bihar state food & civil supplies corporation...

BIHAR STATE FOOD & CIVIL SUPPLIES CORPORATION LTD

Bihar State Food & Civil Supplies Corporation Ltd, Khadya Bhawan, Road No. 2, Daroga Prasad Rai Path, R Block, Patna-800001

_________________________________________________________________________ Tender No. Date : 04/08/2017

NOTICE INVITING TEDNDER FOR SUPPLY OF COMPUTER SERVER/SYSTEM AND OTHER OFFICE UTILITY ITEMS

Bihar State Food & Civil Supplies Corporation Limited (hereinafter referred to as BSF&CSCL) invites quotations for supply of computer server, computer systems and other office utility items for the requirement as mentioned in Annexure 1. Registered O.E. Manufacturer/ Authorized Dealers (hereinafter referred to as the ‘Vendors’) shall quote the rates in the prescribed format in acceptance of the terms referred in this document. BSF&CSCL reserves the right to accept or reject any or all offers without assigning reason thereof. Any clarification in this regards may be sought from Mr. S. B. Bhattacharya, Deputy Chief (General) @ email id: [email protected] or by visiting our office during office hours before the tender submission date/time.

1. Important Information

a. Issue of Tender Document : 18/08/2017 b. Last Date of Bid Submission : 30/08/2017, 12:00 AM c. Technical Document Opening : 30/08/2017, 01:00 PM d. Financial Bid Opening : 31/08/2017, 01:00 PM e. Earnest Monet Deposit : ₹ 5,000/- f. Tender Document Fee : ₹ 500/- g. Address for Tender Deposit : Chief of General,

Khadya Bhawan, Road No. 2, Daroga Prasad Rai Path, R Block, Patna – 800001 (Bihar)

h. Mode Allowed for Tender Submission : Registered Post, Speed Post, Hand to Hand Delivery

2. Eligibilty Criteria

Bids under the two bid system are invited from vendors for supply of computer server, computer systems and other office utility items which fulfill the following minimum eligibility criteria:-

a. The vendor shall have a valid GST registration.

b. The vendor must have the PAN on company’s/LLP’s/firm’s/proprietor’s name.

mailto:[email protected]

c. The vendor must not have been blacklisted from any government organization for supply of goods.

d. The vendor must have average annual turnover of ₹ 20 Lakhs for last three consecutive financial years.

e. The vendor shall have a support system to provide Annual Maintenance Services, if required by the client after completion of the warranty period.

f. The dealer agrees to supply the goods within a period of 15 days from the date of issue of purchase order.

3. Technical Bid Documents:

The following documents are required to be submitted in the technical Bid:-

a. Undertaking regarding the terms of the tender in the format specified in annexure 2.

b. Details of the vendor organization as required in annexure – 3

c. Copy of GST Registration

d. Copy of final accounts supported by copy of annual VAT returns for justifying annual turnover. (In case the vendor was registered under composite scheme with VAT department, please submit an application clarifying the same). – For past three years.

e. Copy of PAN Card

f. A notarized affidavit stating non-blacklisting by any government organization – (Date of affidavit shall be post publishing of this tender).

g. Non-Refundable Demand Draft of ₹ 500/- as tender document fees payable in favour of “The Managing Director, Bihar State Food & Civil Supplies Corporation Limited” payable at Patna.

h. Refundable demand draft of ₹ 5,000/- as earnest money deposit payable in favour of “The Managing Director, Bihar State Food & Civil Supplies Corporation Limited” payable at Patna.

i. Undertaking to provide Annual Maintenance Service after completion of warranty period in the format as described in annexure – 4

4. Financial Bid Document.

a. Quotation in the format specified in annexure – 5

5. Terms & Conditions

a. The contract shall be for the full quantity as described above. Corrections, if any, shall be made by crossing out, initialing, dating and re writing.

b. All duties, taxes and other levies payable on the components shall be included in the total price.

c. The cost must be quoted FOR including any cost of installation.

d. CGST and SGST in connection with the sale shall be shown separately.

e. The Prices shall be quoted in Indian Rupees only.

f. The corporation reserves the right to award the contract on Item by Item Basis to more than one supplier.

g. The quantity mentioned is illustrative for general reference & the management may reduce or increase the quantity afterwards before issue of purchase order. The management may even reduce the quantity of a particular item to zero, if it so considers.

h. Each bidder shall submit only one quotation.

i. Quotation shall remain valid for a period not less than 30 days after the deadline date specified for submission.

j. Any legal dispute arising between the parties shall be under the jurisdiction of Patna High Court Only.

6. Evaluation of Quotations

a. The committee appointed by BSF&CSCL will evaluate and compare the quotations determined to be substantially responsive i.e. which

i. are properly signed ; and

ii. confirm to the terms and conditions, and specifications.

b. The Quotations would be evaluated separately for each item. GST in connection with sale of goods shall not be taken into account in evaluation.

