banyule council meeting 3 march 2014 agenda

Ordinary Meeting of Council

Council Chambers, Service Centre

275 Upper Heidelberg Road, Ivanhoe

3 March 2014 commencing at 7.45

Following the public forum commencing at approximately 7.30pm and may be extended if necessary.

AGENDA

The Mayor’s Acknowledgement of the Wurundjeri People “Our Meeting is being held on the traditional lands (country) of the Wurundjeri people and I wish to acknowledge them as the traditional owners and pay my respects to their Elders.”

Apologies and Leave of Absence

Confirmation of Minutes Ordinary Meeting of Council held 17 February 2014

Disclosure of Interests

1. Petitions

1.1 1-3 McKenzie Court Greensborough - Proposed Sale of Land Petition ................................................................................................................... 3

1.2 Main Road and Para Road Intersection, Lower Plenty - Pedestrian Crossing Concerns ................................................................................................. 4

1.3 Petition to retain and reopen Bellfield, Haig Street and Banksia College School sites ............................................................................................... 6

REPORTS:

2. People – Community Strengthening and Support

Nil

3. Planet – Environmental Sustainability

Nil

4. Place – Sustainable Amenity and Built Environment

AGENDA (Cont’d)

Ordinary Meeting of Council - 3 March 2014

4.1 Additional Storey to Approved Development at 10 Martin Street, Heidelberg ............................................................................................................ 13

4.2 Constructed Carpark within Banksia Street reserve .............................................. 20

4.3 Ivanhoe Structure Plan Planning Scheme Amendments C93, C94 ....................... 24

4.4 Ivanhoe Civic Precinct Master Plan ....................................................................... 29

4.5 Ivanhoe Grammar School Resident Interest Group - replacement resident for west precinct ...................................................................................... 36

4.6 Living Libraries Infrastructure Programs 2014 ....................................................... 40

5. Participation – Community Involvement in Community Life

5.1 Multicultural and GLBTI Advisory Committees ...................................................... 45

6. Performance - Use Our Resources Wisely

6.1 Assembly of Councillors ........................................................................................ 49

7. Sealing of Documents

7.1 Sealing of Documents .......................................................................................... 53

8. Notices of Motion

8.1 Banyule Council's Commitment to Strong and Transparent Financial Management .......................................................................................... 55

8.2 Main Road and Para Road Intersection, Lower Plenty - Pedestrian Crossing Concerns ............................................................................................... 56

8.3 ANZAC Day in Banyule ......................................................................................... 58

9. General Business

10. Urgent Business

Closure of Meeting

1.1

Petitions


1.1 1-3 MCKENZIE COURT GREENSBOROUGH - PROPOSED SALE OF LAND PETITION

Author: Daniel Kollmorgen - Acting Manager Strategic & Economic Development,

City Development

Ward: Bakewell

File: F2013/1091

A petition with 166 signatures has been received opposing the proposed sale of 1-3 McKenzie Court, Greensborough. The petition prayer is as follows: “We, the below signed residents of Banyule are strongly opposed to the sale of the park at 1-3 McKenzie Court, Greensborough. We urge you to abandon the sale of this valuable public open space.”

DISCUSSION

At its meeting on 3 February 2014, Council resolved (CO2014/5) to give public notice of its intention to sell 1-3 McKenzie Court, Greensborough. A public notice of Council’s intention to sell was advertised in the Diamond Valley Leader on 12 February 2014, letters were sent to surrounding residents and a notice placed on the site. The period of public notice provides the opportunity for community feedback as required by Section 189 of the Local Government Act 1989 (the Act) and to hear any submissions received in response to the public notice under Section 223 of the Act. Submissions close on 12 March 2014. After this a report will be presented to Council to hear and consider submissions received and to determine whether or not to sell the land. The petition will be considered as a submission in this process.

RECOMMENDATION

That Council:

1. Receives and notes the petition.

2. Consider this petition as a submission in response to the Notice of Intention to sell 1-3 McKenzie Court, Greensborough.

3. Advise the person who submitted the petition accordingly.

ATTACHMENTS

No. Title Page

1 Petition page 1 60

1.2

Petitions


1.2 MAIN ROAD AND PARA ROAD INTERSECTION, LOWER PLENTY - PEDESTRIAN CROSSING CONCERNS

Author: Sanjev Sivananthanayagam - Transport Engineer, City Development

Ward: Hawdon

File: F2014/141

A petition with 304 signatures has been received in relation to pedestrian crossing concerns at Main Road and Para Road intersection, Lower Plenty. The petition prayer is as follows: “Dangerous Crossing Cnr Para Rd/Main Rd Lower Plenty Incident 1 Around June 2013 [name removed for privacy reasons], was struck down whilst crossing (with green man signal) holding her child (under 2 years old). Luckily she sustained only minor injuries and her child was unhurt as she protected him in the fall. This was reported to VicRoads. VicRoads assured her that they would look at the area and make an assessment. They were going to cut the grasses as they obscure the view of waiting pedestrians from the drivers sight. However, this did not happen. Incident 2 Monday 3rd of Feb 2014 [name removed for privacy reasons], was crossing with her son aged 5 going to Lower Plenty School in the morning when a car came screeching to a halt and just touched her leg. She had to push/throw her son back on to the pavement to keep him from harm.” Concerns relate to vehicles entering Para Road from Main Road via the ‘left turn slip lane’ on a ‘red signal’, whilst pedestrians are crossing at the ‘pedestrian operated signals’. No cover letter was provided with the petition.

OFFICER COMMENT

The matter has been raised with Council previously on four separate occasions, between February 2012 to July 2013. As VicRoads is the road authority for Main Road and Para Road, concerns were forwarded to VicRoads on all occasions. On two occasions, VicRoads indicated to Council that plants and shrubs at the intersection required trimming/removing in order to improve sight distance. On both occasions Council’s Parks Department was contacted to carry out the trimming/removing of plants and shrubs, as required. These works were immediately carried out by Council’s Parks Department. Whilst trimming/removing of plants and shrubs has improved the visibility of pedestrians crossing in this location, the instances of vehicles driving through on a red signal still remains a concern.

1.2

Petitions

MAIN ROAD AND PARA ROAD INTERSECTION, LOWER PLENTY - PEDESTRIAN CROSSING CONCERNS cont’d


Residents have also expressed that there could be some confusion with the ‘Give Way’ sign installed at the end of the ‘left turn slip lane’, which controls the intersection with Para Road.

RECOMMENDATION

“That

1. Council receives and notes the petition.

2. Council write to VicRoads, as the appropriate road authority at this location, requesting they undertake a comprehensive investigation of the pedestrian crossing concerns raised at Main Road and Para Road intersection.

3. The primary petitioner be advised accordingly.”

ATTACHMENTS

No. Title Page

1 Petition Cover Page 61

1.3

Petitions


1.3 PETITION TO RETAIN AND REOPEN BELLFIELD, HAIG STREET AND BANKSIA COLLEGE SCHOOL SITES

Author: Michael Hutchison - Projects Coordinator, City Development

Ward: Olympia

File: F2013/940

A petition with 75 signatures titled Reopen our Schools! Retain and reopen Bellfield, Haig Street and Banksia College School Sites! has been received from residents within Banyule and the greater Melbourne metropolitan area. The petition prayer is as follows:

“To the Mayor and Councillors of the Banyule City Council We the undersigned, residents and ratepayers of Banyule City wish to bring to the attention of Council the urgent need to reconsider and stop the subdivision and redevelopment of the three closed school sites. These assets need to be retained and returned to the community for education uses and purposes. Children in the area need access to good quality public education within walking distance from their homes. What happens if your family doesn’t have a car or the means to travel? Should the three existing schools get developed for medium density housing; more families will need access to local schools. Schools are full to overflowing now; there are simply not enough schools. I/we therefore request Banyule City Council to immediately halt the development and/or subdivision of the closed school sites and return the three school sites back to the community for public education uses.”

