bjc mid campus center - washington university … haddock [email protected] signage, graphics...
TRANSCRIPT
1
WUSM Mid Campus CenterMove Coordination Meeting
Agenda
2
• Introductions
• Move Schedule
• Move Instructions
• Mid Campus Center• Building Recap
• MCC• Joint Security • Follett Bookstore
• Support Services
• Next Steps
• Q&A Session
Introductions
3
Washington University – Project Team
Hannah Jefferies [email protected] Furniture, Move Coordination, Signage, Equipment
Steve Sobo [email protected] Program Manager BJC & WU
Lauren Leonard [email protected] Keying, Mechanical, Electrical, Plumbing, PSC
Kelsy Haddock [email protected] Signage, Graphics
Patrick Brinker [email protected] Punchlist, Mechanical, Electrical, Plumbing, PSC
You Please Sign In
Introductions
4
Oculus – Project Team
Lisa Bell-Reim [email protected] President & Move Manager
Sarah Kunstman [email protected] Move Coordinator
Kaitlin McCormick [email protected] Move Coordinator
Dodge Moving – Project Manager
John Clerc President & Project Manager
Move Schedule BJC
December & March (Public Safety Center)
WUSM January, February & March
5
Move ScheduleBJC
6
BJC Mid Campus Center Move02316-MO01.00
Move Entity Group Abbrev. Origin Bldg. Origin Floor
Dest. Bldg.
Dest. Floor
Staff Qty.
Move Week Month Date Day Day/Eve
1 BJH Health Information Management - Group 1 HIM COH 9 MCC 5 40 1 December 12/01/16 Thursday Daytime2 BJH Occupational Health OH COH 5 MCC 3 6 2 December 12/01/16 Thursday Daytime3 BJH CDCC & Language Services - Group 1 CDCC - LS COH 6 MCC 4 4 1 December 12/01/16 Thursday Evening
4 BJH Health Information Management - Group 2 HIM COH 9 MCC 5 34 1 December 12/02/16 Friday Daytime 4 BJH Therapy Services/Respiratory Therapy TS - RT COH 6 MCC 4 15 1 December 12/02/16 Friday Daytime4 BJH Diversity & Cultural Department DCD COH 6 MCC 4 0 1 December 12/02/16 Friday Daytime4 BJH CDCC & Language Services - Group 2 CDCC - LS COH 6 MCC 4 29 1 December 12/02/16 Friday Daytime
5 BJH Transplant Services TRP COH 5 MCC 3 82 1 December 12/02/16 Friday Evening210
6 BJH Project Management Office/Clinical Information Systems PMO/CIS COH 7 MCC 3 30 2 December 12/08/16 Thursday Daytime6 BJH Ergonomics E COH 7 MCC 4 1 2 December 12/08/16 Thursday Daytime6 BJH Women & Infants WI COH 7 MCC 3 2 2 December 12/08/16 Thursday Daytime
337 BJH Spiritual Care Services SCS COH 6 MCC 4 20 2 December 12/09/16 Friday Daytime8 BJH Case Management - Group 1 CM COH 6 MCC 5 49 2 December 12/09/16 Friday Evening8 BJH Case Management - Group 2 CM COH 7 MCC 5 4 2 December 12/09/16 Friday Evening8 BJH Case Management - Group 3 CM COH 7 MCC 4 2 3 December 12/09/16 Friday Daytime8 BJH Transplant Social Workers TSW CAM 8 MCC 4 9 3 December 12/09/16 Friday Daytime
849 BJH Environmental Health & Safety EH&S COH 7 MCC 4 6 3 December 12/14/16 Wednesday Daytime9 BJH Ambulatory Services - Group 1 AS COH 7 MCC 4 6 3 December 12/14/16 Wednesday Daytime9 BJH Ambulatory Services - Group 2 AS COH 4 MCC 4 2 3 December 12/14/16 Wednesday Daytime9 BJH Home Health/Care HHC COH 7 MCC 4 3 3 December 12/14/16 Wednesday Daytime
1710 BJH Patient Safety and Quality - GME & MSS PSQ - GME & MSS COH 6 MCC 5 14 3 December 12/15/16 Thursday Daytime10 BJH Patient Safety & Quality PS&Q COH 9 MCC 5 49 3 December 12/15/16 Thursday Daytime10 BJH Patient Safety & Quality - Performance Measurement PS&Q-PM COH 9 MCC 5 11 3 December 12/15/16 Thursday Daytime