7. Award of contract

a. The Purchaser will award the contract to the bidder whose quotation has been determined to be substantially responsive and who has offered the lowest evaluated quotation price.

b. Notwithstanding the above, the Purchaser reserves the right to accept or reject any quotations and to cancel the bidding process and reject all quotations at any time prior to the award of contract.

c. The bidder whose bid is accepted will be notified of the award of contract by the Purchaser prior to expiration of the quotation validity period. The terms of the accepted offer shall be incorporated in the purchase order.

d. The contract may be awarded to more than one tenderer based on the commodity wise quotation made by them.

e. Payment shall be made within 30 days after delivery and installation of the goods.

f. Normal commercial warranty/ guarantee shall be applicable on the supplied goods (subject to a minimum of 1 year).

Chief of General

Annexure 1

List of workstation, computer systems & printers required

Sr. Description of Goods Quantity

1.

Server - 1 x Latest Xeon Processor (>=6 cores, Min 15M Cache, Min 2.00 GHz) / 128 GB ECC RAM DDR4 variant / DVDRW / 8 SFF (2.5inch) Hot Plug SAS / SATA / 800W / Redundant Power Supply / Smart HBA Controller for RAID / iLO (Firmware: iLO 4) with 4GB NAND/Ethernet 1Gb 2-port 5717 Adapter with 4 TB + 4TB high speed SSD drive. Approx. 21” (+/- 1”) wide Screen with wireless Mouse & wireless Keyboard.

Installation of RAID 5 mirroring is mandatory by the vendor

1

2. Latest Microsoft Windows Server 1

3.

Black & White Laser Printer – 3 in 1 – of HP/Canon with automatic document feeder and built in LAN/WIFI connection support, Shall support print, scan and copy (upto legal page) function. Speed shall not less than 15 page per minute for A4 Size

3

4.

Desktop of reputed brand having authorized service centre at patna (Dell/Lenovo/HP). (Non-assembled) - Intel ® Core ™ i7 Processor (latest Generation), >=4MB Cache, RAM DDR4 8GB, HDD – 1 TB, >=3 USB Ports (Min 1 –USB 3.0), 16X CD/DVD burner (DVD+/-RW), write to CD/DVD, Serial & Parallel port, Approx. 18” (+/- 1”) wide Screen with wireless Mouse & wireless Keyboard. Windows 10 (SL) 64 bit.

5

5.

Desktop of reputed brand having authorized service centre at patna (Dell/Lenovo/HP). (Non-assembled) - Intel ® Core ™ i7 Processor (latest), min 2.20 GHZ, 8MB Cache, RAM DDR4 16GB, SSD – 2 TB + 2 TB (For RAID), >=3 USB Ports (Min 1 –USB 3.0), 16X CD/DVD burner (DVD+/-RW), write to CD/DVD, Serial & Parallel port, Approx. 21” (+/- 1”) wide Screen with wireless Mouse & wireless Keyboard with

1

Sr. Description of Goods Quantity

Windows 10 professional (SL)

7. Quick heal Total Security Antivirus ( 3 year 10 user pack) 1

8. Portable Hand Scanner with Built in Memory >= 16 GB, Wifi feature should be available

2

Minimum Manufacturer Warranty Shall be 1 Year.

Annexure – 2 (Undertaking regarding the terms of the tender)

[Location, Date]

To:

The Managing Director,

Khadya Bhawan, Road No. 2, Daroga Prasad Rai Path,

R Block, Patna – 1.

Dear Sir/Madam:

We, the undersigned, offer to supply the required goods as shown in annexure 1 for in accordance with the terms of this tender. We are hereby submitting our bid, which includes this Technical Proposal, and a Financial Proposal sealed under a separate envelope.

If negotiations are held during the period of validity of the Proposal, i.e., before 30 days of submission of the bid, we undertake to negotiate on the basis of the proposed specifications. Our Proposal is binding upon us and subject to the modifications resulting from Contract negotiations.

We undertake, if our Proposal is accepted, to supply the required goods not later 15 days from the date of purchase order.

We undersigned certify that I/we have carefully gone through and clearly understood the terms and conditions of the tender documents, the specifications and undertake to supply goods with required specifications only.

We further undertake to supply the goods as per tender’s terms and conditions and the bids submitted by us. We have signed every page of the tender documents as token of our acceptance of all terms and conditions of the tender.

We enclose herewith the Earnest Money deposit (EMD) of Rs.5,000/- (Rupees Five Thousand only) by demand draft/pay order No. ____ dated _______ drawn on _______ favoring Bihar State Food & Civil Supplies Corporation Limited and payable at Patna.

We also undertake to comply with all the acts/enactments/modifications and to deposit the applicable GST, service tax, etc and other statutory liabilities.

We understand you are not bound to accept any Proposal you receive.

We remain,

Yours sincerely,

Authorized Signature [In full and initials]:

Name and Title of Signatory:

Name of Firm:

Address:

Annexure 3 (Vendor Organization Details)

Sr. No.

