2012 $ 18,000 BCMS INT Theatre Curtains 3 Clean 2012 $ 45,000 BCMS GRDS Fields 4 Upgrade 2012 $ 18,000

BCMS GRDS Site 4add sidewalk at rear of building to bb asphalt for fire egress. Review egress with fire marshall. Add paths from school to neighborhood. 2012 $ 8,500

BCMS HVAC System 4 Home Ec room needs redesign. Needs A/C. Room overheats 2012 $ 40,000 BCMS INT Interior Storage 4 OK.Reorganize gym storage area at gym exit 2012 $ 18,000 BCMS INT Theatre/Auditorium 4 Redesign operable wall 2012 $ 45,000 BCMS INT Tile 4 Replace cafeteria, custodial VCT 2012 $ 14,000 $ 893,500 BCMS EXT Lighting ‐ Exterior 4 Replace all bollards with pole lights 2013 $ 14,000 BCMS GRDS Irrigation 4 Install irrigation at bus loop island. 2013 $ 5,000 BCMS GRDS Trash/Recycle 4 Redesign dumpster/recycle areas 2013 $ 18,000 $ 37,000 BCMS INT Custodial Equipment 2 replace every 10 years 2014 $ 65,000 BCMS EXT Windows 3 replace fogged windows 2014 $ 10,000 BCMS IT Conditioned IDF Rooms 3 Yes. Portable units. Need to be replaced 2014 $ 75,000 $ 150,000 BCMS EXT Roof 2 Re Roof 2016 $ 350,000 BCMS INT Restrooms 2 Replace fixtures every 20 years 2016 $ 25,000 BCMS INT Restrooms 2 Replace plumbing hardware every 20 years 2016 $ 28,000 BCMS INT Acoustical Ceiling 3 Replace every 20 years (includes device reinstallation) 2016 $ 240,000


BCMS INT Carpet 3 Not C&A. Replace in 20 years 2016 $ 325,000 BCMS INT Doors 3 Replace Panic hardware every 20 years. OK 2016 $ 85,000 BCMS INT Gym Floor 3 sand/refinish every 20 years 2016 $ 85,000 BCMS INT Locker Room Lockers 3 Renovate every 20 years 2016 $ 165,000 BCMS INT Student Lockers 3 Replace every 20 years 2016 $ 200,000 $ 1,503,000 BCMS HVAC Controls 2 New in 2008. Will need to upgrade to new technology 2020 $ 75,000 $ 75,000

BCMS INTSecurity Vestibule at Main Entrance 1 N/A. Redesign entry area 2021 $ 65,000

BCMS SYS Fire Alarm System 1 OK. Fire alarm upgrade every 20 years 2021 $ 250,000 BCMS EXT Exterior Façade 2 caulk and seal building exteriors 2021 $ 15,000 BCMS EXT Exterior Façade 2 Repaired, painted 2011, refinish eifs 2021 $ 245,000 BCMS INT Restrooms 2 Toilet partitions. Replace at renovation 2021 $ 65,000 BCMS INT Front Office Appearance 2 Needs renovation. Coordinate with security vestibule 2021 $ 45,000 BCMS INT Occupancy sensors 2 Add occupancy sensors 2021 $ 145,000 BCMS INT Window Coverings 2 Venetian blinds. Some need replacement. Replace every 15 years 2021 $ 50,000 BCMS GRDS Irrigation Systems 3 Install wireless controls district wide 2021 $ 40,000 BCMS INT FFE 3 replace every 25 years. Cafeteria tables sooner 2021 $ 90,000 BCMS INT Restrooms 3 Renovate every 25 years 2021 $ 185,000 BCMS INT Insulation 3 Upgade to code at bond. Coordinate with roof replacement 2021 $ 300,000 BCMS INT Woodshop Equipment 3 OK. Upgrade to safer equipment 2021 $ 65,000 BCMS IT Security Cameras 3 None. Install 2021 $ 225,000 BCMS SYS Burglar Alarm 3 Yes, Original. Not in use. Need upgrade 2021 $ 45,000 BCMS SYS Card Access System 3 Install card access system 2021 $ 85,000 BCMS EXT Reader board 4 Install a reader board 2021 $ 12,000 BCMS EXT Scoreboards 4 N/A. Install exterior scoreboard 2021 $ 25,000 BCMS GRDS Landscaping 4 Upgrade 2021 $ 45,000 BCMS GRDS Running Track 4 N/A. Install track 2021 $ 125,000 BCMS GRDS Stadium Bleachers 4 Add bleachers on N side of field 2021 $ 25,000 BCMS GRDS Storage Buildings 4 Replace 3 old sheds with bigger, new permanent building 2021 $ 25,000 $ 2,172,000

GypsumCreekMiddle Gypsum, CO

Age: Gypsum Creek Middle was built in 2001. It is now 10 years old and ¼ through its expected life cycle.

Appearance: Good. This 81,590 square foot facility is primarily block and architectural

sheet metal.

Parent Drop Off / Bus Circulation: OK.

Security: o Secure Main Entrance Vestibule: None o Card Access System: None o Burglar Alarm: None o Security Cameras: None


ADA: Good.

Capacity: The capacity of GCMS is 500 students. The 2011 enrollment is 375 students.

Other:

o GCMS does not utilize modular classrooms.

Recommendations: o Add security features listed above. o Bury irrigation ditch and pipe on the west side of the school o Install running track. Students are currently using EVHS track.

GCMS



GCMS EXT Louvres on Roof 1 Reflash louvres on the roof 2012 $ 18,000 GCMS iNT Locker Room 1 Boys and girls locker room ventilator needs return air ducting to unit 2012 $ 25,000 GCMS EXT Lighting ‐ Exterior 2 Connect exterior lighting to JCI cotrols ($5,000) ‐ ENERGY EFFICIENCY 2012 $ 5,000 GCMS GRDS Asphalt 2 Patch, Repair, Crack Fill, Seal Coat, Curb paint, restripe 2012 $ 65,000 GCMS GRDS Playground Asphalt 2 seal coat, restripe 2012 $ 18,000 GCMS GRDS Sidewalks 2 Misc Repairs (allot $5k every 3 years) 2012 $ 10,000 GCMS INT Custodial Equipment 2 replace every 10 years 2012 $ 65,000 GCMS INT Window Coverings 2 venetian blinds 2012 $ 50,000 GCMS EXT Windows 3 Add reflective film to windows 2012 $ 15,000 GCMS INT Residential Appliances 3 replace every 10 years 2012 $ 15,000 GCMS EXT Roof Drains 4 roof drains are staining block 2012 $ 25,000 GCMS HVAC HVAC 4 add VFDs to five major motors 2012 $ 20,000 GCMS Site Site 4 Gravel the dirt path to the pumphouse 2012 $ 8,000 $ 339,000 GCMS EXT Exit Doors 3 add structural slab at exits to prevent heaving 2013 $ 50,000 GCMS SYS Burglar Alarm 3 None. Add one 2013 $ 45,000 $ 95,000 GCMS KITCH Kitchen 1 caulk and seal countertops 2014 $ 3,500 GCMS EXT Windows 2 replace seals on doors and windows 2014 $ 7,500 GCMS EXT Windows 3 Replace fogged windows 2014 $ 10,000 $ 21,000

GCMS INT Interior Paint 3Paint life expectancy 15 years. Repaint walls, doors,door frames, window frames 2015 $ 155,000 $ 155,000

GCMS EXT Exterior Façade 2 caulk and seal building exterior 2016 $ 15,000 GCMS KITCH Cafeteria Tables 3 replace every 15 years 2016 $ 20,000 $ 35,000 GCMS HVAC Controls 1 Direct Digital Controls upgraded in 2003 2020 $ 45,000

GCMS HVAC Complete Controls Update? 2the incremental valves and actuators on the HVAC equipment were notchanged out with the JCI upgrade 2020 $ 85,000

GCMS INT Lighting ‐ Interior 2 All T‐8's. Redesign hallway lighting and pods ‐ more energy efficiant 2020 $ 225,000 GCMS INT Cabinetry 4 OK 2020 $ 15,000 $ 370,000

GCMS INTSecurity Vestibule at Main Entrance 1 Add locking doors 2021 $ 65,000

GCMS SYS Fire Alarm System 1 recent firmware upgrade 2021 $ 250,000 GCMS EXT Exterior Façade 2 Done 2011. Paint architectural metal 2021 $ 10,000 GCMS EXT Roof 2 replace roof 2021 $ 550,000 GCMS GRDS Snow Removal Equipment 2 Need tractor $12K, tractor storage $13k 2021 $ 25,000 GCMS INT Doors 2 Replace Panic hardware every 20 years 2021 $ 85,000 GCMS INT Restrooms 2 replace fixtures every 20 years 2021 $ 25,000 GCMS IT Security Cameras 2 None, Add 2021 $ 225,000 GCMS KITCH Flooring 2 new epoxy on floor every 20 years 2021 $ 25,000 GCMS GRDS Site 3 Irrigation ditch on property needs to be piped 2021 $ 65,000 GCMS INT Acoustical Ceiling 3 OK 2021 $ 240,000 GCMS INT Locker Room Lockers 3 Renovate every 20 years 2021 $ 165,000 GCMS INT Student Lockers 3 Replace every 20 years 2021 $ 200,000 GCMS SYS Card Access System 3 Install card access system 2021 $ 85,000 GCMS EXT Lighting ‐ Exterior 4 Replace light heads every 20 years 2021 $ 150,000 GCMS EXT Reader board 4 install a reader board 2021 $ 14,000


GCMS GRDS Running Track 4 Add track 2021 $ 125,000 GCMS INT Gym Floor 4 sand/refinish every 20 years 2021 $ 85,000 GCMS INT Woodshop Equipment 4 Replace equipment with instant shut offs ‐ safety issue 2021 $ 65,000 $ 2,454,000

HIGHSCHOOLS

EagleValleyHighGypsum, CO

Age: Eagle Valley High was built in 1975, an addition built in 1991 and in 2009 the Admin Offices and old auxiliary gymnasium were remodeled and 43,000 square feet housing a new gymnasium, kitchen and cafeteria were added. It is now 36 years old and ¾ through its expected life cycle.

Appearance: Good. The 155,147square foot building is brick and block. The transition

between the older building and the new addition is harsh.

Parent Drop Off / Bus Circulation: Good. Parent drop off is located in the front of the school and buses drop off in the rear of the school.

Security:

o Secure Main Entrance Vestibule: Yes o Card Access System: Yes o Burglar Alarm: No o Security Cameras: Yes

Design / Functionality: Good

ADA: The older classroom wing is not ADA compliant. This building has an elevator.

Capacity: The capacity of EVHS is 800 students. The 2011 enrollment is 700 students.

The circulation of the school allows it to handle 1,000 students if more classrooms were added in the future.

Other:

o EVHS does not utilize modular classrooms. o EVHS has an exterior green house. o EVHS has an auto shop which was not renovated in 2009 o New stadium with artificial turf added in 2009. o School does not have enough practice field space currently.

Recommendations:

o Add security features listed above. o Add security cameras. o Purchase mobile home park to the south for future expansion. o Move forward with the land trade with the Town of Gypsum ‐ Bindley property

for a parcel at IK Bar.

