blue print configuration

SAP Business One

PUBLIC

Blueprint Configuration

Release Family 8.8

August 2011

Blueprint Configuration1. Introduction

2. Company Creation

3. Company Details3.1. General3.2. Basic Initialisation3.3. Accounting and Tax Data

4. General Settings

5. Document Settings5.1. General5.2. Per Document Settings5.3. Document Numbering5.4. Predefined Text

6. Alerts

7. G/L Account Determination7.1. G/L Account Determination – Sales7.2. G/L Account Determination – Purchasing7.3. G/L Account Determination – Inventory7.4. G/L Account Determination – General

8. Financials8.1. Currencies8.2. Account Code Segments8.3. Period Indicators8.4. Transaction Codes8.5. Projects8.6. Tax Codes8.7. Withholding tax8.8. Recurring Postings8.9. Transaction Templates

9. Banking9.1. Bank Information9.2. Bank Charge Allocation codes9.3. Payment Methods9.4. Payment Run Defaults

10. Inventory10.1. Item Groups10.2. Item Properties10.3. Warehouses10.4. Warehouse Locations10.5. Stock Cycle10.6. Package Types

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10.7. Duty Groups10.8. Price Lists10.9. Freight10.10. Manufactures10.11. Shipping Types10.12. Recurring Transaction Templates for Inventory

11. Business Partners11.1. Payment Terms11.2. Credit Card Information for Incoming Payments11.3. Company Credit Card Information for Outgoing Payments11.4. Customer Groups11.5. Vendor Groups11.6. BP Priorities11.7. Dunning Terms11.8. Payment Blocks

12. Users

13. Sales13.1. Territories, Commission Groups & Salespeople13.2. Activity types13.3. Recurring Transaction Templates for Sales

14. Purchasing14.1. Recurring Transaction Templates for Purchasing14.2. Landed Costs

15. Localization Specific Information

16. Customer-Specific Customizations

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

13.

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14.

15.

16.

17. Copyrights, Trademarks, and Disclaimers

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Blueprint Configuration________________________________________________________________________________

1. IntroductionThe Business Blueprint Configuration document is a key implementation document for SAP Business One. This document shows the list of global customization settings. You should add any important configuration settings for the localization.

This document can be used in multiple ways: During the Blueprint phase business requirements workshops, use this document to

capture the required setup and configuration changes needed to implement the business process

During the Realization phase, use this document as a checklist when making the setup and configuration changes

Provide a copy of this completed document to the support organization

ImportantVerify the contents of this document with the functional team leads of the customer before you make the setup and configuration changes.

1.1. Reference DocumentsFor implementations in US and EU countries, reference the document “How to Configure the Initial Settings in SAP Business One” for a step-by-step guide to making the setup and configuration changes.https://service.sap.com/~sapidb/011000358700002906862005E/

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https://service.sap.com/~sapidb/011000358700002906862005E/


2.Company CreationCompany Name

Posting periodsEnter earliest prior period needed to allow for Comparative Financial Statements

Fiscal Calendar Date From: ________to _______

Number of Periods: 1 (year), 4 (quarters) 12 (months)Start of Fiscal Year: _____________

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3.Company DetailsNote: In SAP Business One release 8.82 and later, you can export a report showing this information.

3.1. General

Company Name

Address

Internet Address

Phone 1

Phone 2

Fax

E-Mail

3.2. Basic Initialization

Local Currency

System Currency

Default Account Currency

Display Credit Balance with Negative SignNote: Irreversible after documents posted.

Yes (default) No

Use Segmentation Accounts Localization specific. Note: Irreversible after documents posted.

Yes No

Use Negative Amount for Reverse Transaction Yes No

Permit More than One Document Type per SeriesNote: Irreversible after documents posted.

Yes No

Multi-Language Support Yes No

Use Continuous Stock (Perpetual Inventory) Yes

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Note: Irreversible after documents posted. No

Item Groups Valuation Method for new items

Moving Average:

Choose this option to calculate the inventory value by the item's cost price. This field is updated dynamically by every stock receipt posting.