The majority of signatories reside within the Banyule municipality, some from outside the municipality and some which did not provide their full address. The following information summaries the location of the signatories to the petition Within Banyule

Location Signatories

Ivanhoe 25

Bellfield 8

Heidelberg Heights 7

Heidelberg 5

Rosanna 4

Heidelberg West 1

Montmorency 1

Watsonia 1

Watsonia North 1

Yallambie 1

1.3

Petitions

PETITION TO RETAIN AND REOPEN BELLFIELD, HAIG STREET AND BANKSIA COLLEGE SCHOOL SITES cont’d


Incomplete details


Did not provide full address 12

Signatories outside Banyule


Northcote 2

McKinnon 2

Middle Park 1

Diamond Creek 1

Oakleigh 1

Abbottsford 1

Coldstream 1

Total signatories 75

BACKGROUND

The Victorian State Government’s Department of Education and Early Childhood Development (DEECD) is the lead agency in the development of education facilities, strategic direction and related policy. The three school sites were closed and merged by the State Government over two years ago as part of the State Government’s Schools Regeneration Program. These schools included:

Haig Street Primary School - 52 Haig Street, Heidelberg Heights

Banksia-Latrobe Secondary College - 230 Banksia Street, Bellfield

Bellfield Primary School - 229 Banksia Street, Ivanhoe Even though Council has had no ability to guide the decision making that led to the State Government closure of these schools, there are nevertheless a number of Council resolutions in relation to the former school sites since 2011 some of which are summarised in Table 1. Table 1: Summary of related Council resolutions

Date/Item Resolution Action/comment 18 April 2011 CO2011/80 School Regeneration Project – Current Facilities

“1.That Council assess the current facilities at Bellfield Primary School, Haig Street Primary School and Banksia Secondary College to ascertain:

(a) their correct community use and

what agreements Council has with the various schools for the use of their halls, netball/basketball courts, grounds or any other facilities;

(b) the community need for such facilities and the impact that any potential loss of the facilities may have on the area; and

(c) potential cost to the community to either buy the facilities or replace them.

2. That a report be prepared for notation and consideration with no obligation to Council.”

Assessments undertaken to understand use. Banksia site identified as having significant community facility use (being 65 hours a week). Matter further considered 24 October 2011 (School Regeneration project – Current Community Facilities).

1.3

Petitions



Date/Item Resolution Action/comment 24 October 2011 CO2011/299 School Regeneration project – Current Community Facilities

“1. That Council submit a formal submission to the Department of Education and Early Childhood Development indicating that Council:

(a) is prepared to enter into discussions about

purchasing the possible vacant school sites;

(b) is prepared to manage and operate both the stadium and theatre facilities of Banksia Secondary College and the Bellfield Primary School hall whilst the department undertakes its site disposal process;

2. Council meet with the Minister of Education

to discuss 1 (a) and (b) above and indicate its willingness to enter genuine discussions to acquire one or more of the sites with a view to protecting community facilities and developing the balance of land in line with Government policy; and

3. Council request urgent action by the

Department of Education and Early Childhood Development to protect the assets on the former school sites from ongoing vandalism.”

On 24 November 2011, Council received correspondence from Wayne Craig, Regional Director Northern Metropolitan Region DEECD indicating that the former Banksia-Latrobe Secondary College site was to be subdivided. One part of the site was being retained by the DEECD and a new school has been built for Waratah Special Development School. The remaining part of the site had been offered to other government departments and agencies (in accordance with state government Land Monitor guidelines). At that time, the DEECD was in the process of negotiating the sale of this site to Places Victoria. It was indicated that given these arrangements, the DEECD was not able to accede to Council’s request for a local government planning process, nor was it possible to approve for Council, in the short term, to manage the performing arts and gymnasium stadium (while the DEECD completed the disposal process).

5 December 2011 CO2011/344 School Regeneration Project – Current Community Facilities

“1. Council note the report and response from the Department of Education and Early Childhood Development.

2. Council seek as a matter of urgency a

meeting with Places Victoria:

(a) to advocate for the retainment of community facilities at the site for the purposes of existing users and their current use;

(b) for Council be briefed on the proposed future plans of the existing school sites

3. Council notify all users of the current facilities of outcomes to date.

4. That the Minister for Sport and Recreation,

the Hon. Hugh Delahunty, and the Minister for Education, the Hon. Martin Dixon, be advised of Council’s concerns and asked to support Council’s involvement to maintain existing community facilities.

5. Request all local State Members to intervene on Council’s behalf and advise what action they intend to take to protect existing

On 9 December 2011, Council wrote to:

Peter Clarke, Chairperson Places Victoria (with copy to Sam Sangster, CEO Places Victoria)

Hon Hugh Delahunty MP Minister for Sport & Recreation.

Hon Martin Dixon MP Minster for Education.

As well as all local State members to intervene and protect existing community assets.

The correspondence indicated that Council had made a formal proposal to the DEECD to take over management and operation of the two facilities on the former Banksia Secondary College site.

1.3

Petitions



Date/Item Resolution Action/comment community assets.”

24 September 2012 CO2012/301 Sale of School sites in Olympia Ward

“1. That Council hold urgent meetings with the Education Department, Department of Treasury and Places Victoria to confirm the status and timing regarding the sale of the school sites in the Olympia ward.

2. That Council officers negotiate with the State Government the handing over of the community assets at the school sites as a matter of urgency before they are vandalised to the point of no return.”

All three sites have been subject to continued unauthorised access, graffiti and vandalism. The state of the community facilities has been steadily declining. On 9 October 2012, a part of the former Banksia-Latrobe Secondary College buildings, including the former theatre, was destroyed by fire and has since been demolished.

19 November 2012 CO2012/330 Surplus School Sites

“a) That Banyule City Council continue to negotiate with the State Government on the future of the surplus school sites being Haig Street Primary School, Banksia College and Bellfield Primary School in regard to: (i) the community assets at the former

schools – namely the school halls/basket ball courts;

(ii) the future of the remaining sections of the schools.

b) That a meeting be conducted directly with the Minister for Education and that all the Local Members of Parliament be advised of this notice of motion.”

Letter to the Minster for Education requesting meeting was sent 3 December 2012. A letter to local members of parliament advised of Notice of Motion sent on 3 December 2012.

3 December 2012 CO2012/348 Land Bellfield Primary School Site

“That Council write to the Premier, Hon Ted Bailieu MP, The Hon Martin Dixon MP, Minister for Education and The Hon Matthew Guy MP Minister for Planning strongly urging them to consider retaining the old Bellfield Primary site. That the site in total or in part should remain as Land for educational use due to:

- the overcrowding at the Ivanhoe Primary School; - the limited land available to accommodate more students at Ivanhoe Primary School; - the distance of other alternative schools which are P - 6 Schools that are within the Ivanhoe and Bellfield areas; - the future possible population growth due to the:

(a) Olympia Housing Initiative which includes the Bellfield area; and (b) Ivanhoe Structure Plan (c) possible sale of the old Banksia Secondary College site for high density housing;

- the established population growth in Ivanhoe which has increased by 6.7% from 2006 to 2011 compared to Banyule average of 3.0% which is also reflected in the increase in households in the area from 4,445 to 4,770 for the same period. - the lack of forward planning of the previous Government under the Education Department and;

Letters sent with response advising: “…current State Budget constraints do not allow for all school building projects to be immediately funded and therefore the needs of all schools across the state must be balanced and prioritized accordingly. The capital needs of all schools will be considered throughout State Budget processes and when determining future priorities for the State government’s capital works program.”

This response was received April 2013 and resulted in Council proceeding to purchase the sites with the community facilities. Meetings have also subsequently been held between Council Officers and Senior Education Department and other State Government representatives, continuing to advocate for the educational needs of the area. This advocacy is ongoing.

1.3

Petitions



Date/Item Resolution Action/comment - the desire of residents within Ivanhoe and south of Bell Street who wish to send their children to the Ivanhoe Primary School.”

3 December 2012 CO2012/345 Former school sites in the Olympia Ward

“1. That the Chief Executive Officer writes to the Department of Education and Early Childhood Development (DEECD) expressing Council’s interest in potentially acquiring all three former school sites in the Olympia Ward and in particular the community facilities on these sites. 2. Request the DEECD not to commence demolition of the sites until Council meets and agrees on a suitable outcome, in particular the community assets within the school sites. 3. Request a meeting with the DEECD, Council’s CEO and Directors City Development and Corporate Services and the Mayor and/or Deputy Mayor to establish a starting point for any negotiations and inform assessment of the suitability of the former school sites to Council. 4. Engage an appropriate consultant/Development Manager to undertake site analysis, feasibility studies, business case and other due diligence work of the former school sites. 5. Report back to Council for further consideration the acquisition of former schools sites after outcome of initial discussions with DEECD and delivery of consultants report in relation to item 4 above.”