EVHS

View from parking lot during construction


EVHS INT Gym ‐ AUX 1 REPLACE LIGHTING WITH T8S 2012 $ 40,000

EVHS INT Insulation 1EXTERIOR LOCKER ROOM WALLS ‐ FREEZING ISSUEUPGRADE CLASSROOM WING 2012 $ 32,000

EVHS INT GYM ‐ AUX 4 REPLACE CEILING 2012 $ 120,000 $ 192,000 EVHS INT Carpet 1 Replace every 30 years ‐ REPLACE MEDIA ASAP (paint, mini renovation) 2013 $ 60,000 EVHS HVAC BOILER RM ‐ NW 2 INSTALL VFDS AT NEW BOILER (classroom wing) 2013 $ 80,000 EVHS IT Security Cameras 2 INSTALL INTERIOR SECURITY CAMERAS 2013 $ 125,000 EVHS INT DRINKING FOUNTAINS 3 REPLACE CLASSROOM WING DRINKING FOUNTAINS 2013 $ 10,000 $ 275,000 EVHS GRDS Sidewalks 1 OK. Replace as needed 2014 $ 20,000 EVHS GRDS Asphalt 2 Patch, Repair, Crack Fill, Seal Coat, Curb paint, restripe 2014 $ 80,000 EVHS HVAC BOILER RM ‐ SW 2 REPLACE PUMPS AND VFDS AND WATER HEATER (classroom wing) 2014 $ 125,000 EVHS IT LCD in all classrooms 2 REWORK INSTALLATION OF LCDS 2014 $ 15,000 EVHS INT Acoustical Ceiling 3 REPLACE CEILING TILES IN AUTOSHOP 2014 $ 7,500 $ 247,500 EVHS INT FLOORING 1 REPLACE STAIR TREADS IN CLASSROOM WING 2015 $ 8,000 EVHS EXT Heat Tape 2 Replace every 10 years 2015 $ 15,000 EVHS INT Bleachers 2 REFURBISH AUX GYM BLEACHERS ‐ AUX GYM 1990 2015 $ 28,000 EVHS INT Doors 2 HARDWARE, DOOR CLOSURES AT END OF LIFE CYCLE IN OLD AREAS 2015 $ 35,000 EVHS INT Acoustical Ceiling 3 Replace every 20 years ‐ CLASSROOM WING 2015 $ 65,000 $ 151,000 EVHS EXT Roof 2 Classroom wing replace roof ‐ see Rami's list 2016 $ 140,000 $ 140,000 EVHS INT Carpet 2 Replace every 30 years ‐ 22 CLASSROOMS ‐ old wing 2018 $ 150,000 $ 150,000 EVHS GRDS Running Track 2 OK ‐ new in 2009 2020 $ 85,000 EVHS INT Custodial Equipment 2 replace every 10 years 2020 $ 65,000 EVHS KITCH Kitchen Equipment 2 REPLACE OLD KITCHEN EQUIPMENT 2020 $ 14,000 $ 164,000 EVHS INT Lighting ‐ Interior 1 REPLACE OLD LIGHTING IN CLASSROOM WING, HALLWAY (asap), LOCKER ROOMS 2021 $ 225,000 EVHS EXT Doors 2 Replace old doors & hardware (science wing, old dock entrance) 2021 $ 80,000 EVHS EXT Lighting ‐ Exterior 2 Put lighting on Douglas controls ‐ for cost savings 2021 $ 45,000 EVHS GRDS Fields 2 recondition baseball field 2021 $ 35,000 EVHS GRDS Stadium Bleachers 2 replace baseball bleachers 2021 $ 35,000 EVHS INT GYM ‐ MAIN 2 OK ‐ NEEDS STORAGE 2021 $ 30,000 EVHS INT Interior Storage 2 GYM, MAINTENANCE, CUSTODAINS NEED STORAGE 2021 $ 45,000 EVHS INT Locker Room Lockers 2 NEED NEW LOCKERS IN VARSITY ROOMS, PE OK 2021 $ 85,000 EVHS INT Locker Rooms 2 RENOVATE VARSITY AND PE LOCKER ROOMS 2021 $ 125,000 EVHS INT Night Lights 2 OLD LIGHTS NEED TO BE PUT ON DOUGLAS CONTROLS 2021 $ 45,000 EVHS INT Student Lockers 2 Locker replacement 2021 $ 295,000 EVHS INT Window Coverings 2 replace every 15 years ‐ REPLACE AT WINDOW REPLACEMENT, INTEGRAL 2021 $ 75,000 EVHS SYS Burglar Alarm 2 ADD BURGLAR ALARM 2021 $ 85,000 EVHS EXT Exterior Façade 3 Need roof access at auto shop 2021 $ 4,000 EVHS EXT Reader board 3 Upgrade Reader Board ‐ intermitent issues on one side 2021 $ 14,000 EVHS GRDS Fields 3 Add new practice field at bindley site 2021 $ 450,000 EVHS GRDS Irrigation Sytems 3 OK ‐ replace both clocks 2021 $ 20,000 EVHS INT FF&E 3 replace every 25 years. REPLACE CLASSROOM FURNITURE 2021 $ 250,000 EVHS INT GYM ‐ AUX 3 REFINISH GYM FLOOR 2021 $ 60,000 EVHS INT Home Ec Room 3 OK ‐ REPLACE APPLIANCES AND DISPOSALS 2021 $ 15,000 EVHS INT Interior Paint 3 OLD SPACES NEED PAINT, TOUCH UP NEW AREAS 2021 $ 85,000


EVHS INT Residential Appliances 3 replace every 10 years 2021 $ 8,000 EVHS INT Restrooms 3 RENOVATE CLASSROOM WING, AUX GYM 2021 $ 185,000 EVHS INT Scoreboards ‐ aux 3 Needs new scoreboards 2021 $ 25,000 EVHS EXT Auto Shop 4 add storage for parts, etc ‐ redesign auto shop building 2021 $ 45,000 EVHS EXT Curb Appeal 4 Transition at new addition and old school‐stain old brick to match new 2021 $ 160,000 EVHS EXT Exterior Façade 4 Auto shop needs new siding & roof skins (or EIFS) 2021 $ 80,000 EVHS EXT Parking Lot 4 Redesign ECO parking, asphalt lot 2021 $ 25,000 EVHS EXT Parking Lot 4 Directional signage at front entry of lot ‐ redesign entry access 2021 $ 15,000 EVHS EXT Signage 4 New monument sign ‐ upgrade to new district standard ‐ integrate reader board 2021 $ 26,000 EVHS EXT Storage 4 build new storage shed at baseball field 2021 $ 20,000 EVHS EXT Windows 4 OK ‐ replace windows at renovation 2021 $ 200,000 EVHS GRDS Fields 4 Add turf for baseball field 2021 $ 300,000 EVHS GRDS Fields 4 refurbish batting cage 2021 $ 18,000 EVHS GRDS Irrigation 4 replace boulder diverter in ditch with weir gate 2021 $ 8,500 EVHS GRDS Irrigation Sytems 4 add wireless control for irrigation systems 2021 $ 45,000 EVHS GRDS Landscaping 4 redesign entry for visibility ‐ curb appeal 2021 $ 35,000 EVHS INT Auto Shop 4 REDESIGN AUTO SHOP 2021 $ 200,000 EVHS INT Operable walls 4 1 UPSTAIRS NOT IN USE, REMOVE AT CARPET REPLACEMENT 2021 $ 10,000 EVHS INT Woodshop Equipment 4 Replace equipment with instant shut offs ‐ safety issue 2021 $ 60,000 $ 3,568,500

VailSkiandSnowboardAcademy–Middle/HighMinturn, CO

Age: Vail Ski and Snowboard Academy (formerly Minturn Middle School) was built in 1978. It is now 33 years old and ¾ through its expected life cycle. It was designed and built prior to federally mandated ADA guidelines.

Appearance: Poor. The 53,578 square foot building is primarily lapped cedar and has

not been repainted on a regular schedule and now has a very weathered appearance. The south and east faces need either significant repairs or replacement.

Parent Drop Off / Bus Circulation: Good. Parents are utilizing the bus drop off loop

since there is no bus transportation for drop off or pick up. VSSS has two one way in/one way out parking lots. A redesign of the parking lots would improve circulation.

Security:

o Secure Main Entrance Vestibule: None o Card Access System: None o Burglar Alarm: Yes o Security Cameras: None


ADA: ADA compliance is virtually non‐existent. Restrooms, classroom entrances and

ramp grades are all out of compliance

Capacity: The capacity of VSSA is 415 students. The 2011 enrollment is 139 students.

Other: o VSSA does not utilize modular classrooms. o ECSD’s 100+ acres was annexed into the Town of Minturn in 2011. o Building sits on approximately 2 acres in the middle of 45 acres of prime

development land. o There are 15 modulars leasing space in Maloit Park. ESCD owns a cabin in Maloit

Park. o The Vail Valley Charitable Fund operates in the old BMHS building in Maloit Park. o Building is partially leased out to Ski and Snowboard Club Vail. o ECSD is currently in negotiations to sell 2 parcels of land to SSCV. o SSCV created and currently maintains a Nordic Track in the acreage behind the

school. o SOS (formerly Meet the Wilderness) owns one acre of not yet plotted or deeded

land in Maloit Park.

Recommendations: o Add security features listed above. o Building needs new siding and new windows. o A complete renovation totaling approximately $4 million is needed by 2021 or

sooner. This statement assumes nearly $6 million of work being done in the next 3 years as well. See Detailed Facility Report.

o Require SSCV to partner with ECSD to redesign parking/bus drop off when the Human Performance Center is built.

o Sell Maloit Park in the future.

VSSA

View from drop off.

Non‐compliant ADA ramp.

VSSA

Lobby and Admin Office – lack of secure vestibule


VSSA EXT Exterior Façade 1 Replace façade, repaint 2012 $ 175,000 VSSA EXT Roof 1 Check B&M roofing plan. 2012 $ 480,000 VSSA EXT Windows 1 Add reflective film to windows 2012 $ 15,000 VSSA EXT Exterior Façade 1 caulk and seal building exterior 2012 $ 15,000 VSSA GRDS Landscaping 1 Remove beetle kill pines around school 2012 $ 20,000 VSSA GRDS Sidewalks 1 Replace as needed 2012 $ 20,000 VSSA GRDS Stadium Bleachers 1 Old not to code. remove 2012 $ 8,000

VSSA GRDS Pump House 1 Re Establish original head gate, pipe water to pump. Relocate pump away from river 2012 $ 225,000 VSSA GRDS Trash/Recycle 1 Redsign dock area. Build bear‐proof enclosure. 2012 $ 25,000 VSSA HVAC VFD 1 Add 6 VFDs. Change out motors to high effeciency 2012 $ 25,000 VSSA INT Bleachers 1 Refurbish every 5 years. Needs asap. 2012 $ 16,000 VSSA PARK Landscaping 1 Remove beetle kill pines. In park area 2012 $ 20,000 VSSA SYS Fire Alarm System 1 Original. Fire alarm upgrade every 20 years. Upgrade 2012 $ 225,000 VSSA EXT Parking Lot Asphalt 2 Patch, Repair, Crack Fill, Seal Coat, Curb paint, restripe 2012 $ 40,000 VSSA EXT Lighting ‐ Exterior 2 Enhance exterior lighting ‐ very dark. Wall packs on the building 2012 $ 60,000 VSSA EXT Windows 2 Replace fogged windows 2012 $ 20,000 VSSA GRDS Fields 2 Amend soils and reseed 2012 $ 15,000 VSSA GRDS Playground Asphalt 2 Resurface 2012 $ 25,000 VSSA INT Cafeteria 2 Refurbish tables. 2012 $ 12,000 VSSA SYS Card Access System 2 No. Install system 2012 $ 65,000 VSSA INT Interior Paint 3 Repaint every 10 years. Needed asap 2012 $ 145,000 VSSA INT Lighting ‐ Interior 3 Currently T8 mainly. Replace remaining incandescents 2012 $ 55,000 VSSA INT Residential Appliances 3 Replace every 10 years. Replace all 2012 $ 14,000 VSSA INT Restrooms 3 Original. Replace fixtures every 25 years. Non‐ ADA compliant 2012 $ 25,000 VSSA KITCH Kitchen Equipment 3 Rotate equipment as needed. Assess at 15 years for rotation 2012 $ 25,000 VSSA EXT Signage 4 Needs monument sign at road and school. Temp signage asap‐Done 2012 $ 15,000 VSSA PARK Picnic Area 4 Remove or replace picnic tables, trash containers in park area 2012 $ 5,000 $ 1,790,000 VSSA INT Emergency Gas Shut Offs 1 Upgrade existing to meet code 2013 $ 12,000

VSSA INT PA System 1Original. Replace at renovation to be consistent with other schools. Add lockdown capability. 2013 $ 40,000

VSSA INT Night Lighting 1 None. Add 2013 $ 35,000 VSSA KITCH Kitchen 1 caulk and seal countertops 2013 $ 3,500 VSSA INT Drinking Fountains 2 Replace 2013 $ 22,000 VSSA INT Insulation 2 Upgrade insulation to meet code 2013 $ 240,000 VSSA INT Locker Rooms 2 Refurbish plumbing fixtures at renovation 2013 $ 45,000 VSSA IT Computer Rooms 2 Upgrade power and data 2013 $ 20,000 VSSA KITCH Flooring 2 Original.Replace at Renovation 2013 $ 55,000 VSSA INT Cabinetry 3 Replace every 30 Years. 2013 $ 170,000 VSSA INT Classrooms 3 Need renovation 2013 $ 825,000 VSSA INT Dark Room 3 Remodel existing for storage 2013 $ 15,000 VSSA INT Doors 3 Refurbish existing. Replace missing 2013 $ 85,000 VSSA INT Front Office Appearance 3 Replace glass block with windows 2013 $ 60,000 VSSA INT Gym 3 Refinish gym floors, replace lighting with flourescent and paint 2013 $ 220,000


VSSA INT Home Ec Room 3 Remove or replace 2013 $ 80,000 VSSA INT Locker Room Lockers 3 Refurbish every 15 years 2013 $ 165,000 VSSA INT Occupancy Sensors 3 None. Install at renovation 2013 $ 145,000 VSSA INT Operable walls 3 Four. Replace/repair at Renovation 2013 $ 275,000 VSSA INT Signage 3 Replace every 30 years 2013 $ 34,000 VSSA INT Tile 3 Replace every 30 years. Abatement and replacement at renovation 2013 $ 265,000 VSSA KITCH POS Stations 3 OK. Redesign at Renovation 2013 $ 15,000 VSSA KITCH Serving Line 3 OK. Redesign at Renovation 2013 $ 60,000 VSSA GRDS Bus/Parent Drop Off Circulation 4 Redesign. Partner with SSCV 2013 $ 65,000 VSSA INT Scoreboards ‐ main gym 4 Original 2013 $ 25,000 VSSA INT Stage Curtains 4 Replace at Renovation 2013 $ 85,000 $ 3,061,500 VSSA INT Clock System 1 Needs GPS clock system installed to be consistent with other schools 2014 $ 35,000 VSSA INT Window Coverings 1 Replace every 15 years. Original. Need replacement. 2014 $ 50,000 VSSA IT Conditioned IDF Rooms 1 No. Upgrade/relocate ‐ per IT dept 2014 $ 2,500 VSSA IT Conditioned MDF Rooms 1 No. Upgrade/relocate ‐ per IT dept 2014 $ 10,000 VSSA SYS Burglar Alarm 1 Upgrade system 30 years. Upgrade software 5 years. Both needed. 2014 $ 40,000