Standard Price:

Choose this option to calculate the inventory value by a fixed price. The item's standard price should be set before you start working in your company.

FIFO:

Choose this option to calculate the inventory value by the FIFO method (first in first out). Each inventory receipt transaction creates a "layer" of quantities linked to costs; each inventory release transaction will use quantities and their corresponding costs from the first open layer/s.

Manage Item Cost per WarehouseNote: Irreversible after documents posted.

Yes No

Use Purchase Accounts Posting System Note: Irreversible after documents posted.

Yes No

Allow Stock Release Without Item Cost

Permits items to be included in documents such as deliveries or A/R invoices, even when a cost price has not been determined. Applies to moving average or FIFO. For standard cost, a price has already been defined.

Yes No

Default House bank Default Bank Country:Default Bank:Default Account No.Default Branch:

Install Bank Statement Processing Localization specific.

Yes No

Mask Credit Card Number Yes No

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3.3. Accounting and Tax Data Tax features activated: Sales tax

Use taxValue Added taxOther (specify)

Tax Authority Name

Federal Tax ID

State Tax ID

Reseller Tax Exemption #

Electronic tax reporting information activated: (EU countries only)

Report Provider type:Report Provider ID:Name:Street:City:Zip codeTelephoneBAS Report Message IDEU Sales Message IDBAS Report FormatEU Sales Report Format

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4.General Settings Note: In SAP Business One release 8.82 and later, you can export a report showing this information.

BP

Customer Activity Restrictions Credit Limit: Commitment Limit: Consider Deliveries Balance

Select the type of documents to which the restrictions apply: A/R Invoice Delivery Sales Order Pick List

Set Commission by: Sales Employees Items Customers

Default payment terms for customer i.e. Net 30 Days

Default payment terms for vendor / supplier i.e. Net 30 Days

Activate Approval Procedures Yes No

Bud

get

Budget Initialization Yes

No

Documents selected:

Purchase orders

Goods receipt POs

Accounting

For a Document that Deviates from the Budget:

Block

Warning (default)

Without Warning

Message to another user (Alert)

Dis

play

Time format for screen display:Per user setting

12 Hour

24 Hour

Date format for screen display:Per user setting

DD/MM/YY DD/MM/YYYY MM/DD/YY MM/DD/YYYY YYYY/MM/DD DD/MONTH/YYYY

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Decimal places used for:

Note: Up to 6 decimal places availableCurrency Amounts _____

Prices _____

Rates _____

Quantities _____

Percentage _____

Units _____

Currency display on right: Yes

No

Inve

ntor

y

Serial and batch number assignment activated:

Yes

No

On Every Transaction, both in and out

Out only

Warehouse assignment during item master creation:

All Items available in all warehouses

Items available for only certain warehouses

Consume forecast activated for inventory MRP planning

Yes No

Consumption method: Backward-Forward Forward-Backward

Cas

h Fl

ow

Cash flow reporting activated: Yes No

Transaction assignment: Ignore without warning Warning only

Cos

t Acc

ount

ing

Use Multidimensions Yes No

Display distribution Rules In a unified column In separate columns

Journal entry posting behavior on Distribution rule

Without warning Block Posting

Journal entry posting behavior on Project Code

Without warning Block Posting

Coc

kpit

Enable Cockpit at company level Yes No

Enable Dashboard widget Yes No

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5.Document SettingsNote: In SAP Business One release 8.82 and later, you can export a report showing this information.

