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BOARD OF COMMISSIONERSAGENDA ITEM COVER SHEET

Board MeetingDate:

June 4, 2015

Presenter: Dave BelaskasSubject: Resolution amending Resolution RGRTA 22-2015 establishing

the Guaranteed Maximum Price for the Design Build Contractand Authorizing a Contract Amendment with LeChaseConstruction Services for Design Build Services for the RTSCampus Improvement Project

Background: In September 2014, per RGRTA Resolution 56-2014, the RGRTABoard authorized a Design Build Contract with LeChaseConstruction Services to design and build the RTS CampusImprovement Project (the “Project”). Subsequently, in February2015 per RGRTA Resolution 1-2015 the contract was amendedto secure and manage the properties being purchased by theAuthority. Furthermore, in May 2015, per RGRTA Resolution 22-2015, the contract was amended to undertake services for PhaseI.

RGRTA currently desires to proceed with installation of heavyduty lifts as part of the RTS Campus Improvement Project. Toaccomplish this phase of the project, LeChase ConstructionServices undertook a competitive process to establish aGuaranteed Maximum Price (GMP) to proceed with the work.

In May 2015, prequalified subcontractor bids were opened for theconstruction work. Popli Design Group, the Authority’sconsultant, and LeChase Construction Services performed post-bid interviews to insure that the full scope of work was included inthe low bids. Popli Design Group has reviewed the proposedGMP and has recommended approval.

The GMP includes allowances for project requirements, bondsand insurances and a five percent construction contingency onthe bids.

The proposed GMP value is $373,308. The breakdown for theGMP is shown below.

Guaranteed Maximum PriceProject Security and Safety (allowance) $2,875

Temporary Facilities and Controls (allowance) $1,900

Construction Cost $344,778

Construction Contingency (5%) $17,239

Bonds and Insurance $6,516

Total GMP $373,308

The Authority has found the proposed GMP for these services inthe amount of $373,308 to be fair and reasonable.

Financial Impact: The Authority will amend the contract with LeChase ConstructionServices, increasing the authorized amount of $4,695,953 by$373,308 to $5,069,261. In addition, the project contingency forwork authorized to date is increased by $37,405. As such,RGRTA’s Chief Executive Officer will be authorized to executejustified orders on contract in an amount not to exceed $507,000for additional design build services. The total authorized amountfor the contract will be increased from $5,165,548 to $5,576,261.

There is no fee increase to LeChase Construction Servicesdesign build fees.

The project will be funded with Federal (80%), New York State(10%) and RGRTA (10%) funds.

Recommendation: That the Chief Executive Officer or his designee be authorized toamend the Design Build Contract with LeChase ConstructionServices establishing the Guaranteed Maximum Price at$373,308 for installation of heavy duty lifts as part the Project,resulting in the maximum authorized amount of the agreementincreasing from $4,695,953 to $5,069,261. Further, that the ChiefExecutive Officer or his designee be authorized to amend theDesign Build Contract for justified orders on contract up to

$507,000, for a total authorized contract amount of $5,576,261.

Resolution: RGRTA 33-2015

AMENDING RESOLUTION RGRTA 22-2015 ESTABLISHING THE GUARANTEED MAXIMUMPRICE FOR THE DESIGN BUILD CONTRACT AND AUTHORIZING A CONTRACT AMENDMENTWITH LECHASE CONSTRUCTION SERVICES FOR DESIGN BUILD SERVICES FOR THE RTS

CAMPUS IMPROVEMENT PROJECT

WHEREAS, in September 2014, the Rochester Genesee Regional Transportation Authority (the“Authority”) authorized per Resolution RGRTA 56-2014 a Design Build Contract with LeChaseConstruction Services in the amount of $1,754,232 for the RTS Campus Improvement Project (the“Project”); and

WHEREAS, in February 2015, per RGRTA Resolution 1-2015, the Authority authorized LeChaseConstruction Services to undertake services to secure and manage the properties beingpurchased by the Authority resulting in a revised contract amount of $1,817,532; and

WHEREAS, in May 2015, per RGRTA Resolution 22-2015, the Authority authorized LeChaseConstruction Services to undertake services for the construction of Phase I as part of the DesignBuild Contract resulting in a revised contract amount of $4,695,953; and

WHEREAS, the design of the heavy duty lift installation portion of the Project and the procurementof the associated construction subcontracts have been completed by LeChase ConstructionServices and reviewed and recommended by the Authority’s consultant, Popli Design Group; and

WHEREAS, this work will be managed and performed by LeChase Construction Services as partof its contract for Design Build Services; and

WHEREAS, the Guaranteed Maximum Price (GMP) for the installation of heavy duty liftsproposed by LeChase Construction Services and recommended by Popli Design Group is$373,308; and

WHEREAS, the Authority finds the proposed GMP for these services of $373,308 to be fair andreasonable; and

WHEREAS, the Project will be funded with Federal (80%), New York State (10%) and RGRTA(10%) funds;

NOW, THEREFORE, BE IT RESOLVED, that the Chief Executive Officer or his designee beauthorized to amend the Design Build Contract with LeChase Construction Services establishingthe Guaranteed Maximum Price at $373,308 for the installation of heavy duty lifts portion of theProject resulting in the maximum authorized amount of the agreement increasing from $4,695,953to $5,069,261; and

BE IT FURTHER RESOLVED, that the project contingency is increased by $37,405 resulting in atotal contingency of $507,000; and

BE IT FURTHER RESOLVED, that the Chief Executive Officer or his designee be authorized toutilize the project contingency to increase the value of the Design Build Contract with LeChase

Construction Services by up to $507,000 for justified orders on contract resulting in a totalauthorized amount of $5,576,261; and

BE IT FURTHER RESOLVED that the Chief Executive Officer or his designee be authorized,empowered and directed, for and on behalf of the Authority, to perform any and all actions and toexecute any and all documents on behalf of the Authority as may be deemed necessary,appropriate or advisable to carry out the intent and purposes of the foregoing resolution.

C E R T I F I C A T I O N

The undersigned hereby certifies that the above is an excerpt from the Minutes of aRegular Meeting of the Rochester-Genesee Regional Transportation Authority, which was held onJune 4, 2015 and that the Resolution is still in full force and effect.

__________________________________

James H. Redmond, ChairmanDate: June 4, 2015

Rochester, New York

R G R TA 3 3 - 2 0 1 5P r e s e n t e d b y D a v e B e l a s k a s , D e p u t y D i r e c t o r o f E n g i n e e r i n g

Resolution Amending Resolution RGRTA 22-2015 Establishing the GuaranteedMaximum Price for the Design Build Contract and Authorizing a Contract

Amendment with LeChase Construction Services for Design Build Services forthe RTS Campus Improvement Project

GARAGE A - LIFT REPLACEMENT AND REMOVAL

LIFTS REPLACED IN KIND LIFTS REPLACED

WITH MOBILE UNITS

Project Timeline

Task Complete

Environmental Approval August 2013

Design Builder Selection September 2014

Securing Acquired Property February 2015

Establish GMP - Demolition and Parking Lot May 2015

Establish GMP - Parallelogram Lift Replacement June 2015

Establish GMP - Operations Building Renovation October 2015

Subcontractor bids were received by LeChase ConstructionServices (LCS)

Popli Design Group (PDG) and LCS performed post-bid interviewsto insure that the full scope of work was included.

PDG prepared an independent cost estimate and hasrecommended approval.

Guaranteed Maximum Price (GMP)

Guaranteed Maximum Price

Guaranteed Maximum Price

Project Security and Safety (allowance) $2,875

Temporary Facilities and Controls (allowance) $1,900

Construction Cost $344,778

Construction Contingency (5%) $17,239

Bonds and Insurance $6,516

Total GMP $373,308

Recommendation

That the Chief Executive Officer or his designee be authorized to amendthe Design Build Contract with LeChase Construction Services establishingthe Guaranteed Maximum Price at $373,308 for the installation of theheavy duty lifts portion of the Project resulting in the maximumauthorized amount of the agreement increasing from $4,695,953 to$5,069,261.