VSSA EXT Doors 2Doors/hardware are original. Replace all exterior door hardware and partial door replacement (rust) 2014 $ 40,000

VSSA EXT Storage 2 Remove existing old sheds. Add new storage with roll up door in new location 2014 $ 25,000 VSSA EXT Windows 2 replace seals on doors and windows 2014 $ 7,500

VSSA EXT Entry Road 2Build in snow storage. Add retaining walls where needed along creek. Widen shoulder. Resurface Road 2014 $ 200,000

VSSA GRDS Site 2Establish fire ring around building. Establish concrete walks around building to allow for snow removal with tractor 2014 $ 20,000

VSSA GRDS Snow Removal Equipment 2 2 snow blowers. Need tractor 2014 $ 12,000 VSSA INT Ski Lockers 4 Install 2014 $ 60,000 $ 502,000 VSSA INT Custodial Equipment 1 Replace every 10 years 2016 $ 65,000 $ 65,000 VSSA HVAC Domestic Hot Water Heater 2 New 2010. Replace every 10 Years 2020 $ 8,500 $ 8,500 VSSA INT ADA Compliance 1 Not compliant. Redesign at renovation 2021 $ 450,000 VSSA INT Asbestos 1 Yes in some areas. See AHERA books for detail. Mitigate at renovation 2021 $ 450,000 VSSA INT Carpet 1 Replace every 30 years. Replace at renovation 2021 $ 175,000

VSSA INTSecurity Vestibule at Main Entrance 1 Needs secure entrance 2021 $ 45,000

VSSA IT Security Cameras 1 Install interior/exterior security cameras district wide 2021 $ 225,000 VSSA KITCH Grease Trap 1 None. Install grease trap (if kitchen is leased out, must install) 2021 $ 75,000 VSSA SYS Fire Sprinkler 1 Not sprinklered (kitchen, stage sprnklered). Install sprinklers 2021 $ 1,225,000

VSSA EXT Curb Appeal 2Redesign parking and front entry, stairs, ada ramp so building is visible and parking is better utilized 2021 $ 150,000

VSSA EXT Lighting ‐ Exterior 2 Put parking lot lights on JCI controls. 2021 $ 40,000 VSSA HVAC Kitchen Heat 2 Needs to be improved 2021 $ 15,000 VSSA INT FF&E 2 Replace every 25 years. 2021 $ 225,000 VSSA KITCH Cafeteria Tables 2 Replace every 15 years 2021 $ 15,000

VSSA EXT Exterior Façade 3Building to be repainted summer 2012. Building needs new, redesigned façade that works with the environment 2021 $ 150,000


VSSA EXT Lighting ‐ Exterior 3 Retrofit to LED 2021 $ 25,000 VSSA EXT Windows 3 Replace. Original windows. 2021 $ 100,000 VSSA GRDS Asphalt 3 Redesign back dock entry and resurface 2021 $ 35,000 VSSA GRDS Irrigation 3 OK currently. Redesign when front entry redesigned 2021 $ 15,000 VSSA GRDS Irrigation Systems 3 Install wireless controls district wide 2021 $ 40,000

VSSA GRDS Playground Equipment 3Needs to be replaced or removed within 5 years. Old outdated equipment ‐ not to current code 2021 $ 80,000

VSSA GRDS Playground Media 3 If playground remains, needs media installed, currently pea gravel 2021 $ 25,000 VSSA INT Acoustical Ceiling 3 Replace every 20 years. Replace at renovation 2021 $ 120,000 VSSA EXT Reader board 4 Install Reader Board 2021 $ 20,000 $ 3,700,000

$ 75,915,900 $ 75,915,900

RedCanyonHigh Edwards, CO

Age: Red Canyon High–East was built in 2008. It is now 3 years old and in the beginning its expected life cycle.

Appearance: Good. This 5,700 square foot facility is primarily composed of hardy board

and should be repainted every 4‐5 years to maintain the siding’s integrity.

Parent Drop Off / Bus Circulation: Good. No bus transportation at this site.

Security: o Secure Main Entrance Vestibule: None o Card Access System: None o Burglar Alarm: None o Security Cameras: None


ADA: Good.

Capacity: The capacity of RCHS‐East is 70 students. The 2011 enrollment is 69 students

(60% of total RCHS enrollment).

Other: o RCHS does not utilize modular classrooms. o RCHS utilizes an infant day care program at June Creek Elementary o Electrical, sewer and gas are all stubbed out for a two car garage auto shop

program and infant care facility.

Recommendations: o Security has not been an issue at this school. o Build infant day care center on site and vacate JCES kindergarten classroom. o Finish site landscaping. Due to tight original construction budget, landscaping

was not properly addressed.

RCHS

View from street


RCHS‐E EXT Parking Lot Asphalt 2 Patch, Repair, Crack Fill, Seal Coat, Curb paint, restripe 2013 $ 30,000 RCHS‐E GRDS Asphalt 2 Patch, Repair, Crack Fill, Seal Coat, Curb paint, restripe 2013 $ 10,000 $ 40,000 RCHS‐E GRDS Sidewalks 1 Replace as needed 2014 $ 6,000 $ 6,000 RCHS‐E EXT Heat Tape 1 Replace every 10 years 2018 $ 7,500 RCHS‐E INT Custodial Equipment 1 Replace every 10 years 2018 $ 15,000 RCHS‐E HVAC Domestic Hot Water Heater 2 New in 2008 ‐ replace every 10 years 2018 $ 7,500 RCHS‐E INT Interior Paint 3 Repaint every 10 years 2018 $ 25,000 RCHS‐E INT Residential Appliances 3 Replace every 10 years 2018 $ 10,000 $ 65,000 RCHS‐E IT Security Cameras 2 Install interior/exterior security cameras district wide 2021 $ 40,000 RCHS‐E SYS Burglar Alarm 2 No. Install one 2021 $ 40,000 RCHS‐E EXT Lighting ‐ Exterior 3 Retrofit to LED 2021 $ 30,000 RCHS‐E GRDS Irrigation Systems 3 Install wireless controls district wide 2021 $ 25,000 RCHS‐E SYS Card Access System 3 Install card access system 2021 $ 25,000 RCHS‐E GRDS Trash/Recycle 4 OK ‐ Build enclosure for trash 2021 $ 18,000 $ 178,000

BattleMountainHigh Edwards, CO

Age: Battle Mountain High was built in 2009. It is now 2 years old and in the beginning of its expected life cycle.

Appearance: Excellent. This 209,000 square foot facility is state of the art.

Parent Drop Off / Bus Circulation: Good.

Security:

o Secure Main Entrance Vestibule: Yes o Card Access System: Yes o Burglar Alarm: Yes o Security Cameras: Yes


ADA: Good.

Capacity: The capacity of BMHS is 1,000 students. The 2011 enrollment is 744 students.

The circulation of the school allows it to handle 1,200 students if more classrooms were added in the future.

Other:

o BMHS does not utilize modular classrooms. o BMHS has an interior greenhouse. o BMHS has new stadium with artificial turf.

Recommendations:

o Increase grounds budget to properly maintain intricate landscaping. o Potentially partner with Eagle County to add lighting at the round‐a‐bout

entrance. o Mitigate significant early season drainage issues at the baseball field. o Design a permanent, pull‐off ECO bus stop on Miller Ranch Road. Currently

students wait in unsafe conditions. Bus stops in road causing traffic delays.

BMHS



BMHS INT Locker Room Showers 3Repipe the showers. Delete mixing valves in showers. Install pressure balance valves. 8 total. Hot water issues in showers ‐ user group complaint 2012 $ 26,000 $ 26,000

BMHS EXT Parking Lot 2 Patch, Repair, Crack Fill, Seal Coat, Curb paint, restripe. Every 3 years 2013 $ 60,000 BMHS GRDS Site 3 ECO bus stop at NW corner of parking lot needs resolution. Safety issues 2013 $ 25,000 BMHS EXT Parking Lot 4 Add asphalt to maintenance storage area (rolled millings) 2013 $ 15,000 BMHS EXT Storage 4 Add shed for sanding truck at mtce yard 2013 $ 25,000 $ 125,000 BMHS GRDS Sidewalks 2 OK. Replace as needed every 3 years 2014 $ 20,000 BMHS GRDS Pumphouse 4 OK. Restain 2014 $ 3,000 $ 23,000 BMHS EXT Parking Lot 2 Patch, Repair, Crack Fill, Seal Coat, Curb paint, restripe. Every 3 years 2015 $ 60,000 BMHS GRDS Sidewalks 2 Replace Repair concrete sidewalks as needed 2015 $ 35,000 BMHS EXT Windows 2 Review replace fogged windows as needed 2015 $ 10,000 $ 105,000 BMHS EXT Parking Lot 2 Patch, Repair, Crack Fill, Seal Coat, Curb paint, restripe. Every 3 years 2018 $ 60,000 $ 60,000 BMHS EXT Heat Tape 1 Replace every 10 years 2019 $ 25,000 BMHS INT Overhead Doors 1 6 doors. Refurbish overhead doors every 10 years 2019 $ 6,000 BMHS GRDS Snow Removal Equipment 2 OK, Replace tractor every 10 years 2019 $ 12,000 BMHS INT Bleachers 2 Refurbish at 10 years 2019 $ 26,000 BMHS INT Custodial Equipment 2 replace every 10 years 2019 $ 85,000 BMHS GRDS Fields 3 OK. Artificial Turf. Replace every 10 years 2019 $ 350,000 BMHS INT Interior Paint 3 Repaint every 10 years 2019 $ 200,000 BMHS INT Residential Appliances 3 Replace every 10 years 2019 $ 15,000 $ 719,000 BMHS GRDS Running Track 2 OK ‐ new in 2009 2020 $ 60,000 $ 60,000 BMHS EXT Lighting ‐ Exterior 1 Install lighting at the round‐a‐bout. Partner with county if possible 2021 $ 125,000

BMHS INT Lighting ‐ Interior 2OK. Add ambiant light sensor to cafeteria, corridors, etc ‐ In Progress. Upgrade watt stopper lighting control system 2021 $ 45,000

BMHS GRDS Fields 4 Add turf for baseball field 2021 $ 300,000 BMHS GRDS Irrigation Sytems 4 add wireless control for irrigation systems 2021 $ 40,000 BMHS INT Woodshop Equipment 4 Replace equipment with instant shut offs ‐ safety issue 2021 $ 60,000 $ 570,000

ENERGYPERFORMANCEREPORT See Ennovate file

Eagle County School District – Energy Performance Update Final 2-14-12

1

Executive Summary

2005-2006 Detailed Energy Audit During the summer of 2005, Ennovate Corporation was asked to perform a Detailed Energy Audit (DEA) on Eagle County School District (ECSD) facilities. As a part of this effort, Ennovate performed the following tasks to complete a full study of all energy systems for Eagle County School District:

Preliminary Site Visits (July 2005)

Preliminary Scope Review with School District (July 2005)

Data Log Critical Energy & Comfort Factors in Buildings (August 2005 to February 2006)

Develop Building Energy Models (November 2005 to March 2006)

Review Data Logs and Develop Findings (February 2006 to April 2006)

Review Findings with School District Maintenance Staff (April 2006)

Develop Final Recommendations (March 2006 to May 2006)

Develop Cost and Savings (April 2006 to May 2006)

Publish Final Report (May 2006)

Review Report with School District Administration and Maintenance Staff (May 2006)

Present DES Report to School Board of Education (June 2006) During this year-long process, Ennovate Corporation assessed system operations and energy performance within all school facilities as well as comfort and air quality concerns. The effort resulted in a comprehensive plan of action recommended to Eagle County School District to improve its infrastructure and energy systems. Key Findings The DEA effort resulted in two key findings. First, the ECSD facilities were relatively energy inefficient as determined using the Department of Energy’s Energy Star rating system. The Energy Star rating of the facilities averaged 19, which meant that the ECSD facilities perform more energy efficiently than only 19 percent of schools throughout the country (as adjusted for weather and other significant variables) which meant that significant opportunity to improve the energy performance of ECSD school buildings existed. The second key finding was that some the newer facilities in the District were not operating more energy efficiently, and some were even less energy efficient than the older schools in the District, which meant that energy efficient technologies were not being incorporated into new school building designs.


2

Improvements Made With 2006 School Bond

The School Bond approved in 2006 allowed the use of energy design assistance and

commissioning services to assure the new June Creek ES and Battle Mountain HS facilities and

renovations to Eagle Valley HS and Homestake Peak K-12 facilities were designed and

constructed in an energy efficient manner.

Additionally, the 2006 Bond issue provided ECSD an opportunity to perform capital repairs on

the existing schools while simultaneously improving their energy performance. In particular,

high efficiency condensing boilers and upgraded controls systems have enabled improved

heating efficiency as well as better operating control of the facilities.

2011 Year-End Performance

The improvements made with funds from the 2006 Bond are yielding positive results. The most

recent analysis of energy use made through October of 2011 shows an average energy

performance improvement of 33% across all schools.