7411 SLCH Performance Measurement & Performance Excellence PMPE COH 10 MCC 6 15 4 December 12/21/16 Wednesday Daytime11 SLCH Physician Services PS COH 10 MCC 6 7 4 December 12/21/16 Wednesday Daytime11 SLCH Business Development & Planning BD&P COH 10 MCC 6 10 4 December 12/21/16 Wednesday Daytime11 SLCH Financial Services FS COH 10 MCC 6 7 4 December 12/21/16 Wednesday Daytime11 SLCH Virtual Pediatric Intensive Care Unity Systems VPS COH 10 MCC 6 3 4 December 12/21/16 Wednesday Daytime11 BJH School Outreach & Youth Development SOYD COH 10 MCC 6 21 4 December 12/21/16 Wednesday Daytime11 SLCH Communications & Marketing C&M COH 10 MCC 6 15 4 December 12/21/16 Wednesday Daytime11 SLCH National Surgical Quality Improvement Program NSQIP COH 10 MCC 6 1 4 December 12/21/16 Wednesday Daytime
7912 BJH Center for Practice Excellence CPE COH 7 MCC 3 19 4 December 12/22/16 Thursday Daytime12 BJH Department of Research DOR COH 7 MCC 3 7 4 December 12/22/16 Thursday Daytime12 BJH Communications & Marketing C&M COH 12 MCC 6 17 4 December 12/22/16 Thursday Daytime12 SLCH Clinical Education & Training CET COH 10 MCC 3 6 4 December 12/22/16 Thursday Daytime
4913 BJC Public Safety Center (Group 3) JPSC CAB 1 MCC 1 40 5 March 03/20/16 Sunday Daytime
11/10/2016
Move ScheduleWUSM
7
WUSM Mid Campus Center Move02316-MO01.00
1 WUSM Mail Services & Housekeeping MS & HK MCC LL December 12/01/16 Thursday Daytime1 WUSM Public Safety Center (Group 1) PSC 1 Shriners Building 2 MCC 1 14 December 12/05/16 Monday Daytime
14
2 WUSM General Counsel Office GCO East Building 1 MCC 12 10 January 01/04/17 Wednesday Daytime2 WUSM Joint Office of Strategic Planning JOSP East Building 3 MCC 12 8 January 01/04/17 Wednesday Daytime2 WUSM Risk Management RM East Building 3 MCC 2 8 January 01/04/17 Wednesday Daytime
26
3 WUSM Neurology Business & Billing Office NEURO Farrell Learning and Teaching Center (FLTC) 6 MCC 9 35 January 01/10/17 Tuesday Daytime3 WUSM Faculty Practice Plan (Group 2) FPP Taylor Avenue Building (TAB) 1 MCC 12 11 January 01/10/17 Tuesday Daytime3 WUSM Faculty Practice Plan (Group 2) Storage FPP Taylor Avenue Building (TAB) 1 MCC LL 0 January 01/10/17 Tuesday Daytime
46
4 WUSM Faculty Practice Plan (Group 1 - Marketing) FPP 4480 Clayton Avenue 1 MCC 12 4 January 01/17/17 Tuesday Daytime4 WUSM Faculty Practice Plan (Group 1 - Marketing) Storage FPP 4480 Clayton Avenue 1 MCC LL 0 January 01/17/17 Tuesday Daytime4 WUSM Faculty Practice Plan (Group 3) FPP 4533 Clayton Avenue 3 MCC 12 2 January 01/17/17 Tuesday Daytime4 WUSM Faculty Practice Plan (Group 3) Storage FPP 4533 Clayton Avenue 3 MCC LL 0 January 01/17/17 Tuesday Daytime4 WUSM International Students & Scholars (Group 1) ISS 4533 Clayton Avenue 3 MCC 2 1 January 01/17/17 Tuesday Daytime
5 WUSM Human Resources (Group 1) HR 4480 Clayton Avenue 1 MCC 1 31 January 01/18/17 Wednesday Daytime5 WUSM Human Resources (Group 1) Storage HR 4480 Clayton Avenue 1 MCC LL 0 January 01/18/17 Wednesday Daytime
6 WUSM Human Resources (Group 2) HR 4480 Clayton Avenue 1 MCC 12 10 January 01/19/17 Thursday Daytime6 WUSM Human Resources (Group 2) Storage HR 4480 Clayton Avenue 1 MCC LL 0 January 01/19/17 Thursday Daytime
48
7 WUSM Finance (Group 1 - Budget) FIN 4480 Clayton Avenue 2 MCC 9 11 January 01/24/17 Tuesday Daytime7 WUSM Emergency Medicine Billing EM 4480 Clayton Avenue 1 MCC 9 6 January 01/24/17 Tuesday Daytime7 WUSM Compliance & Internal Audit CIA 4480 Clayton Avenue 1 MCC 2 17 January 01/24/17 Tuesday Daytime7 WUSM Weight Management Clinic & Offices (Psychiatry) WMCO McDonnell Pediatric Research Building 11 MCC 2 20 4 January 01/24/17 Tuesday Daytime
54
8 WUSM Surgery Administration SA 4480 Clayton Avenue 2 MCC 9 64 4 February 02/07/17 Tuesday Daytime64
9 WUSM Human Research Protection Office HRPO 22 North Euclid 2 MCC 2 41 February 02/16/17 Thursday Daytime
11/10/2016
Move ScheduleWUSM cont.