On 6 December 2012, the Chief Executive Officer wrote to the DEECD expressing Council’s interest in potentially acquiring all three former school sites and in particular the community facilities on the sites. Further to this, DEECD was requested not to commence any demolition works on the site.

8 April 2013 CO2013/109

Former school sites purchase – Local Member of Parliament support

“That Council write to all local Members of Parliament urging them to support Council’s initiative to purchase the former School Sites and in particular the redevelopment of the former Basketball Courts on Banksia Secondary College. Council urges all local Members of Parliament to actively encourage their relevant political parties to help fund the redevelopment, possible additional courts and sporting hub.”

Letters to all local state and federal members sent 23 April 2013.

20 May 2013 CO2013/171 3081 Community Services and Facilities Plan

“That: 1. Council endorses in principle the 3081 Community Services Strategy and Facilities Plan but notes these are subject to change due to possible funding from other levels of Government and other organisations with priorities. 2. The Community Services Strategy and Facilities Plan becomes a guide for Council’s future capital works priorities. 3. The Community Services Strategy and Facilities Plan be a guide for the development of a 3081 Developer Contribution Policy. 4. The Community Services Strategy and Facilities Plan includes the vacant DEECD former school sites. 5. Council continue to work closely with Darebin Council to ensure that the service and infrastructure needs of the 3081 area compliment their Structure Planning for the Northland area as per Council Notice of Motion resolution (CO2012/160) dated 24 September 2012. 6. Council provides a copy of the Community

The 3081 Community Services and Facilities Plan has been provided to relevant state government departments at both ministerial and departmental level. Meetings have been held between Council Officers and Senior Education Department and other State Government representatives, continuing to advocate for the educational needs of the area. This advocacy is ongoing.

1.3

Petitions



Date/Item Resolution Action/comment Services Strategy and Facilities Plan to the Minister for Education and informs the Minister of the need for extra school facilities in the future as per Council Notice of Motion resolution (CO2012/370) dated 17 December 2012. 7 Council makes a commitment to contribute $250,000 towards the upgrading and/or renovations to the new Banksia Community facility complex to be acquired from the Department of Education 8. Meetings be arranged between appropriate Federal and State Members of Parliament, Mayor and relevant officers and other possible stakeholders to seek funding for point 7 above.”

DISCUSSION

Banyule City Council successfully negotiated to buy the three former school sites from DEECD with the sale finalised in November 2013. Council’s decision to buy the school sites has provided a unique opportunity to gain ownership of important community facilities including the basketball/netball stadium located on the former Banksia Secondary College site in Bellfield. The purchase of the school sites also provided Council with the opportunity to lead local planning outcomes that will assist in offsetting some of the costs associated with buying and refurbishing these community facilities. While Council has made several representations to the State Government in relation to the community facilities and local schools, it has concurrently continued to progress delivery of revitalisation on these sites. Community concerns in relation to the provision of local educational facilities have been represented to Council since it purchased the three sites. Consequently, Council can consider formally writing to the Minster for Education, Minister for Planning and other local members giving the community view on educational needs and the loss of these former school sites. Additionally, Council can consider requesting the state government confirms its position of delivering on future educational needs in the local area and any expansion plans of existing local schools. Finally, Council could seek formal advice on government interest in purchasing back part of the former Banksia Secondary College site given its adjacent location to the proposed stadium precinct and community facilities.

CONCLUSION

The Victorian State Government is the lead agency on the planning and development of educational facilities. Council can address community concerns in relation to local schools by formally writing to the relevant Ministers and state government departments.

1.3

Petitions



RECOMMENDATION

That

1. Council receives and notes the petition.

2. Council write to Minster for Education, Minister for Planning and other local members providing a copy of the petition on local educational needs and the loss of the three former school sites.

3. Council request the state government confirm its position of delivering on future educational needs in the local area and any expansion of existing local schools.

4. Council seek formal advice on government interest in purchasing back part of the former Banksia Secondary College site given its adjacent location to the proposed stadium precinct and community facilities.

5. The primary petitioner be advised and updated of the outcome.

ATTACHMENTS

No. Title Page

1 Petition Cover Page 62

4.1

Place – Sustainable Amenity and Built Environment


4.1 ADDITIONAL STOREY TO APPROVED DEVELOPMENT AT 10 MARTIN STREET, HEIDELBERG

Author: Nick Helliwell - Major Developments Planner, City Development

Ward: Griffin

File: P674/2013

SUMMARY

The proposal seeks to increase the height of an approved eight to nine storey medical services building by one level to provide a building with a maximum height of nine to ten storeys. The entire additional floor level of the building will project above the 25 metre height control set out in the Heidelberg Structure Plan for this part of the Heidelberg Specialised and Major Activity Centre.

Planning Permit Application: P674/2013

Development Planner: Nick Helliwell

Address: 10 Martin Street, Heidelberg

Proposal: Increase building height by one storey

Existing Use/Development: Nil – development under construction

Applicant: VMR Property Investments Pty Ltd

Zoning: Special Use Zone – Schedule 3

Overlays: Vegetation Protection – Schedule 5 and Design and Development – Schedule 5

Notification (Advertising): Notice in the Heidelberg Leader, mail to abutting and opposite land owners/occupiers and two notices on the site, one at the front and one at the rear

Objections Received: Three

Ward: Griffin

Building Previously Approved and Under Construction Planning permission was initially granted under delegation on 10th January 2013 for the construction of a medical services building with a maximum number of nine storeys. The approved parapet building height to Martin Street (excluding roof top plant and equipment) is 26.2 metres and to the rear of the building is 31.8 metres. The architecture of the building is contemporary and utilises a predominantly glazed finish on the upper level of the Martin Street facade of the structure with dark grey, light grey and silver glazing with silver, grey and white alucabond panels to provide detail at street level. The side elevations of the building are to be pre-cast concrete panels with geometric sections of these panels painted in dark and mid grey on the northern elevation with a central glazed light court in the southern elevation of the

4.1


ADDITIONAL STOREY TO APPROVED DEVELOPMENT AT 10 MARTIN STREET, HEIDELBERG cont’d


building. The rear eastern elevation of the building is to be treated in a similar fashion to the Martin Street façade of the building. The approved building is currently under construction. Additional Proposed Level It is proposed to construct an additional level on top of the approved building. The approved parapet building height to Martin Street (excluding roof top plant and equipment) would increase to 29.9 metres and to 36.2 metres at the rear of the building. The maximum height of the approved building will therefore be increased by up to 4.4 metres. The additional level will be designed and faced with materials to match those approved for the main structure. The additional level would provide further space to accommodate the existing thirty medical practitioners that have been approved for the building with no increase in the number of practitioners proposed. As no additional practitioners are proposed, no increase in car parking requirements is generated by the proposal. A copy of the advertised plans comprise Attachment 1 to this report.

OFFICER DECLARATION OF CONFLICT OF INTEREST

Section 80C of the Local Government Act 1989 requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter.

BACKGROUND/HISTORY

The site has a history of planning permission being granted for multi-storey development. Planning Permit P434/05 was issued on 21 March 2006 for buildings and works for the purpose of constructing a multi-level (five storey) building to be utilised for medical consulting rooms and dwellings and a reduction in the standard parking requirement. This permit has not been acted on and lapsed on 21 March 2009. Planning Permit P78/08 was issued on 13 October 2008 for buildings and works for mixed use development (seven storeys plus two levels of basement car parking) comprising ten (10) medical suites, 19 apartments and reduction in the standard car parking requirement. This permit has not been acted on and lapsed on 13 October 2012. Planning permission under the current planning permit was initially granted on 10th January 2013 for Buildings and works for a multi-storey building and basement car park, comprising a medical centre and reduction in on site car parking. It is noted that this height exceeded the preferred height for the Medical Services precinct of the Heidelberg Specialised and Major Activity Centre.

4.1




An amendment to increase the number of medical practitioners that may operate from the premises from nineteen to thirty was approved on 14 November 2013.