77.3

100.1

78.3

143.2

98.7

113.4 105.2

121.3

97.2 95.9

84.1

65.5 66.4

48.6

87

58.9 65.8

79.7 78.4 68.9 68.9

55.3

ECSD Energy Intensity Improvements

Baseline Energy Intensity (kbtu/sf/year) Current Energy Intensity (kbtu/sf/year)

Energy intensity is about 33% lower than the 2004-2005 baseline year.


3

Along with the energy performance improvement is an average energy star rating improvement

from the prior average rating of 19 to 48.

Also, while energy rates have increased between the baseline year (2004-2005) and the current

assessment period (2011), energy costs for these eleven schools have actually dropped from

$845,000k to $665,000k. When considering current prices for energy, ECSD is avoiding

spending over $325,000 per year for energy at these schools.

$60,323

$94,665

$65,234

$100,951 $106,068

$70,887

$102,412

$77,185

$52,592

$73,647

$41,266

$57,775

$75,176

$48,511

$73,660 $75,797

$48,570

$88,535

$57,855

$46,778

$61,719

$31,039

ECSD Energy Cost Improvements

Baseline Cost Current Cost Annual energy costs are $180,000 less than 2004-2005 baseline year. At today's rates, savings are over $325,000 per year.


4

Additional Opportunities

While ECSD can be proud of the significant improvements made, the average Energy Star rating

of 48 indicates the schools are still only at the average of school energy performance. Several

other efficiency measures had been identified during the initial energy assessment and due to

budget constraints, were not completed. If implemented, these energy improvements have the

potential to move the performance of the District schools closer to that of Energy Star Certified

facilities – those with Energy Star ratings of 75 or better. Currently, only one school in the

District, June Creek Elementary School, has achieved that distinction, primarily due to the

attention paid to energy efficiency during the design phase of that project.

The following list of additional improvements with price and savings estimates were provided

during the 2006.

The opportunities identified in this list is somewhat dated and is in the process of being

reviewed and updated. Additional opportunities that are becoming more cost-effective (i.e.

outside LED lighting) will also be considered.

Finally, Holy Cross Energy, the local electric utility for a majority of these facilities, has recently

updated its energy rebate program and may contribute to the cost of implementing these

measures. The rebates available will also be included with this update.

ROOFINGREPORT See B&M file

EAGLE COUNTY SCHOOL DIST. SUMMARY REPORT ROOF ASSET PRESERVATIONAPRIL 2011

Good

Fair

* Last Update: April 5, 2011 Poor

School Initials School Name & Address

Year School

Built

Year Latest Roof

ReplacementRe-Roofed Areas Comments / Roof Description

Roof Condition

Rating

Roof System Manufacturer

Recommended Maitenance & Repair Costs for 2011 (Roof Assest Preservation)

Recommended Roof Replacement

Budgetary Pricing For

Roof Replacement


Roof Replacement

JCES June Creek Elementary School 2008 2008 New Roof New Adhered EPDM Roof Under Firestone Warranty Good Firestone $ - Flat Roofs 2025 TBD TBD

1121 Miller Ranch Road, Edwards, CO

AES Avon Elementary School 1994 2006 Kitchen New Adhered Kitchen Roof Ongoing Leak- Potential RTU or EIFS Problem Good Firestone $ - Flat Roofs 2020 $ 168,075.00 TBD

850 W. Beaver Creek Blvd., Avon, CO 2008 Ent/Lobby/Lounge New Firestone Adhered EPDM Roofs Good Firestone $ - Flat Roofs 2020 TBD

1998 Main Roofs Ballasted EPDM Roofs Over Rigid Insul. Poor Unknown $ 2,000.00 Flat Roofs 2012 $ 170,000.00

1998 Shingle Roofs 30-Year Dim. Shingle Roofs Poor Unknown $ 500.00 Shingle Roofs 2012 $ 52,000.00 $ 53,000.00

BCES Brush Creek Elementary School 2001 2001 Ballasted EPDM Roofs Over Rigid Insul. Fair Unknown Flat Roofs 2015 TBD TBD

333 Eagle Ranch Road, Eagle, CO

EVES Eagle Valley Elementary School 1973 2000? 30-Year Dim. Shingle Roofs Fair Unknown $ 1,250.00 Shingle Roofs 2015 TBD TBD

737 E. Third Street, Eagle, CO

EES Edwards Elementary School 1991 2008 EPDM Roofs New EPDM Roof Under Firestone Warranty Good Firestone $ - Flat Roofs 2025 TBD TBD

0022 Meile Lane, Eagle, CO New Snow Guards Installed Snow Bar @ Std. Seam Mtl Entry Roofs Fair $ 1,250.00 Metal Roofs 2020 TBD TBD

GES Gypsum Elementary School 1991 2008 EPDM Roofs New EPDM Roof Under Firestone Warranty Good Firestone $ - Flat Roofs 2025 TBD TBD

601 Highway 6, Gypsum, CO 24-Ga. Pre-Finished Standing Seam Metal Roofs Fair $ 1,250.00 Metal Roofs 2020 TBD TBD

MMES Meadow Mountain Elementary School 1973 2000? Anticipated Demolition of School 2011 $ -

650 Eagle Road, Eagle-Vail, CO $ - $ 19,200.00

RHES Red Hill Elementary School 2001 2001 Ballasted EPDM Roofs Over Rigid Insulation Fair Unknown $ 2,500.00 Flat Roofs 2015 $ 12,000.00 TBD

100 Grundel Way, Gypsum, CO Metal Roofs 2020 TBD TBD

RSES Red Sandstone Elementary School 1977 2000? Mechanically Fastened EPDM & Ballasted EPDM Over Rigid Insulation Poor Unknown $ 3,500.00 Flat Roofs 2012 TBD $ 270,000.00

551 N. Frontage Road, Vail, CO TBD

BCMS Berry Creek Middle School 1996 1996 Ballasted EPDM Roofs Over Rigid Insulation Fair Unknown $ 2,500.00 Flat Roofs 2015 TBD

1000 Miller Ranch Road, Edwards, CO Metal Roofs 2020 TBD TBD

EVMS Eagle Valley Middle School 1980 2000? EPDM Roofs Gym & Stage New Adhered EPDM Roofs Under Firestone Warranty Good Firestone $ - Gym & Stage 2025 TBD TBD

747 E. Third Street, Eagle, CO 2008 Gym & Stage Ballasted EPDM Roofs Over Rigid Insulation Fair Unknown $ 500.00 Flat Roofs 2015 TBD TBD

Remaining MF EPDM Roof Areas Poor Unknown $ 2,000.00 Main Bldg EPDM 2012 TBD $ 480,000.00

GMS Gypsum Creek Middle School 2000 2000 Ballasted EPDM Roofs Over Rigid Insulation Fair Unknown $ 2,500.00 Flat Roofs 2015 TBD

401 Grandel Way, Gypsum, CO Metal Roofs 2020 TBD TBD

Roof System Is In Poor Condition And Has No Remaining Serviceable Life Expectancy And Should Be Considered For Reroof In The Next Few Years.

ECSD Roof Summary Report April 2011

Roof Condition Description Ratings Roof System Is In Good Condition And Should Perform For Many Years With Minor Annual Maintenance

Roof System Is In Fair Condition And Has A Useful Remaining Serviceable Life Expectancy With Minor Recommended Actions Or Preventative Maintenance

EAGLE COUNTY SCHOOL DIST. SUMMARY REPORT ROOF ASSET PRESERVATIONAPRIL 2011

School Initials School Name & Address

Year School

Built

Year Latest Roof

ReplacementRe-Roofed Areas Comments / Roof Description

Roof Condition

Rating

Roof System Manufacturer

Recommended Maitenance & Repair Costs for 2011 (Roof Assest Preservation)

Recommended Roof Replacement


Roof Replacement


Roof Replacement

MMS Minturn Middle School 1978 1998? Adhered EPDM Over Rigid Insulation Poor Unknown $ 3,500.00 Flat Roofs 2012 TBD $ 290,000.00

1951 South Highway 24, Minturn, CO TBD

RCHS New Red Canyon High School 2008 2008 EPDM Roofs New Adhered EPDM Roof Over Rigid Insulation Under Firestone Warranty Good Firestone $ - Flat Roofs 2025 TBD

1002 Miller Ranch Road, Edwards, CO (pre-eng mtl bldg) Pre-Engineered Metal Building Structure Good $ - TBD

BMHS New Battle Mountain High School 2009 2009 New Roofs New Adhered EPDM Roof Over Rigid Insulation Under Firestone Warranty Good Firestone $ - Flat Roofs 2030 TBD

0151 Miller Ranch Road, Edwards, CO 24-Ga. Pre-Finished Standing Seam Metal Roofs Good Firestone $ - Metal Roofs 2040 TBD TBD

HPS HomeStakepeak 1991 2006 Wt. Room Ballasted EPDM Roofs Over Rigid Insulation Poor Unknown $ 3,500.00 Flat Roofs 2012 TBD $ 140,000.00

750 Eagle Road, Eagle-Vail, CO 30-Year Dim. Shingles Poor Unknown $ 1,250.00 Shingle Roofs 2012 $ 134,145.00 $ 370,000.00

EVHS Eagle Valley High School 1975 2006 Kitchen & Music New Adhered EPDM Roofs Over Rigid Insulation Under Firestone Warranty Good Firestone $ - Flat EPDM (adh) 2030 $ 363,680.00 TBD

2009 Main Addition New Adhered EPDM Roofs Over Rigid Insulation Under Firestone Warranty Good Firestone $ - Flat EPDM (adh) 2030 TBD TBD

641 Valley Road, Gypsum, CO 1995? Wt. Room Old Ballasted EPDM Roofs Over Rigid Insulation Poor Unknown $ 2,000.00 Flat Roofs 2012 TBD $ 90,000.00

1995? Old 30-yr Dim Shingles Area 2 Fair Unknown $ 500.00 Shingle Roof 2020 $ 85,750.00 TBD

2009 New Addition New 30-yr Dim. Shingles Good Tamko $ - Shingle Roofs 2030 $ 40,000.00 TBD

WBB District Office/West Bus Barn 1978 2008 All Areas New Adhered EPDM Roofs Over Rigid Insulation Under Firestone Warranty Good Firestone $ - Flat Roofs 2025 TBD TBD

540 2nd Street, Eagle, CO Tamko 30-yr Dim. Shingles Good Tamko $ - Shingle Roofs 2025 TBD TBD

EBB East Bus Barn 1978 2008 All Areas New Adhered EPDM Roof Over Rigid Insulation Under Firestone Warranty Good Firestone $ - Flat Roofs 2025 TBD TBD

0600 Eagle Road, Eagle, CO $ - TBD

MP Maloit Park-Cabin Roof 1987 2004 Entire Roof Tamko 30-yr Dim. Shingles Good Tamko $ - Cabin Roof 2025 TBD

Maloit Park-Shed Roof 1970? 2004 Entire Roof Tamko 30-yr Dim. Shingles Good Tamko $ - Shed Roof 2025 TBD TBD

Maloit Park-Picnic Shelter Roof 2001 30-Year Dim. Shingles Good Tamko $ - Shelter Roof 2025 TBD TBD

1951 South Highway 24, Minturn, CO TBD

NDO New District Office 2000? 2000 Main Bldg 30-Year Dimensional Shingles Good Unknown $ - Shingle Roofs 2015 TBD

948 Eagle Valley 2008 Entry Roof / Remodel New 30-yr Dimensional Shingles Good Unknown $ - Shingle Roofs 2025 TBD TBD

TBD

$ 30,500.00 $ 1,863,000.00

$ 874,850.00

Minutes February 29, 2012, Meeting Page 1 of 7

P.O. BOX 740 EAGLE, COLORADO 81631 970.328-6321 FAX 970.328.1024

Eagle County School District RE 50J BOARD OF EDUCATION

Eagle County Commissioners Room, 500 Broadway, Eagle Wednesday, February 29, 2012, 4:30 P.M.

MINUTES

Board Members Present Administration Present Carrie Benway Brian Childress Kate Cocchiarella Heather Eberts TJ Johnson Mike Gass Tessa Kirchner Brooke Macke Jeanne McQueeney Phil Onofrio Ross Morgan Sandra Smyser Brian Nolan

Board Members Absent Administration Absent

A quorum was present, and due notice had been published. (All Attachments listed are available for review at the District Office.)

A. General Functions The meeting was called to order at 4:30 p.m. Ross Morgan joined the meeting at 4:33 p.m. Brian Nolan joined the meeting at 6:15 p.m.

02-29-1 Work Session. Budget Discussion.

The Board began the work session with questions that they had about the budget process and the logistics of items that they will be working through during the regular session. There were questions about the types of contracts that are currently used and how each category works. Dialogue also included the questions about non-school related cuts. The group reiterated that the district is in its third year of cuts and the majority of the cuts have come from the non-school area as well as dipping into reserves. The Directors spoke about the budget committee and recommendations they have received from them; acknowledging that they are close in alignment with the cuts they have taken or are considering and the recommendations made by the committee.

02-29-2 Regular Session. The regular session of the Board was called to order 6:04p.m. The Board participated in the pledge of allegiance. B. Public Participation at Board Meeting.

