Basic Excel – MS Office 2011

By: Mrs. BushmanLaird School

A Whole New World.

Microsoft Excel has a new look and feel from what you have used in previous versions.

For starters: You don’t have a Formatting Palette, it’s all in the Toolbars sections at the top.

A Look At The Toolbars Basics on Spreadsheets

Take a look around. This is from the Home tab.

Paste

Cut CopyTemplates

Auto SumFilters Formula

BarSort

Depending on the size of your screen, you may or may not get an icon for Border lines. If it does appear, it will be in the Font section, along with the Fill Color.

Fill Color

Formatting Themes

The Layout Section.

Layout – This includesOrientation

View – someViews comeWith differentFeatures.

Print – This speedsUp the process ofSelecting how to Print.

Window – YouCan split the Screen to view More at the Same time.

If you are looking for a pre-formatted table…

Or a pre-formatted chart?

SmartArt for your work.

Formulas are just a click away!

Need to do something with the data on your workbooks?

Review provides Spell Check, Comments, Password Protection and Sharing

preferences.

A Little About Spreadsheets

A spreadsheet can be many things.

Money & Finance Scheduling

Or something else requiring organization.

Nuts and Bolts

Spreadsheets are put in what is called a Workbook. You can have several spreadsheets within a notebook.

Spreadsheets are pages with divisions that are vertical and horizontal. The vertical are columns, the horizontal are rows.

Columns

Rows

Coordinates and Formulas

This area tells which cell has been selected.

This box, called the Formula Bar,Gives you the number that is in the Selected cell.

Sometimes you will need to Enter a formula, this is where it goes.

Entering the data: Use Tab to move to the right, Return to move down. Use the arrow keys on your keyboard for more

control.

Formulas

Formulas are mathematical equations to determine a value for something.

Formulas can be very basic (adding, subtracting) or complex (requiring the Formula Builder).

Basic adding.

Type in two numbers, in two cells, one on top of the other. Go downand click on a cell that is about threerows below, then click on the blue Sigmaicon at the top. Move the corners of the box that is created to highlight only thenumbers you are adding. Hit Enter andyou have created your first formula!

Borders

If you want to add a line underneath, the easiest way to add a line underneath is to use the Command + 1 shortcut. Then click on the Border tab to create the line, and the type of line you want.

Fill Color

There are two ways to add fill color to your cell. You could use the Command + 1 shortcut and go to the Fill tab, or you could use the paint bucket on the Home tab on your toolbars to get the same results. No Fill turns it back to white.