5.1. GeneralCalculate Gross Profit Yes

NoBase Price Origin:

Calculate Gross Profit as: Profit/Sales price Profit/Base price

Default Gross Profit % for Service Documents: __%

Document Remarks Include: BP Reference Number Base Document Number

For a Sales BOM in Documents, Display: Price and Total for Tree Only Price for Component Items

Response to Release / Receipt of Stock Outside Defined Range

Do Not Warn Warning Only Block Release

if so, by Warehouse Yes / No:

Block Negative Stock by: Yes No

Rounding Method By Currency By Document

Exchange Rate Base Date (AP Documents): Posting Date Document Date

Display Rounding Remark Yes No

Use Warehouse Address Yes No

Manage Freight in DocumentsNote: this is irreversible after documents posted.

Yes No

Block Documents with Earlier Posting Date Yes No

Allow Future Posting Date Yes No

Use Document Exchange Rate When Copying to Target Document

Yes No

Manage Inventory (Stock) by Warehouse Yes No

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Document Settings (Cont)5.2. Per Document Settings

Document Settings Applied

Sales Quotation

Sales Order

Delivery

. . .

5.3. Document Numbering

Document type Series First No. Last No.

AR Invoice

AR Credit note

Deliveries

Returns

Sales Orders

. . .

5.4. Predefined Text

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Text Code Text

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6.AlertsDeviation from % of Gross Profit Active

Deviation from Budget Active

Deviation from Commitment Limit Active

Deviation from Credit Limit Active

Deviation from Discount (in %) Active

Minimum Stock Deviation Active

MRP Recommendations DueNote: available in release 8.82 and later.

User-defined alerts

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7.G/L Account DeterminationNote: In SAP Business One release 8.82 and later, you can export a report showing this information.

7.1. G/L Account Determination – Sales

Note: The accounts types are dependent on localization. Leave blank any unclear account types.

Sales – G/L Account Determination G/L Account Code

Domestic A/R

Foreign A/R

Checks Received(Un-deposited Funds)

Cash on Hand(Default Petty Cash Account)

Underpayment A/R(Customer Payments are Short)

Overpayment A/R(Customer Payments are Over)

Down payment Clearing Account

Down payment Interim Account

Realized Exchange Difference Gain(Only used when using Foreign Currency in A/R Invoices &

Payments)

Realized Exchange Difference Loss(Only used when using Foreign Currency in A/R Invoices &

Payments)

Cash Discount(Customer Cash Discounts Earned for paying within certain

Terms)

Revenues Account(Default Sales Revenue Account)

Sales Credit Account(A/R Credit Memo Revenue Account)

Dunning Interest

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7.2. G/L Account Determination – Purchasing

Purchasing – G/L Account Determination G/L Account Code

Domestic A/P

Foreign A/P

Realized Exchange Difference Gain(Only used when using Foreign Currency in A/P Invoices &

Payments)

Realized Exchange Difference Loss(Only used when using Foreign Currency in A/P Invoices &

Payments)

Bank Transfer(Default Bank Account used on outgoing vendor payments via an

electronic bank transfer)

Cash Discount(Cash Discounts Earned for paying A/P within certain Terms)

Purchases Expense Account(Purchases of Non-Stocked Items)

Purchases Credit Account(A/P Credit Memo Account for Purchases of Non-Stocked Items)

Underpayment A/P(A/P Payments are Short – not normally used in US

Localizations)

Overpayment A/P(A/P Payments are Over – not normally used in US Localizations)

Down payment clearing account

Down payment interim account

Expense and Inventory Variance Account(A variance account for clearing journal entries created by A/P

credit memos based on A/P invoices or by goods returns based on goods receipt POs in which freight charges or prices were changed.)

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7.3. G/L Account Determination – Inventory

Inventory G/L Account Code

Stock Account

Cost of Goods Sold

Allocation Account(Inventory Receipts A/P Accrual)

Variance Account(Used only with Standard Cost Inventory Item Types)

Price Difference Account(Records a price difference to this COGS account if the A/P

invoice cost differs from the PO Goods Receipt cost and there is 0 or less than the quantity received to apply the cost difference to in the Inventory Account)

Negative Inventory Account(Used to track the Landed Costs additions to the original amount

posted COGS when there is 0 or less than the quantity in inventory for which the landed costs are being applied to)

Inventory Offset Decrease(An offsetting account to the Stock account used in Goods

Receipts and negative differences in Stock Postings (updates after inventory). You can change this account manually while creating its corresponding document.)