That the project contingency be increased by $37,405 resulting in a totalproject contingency of $507,000 for work authorized to date.

That the Chief Executive Officer or his designee be authorized to utilizethe project contingency to increase the value of the Design Build Contractwith LeChase Construction Services by up to $507,000 for justified orderson contract resulting in a total authorized amount of $5,576,261.


Board MeetingDate:

June 4, 2015

Presenter: Rusty KorthSubject: Authorizing the Award of a Contract for Parts Management

Services for RTSBackground: The Authority desires the services of a parts management firm to

provide vendor managed inventory (VMI) services for RegionalTransit Service. These services include the acquisition,inventorying and delivery of bus parts necessary to support theday-to-day operations of RTS’ Maintenance Department andstaffing of the RTS parts room which includes the dispensing ofparts to RTS maintenance technicians.

The Authority sought proposals from VMI firms by issuing aRequest for Proposals (RFP) and publicly advertising forproposals in the New York State Contract Reporter and TransitIntelligence on December 24, 2014 and the Rochester BusinessJournal on January 2, 2015. Twenty-nine (29) sets of the RFPdocument were distributed to proposers. On January 14, 2015eight (8) firms attended a Pre-bid Meeting and a tour of the RTSmaintenance facilities and parts room. Subsequently, three (3)proposals were received and opened on February 13, 2015.Proposals were received from the following firms:

1. Genuine Parts Company DBA NAPA Auto PartsEastern Division, Albany, New York

2. Management Consulting, Inc. (MANCON), VirginiaBeach, VA

3. Neopart, LLC, Honeybrook, PA

Proposals were then reviewed and all three (3) firms were invitedin for interviews to enable RGRTA staff to seek additionalclarification regarding their respective proposals.

The contract award recommendation was based on the followingscoring criteria:

Qualifications and Experience of the Firm Project Plan for Providing the Specified Services Cost of Services and Parts Pricing Experience and Qualifications of the Staff

Based on a review of each firm’s proposal, reference checks andthe in-person interviews, the evaluation team arrived at thefollowing scores, based on a maximum score of 100

Management Consulting, Inc. (MANCON) 92Genuine Parts Company DBA NAPA Auto Parts 88Neopart, LLC 72

The evaluation team determined that the proposal submitted byManagement Consulting, Inc. (MANCON) was the most favorableto the Authority. The proposal and proposers demonstratedexperience in providing parts management services andinventory management dealing with a variety of clients includingCharlotte Douglas International Airport, Ohio Department ofTransportation, Virginia Department of Transportation andFederal Department of Defense Facilities. MANCON proposed abusiness model with fixed fees for VMI services and no markupon parts that was unique among the three (3) proposals and wasjudged to be most beneficial to the Authority. Further, theevaluation team concluded that MANCON has a highly qualifiedmanagement team with a strong analytics background to supportthe efficient provision of VMI services.

The proposal submitted by MANCON featured a fixed fee of$634,455 for its services. The services fee includes the labor

cost for the dedicated on-site staff and non-labor costs consistingof necessary equipment and operating expenses.

RTS will be charged the same price that MANCON pays for theparts, inclusive of transportation and handling costs.

Beyond the fixed fees for labor and non-labor expenses, a PartsFulfillment Incentive has been established in the maximumamount of $22,000 per year. MANCON can earn the incentive ona month-to-month basis if it satisfactorily fills 100% of RTS partsorders associated with a list of critical and frequently used parts.The Authority chose to implement such an incentive program dueto the savings associated with having parts readily availableresulting in more efficient utilization of RTS’ maintenance staffand the reduction in the amount of time that buses are out ofservice while waiting for a critical part.

Also, beyond the fixed fees for routine services provided byMANCON, an annual allowance in the amount of $10,000 hasbeen established for emergency services requested by RTS.

The Authority determined that MANCON appears to be aresponsible proposer and its price proposal is fair andreasonable.

Financial Impact: Based on the specified services set forth in the Request forProposals and the anticipated transition costs, MANCONsubmitted a fixed fee in the amount of $634,455 for the first yearof service, including transition costs of $26,284. The fixed fee(minus the transition costs) shall be adjusted annually subject tochanges to the Consumer Price Index (Northeast Urban, NotSeasonally Adjusted, All Items Less Food and Energy) for thepreceding twelve (12) month period with a 3.0% annual cap.

Further, allowances have been established for the PartsFulfillment Incentive and emergency services totaling $32,000annually.

The estimated cost for services and allowances for the initialthree-year term of the contract is $1,955,738, assuming amaximum annual escalation of 3.0%. RGRTA estimates that the

annual cost of the parts will be $2,900,000, escalating at anestimated rate of 3.0% per year resulting in a total combined costof $10,919,348 for services, allowances and parts for the initialthree-year term.

Assuming the cost of MANCON’s services and the cost of partsand supplies for the optional two-year term continue to escalateconsistent with the terms above, the estimated total cost for theoptional two-year term is $7,827,534.

The table in Exhibit “A” to the resolution sets forth the anticipatedfive-year cost of the services and parts, estimated at$18,746,882.

Actual annual expenditures will be based on the fixed fee forservices, incentive payments, charges for emergency servicesand the value of parts consumed. The project will be funded fromthe Authority’s operating budget.

Recommendation: That the Chief Executive Officer or his designee be grantedauthority to enter into a contract with Management Consulting,Inc. (MANCON) for parts management services for an initialthree-year contract with one (1) optional two-year renewal.

RESOLUTION: RGRTA 34-2015

AUTHORIZING THE AWARD OF A CONTRACT FOR PARTS MANAGEMENTSERVICES FOR RTS

WHEREAS, the Rochester Genesee Regional Transportation Authority (the “Authority”)desires to engage a firm to provide vendor managed inventory (VMI) services for RegionalTransit Service (RTS) which will include purchasing and inventory management servicesfor its bus parts and supplies; and

WHEREAS, the Authority has determined that having the purchasing and inventorymanagement of bus parts performed by a VMI contractor provides the most efficient andeffective purchasing and delivery method to the Authority; and

WHEREAS, the Authority publicly advertised a Request for Proposals (RFP) in the NewYork State Contract Reporter and Transit Intelligence on December 24, 2014 and theRochester Business Journal on January 2, 2015 for proposals to perform partsmanagement services; and

WHEREAS, twenty-nine (29) RFP packages were issued and three (3) proposals werereceived and opened on February 13, 2015; and

WHEREAS, the Authority thoroughly reviewed each of the proposals and conducted on-siteinterviews with each of the proposers and concluded that Management Consulting, Inc.(“MANCON”) of Virginia Beach, Virginia submitted a proposal that was responsive and wasthe most favorable to the Authority based on the Authority’s requirements and the selectioncriteria specified in the RFP; and

WHEREAS, the proposal submitted by MANCON sets forth a fee structure that includes thereimbursement of direct labor and benefit costs associated with staffing the bus partspurchasing and inventory management positions, start-up and ongoing operational costs,inventory carrying costs and profit ; and

WHEREAS, allowances have been established for a Parts Fulfillment Incentive andemergency services; and

WHEREAS, parts acquired by MANCON shall be sold to RTS at MANCON’s cost inclusiveof transportation and handling costs; and

WHEREAS, RTS anticipates that the average annual expenditure for bus parts andsupplies will be $2,900,000 (exclusive of MANCON’s operating fees) and the annual cost ofthe operating fees under this arrangement will be $634,455, adjusted annually subject tochanges to the Consumer Price Index (Northeast Urban, Not Seasonally Adjusted, AllItems Less Food and Energy) for the preceding twelve (12) month period, with a 3.0%annual cap; and

WHEREAS, the attached table in Exhibit “A” sets forth the anticipated annual costs of theservices and parts; and

WHEREAS, the contract will have an initial term of three (3) years with an estimated totalthree-year cost of $10,919,348; and

WHEREAS, the contract will have an option for one (1) two-year renewal with an estimatedtotal two-year cost of $7,827,534; and;

WHEREAS, RTS has concluded that MANCON appears to be a responsible firm and thatthe proposed fees are fair and reasonable.