Gerry Sandberg, prior Board member, addressed the Board about transportation and his concerns in the proposed cuts of the transportation department and the safety to the students.


Molly Neifert, spoke to the Board about specials program at Brush Creek Elementary School, asking the Board to discuss alternative funding to the schools individually, to be used for specials programs. Nicholas Sordi addressed the Board about the New America School and the proposal of housing in Eagle Valley Enterprise and cautioned the placing the older students with the younger students. Korrine Winstead, parent of students at Eagle Valley Elementary, spoke about the concern that she has about placing the New America School Students at Eagle Valley Elementary. Heather Rawlings, parent of Eagle Valley Elementary student, spoke about supporting the goal of New America School but asked the Board to consider other options and not to put those students in Eagle Valley Elementary. Brandon Walker & Marian Baerra, students at New America School, spoke to the Board about the importance that New America School has been to them. Candice Lang, addressed the Board about moving the alternative school and the value of combining schools both young and older students, speaking from a prior experience she has had in another district. Tina Peterson, parent of students at Eagle Valley Elementary, asked the Board to consider other options for the home of New America School and not to house them in Eagle Valley Elementary. Kari Douglas, parent of student at Eagle Valley Elementary, spoke to the Board about her concerns of placing the students of New America School. Dewell family – Lily, Caroline, Nicole, Andy Dewell, parents and students of Eagle Valley Elementary, asked the Board to consider other options for the home of New America School. Margaret Olle, a teacher at Red Table Preschool, spoke to the Board about the students at New America School and urged the audience to all work together as a community and asked the Board to look at the donation policy carefully keeping general uses rather than specific uses. Kristi Hill, addressed the Board about the need to all work together and spoke on the behalf of the students of New America School and their behavior. Lee Ann Teeters, teacher at New America School, spoke about the students at New America School, and their status is at risk due to their interrupted education. Danielle Miller, Kristin Scheidegger and Caron Crevling, all teachers at New America School spoke on behalf of the New America students and the education that they deserve. Mary Ann Stavney, former Board member, spoke in favor of students at New America School, but urged the Board to consider other options and not Eagle Valley Elementary. Ellen Bodenheimer, parent of Eagle Valley Elementary student, spoke on her concerns of space if they place New America Students in the same building. Rachael Marquez, spoke in favor, of helping the kids at New America School find a home for them. Michael Cacioppo, community member, spoke to the Board on behalf of the voucher system and his belief of mixing the New America Schools with the Eagle Valley Elementary students isn’t the right decision. 02-29-3 Approval of Consent Agenda Items.*

02-29-4* Approval of Agenda.

02-29-5* Approval of Minutes.


02-29-9* Approval of Early Childhood Strategic Plan and Early Childhood Self-Assessment.

02-29-11* Approval of Memorandum of Understanding for School Based Health Clinic.

Kate Cocchiarella moved to approve the consent agenda, TJ Johnson seconded the motion. All members present voted aye on a roll call vote. (7-0) (Motion carried.)

02-29-4* Approval of Agenda. This Agenda Item was approved under the Consent Agenda.

02-29-5* Approval of Minutes. This Agenda Item was approved under the Consent Agenda. C. Employee Relations.

02-29-6 Non School Personnel Budgets and Cuts. Brian Childress, Director of Human Resources, began his presentation with additional slide showing proposed reductions that the Board requested after the packet was sent out. Dr. Smyser spoke to the Board about the suggestions of cuts and other recommendations that staff has heard through emails and other ways during the budget cut considerations. There was discussion about the criticism that the Administration is top heavy and not making cuts; when in reality they have and are taking cuts right along with the rest of the district. There was discussion about some of the budgets and the items that come out of both the Superintendent and Finance departments’ budgets that are obligatory. Dr. Childress addressed the Human Resource office budget and how the extra contracts come out of his budget. Public Participation. Peter Rosenberg, spoke to the Board about the differences in budget documents from the budget book and the chart presented. Phil Onofrio, Chief Financial Officer spoke about the difference in the two documents did not include salaries. TJ Johnson and Brian Nolan spoke about the need for clarity in the financial documents so that there is less confusion. Jeanne McQueeney, said that when she asked the question of the budgets it was only in management budgets and not salaries thus stating that the report provided was meant to answer a specific question, which it did. Tessa Kirchner urged the public to ask questions if something isn’t clear. Michael Cacioppo, spoke about the comments of Peter Rosenberg, and the need for more clarity in budgets which he agreed with. Mr. Cacioppo went on to say that he has questioned the District on finances in the past but stated that he understood that there is frustration with the way the State mandates the budget to be done but asked that the work begin on the clarity issue. 02-29-7 Approval of Personnel List. Brian Childress, Director of Human Resources, began speaking about this being the third year in the row of cuts and a difficult time for the district. Dr. Childress spoke about the Rif policy and the timeline of moving forward from this meeting forward. Dr. Childress went on to explain that first round of postings will happen from March 5-9, 2012. This posting will be for internal candidates only. We will then open a window for any teachers impacted by the Reduction in Force that wish to appeal this decision. Appeals will be judged on whether Reduction in Force process was followed appropriately or that the decision made was arbitrary and capricious. This window will open March 15th. Teachers will be notified of both of these timelines in the acknowledgement letter they will receive this week, should the Board move to accept the cancellations recommended by the Superintendent. Included in the personnel action list are the classified reductions for next year. The addendum to the Personnel Action List details the teachers impacted by the cancellation of contracts. These two groups are separated as teachers are afforded special dismissal rights in Article 22 of State Statute. The Board now must direct the Superintendent to notify teachers and follow the Reduction in Force Policy GCQA/GCQB.


Dr. Smyser said that she felt that they have worked hard to protect the size of classrooms and explained that they are working toward classroom sizes to be lower than 30 students in core classes. The Board gave direction about specials and the principals have worked hard to maintain a well-rounded program. Mr. Gass spoke in regards to the concerns that the staff and board have received from the public about programs going away in the schools i.e. French or others. Mr. Gass spoke about online programs will be available to students and other options through Colorado Mountain College are being looked into. The Board had questions about credits and if the online class will have the same credits. Mr. Gass confirmed they will hold the same credit and on transcripts it will not list that the online course is such. Dr. Childress spoke about the Rif policy is vetted through two different law firms. This is a process that other districts across the state have already experienced. Many of the Board members spoke to the public that this is with a great sadness that the District is at this point but knowing that many other options have been looked at and many other cuts have already been made. The Board stressed that this is a very difficult time for all involved but thanked the staff for constantly providing the best education for our students. Kate Cocchiarella moved to accept the position and program cancelations that have been recommended by the Superintendent. We now direct the Superintendent to notify teachers and follow the Reduction in Force Policy GCQA/GCQB. Carrie Benway seconded the motion. All members present voted aye on a roll call vote. (7-0) (Motion carried.)

D. Report of Superintendent. Dr. Smyser spoke about Governor Hickenlooper visiting Avon Elementary School on Friday, March 2,

2012. E. Board Reports.

TJ Johnson spoke about attending the Nordic Trail ribbon cutting ceremony at Maloit Park and also spoke about the District Accountability Advisory Committee meeting that he attended. Brian Nolan spoke about attending the Land Resource Committee and the Vail Valley Foundation Education Committee Board Meeting. Ross Morgan no Board Report or New and Old Business. Kate Cocchiarella reported about Land Resource Committee meeting she attended and the Maloit Park Nordic Trail ribbon cutting ceremony. Mrs. Cocchiarella also visited Walking Mountains Facility and Avon Elementary School. Tessa Kirchner spoke about the Winter Legislative Conference hosted by Colorado Association of School Boards (CASB), and visiting St. Vrain School District. Mrs. Kirchner also spent time with the third graders at Eagle County Charter Academy. Carrie Benway reported that she read to a third grade class at Red Hill Elementary School for Read Across America Day.

Jeanne McQueeney shared that she attended the Winter Legislative Conference hosted by Colorado Association of School Boards (CASB); she spoke to the Board about the SB191 and implementation, comparing student growth with highly effective teachers as well as some of the other topics at the state level.

F. General Administration. 02-29-8 New/Old Business. The new and old business was combined with the Board reports.


G. Public Interest Items for Discussion. 02-29-9*

Approval of Early Childhood Strategic Plan and Early Childhood Self-Assessment. This Agenda Item was approved under the Consent Agenda. 02-29-10 New America School. Public Participation: Tim McMichael spoke to the Board about an annex building at the Town of Gypsum, offering that to the District as a short term alternative. Ross Morgan spoke on behalf of the costs of remodeling the building and Ray Scott stated that it would be approximately $225,000.00 leaving it not a very viable option. Mike Gass, Executive Director of Student Services, began by apologizing to the community at Eagle Valley Elementary for what seemed to them was a lack of communication to them, stating that it was not his intent at all. Addressing some of the concerns with all options that they have looked into from costs, transportation, scheduling, and stability of location as well as others were included in the presentation. Earlier in the budget process the Board of Education elected at the time to keep New America High School open and directed staff to look for options to house the New America High School campus in the future. Kathy Brendza, Principal of New America School, went over some of the main points of the schools day to day operations. Mrs. Brendza addressed the Board asking to have a decision from the Board this evening so that the students know where they will be next year. The Board discussed the options available and the concern of putting them in Eagle Valley Elementary as far as room. Ray Scott, spoke about the cost of the options and the concerns in putting the students in the Third Street location. Mrs. Brendza said that putting the kids in one of the High Schools she felt that many of the students would not return. There are challenges with all of the options and some of the Board felt that the best growth option would be the Red Canyon option. Modular buildings were discussed as well and Mr. Scott said that the district did not own modular buildings that are not a part of a permanent location. The board felt that there is more information needed to make a well-informed decision and they would like to see a more permanent solution rather than something temporary. Tessa Kirchner said that she welcomed other buildings the opportunity to have them in their location or another spot in the community. The board feels that every option should be looked at and every option should be looked into in further detail.

Ross Morgan moved to table this item, Jeanne McQueeney seconded the motion. All members present voted aye on a roll call vote. (6-0) (Motion carried.)

H. Business and Operations.

02-29-11* Approval of Memorandum of Understanding for School Based Health Clinic. This Agenda Item was approved under the Consent Agenda. (Attachment 02-29-11*) The Following Budget Items will be Discussed in Order: 02-29-12 Transportation Department. Public Participation: Donna Jo Long, employee in the transportation department, spoke about the safety of the students under the proposed option, feeling that this was the best option that they looked at but was concerned about the safety concerns. Phil Onofrio, Chief Financial Officer, and Melanie McMichael, Director of Transportation, presented together. Mrs. McMichael, spoke about the proposal that is on the table and went over some of the logistics that that are a part of the consolidated student stop-style. If the benefits are going to be cut from the part-time employees Mrs. Michael feels that it will be difficult to fill driving positions.


Brian Nolan spoke about the proposal and felt that there should be communications sent out to the communities should they approve this option, since there will be a large number of kids at a stop at one time. Tessa Kirchner was very concerned about the safety of the students; other members agreed with Tessa’s comments and had other concerns about the students missing school, due to the additional walking. Jeanne McQueeney, TJ Johnson and Ross Morgan, felt that there are concerns about the students, but felt that they are being faced with cuts and no good choices to be made. If cuts don’t come from other places then it will ultimately be staff that will have to be cut more. This presentation looked at only the route side of the bussing and the activity side of the bussing system wasn’t under this proposal consideration. TJ Johnson moved to approve restructuring transportation services to the Consolidated Student Stops-style model as presented, Ross Morgan seconded the motion. Carrie Benway, TJ Johnson, Jeanne McQueeney, Ross Morgan, Brian Nolan all voted aye, Kate Cocchiarella and Tessa Kirchner, voted nay on a roll call vote. (5-2) (Motion carried.) 02-29-13 Technology Department. Mike Gass, Executive Director of Student Services, spoke about the need for current machines to be rotated and the proposal is for computer rotation only no software or upgrades for projectors, televisions, VGA systems or document cameras. Some of those items are not rotated or updated merely repaired as necessary. Mr. Gass stated that as of now we are about 1,000 machines behind in rotations due to cuts over the past two years. Jeanne McQueeney spoke about the advice of Colorado Association of School Boards, that there are two areas that are advised not cut too deep one being facilities and the other technology. However, most of the Board felt that they are again faced with cuts that are not easy to make. Brain Nolan reminded the staff and audience that this is again another result of the failed initiative, asking that as things start coming back . There was discussion about options and the possibility to cut more but to leave some so that the Technology Department would have monies to patch and fix things. Stan Lake, answered questions from the Board and advised that by cutting we are setting up for a large expense later but acknowledged that cuts will have to be made somewhere.

Ross Morgan moved to approve $250,000 for technology rotation for the 2012-2013 school year, Kate Cocchiarella seconded the motion. Carrie Benway, Kate Cocchiarella , Tessa Kirchner, Ross Morgan, Brian Nolan all voted aye, TJ Johnson, and Jeanne McQueeney voted nay on a roll call vote. (5-2) (Motion carried.) 02-29-14 Capital Reserves. Phil Onofrio, Chief Financial Officer, began his presentation with an update to the interactive spreadsheet, with the decisions made thus far in the meeting. Mr. Onofrio went over the items line by line and spoke about the proposed repairs. Ray Scott spoke about the proposed projects and the pros and cons of doing or not doing any repairs. There was discussion among all of the members about the projects that were recommended and the possibility of putting all repairs off until funding was better. Realizing the reality that it could be on the upwards of three years for enough funds to begin to take care of these projects.