SUBJECT SITE AND SURROUNDING AREA

The subject site is located on the eastern side of Martin Street, approximately 60m north of Burgundy Street. The site is rectangular in shape, and has the following dimensions: Western boundary (frontage) 16.3 metres Eastern boundary (rear) 16.3 metres Northern boundary 37.2 metres Southern boundary 37.2 metres Site area 606.56 square metres The site falls by some 6m down from the front boundary to the rear with a slope of some 16%. Construction of the approved building is currently taking place on the site. The site and surrounding area is shown on Figure 1 below.

Figure 1 – Aerial photograph of the site and surrounding area The surrounding area has a mixed character which is in the process of undergoing change. To the immediate north of the application site is a single storey weatherboard dwelling used for an eye clinic with a car park in the rear yard accessed by the rear right of way. Further north is a double storey dwelling at No.14 with a heritage dwelling at No.16 used as medical suites. To the immediate south of the application site at No.8 Martin Street is a recently completed multi-storey building. A planning permit was granted at P376/2010 for a

4.1




mixed use, multi-level development comprising a seven storey building with two basement car parking levels, consisting of eight medical centres and 29 apartments and reduction in the standard car parking requirements. Further south on the corner of Martin and Burgundy Streets, is a single storey medical consultants rooms with car park access via a service road which runs parallel with Burgundy Street. To the immediate east is a 3m wide unmade laneway running north from Burgundy Street giving access to a number of properties to the north of the application site. On the eastern side of this right of way is Warringal Hospital which has single, double and triple storey sections of building and faces Burgundy Street. To the west, on the opposite side of Martin Street, is a recently completed multi-deck car park for the nearby Austin Hospital. Residential dwellings converted to medical suites and other residential dwellings are located to the north of this car park.

PUBLIC NOTIFICATION

Notice of the proposal was placed in one edition of the Heidelberg Leader, abutting and opposite land owners/occupiers were notified by post and two site notices were displayed on the property, one at the front and one at the rear. Three objections were received on the grounds of:

Overshadowing

Noise

Light spill

Lack of car parking

Overlooking and loss of privacy A public consultation meeting was held between two of the objectors and the permit applicant which was also attended by officers and the Ward Councillor.

REFERRAL COMMENTS

No referral comments were required on the proposal in this instance.

PLANNING CONTROLS

The key planning controls considered in the assessment of this application are summarised in Table 1 below with further detail provided in Attachment 2. Table 1 – Planning Controls

Zone

Clause 37.01 – Special Use - Schedule 3

Overlay

Clause 42.02 – Vegetation Protection– Schedule 5 Clause 43.02 – Design and Development – Schedule 5

State Planning Policy

Clause 11.02-1 – Supply of Urban Land

Clause 12 – Environmental and Landscape Values

Clause 15.01-1 – Urban Design

Clause 17 – Economic Development

4.1




Clause 19.02-1 – Health Facilities

Local Planning Policy

Clause 21.02 - Vision and Strategic Framework

Clause 21.04 – Land Use

Clause 21.06 – Built Environment

Clause 21.07 - Transport and Infrastructure

Clause 21.08 – Local Places

Clause 22.03 – Safer Design

Particular Provisions

No relevant particular provisions

TECHNICAL CONSIDERATION

The medical suites will complement the services currently provided by the Warringal, Mercy and Austin Hospitals and help to implement the strategic vision for the continued development and growth of a medical services precinct in this area. The proposed additional level of the building is required to provide increased flexibility to the internal arrangement of the building to accommodate the particular spatial requirements of specialist medical practitioners. The proposal has broad strategic support at a State level by integrating health facilities with local and regional communities and at a more local level through the land use and economic objectives envisaged within the Heidelberg Specialised and Major Activity Centre and the Heidelberg Precinct Structure Plan, however, the proposal must also meet the visual and built form outcomes envisaged for the precinct. In considering the appropriateness of the heights sought above the Heidelberg Structure Plan, Council should consider the broad urban design objectives set out in the State Planning Policy Framework as well as the decision guidelines and the design objectives of the Design and Development Overlays (Schedule 5) which guide development outcomes in the Heidelberg Specialised and Major Activity Centre:

The additional height is appropriate having regard to the with the broad urban design principles set out in Clause 15.01-2 of the Banyule Planning Scheme which require consideration of urban design principles including context, landmarks, views and vistas. The scale of the surrounding context is an important consideration and it is felt that the additional level will sit comfortably in the context of nearby, large scale development such as the Austin Hospital. It is also noted that since the introduction of the Design and Development Overlays (Schedule 5), new developments such as the Austin car park, the Warringal Hospital and the abutting site have been commenced or completed and a reasonable transition is achieved with respect to the additional height now sought and this emerging context. The context for this site is different to that of other areas within the activity centre where it may not be appropriate to consider heights above those preferred in the structure plan.

The additional level is considered appropriate with respect to the Design and Development Overlays (Schedule 5) decision guidelines. In particular, it is considered that the proposed scale respects surrounding development and also supports a preferred intensity of use. Furthermore, natural light

4.1




opportunities for adjoining buildings are not impacted due to the nature of the commercial built form to the south and inclusion of a light well along the southern elevation.

Clause 2.0 of the Overlay sets out that if a proposal does not meet the standard in relation to height, it must be demonstrated that a proposal meets these design objectives. A high level of compliance against the design objectives of the Design and Development Overlays (Schedule 5) is considered to be achieved as the proposal:

Provides a high quality, modern building that makes a positive contribution to this evolving medical precinct.

Incorporates ecologically sustainable design elements.

Is respectful of the preferred scale and character of the Heidelberg Activity Centre.

Is not within the view shed area identified for view protection within the Heidelberg Structure Plan.

Incorporates a combination of articulation, materials and colours to create visual interest.

Provides passive surveillance to the streetscape and other public areas.

Maintains sunlight and daylight access to adjoining private open spaces of dwellings in accordance with Clause 55 (ResCode).

Locates windows to minimise the potential for overlooking in accordance with Clause 55.

CAR PARKING

The number of medical practitioners associated with the use has been restricted under the existing planning permit to a maximum of 30 clinicians. As the proposed additional floor is to provide additional floor space without any increase in the number of practitioners, no additional car parking requirement is generated by the proposal.

OBJECTORS’ CONCERNS

The following comments are made with regard to specific concerns raised by objectors. • Overshadowing Concern has been raised by the owners of the recently completed apartment development at 8 Martin Street that the proposal will overshadow the east facing balcony of this apartment. The proposed additional floor level will not result in any overshadowing above that already provided by the approved development as the proposed additional level would be above the roof canopy of the balcony of the dwelling. The balcony to this apartment has an eastern orientation which remains unobstructed by the proposal. • Amenity impact

4.1




Concern has been raised regarding the potential extended operating hours of the building and potential noise, light spill and overlooking impact upon neighbouring property. The use of land for a medical centre does not require planning permission in this zone and there are subsequently no operating time restrictions on the use of the land. It is expected however that clinical operating hours will be consistent with standard office hours. The medical use itself, by its very nature, is unlikely to generate amenity impacts. Any overlooking would be from a height and distance well in excess of the standard applied to residential development. In terms of vehicle noise and movements associated with the use, these are expected to be within generally accepted timeframes, noting that the premises are not located within a residential zone. It should also be noted that people living adjacent to major activity centres and commercial areas cannot expect the same level of amenity as those living in the residential hinterland. Having said this, the original planning permit for the development contains noise, amenity, waste collection and construction management conditions so as to minimise the potential impact of the development upon neighbouring property.

CONCLUSION

For the reasons outlined above the proposal is considered acceptable and it is recommended that a Notice of Decision to Grant and Amended Permit be issued. No additional permit conditions are required on top of those contained in the current planning permit.

RECOMMENDATION

That Council having complied with Section 52, 58, 60, 61 and 62 of the Planning and Environment Act 1987, resolves that a Notice of Decision to Grant an Amended Planning Permit be issued in respect of Application No. P674/2013 to enable the endorsement of amended plans generally in accordance with the advertised plans received by Council on 19 November 2013 for buildings and works to increase building height by one storey at 10 Martin Street, Heidelberg.