NOW, THEREFORE BE IT RESOLVED that the Chief Executive Officer or his designee isauthorized to enter into a contract with Management Consulting, Inc. for the provision ofVMI Services for an initial three-year period, commencing on the date of execution, for anamount not to exceed $10,919,348; and

BE IT FURTHER RESOLVED, that the Chief Executive Officer or his designee isauthorized to exercise a renewal option for one additional two-year period for an amountnot to exceed $7,827,534; and

BE IT FURTHER RESOLVED, that the Chief Executive Officer or his designee is herebyauthorized, empowered and directed, for and on behalf of the Authority, to perform any andall actions and to execute any and all documents on behalf of the Authority as may bedeemed necessary, appropriate or advisable to carry out the intent and purposes of theforegoing resolution.


The undersigned hereby certifies that the above is an excerpt from the Minutes of aRegular Meeting of the Rochester Genesee Regional Transportation Authority, which washeld on June 4, 2015 and that the Resolution is still in full force and effect.

_________________________________James H. Redmond, Chairman

Date: June 4, 2015Rochester, New York

YR1 YR2 YR3 YR4 YR5 Total

Labor 462,192.26$ 476,058.03$ 490,339.77$ 505,049.96$ 520,201.46$ 2,453,841.49$

Non-Labor 113,978.35$ 117,397.70$ 120,919.63$ 124,547.22$ 128,283.64$ 605,126.54$

Start-up 26,283.92$ 26,283.92$ 26,283.92$ 26,283.92$ 26,283.92$ 131,419.62$

Emergency Services 10,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 50,000.00$

Fufillment Incentive 22,000.00$ 22,000.00$ 22,000.00$ 22,000.00$ 22,000.00$ 110,000.00$

Total Administrative 634,454.54$ 651,739.65$ 669,543.33$ 687,881.11$ 706,769.02$ 3,350,387.65$

Parts & Consumable Cost 2,900,000.00$ 2,987,000.00$ 3,076,610.00$ 3,168,908.30$ 3,263,975.55$ 15,396,493.85$

Total 3,534,454.54$ 3,638,739.65$ 3,746,153.33$ 3,856,789.41$ 3,970,744.57$ 18,746,881.50$

Exhibit A

Resolution RGRTA 34-2015

R G R TA 3 4 - 2 0 1 5P r e s e n t e d b y R u s t y K o r t h , V i c e P r e s i d e n t o f M a i n t e n a n c e

Resolution Authorizing the Award of a Contract for Parts ManagementServices for RTS

Scope of Services

Provide vendor managed inventory (VMI) services for RTS. Theseservices include the acquisition, inventorying and delivery of busparts necessary to support the day-to-day operations of RTS’Maintenance Department and staffing of the RTS parts room.

Initial term of three (3) years with one optional renewal of two(2) years.

Procurement Process

Advertised in New York State Contract Reporter, Transit Intelligence and Rochester BusinessJournal.

Request for Proposals (RFP) method used Twenty-nine (29) RFP Packages sent out and three (3) proposals received and opened on

February 13, 2015. Proposals were received from the following firms:

o Genuine Parts Company DBA NAPA Auto Parts, Eastern Division, Albany, New Yorko Management Consulting, Inc. (MANCON), Virginia Beach, VAo Neopart, LLC, Honeybrook, PA

Proposals were then reviewed and all three (3) firms were invited in for interviews toenable RGRTA staff to seek additional clarification regarding their respective proposals.

Evaluation criteria used to evaluate proposals:o Qualifications and Experience of the Firmo Project Plan for Providing the Specified Serviceso Cost of Services and Parts Pricingo Experience and Qualifications of the Staff

Procurement Results

After reviewing the proposals, the evaluation team determined that the proposalsubmitted by Management Consulting, Inc. (MANCON) was judged to be the mostfavorable to the Authority. The proposal and proposers demonstrated experience inproviding parts management services and inventory management dealing with a varietyof clients including Charlotte Douglas International Airport, Ohio Department ofTransportation, Virginia Department of Transportation and Federal Department ofDefense Facilities.

MANCON proposed a business model with fixed fees for VMI services and no markup onparts that was unique among the three (3) proposals and was judged to be mostbeneficial to the Authority. Further, the evaluation team concluded that MANCON has ahighly qualified management team with a strong analytics background to support theefficient provision of VMI services.

Financial Impact

Estimated cost of initial three-year term is $10,919,348

Estimated cost of optional two-year renewal is $7,827,534

Estimated five-year total cost is $18,746,882

YR1 YR2 YR3 YR4 YR5 Total

Labor 462,192.26$ 476,058.03$ 490,339.77$ 505,049.96$ 520,201.46$ 2,453,841.49$

Non-Labor 113,978.35$ 117,397.70$ 120,919.63$ 124,547.22$ 128,283.64$ 605,126.54$

Start-up 26,283.92$ 26,283.92$ 26,283.92$ 26,283.92$ 26,283.92$ 131,419.62$

Emergency Services 10,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 50,000.00$

Fufillment Incentive 22,000.00$ 22,000.00$ 22,000.00$ 22,000.00$ 22,000.00$ 110,000.00$

Total Administrative 634,454.54$ 651,739.65$ 669,543.33$ 687,881.11$ 706,769.02$ 3,350,387.65$

Parts & Consumable Cost 2,900,000.00$ 2,987,000.00$ 3,076,610.00$ 3,168,908.30$ 3,263,975.55$ 15,396,493.85$

Total 3,534,454.54$ 3,638,739.65$ 3,746,153.33$ 3,856,789.41$ 3,970,744.57$ 18,746,881.50$

Recommendation

That the CEO or his designee be granted authority to enter into a contractwith Management Consulting, Inc. (MANCON) for vendor managedinventory services for an initial term of three (3) years with an optionalrenewal of two (2) years.

BOARD OF COMMISSIONERS AGENDA ITEM COVER SHEET

Board Meeting Date:

June 4, 2015

Presenter: Scott Adair Subject: Resolution Authorizing the Execution of the Federal Aid

Community Solutions for Transportation Grant Agreement with NYSDOT

Background: The United States has provided Federal funds to the State of New York for the purpose of carrying out U.S. Department of Health and Human Services projects pursuant to the Temporary Assistance for Needy Families (TANF) Program. New York State appropriations and associated bill language provide for the funding of TANF services through public transportation providers such as the Rochester-Genesee Regional Transportation Authority (the “Authority”) under contract with the New York StateDepartment of Transportation (NYSDOT).

The Authority has been awarded $82,000 in the SFY 2014-2015 Budget and $82,000 in the SFY 2015-2016 Budget to support the continuation of the Authority’s Welfare to Work Transportation Program.

Board authorization is required for execution of the grant agreement with NYSDOT.

Financial Impact: The Authority will receive two grants of $82,000 each, for a total of $164,000.

Recommendation: That the Chief Executive Officer or his designee be authorized to enter into a grant agreement with the State of New York and to take any other actions necessary to access these funds.