8
10 WUSM Finance (Group 2 - Central) FIN North Building 1 MCC 9 6 February 02/21/17 Tuesday Daytime10 WUSM Finance (Group 3 - Reporting) FIN Cancer Research Building 4 MCC 9 9 February 02/21/17 Tuesday Daytime10 WUSM Government & Community Relations GCR North Building 1 MCC 12 1 February 02/21/17 Tuesday Daytime10 WUSM Alumni Development & Programs ADP North Building 1 MCC 12 1 February 02/21/17 Tuesday Daytime
11 WUSM Faculty Affairs FA Cancer Research Building 1 MCC 12 3 February 02/23/17 Thursday Daytime11 WUSM Faculty Practice Plan (Group 4 - Deans Suite) FPP North Building 1 MCC 12 5 February 02/23/17 Thursday Daytime11 WUSM Faculty Practice Plan (Group 4 - Deans Suite) Storage FPP North Building 1 MCC LL 0 February 02/23/17 Thursday Daytime11 WUSM Dean's Suite D North Building 1 MCC 12 16 February 02/23/17 Thursday Daytime11 WUSM Dean's Suite Storage D Wohl Hospital 4 MCC LL 0 February 02/23/17 Thursday Daytime
41
12 WUSM Physician Billing Compliance PBC Olin Residence Hall 3 MCC 12 12 February 02/28/17 Tuesday Daytime
13 WUSM Anesthesiology (Group 2 - IT) AIT 4533 Clayton Avenue 4 MCC 9 3 March 03/01/17 Wednesday Daytime13 WUSM Anesthesiology (Group 1 - Business and Credentialing) AIT Clinical Sciences and Research Building 4 MCC 9 7 March 03/01/17 Wednesday Daytime13 WUSM Anesthesiology (Group 3 - IT) AIT Northwest Tower 12 MCC 9 6 March 03/01/17 Wednesday Daytime
28
14 WUSM Special Programs SP 4444 Forest Park 6 MCC 12 3 March 03/07/17 Tuesday Daytime14 WUSM Medical Public Affairs MPA 4444 Forest Park 6 MCC 12 29 7 March 03/07/17 Tuesday Daytime14 WUSM Finance (Group 4 - Adkins) FIN 4444 Forest Park ? MCC 9 3 March 03/07/17 Tuesday Daytime
15 WUSM Orthopedics (Group 1 - Business & Billing) ORTH Lindell Boulevard BOA Bldg 4 MCC 9 12 3 March 03/09/17 Thursday Daytime47
16 WUSM Chief Information Officer Suite CIO Forsyth Boulevard West 3 MCC 12 9 March 03/16/17 Thursday Daytime9
17 WUSM Medical Oncology Faculty Offices (Internal Medicine) IM Northwest Tower 14 MCC 11 149 56 March 03/22/17 Wednesday Daytime
18 WUSM Medical Oncology Faculty Offices (Internal Medicine) IM Northwest Tower 14 MCC 11 March 03/23/17 Thursday Daytime
19 WUSM Medical Oncology Faculty Offices (Internal Medicine) IM Northwest Tower 14 MCC 11 March 03/24/17 Friday Daytime149
20 WUSM Public Safety Center (Group 2) PSC Metro Garage 1 MCC 1 6 March 03/27/17 Monday Daytime20 WUSM Orthopedics (Group 2 - Research Administration) ORTH Peters Building 2 MCC 9 12 4 March 03/28/17 Tuesday Daytime20 WUSM Orthopedics (Group 3 - Clinical Research) ORTH BJC Institute of Health 5 MCC 9 6 4 March 03/28/17 Tuesday Daytime20 WUSM Orthopedics (Group 4 - Clinical Research) ORTH Center for Advanced Medicine 12 MCC 9 3 1 March 03/28/17 Tuesday Daytime20 WUSM Orthopedics (Group 5 - Clinical Research) ORTH St. Louis Children's Hospital 4 MCC 9 3 1 March 03/28/17 Tuesday Daytime
Move Instructions
9
Purge, Purge, Purge
Packing Crates
Labels
Bags
Tags
10
Move Instructions
Move Instructions
11
WUSM Mid Campus Center Move4590 Childrens PlaceSt. Louis, MO 63110
Office & Workstations X Computer Coordinate with Furniture Team if you have extra large monitors.