Inventory Offset Increase(An offsetting account to the Stock account used in Goods

Receipts and positive differences in Stock Postings (updates after inventory). You can change this account manually while creating its corresponding document.)

Sales Returns(The inventory account to use when returning stock to inventory

via a A/R Credit Memo or Goods Receipt)

Realized Exchange Difference(Only used when using Foreign Currency in Inventory Purchasing

documents)

Goods Clearing Account(Used only when a PO Goods Receipts has been posted to the

Inventory and A/P Accrual account and now the user closes the

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PO Goods Receipt instead of drawing it into a A/P Voucher. This account is used as the offset account to the debit to A/P Accrual. For most businesses this type of transaction would not occur.)

Decrease GL Account(Used as a balancing account when the stock value is decreased

due to the creation of a material revaluation document.)

Increase GL Account(Used as a balancing account when the stock value is decreased

due to the creation of a material revaluation document.)

WIP Material Account(Define an account in which the system maintains the value of the

items that are included in the production process. That is, the period when production has begun but the final product is not ready yet.)

WIP Material Variance Account(An account in which the system maintains the variance amounts

of the items that participate in the product process. The amount is posted when the production order's status is 'Closed'.)

Expenses Clearing Account(Used as the A/P Accrual account for Additional Expenses in the

PO Goods Receipt, i.e. freight)

Stock in Transit Account

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7.4. G/L Account Determination – General

Rounding Account(An account for the system to use in journal entries automatically created for rounding differences. This may occur when you define rounding for certain currencies or for sales documents.)

Period-end Closing Account(This account is used once a year to clear the P & L accounts into Current Retained Earnings. It should be an Equity G/L Account but not the same account as your standard Retained Earnings Account)

Realized Exchange Diff. Gain

Realized Exchange Diff. Loss

Opening Balance Account

Credit Card Bank Fee

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8.Financials

8.1. CurrenciesList the currencies that your business may use in your sales or purchases

Currency Name Currency Code

US Dollar Yes / No $

Canadian Dollar Yes / No CAN

Euro Yes / No EUR

Other-

Other -

8.2. Account Code Segments If a segmented chart of account is used, document the following information.

Segmentation Name Size Type

i.e. Natural Account ___________________i.e. 8 _____ Alphanumeric or Numeric

only

i.e. Department ___________________i.e. 3 ______ Alphanumeric or Numeric

only

8.3. Period IndicatorsDefine the standard for the period indicator

8.4. Transaction CodesDefine the standard for the transaction codes

Code Description

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8.5. ProjectsDefine the standard for the project codes

Code Name Valid from Valid to

8.6. Tax CodesDocument the tax setup, including rates, for the localization.

Tax Code: ____ Tax Name: _______________________ Tax Total Rate: ___

Tax Authority: ______ Name: ________ Tax on Tax? Rate: _____ Tax Payable G/L: ____________




8.7. Withholding taxDefine the setting for the withholding tax scenario

1.

2.

Withholding tax settings for the company:

Withholding Tax 1 2 3

Tax code

Inactive

WT Tax Name

Category

Effective From

Rate

Base Type

Base Amount

Official Code

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Account

8.8. Recurring PostingsDefine the standard settings for recurring postings

1.

2.

Standard setting within the template.

Recurring item 1 2 3

Code

Description

Ref 1

Ref 2

Ref 3

Transaction code

Remarks

Automatic VAT

Manage WT Tax

GL Account Code

Debit

Credit

VAT Code

Frequency

Valid Until

8.9. Transaction TemplatesDefine the standard settings for transaction templates

1.

2.

Standard setting within the template.