AUTHORIZING THE EXECUTION OF THE FEDERAL AID COMMUNITY SOLUTIONS FOR TRANSPORTATION GRANT AGREEMENT WITH NYSDOT

WHEREAS, the United States has provided Federal funds to the State of New York for the purpose of carrying out U.S. Department of Health and Human Services projects pursuant to the Temporary Assistance for Needy Families (TANF) Program; and

WHEREAS, New York State appropriations and associated bill language provide for the funding of TANF services through public transportation providers such as the Rochester Genesee Regional Transportation Authority (the “Authority”) under contract with the New York State Department ofTransportation (NYSDOT);

WHEREAS, the Authority has been selected by NYSDOT to provide TANF transportation services to eligible participants as such eligibility is from time to time defined by procedures established by NYSDOT and the New York State Department of Labor; and

WHEREAS, the Authority has been awarded $82,000 in the SFY 2014-2015 Budget and $82,000 in the SFY 2015-2016 Budget to support the continuation of the Authority’s Welfare to WorkTransportation Program; and

WHEREAS, a program and narrative with details of proposed expenditures is required to be submitted by the Authority for approval to OTDA; and

WHEREAS, approval by OTDA will result in a grant agreement between the Authority and the New York State Department of Transportation; and

WHEREAS, Board authorization is required for execution of said grant agreement.

NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners hereby authorizes the Chief Executive Officer or his designee to prepare the budget and narrative and to submit the same to OTDA for its approval; and

BE IT FURTHER RESOLVED that the Chief Executive Officer or his designee is authorized to execute the resulting grant agreement between the NYSDOT and the Authority; and

BE IT FURTHER RESOLVED, that the Chief Executive Officer or his designee is hereby authorized, empowered and directed, for and on behalf of the Authority, to perform any and all actions and to execute any and all documents on behalf of the Authority as may be deemed necessary, appropriate or advisable to carry out the intent and purposes of the foregoing resolution.


The undersigned hereby certifies that the above is an excerpt from the Minutes of a Regular Meeting of the Rochester-Genesee Regional Transportation Authority, which was held on June 4, 2015 and that the Resolution is still in full force and effect.

__________________________________

James H. Redmond, Chairman Date: June 4, 2015

Rochester, New York


Board Meeting Date:

June 4, 2015

Presenter: Dave Belaskas Subject: Resolution Authorizing the Award of a Contract for HVAC

Services Background: The Authority requires HVAC Services for all Authority owned

facilities. These services include inspections, preventative maintenance/repair, systems operations, and mechanical systems improvements.

The Authority conducted a request for proposals for HVAC services at Authority owned facilities. Initially the services will be for the Main Street Campus, the Transit Center, RTS Access Campus and RTS Livingston Campus. As new RTS owned facilities are completed, this service contract will be utilized for the new facilities. The procurement was advertised in the Rochester Business Journal and the New York State Contract Reporter on February 27, 2015.

A total of thirty-three (33) packages were sent out and five (5) proposals were received on March 26, 2015. Emcor Services Betlem, Rochester, New York Johnson Controls, Victor, New York LMC Industrial, Avon, New York Pipitone Enterprises, Rochester, New York VanHook Service, Rochester, New York

The Evaluation Team reviewed the proposals and evaluated them based on:

Qualifications and Experience of the Firm Qualifications of the Technical Team assigned to RTS Price

After consideration of the proposals, references, and interviews with the two firms found to be in competitive range, it has been determined that Emcor Services Betlem submitted a responsive proposal that best serves the interests of the Authority, as it is a highly qualified firm performing the services at the lowest cost.

The scoring of the firms was as follows: Emcor Services Betlem 86 Johnson Controls 74 LMC Industrial 72 Pipitone Enterprises 42 VanHook Service 63

The Authority has determined that the pricing proposed by Emcor Services Betlem is fair and reasonable and that Emcor Services Betlem appears to be a responsible proposer.

Financial Impact: Projected initial annual expense based on inspections, preventative maintenance/repair, and systems operations services are estimated at $149,700.

In addition to the routine services described above, we wish to establish an annual authorized allowance of $30,000 for justified orders on contract for anticipated mechanical systems improvements resulting in a total authorized annual contract amount of $179,700.

The services will also include mechanical system improvements that will be performed on a time and material basis.

The initial contract term is three (3) years, with two (2) one-year extensions, at the request of RGRTA. Price increases may only occur at the time of renewal and shall not exceed the Consumer Price Index, All Urban Consumers, as published by the US Department of Labor for the preceding 12-month period. The services will be funded from the Authority’s operating budget or capital funding.

Recommendation: That the CEO or his designee be authorized to execute a contract with Emcor Services Betlem for HVAC Services.


RESOLUTION AUTHORIZING THE AWARD OF A CONTRACT FOR HVAC SERVICES

WHEREAS, the Rochester Genesee Regional Transportation Authority (the “Authority”) desires to engage a professional Heating Ventilation and Air Conditioning (HVAC) firm for HVAC Service to perform regular inspections, preventative maintenance and repair, systems operation, and mechanical systems improvements on HVAC equipment located at Authority owned facilities; and

WHEREAS, the Authority sought proposals from firms by issuing a Request for Proposals (RFP) and publicly advertising for proposals in the New York State Contract Reporter and the Rochester Business Journal on February 27, 2015; and

WHEREAS, thirty-three (33) Request for Proposal packages were sent out, and five (5) proposals were received and opened on March 26, 2015; and

WHEREAS, the Authority conducted a thorough evaluation of the proposals that were received and concluded that Emcor Services Betlem of Rochester, New York, submitted the strongest and most favorable proposal that was responsive to the Authority’s requirements; and

WHEREAS, the Authority has determined that Emcor Services Betlem appears to be a responsible firm; and

WHEREAS, the Authority has determined that the cost proposal submitted by Emcor Services Betlem is fair and reasonable; and

WHEREAS, the services will be funded from the Authority’s operating budget or capital budget with an estimated annual cost for HVAC Services of $149,700 with maximum justified orders on contract of $30,000 for a total authorized annual contract amount of $179,700; and

WHEREAS, the term of the contract shall be from contract commencement for a period of three (3) years with two (2) optional one-year renewals, any rate change at the time of renewal shall not exceed the change in the Consumer Price Index (All Urban Consumers) for the preceding twelve- (12) month period at the time of renewal.

NOW, THEREFORE, BE IT RESOLVED, that the Chief Executive Officer or his designated representative is authorized to enter into a three (3) year contract with Emcor Services Betlem for the provision of HVAC services for an amount not to exceed $179,700 annually, and

BE IT FURTHER RESOLVED that the Chief Executive Officer or his designee is authorized to execute up to two (2) optional one-year renewals with contract amounts indexed to the Consumer Price Index (All Urban Consumers) for the previous 12-month period; and

BE IT FURTHER RESOLVED that the Chief Executive Officer or his designee is hereby authorized, empowered and directed, for and on behalf of the Authority, to perform any and all actions and to execute any and all documents on behalf of the Authority as may be deemed necessary, appropriate or advisable to carry out the intent and purposes of the foregoing resolution.


The undersigned hereby certifies that the above is an excerpt from the Minutes of a Regular Meeting of the Rochester Genesee Regional Transportation Authority, which was held on June 4, 2015 and that the Resolution is still in full force and effect.

__________________________________ James H. Redmond, Chairman

Date: June 4, 2015 Rochester, New York


Board Meeting Date:

June 4, 2015

Presenter: Miguel Velazquez Subject: Resolution Amending RGRTA 59-2014 Authorizing the Award of

a Contract for Vehicle Maintenance Services for RTS Seneca Background: The Authority adopted Resolution RGRTA 59-2014 on

September 11, 2014, authorizing the Chief Executive Officer of the Authority to enter into an agreement with Eagle Auto Center, Inc. (Eagle) for Vehicle Maintenance Services for RTS Seneca for a period of one (1) year with four (4) optional one-year extensions. We are currently in year one (1) of this contract. This resolution authorized expenditures estimated to be $50,000 based on rates and anticipated usage.