X Wall Mounted Monitor Coordinate with Move Team.
X Phone
X Phone Headset Coordinate with Move Team to confirm compatability with new VOIP phones.
X Personal Desktop Printer or Scanner
X Network Desktop Printer or ScannerCoordinate with adjacent departments and your preferred vendor to arrange new shared service agreement. Space and connections for network printers are located in the Support Spaces. Additional network printer connection requests within departments will be reviewed by WUSM on a case-by-case basis.
X Mini RefrigeratorSeveral refrigerators will be in your floor's shared Support Spaces. Due to environmental goals, mini refrigerators are not recommended. Mini refridgerators requested to be moved to individual spaces will be reviewd by WUSM on a case-by-case basis.
X Marker board
X Tack board
X Artwork Personal artwork to be moved by the individual. Department artwork to be moved by move vendor.
X X Task Chair Coordinate with Move Team and Furniture Team by 7/15/16 if keeping current task chair. The new task chair model will be on display at the upcoming Furniture open house.
X Furniture Details regarding the furniture will be discussed in the upcoming furniture meetings with the Furniture Team.
X Desk Lamp
Open Office Area X Lateral Files Details regarding the amount of file storage available will be discussed in the upcoming furniture meetings with the Furniture Team. Please measure linear feet of files needed.
X X Artwork Coordinate with adjacent departments regarding sharing art and placement.
X Lateral Files - 2 or 3 Drawer Details regarding the amount of file storage available will be discussed in the upcoming furniture meetings with the Furniture Team. Please measure linear feet of files needed.
X Network Desktop/Floor Printer or ScannerCoordinate with adjacent departments and your preferred vendor to arrange new shared service agreement. Space and connections for network printers are located in the Support Spaces. Additional network printer connection requests within departments will be reviewed by WUSM on a case-by-case basis.
X Shredding Service Coordinate with your vendor to relocate the shredding containers and service location.
X Water Cooler Coordinate with your vendor to cancel your service. Ice and water dispensers are located in the Support Spaces.
Conference Rooms X Writable Wall Surface There will be a writable wall surface provided with accessories.
X Furniture Details regarding the furniture will be discussed in the upcoming furniture meetings with the Furniture Team.
Storage Rooms X X X Lateral Files If your department has a storage room, the details regarding the furniture will be discussed in the upcoming furniture meetings with the Furniture Team. Coordinate with Move Team if moving existing files.
X Adjustable Shelving If your department has a storage room, there may be installed shelving if planned during your department's design phase meetings. This will be discussed in the move kickoff meeting with the Move Team.
X RefrigeratorsSeveral refrigerators will be in your floor's shared Support Spaces. Due to environmental goals, personal refrigerators are not recommended. Mini refridgerators requested to be moved to individual spaces will be reviewed by WUSM on a case-by-case basis.
Support Spaces X X Millwork Storage for Supplies Coordinate with adjacent departments regarding sharing storage space.
X Network Printer/Copier Coordinate with adjacent departments and your preferred vendor to arrange new shared service agreement.
X Tackable Panels
X (1) Refrigerator East and West Zones of Building (except 11th floor)
X (2) Microwaves East, West and Central Zones of Building (except 11th floor)
X (1) Ice/water dispenser East, West and Central Zones of Building (except 11th floor)
X (2) Refrigerator Central Zone of Building (except 11th floor)
X Coffee Maker Coordinate with adjacent departments and your preferred coffee vendor to arrange new shared service agreement.
NOTES
*Mover is to move these items, if determined needed by the Department.
**Building will have these items provided, where applicable.
***Department is to coordinate with applicable internal or external contact.
****These items are recommended to not be moved. If you have special circumstances, please contact Steve Sobo and Hannah Jefferies.