Particulars Annexure at Page No.

1.

Name of the Vendor Organization

2. Status of Applicant (Proprietorship, Partnership, etc.)

3. Name of Proprietor/Partners/Directors

4. Full Particulars of Office/ Registered Office: A) Address: B) Telephone /Mobile No. : C) Email Id:

5. Registration Details: A)PAN/GIR No: B) GST Registration No.:

6. Details of Earnest Money Deposit: A) Demand Draft No.: B) Demand Draft Date: C) Drawn Bank & Branch: D) Valid Up to:

EMD Tender Doc

7. Annual turnover details for last three consecutive years.

2016-17– Rs. 2015-16 – Rs. 2014-15 – Rs.

Annexure 4 (Undertaking for providing Annual Maintenance Services)

[Location, Date]

To:

The Managing Director,

Khadya Bhawan, Road No. 2, Daroga Prasad Rai Path,

R Block, Patna – 1.

Dear Sir/Madam:

We, the undersigned, agree to provide the annual maintenance services for the items to be supplied under this contract, if so desired by the management, after the expiry of the warranty period at the nominal prices as quoted hereunder:-

Commodity AMC Charges (per piece annum)

1. Server : 2. Computer System : 3. 3 in 1 Black & White Laser Jet Printer :

The Annual Maintenance contract will be contain the service of within 24 hour engineer available at your location from the time of reporting of fault and other conditions as described below :-

1. ______________________________________________________

2. ______________________________________________________

3. ______________________________________________________

Signature of the Vendor with Seal.

Annexure – 5 (FORMAT OF FINANCIAL QUOTATION)

Amount In Rupees.

Sr. Description of Goods Qty Warranty

Price Per Piece

Other charges, if applicable

Total Cost

GST % (on 5 + 6)

Total Cost per Piece (FOR including installation cost and all taxes)

Cost for Total Quantity

1 2 3 4 5 6 7 8 9 10

1

Server - 1 x Latest Xeon Processor (>=6 cores, Min 15M Cache, Min 2.00 GHz) / 128 GB ECC RAM DDR4 variant / DVDRW / 8 SFF (2.5inch) Hot Plug SAS / SATA / 800W / Redundant Power Supply / Smart HBA Controller for RAID / iLO (Firmware: iLO 4) with 4GB NAND/Ethernet 1Gb 2-port 5717 Adapter with 4 TB + 4TB high speed SSD drive. Approx. 21” (+/- 1”) wide Screen with wireless Mouse & wireless Keyboard.

1

Installation of RAID 5 mirroring is mandatory by the vendor

2 Latest Microsoft Windows Server 1

3

Black & White Laser Printer – 3 in 1 – of HP/Canon with automatic document feeder and built in LAN/WIFI connection support, Shall support print, scan and copy (upto legal page) function. Speed shall not less than 15 page per minute for A4 Size

3


Price Per Piece


Total Cost

GST % (on 5 + 6)



1 2 3 4 5 6 7 8 9 10

4

Desktop of reputed brand having authorized service centre at patna (Dell/Lenovo/HP). (Non-assembled) - Intel ® Core ™ i7 Processor (latest Generation), >=4MB Cache, RAM DDR4 8GB, HDD – 1 TB, >=3 USB Ports (Min 1 –USB 3.0), 16X CD/DVD burner (DVD+/-RW), write to CD/DVD, Serial & Parallel port, Approx. 18” (+/- 1”) wide Screen with wireless Mouse & wireless Keyboard. Windows 10 (SL) 64 bit.

5

5

Desktop of reputed brand having authorized service centre at patna (Dell/Lenovo/HP). (Non-assembled) - Intel ® Core ™ i7 Processor (latest), min 2.20 GHZ, 8MB Cache, RAM DDR4 16GB, SSD – 2 TB + 2 TB (For RAID), >=3 USB Ports (Min 1 –USB 3.0), 16X CD/DVD burner (DVD+/-RW), write to CD/DVD, Serial & Parallel port, Approx. 21” (+/- 1”) wide Screen with wireless Mouse & wireless Keyboard with Windows 10 professional (SL)

1

7 Quick heal Total Security Antivirus ( 3 year 10 user pack)

1


Price Per Piece


Total Cost

GST % (on 5 + 6)



1 2 3 4 5 6 7 8 9 10

8 Portable Hand Scanner with Built in Memory >= 16 GB, Wifi feature should be available

2

Gross Total Cost: (In words) ___________________________________________________________________________________________________________________

1. We agree to supply the above goods in accordance with the technical specifications for a total contract price of INR.................................. (Amount in figures) (INR. .................................................................. ………………………………………………………………………................................................ amount in words) within the period specified in the Invitation for Quotations.

2. We also confirm that the normal commercial warrantee/guarantee as shown in column 4 of the above table shall apply to the offered goods. 3. We further undertake to supply any of the items as quoted above to BSF&CSCL in case of partial award of the contract

Signature of the Vendor with Seal.