At the time of the original procurement, RGRTA desired to include towing services. However, Eagle did not possess equipment capable of safely and reliably towing RTS Seneca’s Revenue Vehicles and thus, we had to utilize an out of county vendor at an additional cost. Since the procurement, Eagle has purchased a tow truck capable of safely and reliably towing RTS Seneca Revenue Vehicles.

Towing rates will be assessed based on distance: $95.00 per tow for any vehicle towed within a 15-mile radius and $125.00 per tow for any vehicle towed outside a 15-mile radius and less than one hour. The standard contract labor rate of $75/hour will apply for each additional hour after the first hour in 15-minute increments. These towing and standard contract labor rates proposed have been determined to be fair and reasonable.

The Authority has found Eagle’s maintenance services to be reliable and cost effective during this contract period and has had to use them for several extensive and unanticipated repairs due to the aging fleet of revenue vehicles. This unanticipated work to

the RTS Seneca Fleet, along with the estimated cost for towing for the remainder of the current contract year, requires us to request an amendment of $25,000 to the current contract value. This will amend only the first year of the contract with Eagle raising the total value of this year’s contract to $75,000. RTS Seneca anticipates replacing several buses within the next twelve (12) months and does not anticipate the level of extensive repairs incurred these last few months due to the age of the current fleet of revenue vehicles.

Financial Impact: Resolution RGRTA 59-2014 is amended to allow for towing services and to increase the contracted amount of $50,000 to $75,000 for the first year of service. The subsequent contract years remain at the $50,000 previously authorized amount. Funding for this contract is available in the RGRTA 2015-2016 operating budget.

Recommendation: That the CEO be authorized to amend the Authority’s agreement with Eagle Auto Center, Inc.


Resolution Amending RGRTA 59-2014 Authorizing the Award of a Contract for Vehicle Maintenance Services for RTS Seneca

WHEREAS, the Rochester Genesee Regional Transportation Authority (the “Authority”) adopted Resolution RGRTA 59-2014 on September 11, 2014, authorizing the Chief Executive Officer of the Authority to enter into an agreement with Eagle Auto Center, Inc. for vehicle maintenance services for RTS Seneca; and

WHEREAS, Resolution RGRTA 59-2014 authorized an agreement with Eagle Auto Center, Inc. for an estimated annual amount of $50,000 based on estimated hours and rates for a period of one (1) year with four (4) optional one-year extensions; and

WHEREAS, RGRTA has found Eagle Auto Center, Inc.’s services to be beneficial and cost effective for RTS Seneca’s maintenance needs; and

WHEREAS, RTS Seneca has been able to utilize Eagle Auto Center for extensive and unanticipated vehicle repairs; and

WHEREAS, RTS Seneca also desires to utilize Eagle Auto Center for towing services; and

WHEREAS, the anticipated additional cost of these additional repairs and towing services is $25,000.

NOW THEREFORE BE IT RESOLVED that Resolution RGRTA 59-2014 is hereby amended such that the Chief Executive Officer is authorized to amend the Authority’s agreement with Eagle Auto Center, Inc. to include towing services and increasing the estimated contract amount for year one to be $75,000; and

BE IT FURTHER RESOLVED, that the Chief Executive Officer or his designee is hereby authorized empowered and directed, for and on behalf of the Authority, to perform any and all actions and to execute any and all documents on behalf of the Authority as may be deemed necessary, appropriate or advisable to carry out the intent and purposes of the foregoing resolution.






Board Meeting Date:

June 4, 2015

Presenter: Daniel DeLaus Subject: Resolution Ratifying the Acts of the Authority Commissioners and

Officers since the 2014 Annual Meeting Background: At each annual meeting, the Board of Commissioners has

traditionally ratified each and all the resolutions, acts and proceedings of the Board and each and all acts of the officers and committees of the Authority and its subsidiaries carrying out and promoting the purposes, objectives and interests of the Authority since its last annual meeting. The purpose of the Resolution is to correct any immaterial oversights that may have occurred.

Financial Impact: None. Recommendation: The Authority recommends a vote for the ratification of all acts of

the Authority’s Commissioners and Officers since the 2014 Annual Meeting.


RATIFYING ACTIONS OF COMMISSIONERS/DIRECTORS AND OFFICERS OF THE ROCHESTER

GENESEE REGIONAL TRANSPORTATION AUTHORITY AND ITS SUBSIDIARIES

RESOLVED, that any and all resolutions, actions and proceedings by those persons serving as the officers, as commissioners/directors or as members of the committee of the Rochester Genesee Regional Transportation Authority (the “Authority”) or of any of its subsidiaries listed below (the “Subsidiaries”) taken or occurring since that last annual meeting of Authority and/or of such Subsidiary, which acts or actions were taken in good faith for the purpose of carrying out and promoting the purposes, objectives and interests of the Authority and/or its Subsidiaries and which could have been authorized by the resolution of the members of this Board of Commissioners in their capacity as the Commissioners of the Authority or as Directors of any such Subsidiary, as applicable, except that such acts or actions were taken prior to the adoption of this Resolution, are hereby severally acknowledged, ratified, affirmed, approved and adopted as acts or actions in the name of and on behalf of the Authority or of the applicable Subsidiary; and all resolutions of the respective Boards of Commissioners/Directors of the Authority and its Subsidiaries since the last annual meeting as shown by the records in their respective Minute Books are hereby approved, adopted and ratified.

Subsidiaries Included in the Foregoing Resolution and the Respective Resolution Numbers: Batavia Bus Service, Inc. – BBS 1-2015

County Area Transit System, Inc. – CATS 1-2015 Genesee Transportation Council Staff, Inc. – GTCS 3-2015 Livingston Area Transportation Service, Inc. – LATS 1-2015

Lift Line, Inc. – LL 1-2015 Orleans Transit Service, Inc. – OTS 1-2015 Regional Transit Service, Inc. – RTS 2-2015 Seneca Transit Service, Inc. – STS 1-2015

Wayne Area Transportation Service, Inc. – WATS 1-2015 Wyoming Transit Service, Inc. – WYTS 1-2015





Resolution: BBS 1-2015

RATIFYING ACTIONS OF BOARD OF DIRECTORS & OFFICERS OF THE BATAVIA BUS SERVICE, INC.

RESOLVED, that each and all the resolutions, acts and proceedings of the Board of Directors of Batavia Bus Service, Inc. heretofore had and adopted at their several meetings, respectively, held since the last Annual Meeting of Batavia Bus Service, Inc. as shown by its records in the Minutes Books of Batavia Bus Service, Inc. and each and all acts of the officers and committees of Batavia Bus Service, Inc. in carrying out and promoting the purposes, objectives and interests of Batavia Bus Service, Inc. since the last annual Meeting, thereof, be and the same are approved and ratified and are hereby made the acts and deeds of Batavia Bus Service, Inc.





Resolution: CATS 1-2015

RATIFYING ACTIONS OF BOARD OF DIRECTORS & OFFICERS OF THE COUNTY AREA TRANSIT SYSTEM, INC.

RESOLVED, that each and all the resolutions, acts and proceedings of the Board of Directors of County Area Transit System, Inc. heretofore had and adopted at their several meetings, respectively, held since the last Annual Meeting of County Area Transit System, Inc. as shown by its records in the Minutes Books of County Area Transit System, Inc. and each and all acts of the officers and committees of County Area Transit System, Inc. in carrying out and promoting the purposes, objectives and interests of County Area Transit System, Inc. since the last annual Meeting, thereof, be and the same are approved and ratified and are hereby made the acts and deeds of County Area Transit System, Inc.