ATTACHMENTS

No. Title Page

1 Advertised plans 63

2 Planning controls 83

4.2



4.2 CONSTRUCTED CARPARK WITHIN BANKSIA STREET RESERVE

Author: Scott Walker - Director City Development, City Development

Ward: Griffin

File: F2014/297

SUMMARY

To consider whether it is appropriate to retain a carparking space that has been constructed within the Banksia Street Reserve without Council approval.



CITY PLAN

This report is in line with Council’s City Plan key direction to “maintain and improve Banyule as a great place to live”.

HUMAN RIGHTS CHARTER

In developing this report to Council, the subject matter has been considered to determine if it raises any human rights issues. In particular, whether the scope of any human right established by the Victorian Charter of Human Rights and Responsibilities is in any way limited, restricted or interfered with by the recommendations contained in this report. It is considered that the subject matter does not raise any human rights issues.

BACKGROUND

The property adjacent to the Banksia Street reserve known as 109-111 Banksia Street has been developed with a multi dwelling apartment development comprising 18 two and three storey dwellings. The development fronts Banksia Street and goes through to Sherwood Lane with two garages accessing the laneway. The planning permit for the development was issued at the direction of the Victorian Civil & Administrative Tribunal (VCAT) on 23 April 2010. The development has recently been completed. When the development was nearing completion the developer (Avanzi Constructions) constructed a single carparking space in the south west corner of the Banksia Street Reserve. In doing so wooden bollards were removed and an asphalt carparking space was put in place with a concrete kerb surround. The bollards were then placed around the carparking space (refer to Figure 1 below). The land is owned by Council and partly zoned within the Public Park and Recreation Zone and as such approval for the carparking space should have been sought from Council.

4.2


CONSTRUCTED CARPARK WITHIN BANKSIA STREET RESERVE cont’d


The developer was requested to remove the carparking space late last year however has since requested that it is retained on the basis that it adds valuable carparking to the laneway which will be available to local residents and visitors.

Figure 1: The carparking space within the Banksia Street Reserve

CURRENT SITUATION

The carparking space remains as it was constructed by the developer at this time and is currently being utilised by local residents. Locality Plan

Figure 2: Banksia Street Reserve has been hashed

4.2




TECHNICAL CONSIDERATION

Planning Within the Banyule Planning Scheme the Banksia Street Reserve is zoned Public Park and Recreation Zone (PPRZ).

A permit is not required where works are being carried out by or on behalf of the public land manager which in this case is Council. The car parking space can be retained under the relevant zoning if Council agree to its retention and it is a publicly accessible space. Local Law Part 5 of the General Local Law states that: ‘A person must not without a permit on a Road or other Council Land –

a) make a hole or excavation; b) remove any materials; c) deposit any material or thing; d) interfere with or damage any grass, tree or plant; e) interfere with or damage any Council asset, watercourse, ditch, creek, gutter

drain, tunnel, bridge, levee or fence.’ The construction of the carparking space without a permit is a breach of the Local Law.

CONSULTATION

Letters were sent to adjoining property owners and occupiers seeking feedback or comments on whether the carparking space should be retained. A total of seven responses have been received with six in favour of the carparking space being retained, with most noting that there is a lack of parking in the area. The one response received against the retention of the carparking space simply stated that the reserve should be reinstated. Two separate submissions have been made to Council by residents within the vicinity of the reserve but not adjoining, who are against the retention of the carparking space on the grounds that is has been illegally constructed and it is within the nature reserve. There has been concern expressed that retention of the car space would set an inappropriate precedent that would suggest to other developers that they can do a similar thing.

DISCUSSION

The car parking space has been constructed unlawfully without Council approval and without the developer following the appropriate process. Consideration needs to be made as to whether the construction of the carparking space is deemed a breach of the planning permit for the development of the site as well as a breach of the Local Law, however it is unquestionable that a breach has been made. Car parking within the area is limited and the car parking space is likely to be be well utilised if it were to be retained.

4.2




Council owns the Land and therefore the car parking space remains under the control of Council. Restrictions would need to be placed on the car parking space to ensure that all residents and their visitors are able to benefit from it. The car parking space can be removed and the reserve reinstated at any time, although if it were to be removed at a later date it would be difficult to get the developer to undertake the works. Council needs to be mindful when making a decision on whether or not it is retained that a precedent is not set for future developers and the protection of Council land is not compromised. CONCLUSION Consideration needs to be made as to whether had an application been made for a car parking space within the reserve would it have been approved by Council or now that the car parking space exists should it be retained to benefit the wider community.

RECOMMENDATION

That:

1. Action is taken against the developer who unlawfully constructed the car parking space with the issuing of infringements under the Local Law where applicable; and

2. The car parking space be retained with appropriate parking restrictions of ‘3-

hour parking operating between 8.00am-6.00pm Monday-Sunday’ to apply.

ATTACHMENTS

Nil

4.3



4.3 IVANHOE STRUCTURE PLAN PLANNING SCHEME AMENDMENTS C93, C94

Author: Anne North - Senior Strategic Planner, City Development

Ward: Griffin

File: F2013/1385 & F2013/1386

Previous Items Council on 7 October 2013 (Item 4.4 - Ivanhoe Major Activity Area

Planning Scheme Amendment)

SUMMARY

To provide an overview of public exhibition done for the Ivanhoe Structure Plan Amendments C93 and C94 and advise on next steps for these proposals.



CITY PLAN

This report is in line with Council’s City Plan key direction to “strengthen local activity and employment areas”.

BACKGROUND

After adopting the Ivanhoe Structure Plan in December 2012, Council has continued work to prepare and integrate the Structure Plan into the Banyule Planning Scheme. This included the preparation of both interim and permanent planning scheme amendments. Interim Amendments C91 and C92 The interim amendment was prepared so Council’s adopted Structure Plan could have status in the Planning Scheme, for the assessment of planning permit applications while permanent changes are being secured. Progress for interim changes has been achieved:

Amendment C91, introduced two new, interim schedules to the Design and Development Overlay (DDO) on the 4 December 2013 for 18 months. This period gives time for Council to make progress for Amendment C93, to achieve permanent DDO and Municipal Strategic Statement (MSS). The Minister for Planning did not approve Council’s request for interim MSS changes.

Amendment C92, introduced interim additions to the Heritage Overlay in the Banyule Planning Scheme, up to 31 October 2014. This period gives time for

4.3


IVANHOE STRUCTURE PLAN PLANNING SCHEME AMENDMENTS C93, C94 cont’d


Council to make progress for Amendment C94, to achieve permanent Heritage Overlay (HO) changes.

The C92 HO changes affect properties at 14−20 and 11−23 Toora Street, 17−25 and 18 Young Street, 19−21 Linton Street, 17−23 and 10−36 Kenilworth Parade and the former Darebin Post Office at 1041 and 1041A Heidelberg Road, Ivanhoe on an interim basis until 31 October 2014. Permanent Amendments C93 and C94 Achieving permanent Planning Scheme protection requires public exhibition of proposed changes and appointment of a Planning Panel to consider any unresolved submissions. Planning Panel recommendations are then considered by Council before a final outcome for Ivanhoe Structure Plan is achieved in the Planning Scheme. Amendment C93 is pursing introduction of changes to the MSS, two schedules to the DDO and also several changes to the zoning of some properties. On 26 September 2013 Council received conditional Authorisation from the Minister to prepare Amendment C93 and progress public exhibition. The conditions included:

Adding an additional setback standard to the DDO to improve residential amenity for higher density apartments;

Some further analysis of the DDOs in the Diversity Areas including 40 Upper Heidelberg Road; and

Some minor editorial changes, and These conditions were addressed in a report to Council on 7 October 2013. Amendment C94 is pursing introduction of HO changes for two heritage precincts and one heritage place in the Ivanhoe Activity Area. Following receipt of a separate expert heritage assessment, C94 also proposes local heritage significance for Saxam Homestead in St Helena. On 27 June 2013 Council received Authorisation from the Minister to prepare Amendment C94 and progress public exhibition. After achieving ministerial approval to exhibit C93 and C94, preparation and scheduling for concurrent exhibition was done.