Valuable, fragile or very personal items should be moved by the individual such as awards, highly valued art, plants, etc.
Not
Mov
ing*
***
Item Comments
Item
Sch
edul
e
Space Mov
e*
Prov
ided
**
Coo
rdin
ate*
**
Move Instructions
12
Mov
e C
oord
ina
tion
Che
cklis
t WUSM Mid Campus Center Move 4590 Childrens Place St. Louis, MO 63110
Move Coordination Checklist
Date:
Department:
Move Coordinator (You):
___________________ _______________________________________ ___________________________
WE WANT YOUR MOVE TO BE A SUCCESS! PLEASE COMPLETE THIS CHECKLIST AND RETURN TO YOUR MOVE TEAM CONTACTS HANNAH JEFFERIES AT [email protected] AND SARAH KUNSTMAN AT [email protected]. LET US KNOW IF YOU NEED ANY ASSISTANCE.
Initials Action Item _______ Complete IT Run Sheet. Send to Move Team.
_______ Complete Printer Location Spreadsheet. Send to Move Team.
_______ Complete Room Signage Spreadsheet. Send to Move Team.
_______ Conduct Preliminary Walk Though with Move Team.
_______ Attend Move Kickoff Meeting with Move Team.
_______ Measure Linear Feet of Storage Required (i.e. 3 foot wide x 2 drawer cabinet = 6 feet).
_______ Attend Furniture Meeting with Furniture Team. (please bring above storage requirements).
_______ Complete Current & Future Seating Space Plan with Staff Names. Send to Move Team.
_______ Confirm Existing Head Sets are Compatible with New Phones.
_______ Attend Move Coordination Meeting with Move Team, Mover & Support Services.
_______ Coordinate New Copier and Coffee Arrangements with Adjacent Departments. (as applicable).
_______ Contact Outside Vendors for Moving Leased or Warrantied Items (i.e. shredding, copiers, etc.).
_______ Review Packing Instructions; Tag Items and Boxes.
_______ Complete Left Behind Equipment Spreadsheet. (fax, refrigerator, etc.) Send to Move Team and EH
_______ Leave Space Tidy for Next Occupant.
Move Instructions
13
Move Instructions
14
Name Workstation AddressPiece Number 1 of 3
Color Coded Labels
Move Map
15
Mid Campus Center
Building Recap Site Stacking Building Overview Amenities Conference Rooms
16
Mid Campus Center
17
SITE PLAN
Please refer to FAQ website for up-to-date floor plans.
Mid Campus Center
18
LOWER LEVEL
Please refer to FAQ website for up-to-date floor plans.
Mid Campus Center
19
Please refer to FAQ website for up-to-date floor plans.
Mid Campus Center
20
Please refer to FAQ website for up-to-date floor plans.
Mid Campus Center
21
Please refer to FAQ website for up-to-date floor plans.
Mid Campus Center
22
Please refer to FAQ website for up-to-date floor plans.
Mid Campus Center
23
Please refer to FAQ website for up-to-date floor plans.
Mid Campus Center
24
Please refer to FAQ website for up-to-date floor plans.
Mid Campus Center
25
Please refer to FAQ website for up-to-date floor plans.
Mid Campus Center
26
Please refer to FAQ website for up-to-date floor plans.
Mid Campus Center
27
Please refer to FAQ website for up-to-date floor plans.
Support Services
IT Josh Lawrence / Marvin Carter
TFC Justin Voss
Facilities John Martin / Tim Pruit
Security Ken Zimmerman
Parking Ken Zimmerman
FISC Ken LaMonica
Mail Services Peggy Smith
28
Mail Services
29
Mail Services
30
Mail Services
31
Mail Services
32
Mail Services
33
Support ServicesCont.
Housekeeping Ivory Reed / Roger Davis
Facilities John Martin / Tim Pruit
Keying Lauren Leonard
Signage Kelsy Haddock
Conference Rooms Lauren Leonard / Rudo Gray
Furniture Hannah Jefferies
34
Next Steps
Completed Walkthrough of Existing Spaces Move Kick Off Meeting Furniture Meeting Run Sheet & Seating Plan
Next Steps Purge Complete Seating Plan Complete Move Coordinator Checklist Pack Your Items
35
Q&A Session
What questions do you have?
Please email Michelle Gubin at [email protected]
MCC FAQ’s: https://facilities.med.wustl.edu/?p=7016
36