Recurring item 1 2 3

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Code

Description

Automatic VAT

Manage WT Tax

GL Account Code

Debit

Credit

VAT Code

Distribution rule

Project Code

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9.Banking9.1. Bank Information

Bank Acct 1 Bank Acct 2 Bank Acct 3 Bank Acct 4 Bank Acct 5

Bank Code (up to 19 characters)

Country Code(if other than USA)

Bank Name

Account Number(Last 4 digits)

Branch

Address

City, St Zip

Bank G/L Account

Check Clearing G/L Account

ABA Routing Number(optional - Information only)

9.2. Bank Charge Allocation codes

Bank charge allocation codes

9.3. Payment MethodsUsed with the Payment Wizard.

Payment Method Code Payment Type Payment Means

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9.4. Payment Run DefaultsUsed with the Payment Wizard.

Payment run defaults

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10. Inventory

10.1. Item GroupsNote: SAP Business One allows Inventory Item’s G/L Determination to be set by Item Level, Item Group or Warehouse. Each Item Group set up here has its own G/L Determination setup. These G/L determinations are required if any items are to be set to G/L by Item Group in the Item Master file.

Item Group Name (up to 20 characters)

Default Planning Method MRP / None MRP / None MRP / None MRP / None

Default Procurement Method Buy / Make Buy / Make Buy / Make Buy / Make

Default Order Multiple

Default Minimum Order Quantity

Default Lead Time in Days

Default Valuation Method

MovingAverage

FIFO Standar

d

Moving Average

FIFO Standar

d

Moving Average

FIFO Standar

d

Moving Average

FIFO Standard

Item Group Name (up to 20 characters)

Default Planning Method MRP / None MRP / None MRP / None MRP / None

Default Procurement Method Buy / Make Buy / Make Buy / Make Buy / Make

Default Order Multiple

Default Minimum Order Quantity

Default Lead Time in Days

Default Valuation Method

MovingAverage

FIFO Standar

d

Moving Average

FIFO Standar

d

Moving Average

FIFO Standar

d

Moving Average

FIFO Standard

10.2. Item Properties

Priorities are assigned in the Item Master File.

Property Name

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10.3. WarehousesNote: SAP Business One allows Inventory Item’s G/L Determination to be set by Item Level, Item Group or Warehouse. Each warehouse set up here has its own G/L Determination setup. These G/L determinations are required if any items are to be set to G/L by Warehouse in the Item Master file.

Warehouse Code (up to 8 characters)

Warehouse Name

Drop Ship?

Location

Street Address

City, ST Zip/Postcode

County

Country

Tax Code Default(US localization will default tax code into A/R documents)

Warehouse Code

Warehouse Name

Drop Ship?

Location

Street Address

City, ST Zip/Postcode

County

Country

Tax Code Default

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10.4. Warehouse LocationsLocations are assigned in the warehouse definition.

Location

10.5. Stock Cycle

Stock cycles are assigned in the item master.

Code Monthly Weekly

Frequency

Period

Time

10.6. Package Types

Package types are assigned in the item master.

Package types

Box

Pallet

Case

10.7. Duty GroupsDuty groups are assigned in the item master.

Code Name Name

code

Number

Duty

Purchase

Other

Total

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Duty allocation account

Duty Expense account

10.8. Price Lists

Price lists are assigned in the item master and customer master.

Pricelist name Base price list

Factor Rounding Authorisation

Base price Base price 1 No Grp 1

10.9. Freight1.

2.

Standard setting for cost/freight functionality

Freight 1 2 3

Name

Revenue account

Expense account

Output tax code

Input tax code

Fixed amount revenue

Fixed amount expenses

WT Tax liable

Distribution method

Drawing method

Stock

Last purchase update

Distribution rule

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10.10. Manufactures

Manufacture’s Name

10.11. Shipping Types

Shipping Type Shipper’s Web Site

i.e. UPS – Next Day i.e. www.ups.com

10.12. Recurring Transaction Templates for InventoryAvailable in SAP Business One release 8.81 and later.

Template Type Recurrence period

Recurrence Date

Start Date Valid until

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11. Business Partners

11.1. Payment Terms

Terms Code list:

Code1.2.3.4.5.6.7.8.9.10.