Kate Cocchiarella moved that the Capital projects 2012-13 be reduced in scope to $230,000, Tessa Kirchner seconded the motion. Kate Cocchiarella, Tessa Kirchner, Jeanne McQueeney, and Ross Morgan, all voted aye, Carrie Benway, TJ Johnson, and Brian Nolan voted nay on a roll call vote voted aye on a roll call vote. (4-3) (Motion carried.) 02-29-15 Proposed Donation/Alternative Funding Source Policy Discussion. Public Participation: Felicia Battle, spoke to the Board about proposed the donation/alternative funding source policy and the willingness of the Eagle County Education Foundation to raise money for the 2012-13 school year. Mike Gass, Executive Director of Student Services, spoke about the proposed donation policy and the concerns that may arise from some of the possibilities as well as some of the great possibilities that could


become of it. The Board spoke about the time frame of the possibility to raise funds for a teacher cutting it down from three years to one year; understanding that a teacher would be on an interim contract. Brian Nolan wanted to make it clear that they are moving forward with this so that the schools can have the flexibility and that it can be easier for the community can do what they want in raising funds, however it needs to be reviewed in a year so that the Board can determine if it is working or not and can make changes. Mr. Nolan also stated that he didn’t feel that it was necessary to start out with such restrictions. Dr. Smyser said that if monies are coming in and it becomes a huge inequity then the District would of course have to make some decisions. Jeanne McQueeney felt that we have worked too hard to become a school district and not a district of schools therefore she likes that a certain percentage go to the District for an overall fund. The Board discussed the opportunities as well as the inequities that this may produce if there isn’t a cap put on the funds that one school can raise. TJ Johnson felt that there should not be core classes purchased with the donation strictly specials. Mr. Gass will be bringing this back after a meeting with the group and both documents on sponsorship and donation will be brought back together for approval. Brian Nolan asked that everything be tracked and the Superintendent should sign off for any employees hired. Mr. Nolan also asked that the schools keep the District office informed of any monies they receive.

I. Discussion Items. 02-29-16 Feedback and Evaluation of Meeting. A. Evaluated Decisions of this BOE Meeting in Terms of Governance Policies. 02-29-17 Input for Next Meeting. There was no additional input.

02-29-18 Adjournment. There being no further business, the meeting was adjourned at 11:00 p.m.

______________________________ Jeanne McQueeney, President of the Board of Education ______________________________ Kate Cocchiarella, Secretary/Treasurer of the Board of Education ______________________________ Melissa Ford, Administrative Assistant

Attachment 03-14-8

BOARD OF EDUCATION AGENDA ITEM BOARD MEETING OF: March 14, 2012. SUBJECT: Approval of Monitoring Report for Governance Policy EL12,

Commitment to Accomplishment and Accountability, DAAC End-of-year report.

GOVERNANCE POLICY: EL-12. ACTION/INFO: Action. TIME NEEDED: 20 min. PERTINENT FACTS:

1. The District Advisory Accountability Committee (DAAC) was appointed by the Board in October and began meeting monthly on the first Thursday of each month during the 2011-12 school year. Members of the Committee represent each school accountability committee, teachers, administrators and students in the District.

2. Harry McQueeney, DAAC Chair and Debbie Sheehy, DAAC Member, will update the Board of Education

on the committee’s recommendations for middle and high schools. In January 2012 Mr. McQueeney updated the Board on the elementary school recommendations.

3. Attached are also the recommendations from January 2012 and other recommendations for the last six years for your review.

RECOMMENDATION/ MOTION: Move to approve the monitoring report for Governance Policy EL12, Commitment to

Accomplishment and Accountability, DAAC End-of-year report and thank the Committee for their service.

ORIGINATOR: Harry McQueeney and Debbie Sheehy

DISTRICT ADVISORY ACCOUNTABILITY COMMITTEE MARCH 2012 RECOMMENDATIONS TO

THE EAGLE COUNTY SCHOOL DISTRICT BOARD OF EDUCATION

BACKGROUND

The District Advisory and Accountability Committee (DAAC) is a legally mandated committee with guidelines from the Colorado Department of Education. We act in an advisory capacity to the Board of Education relative to the effectiveness, adequacy and efficiency of the District’s educational programs.

RECOMMENDATIONS

We would like to see the schools focus on what the schools need to educate every student for success. We would also like to see more direction and consistency in how School Accountability Committees across the valley function. Also, we recommend the District continue to refine the local guidance to all schools to ensure more consistency in the function of the Accountability Committees at each school.

Based on our review of each of the School Improvement Plans and presentations by the Principal and representative of each of the School Accountability Committees, we respectfully submit the following recommendations to support District‐wide academic achievement and ensure we are educating each student for success. The elementary recommendations have already been submitted and the following are for the middle and high schools.

I. PROFESSIONAL DEVELOPMENT A. There has been less discussion of the need for rigor and we contribute this to the Rigorous

Curriculum Design (RCD); however a constant theme is to have more content support for teachers. The RCD has given us growth within each school but many feel a bit overwhelmed.

B. Continue to support professional development for all teachers and administrative staff, making sure that each level is given enough time so that teachers have become proficient before moving on to the next step.

C. Mentor/Master teacher has great value in the professional development process.

II. ACADEMIC RETURN ON RESOURCE INVESTMENT A. Keep the math growth and partnerships going – there have been math gains across the

district confirmed by CSAP scores. We also acknowledge that this is the final year of a three year grant.

B. Continue the math program within the middle schools that allow the students to achieve credit for high school math.

III. SCHOOL STRUCTURE

A. Many schools suggested a late start in order to have time with all of their staff in the mornings for professional development/cluster meetings.

B. Honor instructional times – taking teachers and staff out of their buildings less for district wide meetings.

C. Have a set of standards in place that would specify what a building would need for day to day operations; and an overall set of guidelines for specials so that there aren’t inequities from school to school.

D. As class sizes are asked to continually grow – please don’t take away interventionist; their support is so essential in the success of the students.

IV. GIFTED & TALENTED/SPECIAL EDUCATION PROGRAM CONCERNS

A. Thank you for the constant strides that has been gained in the Gifted & Talented and Special Education departments; we don’t want to lose ground in these departments.

B. Special Education has the need for a mentor/master teacher that could move from building to building to assist teachers with modifying the RCD to fit the needs of those students.

C. Nursing staff seems to be spread thinly and is a concern of the need for additional staffing. V. EARLY CHILDHOOD EDUCATION

A. Continually support Early Childhood Education as this support has shown long range gains.

VI. SCHOOL ASSISTANCE PROGRAMS A. Expand the school assistance programs in each of our schools to ensure the academic

preparedness of our students during these challenging economic times. There is a dire need for emotional support in our buildings.

B. Continue to build partnerships and make sure they thrive within the District. i.e. Vail Valley Foundation/Youth Foundation, Cordillera Motorcycle Club, The Literacy Foundation, Celebrate the Beat and many others.

C. Strive for more consistency across the schools in the outside programs. VII. SPECIFIC NEEDS

A. There were a few buildings with specific needs. i. EVHS – Needs functioning computer labs. ii. EVMS – More Gifted and Talented support iii. GES, HPS and BCMS – need more support in mentor/master and or ELA needs

We appreciate your time and your consideration of the District Advisory and Accountability Committee’s recommendations, and look forward to hearing your questions and comments. Lastly, we want to thank Brian Nolan for arranging meals for our committee meetings. This has made our time significantly more efficient and we sincerely appreciate his generosity.

Board of Education Recommendations October 6, 2011 to January 5, 2012

Definitions:

Specials = Art Music and Physical Education (PE) Interventionist = Reading, writing, math specialists/support personnel

What have we heard from principals and the following items seem to hold true among all of the elementary schools:

Many principals are asking to leave staffing/cuts decisions up to each building. However they would like that there is some consistency among all schools. Principals feel that class sizes could grow but they can only be managed with keeping the outside support, i.e. specials and interventionist. Teacher perspective – keep specials, music, PE etc. so that the teachers have some time to plan with the Rigorous Curriculum Design, it is even more important now than ever. Some schools have specials all in one day per grade giving teachers more Professional Development (PD) time. The principals feel that more ongoing support for the teachers in the PD is very important. Responses about the intervention – kids are not typically pulled out of specials for interventionists. The interventionists are key in meeting the goals, closing the gap, AYP and state standards. Make sure that we look the ripple effects of taking specials away and intervention. Look at the bigger picture that each person works in different capacities i.e. that in some schools sometimes the interventionist is the part time music teacher. Outside Donations/Funding – needs to be looked across the board in two different lights, funding extra trips and funding FTE’s. How can it be spread around more. Continue the partnerships that we have, bringing in the any additional funding but at this point in isn’t equitable across the district. i.e. the current funding sources YF – VVF – Walking Mountains Wild West Days, Grants for individual schools both local and national grants.

DISTRICT ADVISORY ACCOUNTABILITY COMMITTEE APRIL 2011 RECOMMENDATIONS TO

THE EAGLE COUNTY SCHOOL DISTRICT BOARD OF EDUCATION

BACKGROUND

The District Advisory and Accountability Committee (DAAC) is a legally mandated committee with guidelines from the Colorado Department of Education. We act in an advisory capacity to the Board of Education relative to the effectiveness, adequacy and efficiency of the District’s educational programs.

Over the past two years, the Board of Education and District staff responded to the District Advisory and Accountability Committee’s request for more consistency in the way individual schools prepared their School Improvement Plans which was greatly appreciated by DAAC. The use of this template has been an improvement that supports the ability of the District Accountability Committee to be able to understand the academic performance of each school and compare “apples to apples” academic information across the District. This has been a good first step to enable the members of the District Committee as well as the School Accountability Committees to more efficiently fill the advisory role we are mandated to fill.

We would like to see the schools focus on what the schools need to educate every student for success. Currently many of the schools focus their presentations on their successes rather than their needs. We would also like to see more direction and consistency in how School Accountability Committees across the valley function. We also recommend the District continue to refine the local guidance to all schools to ensure more consistency in the function of the Accountability Committees at each school.

RECOMMENDATIONS

Based on our review of each of the School Improvement Plans and presentations by the Principal and representative of each of the School Accountability Committees, we respectfully submit the following recommendations to support District‐wide academic achievement and ensure we are educating each student for success.

I. PROFESSIONAL DEVELOPMENT A. Response to Intervention (RTI) and Positive Behavior Integrated System (PBIS) needs to be a

priority for professional training so that our teachers and administrators are better able to utilize these tools to help guide instruction and continue to ensure academic differentiation and growth.

B. Continue to support professional development for all teachers and administrative staff C. Mentor/Master teacher has great value in the professional development process. D. Need to get the professional development down to the class room level

II. ACADEMIC RETURN ON RESOURCE INVESTMENT

A. Using the Avon Extended Year program as a model, make the Extended Year program available both up and down valley to all students entering grades K‐5 who are performing

below grade level. This could take the approach of extended hours, school year, Summer school or Saturday school. This should be based on need, not limited to particular schools.

B. Fund full‐day Kindergarten and support requiring students to attend Kindergarten in CO.

C. Focus on increasing the mathematical education of our students as this was a concern

across all schools and grade levels. This will be a critical area for 21st Century curriculum standards. This will raise the standards of academic performance currently seen from our middle and high school students. The emphasis should start in elementary school and continue throughout a student’s education. There are broad concerns with the transition from Everyday Math curriculum in elementary school to middle school math expectations.

III. GIFTED & TALENTED/SPECIAL EDUCATION PROGRAM CONCERNS

a. Gifted and Talented improvements have been well received. b. Given the budget cuts and increasing classroom size, it is crucial that our classroom

teachers have the necessary support and FTE’s from Special Education and Gifted/Talented programs.

IV. BUILDING REPAIRS AND MAINTENANCE

a. Many of our buildings throughout the district are old and need ongoing maintenance and repair for the safety of the students and staff.

b. Maintenance and repairs should not be stopgap measures but should focus on long run overall efficiency even though this may cost more in the short term.

V. SCHOOL ASSISTANCE PROGRAMS – COUNSELORS IN OUR SCHOOLS

A. Expand the school assistance programs in each of our schools to ensure the academic preparedness of our students during these challenging economic times.

We appreciate your time and your consideration of the District Advisory and Accountability Committee’s recommendations, and look forward to hearing your questions and comments. Lastly, we want to thank Brian Nolan for arranging meals for our committee meetings. This has made our time significantly more efficient and we sincerely appreciate his generosity.

DAAC OVERVIEW 2006‐2010

2006

High School

Dual Enrollment Classes Increase options available College selection help & more guidance throughout 4 years Other non‐sports related activities

Middle School

Address the math curriculum Offer foreign language More learning time to get higher CSAP scores

Elementary

Help for Pre‐K children to have more success Post Every Day Math assessment Extended learning time for those with lower CSAP scores Two days prior to school beginning for assessment/grouping purposes

Preschool Help for Pre‐K children to have more success

Other

Public Relations ‐ Improve public relations /with outside and also parent – principal relationships Teachers ‐ More Staff Development for teachers & analysis of data from testing and from

evaluations for teachers Parents ‐ Parent training on Power School. More interaction between English and Spanish

speaking parents. English Language Acquisition ‐ Evaluation in ELA programs. Special Education ‐ Evaluate the staffing formula in Special Ed and develop a more efficient

means in identifying learning disabilities. Gifted and Talented ‐ GT evaluations and the effectiveness of the programs being used.