Resolution: GTCS 3-2015

RATIFYING ACTIONS OF BOARD OF DIRECTORS & OFFICERS OF GTCS, INC.

RESOLVED, that each and all the resolutions, acts and proceedings of the Board of Directors of GTCS, Inc. heretofore had and adopted at their several meetings, respectively, held since the last Annual Meeting of GTCS, Inc. as shown by its records in the Minutes Books of GTCS, Inc. and each and all acts of the officers and committees of GTCS, Inc. in carrying out and promoting the purposes, objectives and interests of GTCS, Inc. since the last annual Meeting, thereof, be and the same are approved and ratified and are hereby made the acts and deeds of GTCS, Inc.





Resolution: LATS 1-2015

RATIFYING ACTIONS OF BOARD OF DIRECTORS & OFFICERS OF THE LIVINGSTON AREA TRANSPORTATION SERVICE, INC.

RESOLVED, that each and all the resolutions, acts and proceedings of the Board of Directors of Livingston Area Transportation Service, Inc. heretofore had and adopted at their several meetings, respectively, held since the last Annual Meeting of Livingston Area Transportation Service, Inc. as shown by its records in the Minutes Books of Livingston Area Transportation Service, Inc. and each and all acts of the officers and committees of Livingston Area Transportation Service, Inc. in carrying out and promoting the purposes, objectives and interests of Livingston Area Transportation Service, Inc. since the last annual Meeting, thereof, be and the same are approved and ratified and are hereby made the acts and deeds of Livingston Area Transportation Service, Inc.





Resolution: LL 1-2015

RATIFYING ACTIONS OF BOARD OF DIRECTORS & OFFICERS OF LIFT LINE, INC.

RESOLVED, that each and all the resolutions, acts and proceedings of the Board of Directors of Lift Line, Inc. heretofore had and adopted at their several meetings, respectively, held since the last Annual Meeting of Lift Line, Inc. as shown by its records in the Minutes Books of Lift Line, Inc. and each and all acts of the officers and committees of Lift Line, Inc. in carrying out and promoting the purposes, objectives and interests of Lift Line, Inc. since the last annual Meeting, thereof, be and the same are approved and ratified and are hereby made the acts and deeds of Lift Line, Inc.





Resolution: OTS 1-2015

RATIFYING ACTIONS OF BOARD OF DIRECTORS & OFFICERS OF THE ORLEANS TRANSIT SERVICE, INC.

RESOLVED, that each and all the resolutions, acts and proceedings of the Board of Directors of Orleans Transit Service, Inc. heretofore had and adopted at their several meetings, respectively, held since the last Annual Meeting of Orleans Transit Service, Inc. as shown by its records in the Minutes Books of Orleans Transit Service, Inc. and each and all acts of the officers and committees of Orleans Transit Service, Inc. in carrying out and promoting the purposes, objectives and interests of Orleans Transit Service, Inc. since the last annual Meeting, thereof, be and the same are approved and ratified and are hereby made the acts and deeds of Orleans Transit Service, Inc.





Resolution: RTS 1-2015

RATIFYING ACTIONS OF BOARD OF DIRECTORS & OFFICERS OF THE REGIONAL TRANSIT SERVICE, INC.

RESOLVED, that each and all the resolutions, acts and proceedings of the Board of Directors of Regional Transit Service, Inc. heretofore had and adopted at their several meetings, respectively, held since the last Annual Meeting of Regional Transit Service, Inc. as shown by its records in the Minutes Books of Regional Transit Service, Inc. and each and all acts of the officers and committees of Regional Transit Service, Inc. in carrying out and promoting the purposes, objectives and interests of Regional Transit Service, Inc. since the last annual Meeting, thereof, be and the same are approved and ratified and are hereby made the acts and deeds of Regional Transit Service, Inc.





Resolution: STS 1-2015

RATIFYING ACTIONS OF BOARD OF DIRECTORS & OFFICERS OF THE SENECA TRANSIT SERVICE, INC.

RESOLVED, that each and all the resolutions, acts and proceedings of the Board of Directors of Seneca Transit Service, Inc. heretofore had and adopted at their several meetings, respectively, held since the last Annual Meeting of Seneca Transit Service, Inc. as shown by its records in the Minutes Books of Seneca Transit Service, Inc. and each and all acts of the officers and committees of Seneca Transit Service, Inc. in carrying out and promoting the purposes, objectives and interests of Seneca Transit Service, Inc. since the last annual Meeting, thereof, be and the same are approved and ratified and are hereby made the acts and deeds of Seneca Transit Service, Inc.





Resolution: WATS 1-2015

RATIFYING ACTIONS OF BOARD OF DIRECTORS & OFFICERS OF THE WAYNE AREA TRANSPORTATION SERVICE, INC.

RESOLVED, that each and all the resolutions, acts and proceedings of the Board of Directors of Wayne Area Transportation Service, Inc. heretofore had and adopted at their several meetings, respectively, held since the last Annual Meeting of Wayne Area Transportation Service, Inc. as shown by its records in the Minutes Books of Wayne Area Transportation Service, Inc. and each and all acts of the officers and committees of Wayne Area Transportation Service, Inc. in carrying out and promoting the purposes, objectives and interests of Wayne Area Transportation Service, Inc. since the last annual Meeting, thereof, be and the same are approved and ratified and are hereby made the acts and deeds of Wayne Area Transportation Service, Inc.





Resolution: WYTS 1-2015

RATIFYING ACTIONS OF BOARD OF DIRECTORS & OFFICERS OF THE WYOMING TRANSIT SERVICE, INC.

RESOLVED, that each and all the resolutions, acts and proceedings of the Board of Directors of Wyoming Transit Service, Inc. heretofore had and adopted at their several meetings, respectively, held since the last Annual Meeting of Wyoming Transit Service, Inc. as shown by its records in the Minutes Books of Wyoming Transit Service, Inc. and each and all acts of the officers and committees of Wyoming Transit Service, Inc. in carrying out and promoting the purposes, objectives and interests of Wyoming Transit Service, Inc. since the last annual Meeting, thereof, be and the same are approved and ratified and are hereby made the acts and deeds of Wyoming Transit Service, Inc.






Board MeetingDate:

June 4, 2015

Presenter: Scott AdairSubject: Resolution receiving the Annual Report of the Greater Rochester

Community Transportation Foundation (the “Foundation”)Background: The Foundation’s Annual Report presents the financial

statements for the fiscal year ended March 31, 2015 along with asummary of their activities.

The Authority is the sole member of the Foundation. This AnnualReport communicates to the commissioners the financial andprogram results of the Foundation for the fiscal year.

Financial Impact: The receipt of the Foundation’s Annual Report will have nofinancial impact on the Authority’s 2015-2016 operating budget.

Recommendation: The Authority, acting as the sole member of the Foundation,accepts the Foundation’s Annual Report.


RECEIVING THE ANNUAL REPORT OF THE GREATER ROCHESTER COMMUNITYTRANSPORTATION FOUNDATION (THE FOUNDATION)

WHEREAS, the Rochester Genesee Regional Transportation Authority (the "Authority") asthe sole member of the Foundation shall receive the Foundation Annual Report; and

WHEREAS, the Foundation’s Annual Report presents the financial statement for the year endedMarch 31, 2015 and a summary of the activities of the Foundation as required by Foundationbylaws,

NOW, THEREFORE, BE IT RESOLVED, the Authority, acting as the sole member of theFoundation, accepts the Annual Report of the Foundation.


The undersigned hereby certifies that the above is an excerpt from the Minutes of theAnnual Meeting of the Rochester-Genesee Regional Transportation Authority, which was held onJune 4, 2015 and that the Resolution is still in full force and effect.