Define Payment Terms

Terms Code 1 2 3 4 5 6 7 8 9 10

Due Date Based onDoc DatePosted DateSystem Date

Start Calculating Due Date from(If other than above)

Month StartMonth EndHalf Month

How Many Days from Start is the Invoice Due:

Does this Payment Term have installments?If so how many

Should SAP Open the Incoming Payment Window when this Payment Terms is used?

Does this Payment Term have a Cash Discount?If so what are the terms?

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11.2. Credit Card Information for Incoming Payments

Credit Card Name

G/L Account Credit Card Deposits are made to

Credit Card Merchant Number

Credit Card Manual Authorization Telephone Number

How Often a Week is the Credit Card Settled to the Bank?

How Many Days after the Credit Card is Settled to the bank are the funds deposited into your account?

What is the Minimum Amount allowed to use this Credit Card?

What is the Maximum Amount allowed in this Credit Card without an Authorization?

11.3. Company Credit Card Information for Outgoing Payments

Company Credit Card Name

Liability G/L Account for this Credit Card

Company Credit Card Name

Liability G/L Account for this Credit Card

11.4. Customer Groups

Customer Group Name

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11.5. Vendor Groups

Vendor Group Name

11.6. BP Priorities

Priority point Priority description

1

2

3

11.7. Dunning Terms

Dunning terms Name Name Name

Code DT

Name Standard dunning term

Dunning letter method One letter per BP

Apply letter layout to highest level

No

Dunning levels + interest Dunning level 1&2

Minimum balance

Fee per letter

Include interest

Number of days in year 360

Annual interest rate

Number of days in month 30

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Exchange rateUse original exchange rate

Interest calculationCalculate interest on remaining amount

11.8. Payment Blocks

Payment block

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12. Users User Code (up to 8 characters)

User Name

Super user Y / N Y / N Y / N Y / N Y / N

Mobile User Y / N Y / N Y / N Y / N Y / N

E-Mail Address

Mobile Phone

Fax

Initial Password

Branch

Department

Language Display(in General Settings)

Time and Date Formats(in General Settings)

Cockpit Requirements

Dashboard Requirements

User Code (up to 8 characters)

User Name

Super user Y / N Y / N Y / N Y / N Y / N

Mobile User Y / N Y / N Y / N Y / N Y / N

E-Mail Address

Mobile Phone

Fax

Initial Password

Branch

Department

Language Display

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(in General Settings)

Time and Date Formats(in General Settings)

Cockpit Requirements

Dashboard Requirements

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13. Sales

13.1. Territories, Commission Groups & Salespeople

Territory Name Parent Territory Order

Commission Group Name Commission Percentage

Sales Employee Name Commission Group Percent Commission

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13.2. Activity types

Activity Type

13.3. Recurring Transaction Templates for Sales

Available in SAP Business One release 8.81 and later.


Recurrence Date


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14. Purchasing

14.1. Recurring Transaction Templates for Purchasing

Available in SAP Business One release 8.81 and later.


Recurrence Date


14.2. Landed Costs

Code Name Allocation By Allocation Account

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15. Localization Specific InformationAdd additional configuration settings as needed for the localization.

Setting Description

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16. Customer-specific CustomizationsCustomization Description and Documents

UDF

UDT

UDV

Queries

Reports

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17. Copyrights, Trademarks, and Disclaimers© Copyright 2011 SAP AG. All rights reserved.

The current version of the copyrights, trademarks, and disclaimers at http://service.sap.com/smb/sbocustomer/documentation is valid for this document.

© SAP AG 2011 48

http://service.sap.com/smb/sbocustomer/documentation