PUBLIC EXHIBITION OF C93 AND C94

Amendments C93 and C94 were formally exhibited from Thursday 5 December 2013 to Thursday 13 February 2014. Public notice for these proposals was done with:

Letters to approximately 5000 land owners and occupiers in the Structure Plan’s boundary and also for wider, surrounding area. Figure 1 shows the boundary and wider area;

E-mails to 636 people on Council’s ‘interested parties’ list;

E-mails to members of the Ivanhoe Community Consultative Community;

Information displayed on Council’s website, giving the planning scheme details and the structure plan;

Public notices in four editions of the Diamond Valley Leader and the Heidelberg Leader;

4.3




Display posters at the Ivanhoe, Rosanna and Greensborough Customer Service Centres;

Display posters at the Ivanhoe and Rosanna libraries;

Letters to Prescribed Ministers; and

Letters to agencies.

Figure 1: Mailing area for letters

SUMMARY OF PUBLIC EXHIBITION Amendment C93 A total of thirteen (13) submissions were received. Four supported the amendment. Another, from the Public Transport Victoria (PTV), gave support and requested some minor changes. Initial review of the PTV requests indicates that they do not affect the intent of the Structure Plan. Eight submissions raised concerns and remain unresolved, of these:

One indicated that support would be given if three specific changes were made. Discussion has started with this submitter to better appreciate their concerns.

Four were from planning consultants, on behalf of land owners within the activity area.

Three were from local residents. An initial summary of submissions is in Attachment 1.

4.3




Amendment C94 A total of six (6) submissions were received. Two submissions supported the amendment. Another, from VicRoads, gave support subject to the extent of the Heritage Overlay being reviewed. Three submissions raised concerns and remain unresolved, of these:

Two were from planning consultants, on behalf of the current Saxam Homestead landowner and its potential purchaser.

The other was from a property owner in the proposed Kenilworth Parade heritage precinct.

An initial summary of the submissions is in Attachment 1.

DISCUSSION

Amendment C93 From initial review, some of the concerns raised in submissions may be resolved through minor editorial changes. This is the case for the PTV submission, as case law has been provided to clarify their rights for track maintenance. Further discussion will be required with the eight submitters who raised various concerns. Amendment C94 From initial review, the VicRoads submission can be resolved because the Saxam Homestead building is away from the existing VicRoads Public Acquisition Overlay (PAO). However further discussion will be required with the Saxam Homestead landowner. One of the planning consultants that lodged a submission in relation to Saxam Homestead has provided their own expert heritage assessment of the homestead. A meeting has been scheduled with the property owner at Kenilworth Parade to discuss their concerns and see if they can be resolved. WHERE TO NEXT Discussion has started with submitters. These discussions should continue and be completed as soon as possible. This will ensure a common understanding of concerns raised. Doing this also ensures that Council and the local community can be more fully informed on final, outstanding submissions before initiating a Planning Panel process in the near future. It should be noted that an extensive amount of consultation has taken place with the community throughout the development of the Ivanhoe Structure Plan and the preparation of the amendment documents. Some members of the Ivanhoe community have provided submissions supporting the amendment on the proviso that no changes are made to the exhibited planning scheme documents. Initial review of the C94 HO submissions reveals that there may be an opportunity to split this proposal into two parts. Amendment C94 Part A can be for those heritage precincts and places where, after discussions are complete, there are no outstanding

4.3




submissions. C94 Part B can then be for the unresolved submissions that would be referred to a Planning Panel.

CONCLUSION

Public exhibition of the Ivanhoe Structure Plan amendments is now complete, with 13 submissions received. Initial discussions with submitters has started, these discussions are clarifying written concerns. There is now an opportunity to complete discussion with submitters, to resolve if possible any outstanding concerns.

RECOMMENDATION

That Council: 1. Determines that public exhibition of Amendment C93 and C94 is now complete,

and no further submissions will be considered for these proposals. 2. Splits Planning Scheme Amendment C94 into two parts: Part A, those precincts

and places where there are no outstanding submissions can be finalised and the Minister’s approval requested and Part B, the unresolved submissions can be referred to a Planning Panel.

3. Progress the approval of Amendment C94 Part A without a further report to

Council. 4. Continue discussions with submitters to determine final, unresolved submissions

and explore beneficial refinements to the exhibited proposals with discussions to be completed by 30 April 2014 and any unresolved submissions be referred to a Planning Panel.

ATTACHMENTS

No. Title Page

1 C93 & C94 - Summary of submissions 89

4.4



4.4 IVANHOE CIVIC PRECINCT MASTER PLAN Author: Ben Smith - Economic Development CoOrdinator, City Development

Ward: Griffin

File: ICPM2014/03

SUMMARY

The process for development of the Ivanhoe Civic Precinct Master Plan and Urban Design Framework is ready to enter the consultation stage. It is proposed that over the next four months, the Master Plan development will be open for input, culminating in a further report to Council by June 2014.



CITY PLAN

This report is in line with Council’s City Plan key direction to “strengthen local activity and employment areas”, and the initiative to “Progress master planning for the Ivanhoe Civic Precinct.”

BACKGROUND

The Ivanhoe Civic Precinct Master Plan and Urban Design Framework (“Master Plan”) will provide the framework for development within the Civic Precinct, and support the protection of the Centre Ivanhoe and municipal offices as a valued heritage asset. The Ivanhoe Structure Plan (“Structure Plan”) establishes the planning context for the Civic Precinct, which features as one of seven precincts within the Plan. The Structure Plan establishes a vision for the civic precinct, alongside design principles. Opportunities identified in the Structure Plan include:

Creating a contemporary community hub.

Providing an improved public square.

Providing the potential for new mixed use development.

Improving the car parking layout.

Improving pedestrian links through the site. The adopted Structure Plan has established a vision for the Civic Precinct based on two priorities:

A first class Ivanhoe Library that is contemporary, multi-functional and caters for all age groups and abilities.

4.4


IVANHOE CIVIC PRECINCT MASTER PLAN cont’d


A more vibrant Civic Precinct with a range of quality facilities having a community, educational and arts focus providing benefits across all ages.

Further commitments are given in the Ivanhoe Structure Plan to:

Ensure that new development maintains the ongoing prominence of the Town Hall Clock Tower as the dominant built form element of the Activity Area.

Protect the view from the Town Hall to the Melbourne Central Activities District skyline by requiring new development to achieve a sharing of views.

Manage the siting and design of new buildings to avoid obscuring views to the Library, Town Hall and Clock Tower, including the ongoing visibility of the Clock Tower silhouette from the northern approach along Upper Heidelberg Road.

Frame the view of the Town Hall with well designed buildings, maintaining a clear viewing corridor along Upper Heidelberg Road.

(p.31, Cultural Heritage and Identity Objective, Ivanhoe Structure Plan, Dec 2012) The land use and built form guidance within the Structure Plan is shown in Figure 1 below.

Figure 1: Land Use and Built Form Plan, Ivanhoe Structure Plan, 2012

The key design principles for the Civic Precinct are to:

Ensure any development in and around the Town Hall building is appropriately sited and scaled so as to preserve key views and vistas to and from the Town Hall façade and or Clock Tower.

Protect and enhance the heritage listed original Art-Deco Town Hall building and its interiors. These are recognised as historically important on the State Heritage register.

Design any new buildings to enhance the heritage significance of the Town Hall and to retain views to the portico and Clock Tower.

Provide a new open and landscaped public square to increase vibrancy in the area. A suggested location is the area in front of the Ivanhoe Library on Upper Heidelberg Road.

4.4




Ensure clearer pedestrian links and a better link between the Civic Precinct and Upper Heidelberg Road.

Establish building heights to enhance the Heritage Precinct of Upper Heidelberg Road and adjoining residential development to the north and west.

Provide basement or multideck car parking in any redevelopment of the site to ensure the Civic Precinct experiences an increase in car parking spaces.