__________________________________


Rochester, New York

The Greater Rochester Community Transportation Foundation

2014-15Report

ANNUAL

OVERVIEWThe Greater Rochester Community Transportation Foundation (GRCTF) provides a vital link to transportation for local community organizations. While many service organizations have the capacity to raise funds to provide valuable services and activities for those whom they serve, often they find the expense of transportation beyond the scope of their budget. That’s where GRCTF can step in and help.

Since February 2000, GRCTF has provided funding to help transport over 15,000 people served by community organizations to a wide variety of activities including tutoring, support services, college tours, museums, and sporting events. The money to support these grants is raised at the Foundation’s annual golf tournament.

OverviewWho We Are

OUR MISSIONTo provide financial assistance for transportation to groups or organizations to enable them to provide activities with an educational, cultural or athletic focus, or that contributes to the health, well-being or personal growth of people that would otherwise not be possible due to the lack of transportation.

The Greater Rochester Community Transportation Foundation has completed its 15th year with a stronger financial position and growing base of grantees. This year, 15 grant requests were received, 11 approved, 2 partially approved, and 2 denied. The Foundation added two new grantees -- Compeer Rochester, Inc. and Mary’s Place Refugee Outreach Center. - Krystle Hall Executive Director

EXECUTIVE SUMMARY

Krystle Hall

Leadership

Krystle Hall - Executive Director

Tara Johnson - Chairperson

John Bouchard - Vice Chairperson

Bill Carpenter - Treasurer

Barbara Jones

Dawn Sywulski

Ron Thomas

Bonnie Turner

Jerome Underwood

GRCTF BOARD OF DIRECTORS

OutreachGRANT REQUESTS APPROVED

Pittsford Food Cupboard The Pittsford Food Cupboard is a non-profit organization affiliated with Foodlink and serves six areas: Pittsford (about 12% of customers), East Rochester, Brighton 14610 and 14618 (about 20% of customers), and Rochester 14607 and 14620 (52-58% of customers) from the Pittsford village location. The Pittsford Food Cupboard is open two days a week and serves 70-80 families each week. Approximately 70% of its customers reside in Brighton and Rochester.

Funding Requested: $400Funding Approved: $400Riders Expected: 300Amount Spent: $400

The Community Place of Greater RochesterThe Community Place was formed in 2001 when three historic Rochester settlement houses joined forces (Lewis Street Center, Genesee Settlement House and Eastside Community Center). The organization serves 9,000 individuals annually through its Early Childhood, Aging, Youth and Family Development, and Disability Services Divisions.

Each summer CPGR provides a full-day enrichment camp program, which provides youth in Kindergarten through entering the 9th grade a six-week camp experience that includes literacy, specialized activities outings with exposure to nature, as well as recreation, nutrition, educational activities and a host of field trips.

Funding Request: $1,650Funding Approved: Max of $ 1,000 for local trip Riders Expected: 150Amount Spent: $470 * Note: Buffalo Zoo trip was not funded, but a trip to the Seneca Park Zoo was agreed upon.

Compeer Rochester, Inc.Compeer Rochester, Inc. is a non-profit mentoring program for those age 6 to 70+. Individuals are matched with volunteers who assist clients in mental health recovery. The program helps to develop individuals’ social and anger management skills, and cope with anxiety and social disorders.

Funding Request: $400Funding Approved: $400Riders Expected: 50Amount Spent: $400

Rochester Rams Football Club, Inc.Rochester Rams is a Pop Warner football club for football players, cheerleaders and dance groups. This grant will help facilitate a trip to the New Jersey Cheer/Dance Competition in November. Girls ages 5 to15 participate on the squads, with the hope of advancing to the Disney World Competition.

Funding Request: $5,668Funding Approved: $2,500 Riders Expected: 110Amount Spent: $2,500

Mary’s Place Refugee Outreach Center Mary’s Place Refugee Outreach is a non-profit center that directly serves the newest refugees, mostly in the Edgerton/Maplewood neighborhood, through several volunteer-run programs. The program began in 2009 as a simple coat distributor, but since then has expanded to offering English as a second language classes several times a day, after-school tutoring and a summer program. Additionally, they offer casework, Green Card assistance, and daily in-kind donations of food, clothing, and household goods. Mary’s Place Refugee Outreach mission is to serve refugees of all faiths and nationalities, and they have been assisting refugees from Burma/Thailand (2009), various African countries including South Sudan, Tanzania, the Congo, and Zambia (2010), and Nepal/Bhutan (2011-present).

Funding Request: $1,000Funding Approved: $1,000 Riders Expected: 120Amount Spent: $1,000

Veterans Outreach Center Inc.There is a need for transportation to connect veterans with the many services offered through the Veterans Outreach Center. In 2013, the Veterans Outreach Center staff served more than 3,600 veterans through our Resource Center, 663 veteran families through our Supportive Services program, and housed 119 veterans in our residential housing. Many of these individuals do not have transportation resources. Receipt of the passes will enable veterans to access health care, employment and interviews, education venues, and other community-based providers. Funding Requested: $2,500Funding Approved: $2,500Riders: 2,000Amount Spent: $2,500

NEAD Freedom School Summer ProgramNEAD/CDF Freedom Schools is an established educational, after-school tutoring and summer enrichment provider that has been serving the Rochester community for 10 years.

NEAD/CDF Freedom Schools is helping children develop a love for reading, discover their inner strengths and abilities, and involving them in social action projects so they realize they can and do make a difference in themselves, their family, community, nation, and world. The focus for this program is literacy through summer programs.

Funding Request: $2,875Funding Approved: $950Riders Expected by request: 350Riders Expected with Grant: 32Amount Spent: $950*Note: The literacy program was funded, but college tour transportation was not funded.

Chili VFW Memorial Post 412The Chili Memorial Post 412 hosts birthday parties at the Bath VA Hospital 11 times a year. On average, eight to nine members of Post 412 and the Ladies Auxiliary participate in this event, serving and helping to bring joy to older veterans.

Funding Request: $6,900*Funding Approved: $6,900Riders Expected: 55Amount Spent: $1,600 *Note: Includes three separate funding requests.

Southwest Colts Football, Inc.Southwest Colts Football takes football players to New Jersey to compete. Registration fees are reduced to help with the cost for families that could not otherwise afford to have their children play. The last seven years, the Southwest Colts have had one team advance to the Disney World Competition, along with one championship and a number of second and third place prizes.

Funding Request: $4,500Funding Approved: $2,500Riders Expected: 100Amount Spent: $2,500

GRANT REQUESTS APPROVED IN PREVIOUS FISCAL YEAR, PAID IN FY2014-15Community Darkroom: $2,200Chili VFW Memorial Post 412: $400

GRANT REQUESTS NOT APPROVED St. Mary’s Adult Day Services: Requested $2,500East House: Requested $1,560

RAIHN (Rochester Area Interfaith Hospitality Network) RAIHN is a privately funded organization that provides safe haven shelter for families with children under 18. A small amount of funding comes through the Emergency Solutions Grant through HUD. Most supplies are donated. RAIHN’s night time program is supported by 46 faith-based organizations within the community. The day program gets kids to school and then works with parents at the day center where people are helping them find housing and work until 5 PM. The family is then taken to a supporting congregation each evening for a week. After a week’s time, the family rotates to the next support congregation. The request for bus passes is to help the adults get to support services.

Funding Request: $1,320Funding Approved: $1,320Riders Expected: 90Amount Spent: $1,320

Community DarkroomCommunity Darkroom is a 24-week after school program for photography and writing, hosted at the Wilson Academy. The program provides middle school aged students lessons in processing, framing and displaying photography along with their writing.