2007

High School College selection help & more guidance throughout 4 years.

Possibly hiring a third counselor Dual Enrollment and Advanced placement classes to evaluate their success. Have more options. School safety

Middle School

Address the math curriculum Offer foreign language More learning time to get higher CSAP scores Alcohol and drug awareness programs for students and parents Expand Every Day Math to 6th Grade

Elementary

Post Every Day Math assessment Extended learning time for those with lower CSAP scores Continue two days prior to school beginning for assessment/grouping purposes Supervised activities for students not being assessed on the first two days for working parents.

Preschool No recommendations for this year

Other

Public Relations ‐ Improve public relations and getting the success of the District out into the public. Hire a web site person to maintain.

Teachers ‐ More Staff Development for teachers & analysis of data from testing and from evaluations for teachers

Parents ‐ Parent training on analyzing their students assessment results English Language Acquisition ‐ Evaluation in ELA programs. Staff a Spanish speaking parent

liaison at schools with high populations of ELA students. Special Education ‐ Evaluate the staffing formula in Special Ed and develop a more efficient

means in identifying learning disabilities. Train teachers for re‐authorization of IDEA. Gifted and Talented ‐ GT evaluations and the effectiveness of the programs being used. More

training for all teachers to meet the needs of students. TAP Program – maintain the direction of the program being fair to all. Master/Mentor – Evaluate the requalification survey to align with the same 1‐5 scale used for

teacher evals.

2008

High School

College prep beginning in 9th grade Substance abuse program

Middle School

College prep courses in middle school Transition programs from elementary to middle and from middle to high school

Elementary

Revise standards based report cards to make more meaningful FTE support for high needs kids

Preschool More Preschool classroom space and staff Further education for preschool staff

Other

Facility upgrades Grant Writing – staff to help fund innovative programs Social Worker – To address poverty issues Teachers – Retention and recruitment of teachers, revised pay for performance and salary;

benefits package. English Language Acquisition – Additional staff, training & development, paid parent liaison in

high needs schools. Special Education – Increase staff, staff training and development. Early identification and

intervention focus on K/1. Gifted and Talented ‐ GT evaluations and the effectiveness of the programs being used. Technology – Tech rotation – 3 yr cycle, training for teachers and more effective utilization of

technology.

2009

High School

Support for substance abuse programs Support for college and vocation prep programs Support for Resource Officer

Middle School

Transition programs from elementary to middle and from middle to high school College and vocational prep programs

Elementary

Report card that represent what is taught and assessed on a daily basis Fund AES extended year for strategic and intensive students – maybe one on each end of valley

and provide transportation Preschools

Additional preschool classes to accommodate paying families and Head Start/Special Education students

Preschool Directors – training, administrator salary, acquiring & meeting licensing needs

Other

Response Coordinator – One in each school Teachers – Master teacher at every school Social Worker – To address poverty issues – one in every school Grant Writing – staff to help fund innovative programs BOE – Evaluate behavior systems and create a school improvement plan English Language Acquisition – Keep on the same course. Special Education – Broken and request an action plan to fix. Gifted and Talented – provide equal support and experiences for all levels of students & need

more qualified teachers. Technology – Continue to provide teachers most current technology to enhance learning and

stay on the cutting edge in technological advances.

2010

Professional Development

Train teachers to ensure test scores of our many tests are used to help guide instruction and communicate academic progress with parents.

More clearly define Mentor/Master teacher roles. Continue to support training for differentiation in the classroom to ensure we reach students at

both ends of the bell curve spectrum. Provide enhanced technology training for teachers and administrative staff to more effectively

use the technology they already have available to them. ACADEMIC RETURN ON RESOURCE INVESTMENT

Expand the grant writing department with additional self‐sustaining contract administration staff as well as an additional grant writer. Ensure that when awards are made, we can fund our portion of grant match obligations.

Using the Avon Extended Year program as a model, make the Extended Year program available both up and down valley to all students entering grades K‐5 who are performing below grade level.

Fund full‐day Kindergarten. Emphasize the teaching and tracking of math skills and scores, to provide more parity with how

we successfully teach and track reading skills to all students. Raise the standards of academic performance expected from our middle school students. Refocus on using the technology we already have and ensure the use of available technology is

more consistent across the schools in the District.

GIFTED & TALENTED/SPECIAL EDUCATION PROGRAM CONCERNS

Without further delay, take the necessary steps to ensure the District comes back into compliance with State standards in our Special Education and Gifted & Talented programs.

When filling the new leadership position for the Gifted & Talented program, pay particular attention to hiring a Gifted & Talented Director who possesses the necessary depth and breadth of experience to turn this program around.

SCHOOL ASSISTANCE PROGRAMS – COUNSELORS IN OUR SCHOOLS

Expand the school assistance programs in each of our schools to ensure the academic preparedness of our students during these challenging economic times.

Attachment 03-14-9*

BOARD OF EDUCATION AGENDA ITEM BOARD MEETING OF: March 14, 2012 SUBJECT: Approval of Early Childhood Governance Policy. GOVERNANCE POLICY: EL-12 ACTION/INFO: Action. TIME NEEDED: Consent. PERTINENT FACTS: Head Start Performance standards requires the governing boards approve the governance policy on an annual basis. There are no changes to the policy at this time.

RECOMMENDATION/ SUGGESTED MOTION: Move to approve the Early Childhood Governance policy as presented. ORIGINATOR: Shelley Smith

Early Childhood Policies File: G-1 Adopted: scheduled 2-15-2012 BOE scheduled 3-15-2012 Page 1 of 1

Policy Type: Governance

Governance Commitment

The Eagle County School District Early Childhood Program, on behalf of students, staff, parents and the community, holds itself accountable to the district by ensuring that all action it takes is consistent with the mission and commitments of the district, state and federal law. In the fulfillment of this charge, the Eagle County School District Early Childhood Program is committed to rigorous, continual improvement assuring accountability shared decision making and effective programming for children and families. In fulfillment of this charge, we are guided by the following procedures:

1. Partnerships According to Head Start Performance Standard 1304.50, the Policy Council must work in

partnership with key management staff and the governing body (Board of Education) to review and approve or disapprove certain policies and procedures.

Subcommittees when needed will be formed to draft ideas. Revised policies/ procedures will be presented to Management Team, BOE, and Policy

Council until the groups concur. The draft will be presented to BOE and Policy Council for final approval or disapproval.

2. Training BOE: Annual training to include roles and responsibilities, shared decision making, and

financial training. Policy Council: Annual training to include roles and responsibilities shared decision

making and financial training.

3. Core Responsibilities BOE: Approve/ disapprove policies/procedures, designate a representative to serve as a

representative on the Policy Council Policy Council: Approve/ disapprove policies/procedures, seating election to office Parents: Elect parents to sit on Preschool Council and school parent groups Community: Composition of community representative defined annually.

Monitoring Frequency: Annually in January

Attachment 03-14-10*

BOARD OF EDUCATION AGENDA ITEM BOARD MEETING OF: March 14, 2012. SUBJECT: Monitoring of Governance Policy GP-3, Board Job Description. GOVERNANCE POLICY: GP-3. ACTION/INFO: Action. TIME NEEDED: Consent. PERTINENT FACTS: 1. In summary, this policy defines the role of the Board and distinguishes it from the roles of the Superintendent

and staff. 2. In accordance with this policy, the Board of Education has

utilized all avenues, including the District advisory accountability program, to ensure input from students, staff, parents and the community

developed written governing policies that broadly address Goals, Executive Limitations, Governance Process, and Board/Staff Relationships

ensured Superintendent performance through monitoring of Goals and Executive Limitations policies ensured that the District’s mission and commitments are fulfilled

3. This policy is to be monitored quarterly in March, June, September and December by Board self-assessment. RECOMMENDATION/ MOTION: Move to accept the monitoring of Governance Policy GP-3, Board Job Description,

done by Board self-assessment. ORIGINATOR: Jeanne McQueeney

Attachment 03-14-11

BOARD OF EDUCATION AGENDA ITEM BOARD MEETING OF: March 14, 2012 SUBJECT: Update from EBT, Benefits for Part time Employees. GOVERNANCE POLICY: EL-5 ACTION/INFO: Action. TIME NEEDED: 20 min. PERTINENT FACTS: The Employee Benefits Trust (EBT) has been working hard to find cost saving measures to our self-insured system. We are reevaluating our contracts with our billing agents and insurance providers and will have a recommendation in April centered on contract changes. We are reviewing plan designs and two recommendations are developing. We will have a Health-Savings Account/High Deductible base plan with a buy up option that will be coming forward in April as well. A second recommendation concerning benefits for our part time employees is more pressing and thus the request for guidance on this topic. Here are three options for handling benefits for part time employees. In these scenarios, numbers quoted are based on current enrollment and not based on projection scenarios unless otherwise specified. Benefits get paid out of many different accounts (grants, etc.) and for the purpose of a working number we calculate that any savings to the health insurance program will result in an 80% savings to the general fund. Option 1 – No benefits for employees working 30 hours or less. The district would realize approximately a $575,000 savings to benefits, approximately 80% of that would impact general fund or approximately $460,000. Option 2 – Many districts in the state handle part time employees by asking them to pay a larger share of the employer portion. It is not uncommon for the employer to ask the employee to pay for 50% of the employer portion. The example provided here includes the assumption that we move forward with a Base/Buy-up option. These assumptions would yield approximate cost to the district of $275,000 or an overall savings of $300,000 or approximately $240,000 savings to general fund. Option 3 – Our Insurance consultant, IMA, has suggested the only “Major Medical” plan available that is worthwhile in the market. Insurance reform has killed mini-med plans that have been popular in the past. What remains are health care reimbursement plans. There is a minimum enrollment rate of 25 % of eligible employees when the district contributes 50% or more of the premium (that would be 34 people this year). Employees pay their bills and then submit them for reimbursement. Our consultant is careful to say that this is not an insurance plan, this a reimbursement plan. The cost to the district would be approximately $167,000 for the premier plan depending on participation. Please see attached pages for explanations of Options 2 and 3.

RECOMMENDATION/ SUGGESTED MOTION: Staff request guidance on the appropriate level of benefit support to offer part time

employees. ORIGINATOR: Brian Childress

Option 2 ‐ Page 1 of 1

Based on current enrollment full time rates Part time RatesAssumed Enrollment Employee 30+ Employer 30+ Employee 20-29hrs Employer 20‐29hrsEmployee 48 $95.00 $418.00 $304.00 $209.00Employee+Child(ren) 3 $471.00 $554.00 $748.00 $277.00Employee+Spouse 3 $423.00 $500.00 $673.00 $250.00Employee +Family 11 $576.00 $859.00 $1,005.50 $429.502 Employee+Family 3 $266.00 $1,169.00 $850.50 $584.50Monthly $14,376.00 $36,182.00 $32,467.00 $18,091.00Annually $172,512 $434,184.00 $389,604.00 $217,092.00

Eagle County Schools - 68 part time employees using health benefits

Health Insurance Premium Costs HAS Monthly

of 3

Based on current enrollmentAssumed Enrollment Standard PremierEmployee 48 $83.00 $144.00Employee+Child(ren) 3 $146.20 $253.00Employee+Spouse 3 $198.85 $348.00Family 14 $214.00 $375.00Monthly $8,015 $13,965Annually $96,182 $167,580Employer Contributions

50% $48,091 $83,79075% $72,136 $125,68580% $76,945 $134,064

Example # 1

Standard Plan Preferred PlanSubmitted eligible charges $12,000.00 $12,000.00Network Discount $3,000.00 $3,000.00Eligible Charges $9,000.00 $9,000.00Applicable benefit allowance $4,250.00 $8,500.00Patient Responsibility $4,750.00 $500.00

Example # 2

Standard Plan Preferred PlanSubmitted eligible charges $25,000.00 $25,000.00Network Discount $6,250.00 $6,250.00Eligible Charges $18,750.00 $18,750.00Applicable benefit allowance $7,250.00 $14,500.00Patient Responsibility $11,500.00 $4,250.00

Eagle County Schools

Health Reimbursement Benefit Cost

Healthy Maternity - include all charges associated with a healthy maternity: physician's global bill, hoospital charges, labs, etc.