(p.68, Precinct 6, Civic Precinct, Ivanhoe Structure Plan, Dec 2012) While the Structure Plan provides a strong indication of how the Civic Precinct will develop, it contains a limited amount of detail and does not prescribe land use and built form outcomes beyond existing patterns of development. The Structure Plan does not provide an indication of the future use of the current library site or the adjacent car park. Since the Structure Plan was adopted by Council in December 2012, work has continued on embedding its objectives into planning scheme controls. A report on the Structure Plan and its inclusion within the planning scheme is being considered by Council, also at its 3 March ordinary meeting. The anticipated culmination of the Structure Plan process provides an opportune time to move forward with the Master Plan process. There were no submissions to the Structure Plan which raised concern or implications for the Master Plan. Detailed background work, including during the development of the Structure Plan, has established a preferred option for the Civic Precinct. The consultation process will enable the Master Plan to be robustly tested. The Ivanhoe Community Consultative Committee (CCC) is a reference group established during the development of the Structure Plan with the purpose of providing a sounding board as the plan developed. The CCC includes representation from a range of community stakeholders, including Yarra Plenty Regional Library Service, Save Ivanhoe, Friends of Ivanhoe Library, Ivanhoe Traders’ Association and other interested parties. The role of the CCC evolved from providing scope and feedback for the Structure Plan to perform a similar function for the Master Plan. The CCC will continue to play a key role in advising Council of the merits of the Master Plan and engaging with the local community and other stakeholders.


Currently the Ivanhoe Library and the Council Chambers are severely restricted in their accessibility to people with reduced mobility, which has a significant impact on the range of services that can be accessed by the local community. Development of the Master Plan will provide a framework to address accessibility across the civic precinct and in particular two of the major functions of the site; the Library and the Council Chambers.

CURRENT SITUATION

At the forefront of the approach to the Master Plan is the aspiration to realise the development of a new community facility, including a library, on the site of the municipal office extensions. The option responds to the desire of the community,

4.4




reflected in the Structure Plan, to provide a modern facility that meets the needs of all users, within the heart of the civic precinct. A further objective is to provide a new high quality public space that creates a strong link between the Civic Precinct and activity along Upper Heidelberg Road. The challenge for the Master Plan is to strike a balance between the clear aspirations of the community for a new facility and enhanced public space and a range of other factors including:

The potential impact on the primacy of the heritage listed former town hall and municipal offices, including views to and from the building.

Protection of the prominence of key heritage and locally valued features such as the clock tower.

Creating opportunities for development that can contribute to the civic precinct

Ultimately, the Master Plan will need to transform the vision established by the Structure Plan into a viable and realistic approach that respects and contributes to the heritage of the area, and can be funded. Key physical elements at the core of the Master Plan are:

A community hub will replace the existing 1970s and 1980s extensions of the municipal offices.

The existing library will be demolished upon completion of the new facility.

A new public space will be provided between the new facility and Upper Heidelberg Road, to the south and east of the municipal offices.

Key to the realisation of aspirations for a new community facility is the unlocking of development potential for Council-owned land to the south-east of Ivanhoe Parade, and on the civic precinct itself on the site of the current library car park.

The car park to the rear of the town hall will be increased to a two-storey deck with no loss in car parking spaces for the civic precinct overall.

A copy of the proposed Master Plan is shown in Attachment 1.

POLICY IMPLICATIONS

The Civic Precinct Master Plan and Urban Design Framework will ultimately form part of Council’s planning scheme.

CONSULTATION

Extensive consultation for the Structure Plan resulted in the establishment of a clear vision and principles for the Master Plan. The Master Plan itself has not had any direct consultation with the broader community beyond the Ivanhoe Community Consultative Committee. The consultation process will comprise of:

Presentation of Master Plan and Question and Answer Session The session will comprise of a presentation on the context of the Structure Plan, and vision and principles established for the Master Plan. This will be

4.4




followed by a Question and Answer session to explore in more detail the Master Plan proposal and test the assumptions and rationale. The session will provide an opportunity for the community to raise concerns, aspirations and expectations for the civic precinct. An opportunity will be given to explore how the various factors influencing the Civic Precinct might be aligned, and what the potential trade-offs might be.

Themed Priority Workshop Sessions Workshop sessions may be held to focus on particular issues and to provide more detailed input. These focus areas may include, for example, community facilities, traffic and parking, heritage and built form.

Written submissions A draft Master Plan will be available for public comment with feedback collated and reported to Council with a final Master Plan for adoption in June 2014.

Sessions will be held in local venues, with different times and days of the week offered to maximise opportunity for involvement by the community. MGS Architects, who have been involved in the development of the Structure Plan will continue to play a supporting role in consultation for the Master Plan.

DISCUSSION

Consideration of all the complex financial, heritage, planning and community infrastructure issues will require robust consultation with the community and further assessment of service delivery aspirations by Council. The inevitable densification of residential and commercial activity in Ivanhoe, in accordance with the Structure Plan, increases the importance of providing community and cultural facilities that meet current and projected demand. The Master Plan, therefore, presents a unique opportunity to more clearly develop a heart for Ivanhoe, upgrade existing services like the library and provide new services like an art space. It has the potential to do this within a vibrant mixed use setting that enlivens public spaces around the Town Hall and delivers commercial and residential growth to Ivanhoe. The issue of the library’s local heritage interest needs to be respected in any Master Plan or potential redevelopment. While there is a growing number of people interested in a new library, including a friends group associated with the Ivanhoe Library, there are also people who believe it has heritage significance and want to retain the existing building. To date, the general feedback from the Ivanhoe Community Consultative Committee seems to be supporting change around the Civic Precinct and the need for significantly enhanced community facilities. Council’s heritage assessments support the need to respect the area’s social heritage but also accommodate change. The reality of any proposed change at the Civic Precinct is that it may take some time to realise given the complexity of issues involved. As time progresses, some of the

4.4




issues are likely to change too. For instance, construction costs will increase, and demand for particular services and uses of any community hub may also change. Any proposals that are developed will require a degree of flexibility to adapt to changing needs and contexts. Ultimately the focus should be to achieve the best possible outcome that:

Delivers improved services to the community and accommodates a growing population.

Enhances the pre-eminence of the State-significant Town Hall and respects the social significance of existing library services.

Contributes to the social, cultural and economic life of Ivanhoe.

Leverages maximum funding to contribute to a preferred project.

Maximises the opportunity to invest in the Civic Precinct as a whole to realise the full potential of the entire complex.

The Master Plan needs to enshrine these elements and the Structure Plan built form guidelines provide the framework to also do so. Any Master Plan needs to accommodate a growing population and generally respond to the current constraints around existing cultural and library facilities in Banyule.

TIMELINES

The table below provides a summary of the key milestones and proposed dates. Table 1: Key Milestones

Proposed Date Milestone

Week of: 17 March and 24 March

Presentation and Question and Answer sessions

31 March Draft Master Plan released for consultation

12 May to 26 May Workshop sessions to address focus areas

4 May End of Master Plan consultation period

23 June Council to consider adopting Master Plan and UDF

CONCLUSION

The Ivanhoe Civic Precinct Master Plan provides an opportunity to further develop the aspirations for the civic precinct enshrined within the Ivanhoe Structure Plan. The community played a key role in shaping the directions and objectives of the Structure Plan, including the vision for the Civic Precinct. Ongoing involvement of the community is crucial in navigating the next phase to encourage ownership of final proposals and to determine the best possible outcome.

4.4




RECOMMENDATION

That: 1. Consultation on the draft Ivanhoe Civic Precinct Master Plan and Urban Design

Framework is initiated. 2. A final Ivanhoe Civic Precinct Master Plan and Urban Design Framework is

presented to Council for adoption in June 2014.

ATTACHMENTS

No. Title Page

1 Civic Precinct Master Plan Key Proposals 97

4.5



4.5 IVANHOE GRAMMAR SCHOOL RESIDENT INTEREST GROUP - REPLACEMENT RESIDENT FOR WEST PRECINCT

Author: Andy Wilson - Team Leader - Development Planning, City Development

Ward: Griffin

File: P1999/777

SUMMARY

This report relates to the selection of a replacement resident due to a second resignation from the Ivanhoe Grammar School Resident Interest Group who represented residents from the west precinct.

Planning Permit Application: P777/1999

Development Planner: Andy Wilson

Address: 41 The Ridgeway, Ivanhoe

Proposal: Development Plan approval

Existing Use/Development: Ivanhoe Grammar School

Applicant: Ratio Consultants

Zoning: Residential 1 Zone

Overlays: HO69, ESO1, ESO4, DPO4, LSIO, SLO2, VPO3,

Ward: Griffin

This report outlines a recommendation to appoint a replacement resident to join the Ivanhoe Grammar School Resident Interest Group following the resignation of a member of the group from the west of the school. This will ensure the number of residents on the group remains 10 and a balance is maintained of at least three residents from the south, east and west.