Funding Request: $2,500Funding Approved: $2,500 Riders Expected: 42Amount Spent: $2500

Financial Report

Greater Rochester Community Transportation FoundationStatement of Activities

For the Year Ended March 31, 2015

Temporarily Unrestricted Restricted Totals

Contributions -$ 45,354$ 45,354$ Interest income - 99 99 In-kind contributions - - - Total revenue and support -$ 45,453$ 45,453$

Net assets released from restrictions 37,100$ (37,100)$ -$

Program services 14,890$ -$ 14,890$ Supporting services- Management and general 80 - 80 Fundraiser 22,130 - 22,130 Total expenses 37,100$ -$ 37,100$

Changes in net assets -$ 8,353$ 8,353$ Net assets, beginning of year - 96,746 96,746

Net assets, end of year -$ 105,099$ 105,099$

Revenue and support

Expenses

Greater Rochester Community Transportation FoundationStatement of Position

March 31, 2015

Current Assets- Cash 105,439$

Total Assets 105,439$

Current Liabilities- Accounts payable -$ Deferred revenue 340 Total current liabilities 340$

Net Assets- Unrestricted -$ Temporarily restricted 105,099

Total net assets 105,099$

Total Liabilities and Net Assets 105,439$

Assets

Liabilities and Net Assets

How to Apply

APPLICATION FOR TRANSPORTATION FUNDINGGroups or organizations interested in applying for transportation funding are required to complete the Transportation Foundation Application for Funding. To qualify, applicants must be recognized as a 501(c)(3) not-for-profit by the Internal Revenue Service. Applications are reviewed and grants are awarded by the GRCTF Board on a quarterly basis.

• Applications submitted November through February will be reviewed and considered at the April Board meeting.

• Applications submitted March through April will be reviewed for consideration at the June meeting.

• Applications submitted May through July will be reviewed for consideration at the September meeting.

• Applications submitted August through October will be reviewed for consideration at the December meeting.

For more information, please contact: The Greater Rochester Community Transportation FoundationTelephone: (585) 654-0642Email: [email protected] Download an Application: myRTS.com/GRCTF


Board MeetingDate:

June 4, 2015

Presenter: Scott AdairSubject: Resolution receiving the Annual Report of Helping Our Neighbors

with Options for Riding (“HONOR”) FoundationBackground: The HONOR Foundation Annual Report presents the financial

statements for the fiscal year ended March 31, 2015 along with asummary of their activities.

The Authority is the sole member of the Foundation. ThisAnnual Report communicates to the commissioners the financialand program results of the HONOR Foundation for the fiscalyear.

Financial Impact: The receipt of the HONOR Foundation’s Annual Report will haveno financial impact on the Authority’s 2015-2016 operatingbudget.

Recommendation: The Authority, acting as the sole member of the HONORFoundation, accepts the HONOR Foundation’s Annual Report.


RECEIVING THE ANNUAL REPORT OF HELPING OUR NEIGHBORS WITH OPTIONS FORRIDING FOUNDATION (HONOR)

WHEREAS, the Rochester Genesee Regional Transportation Authority (the "Authority") asthe sole member of HONOR and thus, shall receive the HONOR Annual Report; and

WHEREAS, HONOR’s Annual Report presents a complete verified financial statement and asummary of the activities of HONOR as required by HONOR’s bylaws,

NOW, THEREFORE, BE IT RESOLVED, the Authority, acting as the sole member ofHONOR, accepts receipt of HONOR’s Annual Report.


The undersigned hereby certifies that the above is an excerpt from the Minutes of theAnnual Meeting of the Rochester-Genesee Regional Transportation Authority, which was held onJune 4, 2015 and that the Resolution is still in full force and effect.

__________________________________


Rochester, New York


Board Meeting Date:

June 4, 2015

Presenter: Bill Carpenter Subject: Amending the by-laws of the Greater Rochester Community

Transportation Foundation (GRCTF) Background: As the Sole Member of the Greater Rochester Community

Transportation Foundation, (GRCTF) the RGRTA Board of Commissioners is empowered to amend the by-laws of the GRCTF. At a meeting of the GRCTF, the GRCTF Board of Directors made the recommendation for a proposed amendment to Article III Section 3(e) of the by-laws to allow a Director to serve five (5) consecutive three-year terms rather than three (3) consecutive three-year terms.

Financial Impact: None Recommendation: That the Board of Commissioners amends the by-laws of the

GRCTF.


AMENDING THE BY-LAWS OF THE GREATER ROCHESTER COMMUNITY TRANSPORTATION FOUNDATION

WHEREAS, the Rochester Genesee Regional Transportation Authority (“RGRTA”) is the sole Member of the Greater Rochester Community Transportation Foundation (GRCTF); and WHEREAS, RGRTA, as the sole Member, is empowered to amend the by-laws of the GRCTF; and WHEREAS, any such action by RGRTA requires approval by the Commissioners; THEREFORE BE IT RESOLVED, that the Authority hereby amends the by-laws of the GRCTF as follows:

Article III Section 3(e) shall now read as follows: (e) Except as provided otherwise herein, no director may serve more than five (5)

consecutive three-year terms. Any Director who has served five (5) consecutive three-year terms shall not be eligible for re-election until one (1) year after the end of the fifth consecutive term. Election to a term of less than three (3) years for the purpose of maintaining equal class size, or to fill a vacancy for less than three (3) years, shall not be counted as service of a three-year term for this purpose. IT IS FURTHER RESOLVED, that the Chief Executive Officer, the Chief Operating Officer and/or their designees are authorized to sign all appropriate documents on behalf of the RGRTA as sole Member of the GRCTF confirming this amendment to the GRCTF by-laws as per the terms of this Resolution.


The undersigned hereby certifies that the above is an excerpt from the Minutes of the Annual Meeting of the Rochester-Genesee Regional Transportation Authority, which was held on June 4, 2015 and that the Resolution is still in full force and effect.




Board Meeting Date:

June 4, 2015

Presenter: Bill Carpenter Subject: Approving Election of Directors of the Greater Rochester Community

Transportation Foundation (GRCTF) Background: As the Sole Member of the Greater Rochester Community

Transportation Foundation, (GRCTF) the Board of Commissioners must elect the Directors of the GRCTF. At a meeting of the GRCTF, the GRCTF Board of Directors made the following recommendation:

William Carpenter Term Through August 2018 Eric Rauls Term Through August 2016

Barbara Jones Term Through August 2018 Ron Thomas Term Through August 2018

Jerome Underwood Term Through August 2018

Financial Impact: None Recommendation: That the Board elects the individuals recommended as Directors

of the GRCTF.


APPROVING THE ELECTION OF DIRECTORS OF THE GREATER ROCHESTER COMMUNITY TRANSPORTATION FOUNDATION

WHEREAS, the Rochester Genesee Regional Transportation Authority (“RGRTA”) is the sole Member of the Greater Rochester Community Transportation Foundation (GRCTF); and WHEREAS, RGRTA, as the sole Member, is required by the GRCTF by-laws to elect Directors of the GRCTF; and WHEREAS, any such action by RGRTA requires approval by the Commissioners; THEREFORE BE IT RESOLVED, that the Authority, hereby, elects the following individuals as Directors of the GRTCF, and each such individual shall continue to serve as Director through the end of the term specified below and election of his/her successor:

William Carpenter Term Through August 2018 Eric Rauls Term Through August 2016

Barbara Jones Term Through August 2018 Ron Thomas Term Through August 2018

Jerome Underwood Term Through August 2018 IT IS FURTHER RESOLVED, that the Chief Executive Officer, the Chief Operating Officer and/or their designees are authorized to sign all appropriate documents on behalf of the RGRTA as sole Member of the GRCTF confirming election of the persons listed above as Directors of the Foundation as per the terms of this Resolution.


The undersigned hereby certifies that the above is an excerpt from the Minutes of the Annual Meeting of the Rochester-Genesee Regional Transportation Authority, which was held on June 4, 2015 and that the Resolution is still in full force and effect.



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