High Risk Maternity - include all charges associated with a high risk maternity and c-section delivery: physician's global bill, hospital charges, labs, diagnostic tests, amniocentesis,etc.

of 3Example # 3

Standard Plan Preferred PlanSubmitted eligible charges $1,300.00 $1,300.00Network Discount $325.00 $325.00Eligible Charges $975.00 $975.00Applicable benefit allowance $650.00 $975.00Patient Responsibility $325.00 $0.00

Example # 4

Standard Plan Preferred PlanSubmitted eligible charges $325.00 $325.00Network Discount $81.25 $81.25Eligible Charges $243.75 $243.75Applicable benefit allowance $150.00 $200.00Patient Responsibility $93.75 $43.75

Example # 5

Standard Plan Preferred PlanSubmitted eligible charges $145.00 $145.00Network Discount $36.25 $36.25Eligible Charges $108.75 $108.75Applicable benefit allowance $75.00 $100.00Patient Responsibility $33.75 $8.75

Preventive Care visit with a pap smear

Doctor's office visit for the common cold

Doctor's office visit for an illness with follow up diagnostic lab work, outpatient surgical procedure

Option 3 – Page 1 of 3

Attachment 03-14-12

BOARD OF EDUCATION AGENDA ITEM BOARD MEETING OF: March 14, 2012 SUBJECT: Plans for Future Finance Committee. GOVERNANCE POLICY: EL-8 ACTION/INFO: Info. TIME NEEDED: 20 min. PERTINENT FACTS: A Finance Committee will be developed in August of 2012. Proposed Finance Committee Members will include: One Board Member Chief Financial Officer Manager of Accounting Superintendent 2 Community Members from East‐end, 1 of which should have a Finance/Business/Banking background 2 Community Members from West‐end, 1 of which should have a Finance/Business/Banking background The Finance Committee will study and review the budget and actual expenditures and make recommendations to the Board. This group will meet four times a year after each quarterly report is presented to the Board. Their charge is as follows: Assist the District in our presentation of quarterly reports and annual documents so that they are more easily

understood by the public. Review budget to actual variances in the quarterly reports. If necessary, recommend courses of action. Review the annual audit and the management letter. Ask questions on behalf of the community regarding the district’s budget, expenditures, and budget process. This Committee will report to the Board biannually on whatever content they choose relative to the scope of

their charge. While there was not consensus amongst this year’s Budget Committee, the group recommended the following cuts for the 2012‐13 school year: reduce positions, salaries and benefits (more FTE cuts at the District level than in schools), make cuts to transportation and technology, reduce capital expenses, increase athletic fees and reduce some stipends. The Board of Education listened to these recommendations and has directed staff to make similar reductions in these areas in the proposed budget, which will be presented in May. RECOMMENDATION/ SUGGESTED MOTION: None ORIGINATOR: Phil Onofrio

Attachment 03-14-13

BOARD OF EDUCATION AGENDA ITEM BOARD MEETING OF: March 14, 2012 SUBJECT: Eagle County Schools Alignment with SB191. GOVERNANCE POLICY: EL-14 ACTION/INFO: Info. TIME NEEDED: 20 min. PERTINENT FACTS: Senate Bill 191 passed and became law in the spring of 2010. Legislators built the law to be implemented over time, which has caused some confusion. But the State Department of Education, CDE, is moving along and keeping with piloting and implementation guideline. This presentation is designed to provide the Board with information about the District’s readiness to the introduction of teacher effectiveness to Colorado. In short, the District is uniquely positioned to implement the various pieces of S.B. 191; still there are details that we will need to work through moving forward.

RECOMMENDATION/ SUGGESTED MOTION: Information only ORIGINATOR: Brian Childress

ECS ALIGNMENT WITH S.B. 191

WE ARE WELL POSITIONED BUT WE HAVE WORK TO DO.

WE ARE BEGINNING THE PROCESS WITH PRINCIPALS AND AP’S

SB 191 IS ABOUT TEACHER AND ADMINISTRATOR EFFECTIVENESS• This is a move away from inputs based management of

education. We are no longer looking to put “Satisfactory” professionals in our schools.

• 191 has shifted the focus to an output driven system that focuses on “Effectiveness” for our education professionals.

• SB 191 is currently law and adjusts article 22 of state statute. The implementation of 191 is scheduled to happen over time which adds to the complexity of understanding and implementing the changes in the law.

#1 QUALITY STANDARDS

#1

QUALITY STANDARDS• EvaluatorsHeather Eberts – Strategic and Instructional LeadershipMike Gass – Cultural and External LeadershipBrian Childress – HR and Managerial Leadership• The process is progressive and there are clear targets for

achieving the highest ranking

#2 STUDENT ACHIEVEMENT

#2

STUDENT ACHIEVEMENT• Currently we use a team based measure of student

achievement to compensate staff.• Using student achievement and growth to determine

effectiveness is a shift.• The district has tried to student growth to individuals in

the past and has been only partially successful.

#3 ROUNDING OUT THE EVALUATION

#3

STUDENT ACHIEVEMENT• Building Measures – CSAP, NWEA• District Measures – CSAP, ACT

• We will need to revisit this aspect after the pilot year to comply with state expectations

#4 USING BOTH EVALUATION AND STUDENT ACHIEVEMENT TO DETERMINE EFFECTIVENESS

#4

CUT SCORES AND WEIGHTING• CDE’s current recommendation places a line at the

Effective ranking• The interplay of evaluation and student achievement to

determine effectiveness is new to ECS• Caution for talented professionals in difficult schools

FOR OUR TEACHERS1. Similar flowchart2. Integrating the State Rubric T3. Student growth C L4. Master/Principal weights5. Setting Thresholds at Effective6. Consecutive years of Partially effective result in a loss of

Non-probationary status.

POLICY CONSIDERATIONS1. Mutual Consent2. Displacement/priority hiring pool3. Portability of Non-probationary status4. Review of Reduction in Force Policy5. Timeline: CDE suggests 11-12 Pilot year

12-13 Pilot year

13-14 Hold-Harmless year

14-15 Effective/ineffective

15-16 Effective/ineffective

NEW HIRES: Name Position

School/ Department

Type of Allocation Effective Date

Anderson, Gregory Guest Teacher District Wide Budgeted 3/5/2012Chalhoub, Leah Guest Teacher District Wide Budgeted 3/5/2012Dodds, Shannon Guest Teacher District Wide Budgeted 3/5/2012Witt, Paul Guest Teacher District Wide Budgeted 3/5/2012

ADDITIONAL POSITIONS: Name Position

School/ Department

Type of Allocation Effective Date

Johnson, CarolLong-term Substitute (6th Grade Teacher A. Bello de Delgado) BCMS Budgeted

2/17/2012 - 3/23/2012

Malone, Laura

Long-term Substitute (Cognitive Needs Paraprofessional L. Arana Chacon) BCMS Budgeted

3/5/2012 - 5/18/2012

REHIRES: Name Position Effective DateN/A

TRANSFERS: Name From Effective DateN/A

ADMINISTRATIVE TRANSFERS: Name From Effective DateN/A

RESIGNATIONS: Name Position Effective DateAnsuategui Garde, Aranzazu Kindergarten Teacher 6/7/2012Jolley, Jodi Guest Teacher 2/27/2012Klieforth, Sarah ELA Teacher 3/1/2012Lacow, Roselia Cognitive/Moderate Needs Teacher 6/7/2012Marks, Marjorie Guest Teacher 3/2/2012Pentello, Todd Guidance Counselor 6/14/2012Scott, Raymond Project Manager 5/31/2012

RESCIND RESIGNATIONS: Name Position Effective DateN/A

RETIREMENTS: Name Position Effective DateN/A

School/Department

School/Department

To

P.O. BOX 740 · EAGLE, COLORADO 81631 · 970.328.6321 FAX 970.328.1024

Personnel ListMarch 14, 2012

Attachment 03-14-14*Governance Policy: EL-4(2)

School/Department

To

School/Department

BMHS

GESDistrict Wide

Construction

District Wide

BMHSGCMS

TERMINATIONS: Name Position Effective DateN/A

REDUCTION IN HOURS: Name Position

School/ Department

New Hours Per Week Effective Date

N/A

FMLA/MEDICAL ONLY/ ADMINISTRATIVE LEAVES: Name Position School/Dept. Date From Date ToArana Chacon, Lizbeth Cognitive Needs Paraprofessional BCMS 3/5/2012 5/18/2012Bello de Delgado, Aliria 6th Grade Teacher BCMS 2/17/2012 3/23/2012

EXTENDED LEAVE OF ABSENCE: Name Position School/Dept. Date From Date ToKaddatz, Alana 2nd Grade Teacher RHES 8/15/2012 5/31/2013Raymond, Lauren 0.6 Reading Teacher EES 8/15/2012 5/31/2013

DISTRICT VACANCY LIST: Name Professional/Support Position

Type of Allocation Replacing Posted Date

Business ServicesNo Openings

District WideNo Openings

Early Childhood EducationEarly Childhood Special Education Director Professional Budgeted M. Olle 3/5/20120.5 Cognitive Needs Paraprofessional - BCES Support Staff Budgeted New Allocation 3/7/20120.46 Preschool Assistant (Homestake Peak School) Support Staff Budgeted Reallocation 12/7/2011

0.75 Child Find Coordinator Professional Budgeted B. O'Riley 3/5/2012

Interpreter Deaf & Hard of Hearing Professional Budgeted K. Schneider 3/5/2012School Psychologists (2) Professional Budgeted New Allocation 3/5/2012

Speech Language Pathologist Professional Budgeted A. Finn 12/7/20110.86 Health Assistant Support Staff Budgeted M. Soelter 1/17/2012

Food ServiceNo Openings

Human ResourcesNo Openings

MaintenanceNo Openings

Professional Development

Exceptional Student Services

School/Department

No Openings

Superintendent's OfficeNo Openings

TechnologyNo Openings

TransportationNo Openings

Avon Elementary

Bilingual Teacher Professional BudgetedJ. Vargas Calderon 3/7/2012

Brush Creek ElementaryNo Openings

Eagle Valley ElementaryNo Openings

Edwards Elementary 2nd Grade Teacher (Bilingual Spanish/English) Professional Budgeted A. Stewart 3/5/2012

Gypsum ElementaryNo Openings

June Creek ElementaryCognitive Needs Paraprofessional (until end of school year only) Support Staff Budgeted Reallocation 3/5/2012

Red Hill Elementary Primary Teacher Professional Budgeted M. Burnett 3/5/2012

Red Sandstone Elementary2nd Grade Teacher Professional Budgeted A. Moser 3/5/2012

0.4 Art Teacher Professional Budgeted D. Bolon-Feeney 3/5/2012

Homestake Peak SchoolPrincipal Administration Budgeted M. Carpenter 3/5/20124th Grade Teacher Professional Budgeted K. Gordon 3/5/2012Writing/Technology Teacher (6th Grade) Professional Budgeted T. Queen 3/5/2012

Berry Creek Middle0.41 Art Teacher Professional Budgeted L. Johnson 3/5/2012Cognitive Needs Teacher Professional Budgeted S. Casaletto 3/5/2012Master Teacher Professional Budgeted K. Hetrick 3/5/2012Mathematics Teacher (7th and 8th Grade) Professional Budgeted

B. Stives and M. Miller 3/5/2012

Mathematics Teacher (8th Grade) Professional Budgeted M. Miller 3/5/2012Science Teacher (7th Grade) Professional Budgeted A. Wells 3/5/2012

Permanent Substitute Teacher Professional Budgeted K. Coyle 3/5/2012

0.38 Registrar (3 hours per day) Support Staff Budgeted Reallocation 3/5/2012Long-term Substitute (7th Grade Mathematics Teacher 3/15/2012 - 4/27/2012) Professional Budgeted B. Stives 1/12/2012

Eagle Valley MiddleMathematics Teacher (6th Grade) Professional Budgeted A. Arnold 3/5/2012Mathematics Teacher (6th Grade) Professional Budgeted A. Arnold 3/5/2012Science Teacher (8th Grade) Professional Budgeted M. Gohl 3/5/2012 Gypsum Creek Middle

ELA Teacher (2 positions one 1.00 FTE and one 0.40 FTE) Professional Budgeted A. Do 3/6/2012

Battle Mountain High Industrial Technology/Art Teacher Professional Budgeted D. Lewandowski 3/5/2012Mathematics Teacher Professional Budgeted C. Rohde 3/5/2012Music/Drama Teacher Professional Budgeted S. Wilbanks 3/5/2012

Reading Intervention Teacher Professional BudgetedL. VanBroekhoven 3/5/2012

Head Football Coach Support Staff BudgetedCoaching Allocation 1/5/2012

Eagle Valley High0.5 Art/0.5 Consumer & Family Teacher Professional Budgeted E. Dilley 3/5/20120.5 Business/0.5 Technology Teacher Professional Budgeted B. McConaghy 3/5/20120.5 Chemistry Teacher (CMC Dual Enrollment) Professional Budgeted R. Zimmerman 3/5/20120.5 Language Arts/0.5 Media Teacher Professional Budgeted A. Rittmiller 3/5/20120.5 Physical Education/0.5 Vocational Tech Teacher Professional Budgeted K. Kottenstette 3/5/2012Head Softball CoachHead Cheerleading Coach

Assistant Track Coach (2) Support Staff BudgetedCoaching Allocation 1/31/2012

Red Canyon HighNo Openings

No Openings

Language Arts Teacher (Grades 8-12) Professional Budgeted M. Kimmel 3/5/20120.5 Mathematics Teacher (Grades 5-7) Professional Budgeted K. MacFarlane 3/5/2012Science Teacher (Grades 8-12) Professional Budgeted R. Beavers 3/5/2012Guidance Counselor (Grades 5-12) Professional Budgeted C. Whitney 3/5/2012

Vail Ski & Snowboard Academy

New America School

Eagle County Charter AcademyNo Openings

board of education agenda march 14, 2012 · replace rubber stair treads and risers. fill playground...

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