BACKGROUND/HISTORY

At its ordinary meeting of 26 August 2013, Council resolved (amongst other things) that:

An Expression of Interest process be undertaken for the Resident Interest Group, whereby all submitters, attendees of the consultation session and

4.5


IVANHOE GRAMMAR SCHOOL RESIDENT INTEREST GROUP - REPLACEMENT RESIDENT FOR WEST PRECINCT cont’d


owner / occupiers previously contacted in this Development Plan approval process be given an opportunity to nominate. The Resident Interest Group is to be made up of six people, with selection to be two persons per general geographic area to the west, south and east of the school;

In addition, at its ordinary meeting of 23 September 2013, Council resolved (amongst other things) that:

The proposed resident interest group include 10 residents instead of the 6 initially proposed

Figure 1: Locality Plan

Following the Council resolution of 26 August 2013, an Expression of Interest process was undertaken for the Resident Interest Group, whereby all submitters,

4.5




attendees of the consultation session and owner / occupiers previously contacted in this Development Plan approval process were given an opportunity to nominate. As a result, in excess of 40 submissions were received.

To assist with the process of selection, those who submitted were then given an opportunity to provide a written statement about themselves to indicate their suitability to represent the wider community on the issues raised by residents. A number of residents took the opportunity to provide a written statement about themselves. Residents who provided a written statement were then shortlisted and grouped according to their geographical location. Residents were also filtered based on the skills they were willing to contribute to the group, the level of participation they have made to the consultation process thus far, ability to represent the views of the wider community and achieving a gender balance. In addition it is considered that there should be a mix of residents who were and were not part of the previous ‘Working Group’.

Through this selection process, Council selected 10 residents for inclusion within the Ivanhoe Grammar School, Resident Interest Group at its meeting on 16 December 2013. The group has met three times to date with Council officers and representatives of Ivanhoe Grammar School to discuss matters relating to the proposed Development Plan. Since the formation of the group, a resident from the east precinct resigned and was replaced through a Council resolution at its meeting on 17 February 2014.

SELECTION OF A REPLACEMENT RESIDENT

Following the same process, a new resident should be selected from the general geographical region to the west of the school. This will ensure that the total number of residents remains 10.

A replacement resident should be selected from the group of residents who previously submitted an Expression of Interest to join the group and who have submitted a written statement about themselves indicating their suitability to represent the wider community and who have outlined the skills and background that they are willing to offer to the group. Each of the residents who had initially made an Expression of Interest and who reside within the general geographical region to the west were recently contacted to determine if they were still interested to join the group. Only residents who confirmed their ongoing interest have been considered. For privacy reasons the list of candidates for consideration have been circulated separately to Councillors. The final candidate selected will be included in the Council resolution.

It is noted that residents who have not been nominated will still have the ability to represent themselves through the usual consultation and assessment process. This is particularly relevant for those residents who are more immediately affected by the changes proposed in the Development Plan. It is expected that those residents will be given substantial opportunities to discuss key concerns with Council officers throughout the process.

4.5




CONCLUSION

In accordance with the two Council resolutions of 26 August 2013 and 23 September 2013, a total of 10 residents from the general geographical areas to the East, South and West are to be selected to form a Resident Interest Group. Therefore a replacement resident should be selected to ensure 10 residents remain on the group. In addition the resident selected should be based on the skills they are willing to contribute to the group, the level of participation they have made to the consultation process thus far, ability to represent the views of the wider community, achieving a gender balance and resulting in a mix of residents who were and were not part of the previous Ivanhoe Grammar Development Plan ‘Working Group’

RECOMMENDATION

That Council appoint (to be confirmed at the meeting) to be the replacement resident representative on the Ivanhoe Grammar Development Plan Working Group.

ATTACHMENTS

Nil

4.6



4.6 LIVING LIBRARIES INFRASTRUCTURE PROGRAMS 2014

Author: Allison Beckwith - Director - Community Programs, Community Programs

Ward: Bakewell

File: F2014/297

SUMMARY

To consider a submission to the Department of Transport, Planning and Local Infrastructure for the Living Libraries Infrastructure Program 2014 for refurbishment works at the Watsonia Library and to provide matching funds in the 2014/15 Capital Works Program.



CITY PLAN

This report is in line with Council’s City Plan key direction of “maintain and improve Banyule as a great place to live”.

BACKGROUND

Banyule City Council has three public libraries located in Ivanhoe, Rosanna and Watsonia. The libraries within Banyule are well used and appreciated by the community. A public library is increasingly being recognised as an essential community hub; a place where all are welcome and there is something for everyone. A public library builds connections, facilitates learning opportunities and provides access to informational, educational and recreational resources. The Watsonia Library, a branch of the Yarra Plenty Regional Library Service, was built in 1988 and underwent a redevelopment in 2002. Since this time there have been significant changes in how the library is used, in the use of technology and client needs. The library has accommodated these changes in a haphazard way resulting in inefficiencies, compromised workflow and reduced functionality of the building. Current issues at the site include:

Large Circulation / Information Desk is outdated and takes up valuable space.

Watsonia Library has experienced 32% increase in attendances of activities. It has become increasingly difficult to manage large groups in limited space.

Furniture and shelving are moved to accommodate program spaces resulting in collections being inaccessible at times, and can present occupational health and safety risks for staff.

4.6


LIVING LIBRARIES INFRASTRUCTURE PROGRAMS 2014 cont’d


Current location of public computers offers poor visibility for staff and reduced security to individuals with the side by side layout. There is also no scope for expanding our IT offerings.

Current configuration of service points has compromised staff security, where one staff member is required to be rostered in the Returns room leaving the second staff member more vulnerable in the library.

Ongoing maintenance issues with the automatic doors installed in 1988. Living Libraries Infrastructure Program 2014 The Living Libraries Infrastructure Program 2014 is designed to improve Victorian public library facilities and make them more accessible. The program will assist regional libraries and local governments to provide high-quality and accessible public library infrastructure, that meets the changing needs of communities. The program aims to:

provide new or improved public library infrastructure

support the role of public libraries in strengthening communities and encouraging opportunities for community participation

encourage and create lifelong learning opportunities for Victorian communities

facilitate free access to information and reading resources. All Victorian councils and regional library corporations are invited to submit an expression of interest. Victoria is growing and support is required to ensure that libraries are continuing to meet our communities diverse and growing needs. The Living Libraries Infrastructure Program 2014 provides this support by renewing public library infrastructure and addressing gaps in service provision. Grants from this program can be used for:

construction works

permanent fixtures and fittings (e.g., carpet, circulation desks and shelving). Smaller grants for the renovation/refurbishment of existing facilities such as painting, new carpet or a general tidy-up of libraries are also available under the Living Libraries Infrastructure Program 2014. The maximum funding grant available is up to $750,000 and attracts a funding ratio of $1 State: $1 Local. HUMAN RIGHTS CHARTER In developing this report to Council, the subject matter has been considered to determine if it raises any human rights issues. In particular, whether the scope of any human right established by the Victorian Charter of Human Rights and Responsibilities is in any way limited, restricted or interfered with by the recommendations contained in this report. It is considered that the subject matter does not raise any human rights issues.

4.6




CURRENT SITUATION Council officers together with the staff of the Yarra Plenty Regional Library Service have worked together to develop a refurbishment plan to address the issues faced at Watsonia Library. The overall objectives for the refurbishment can be summarised as follows:

Attractive and visible building providing a hub in the community for social cohesion, learning, reading, meeting, recreation and cultural enrichment

Integrated services and spaces

Provision of an improved level of security with minimal staff supervision

Ability to alter functional use of spaces with ease

Improved workflow and efficiencies

Improved access, flexibility and security of collections

Increased access to computer technology

Ability to incorporate new technology e.g. Patron returns station

The refurbishment will allow Watsonia library to meet the changing needs of the community and continue to be a well- used, much treasured community asset. The re-design will be in keeping with the aesthetic appeal of the current building. The works are estimated to cost $250,000. An opportunity has arisen through the announcement of the Living Libraries Infrastructure Program 2014 to make an application for funding to support these works. An Expression of Interest for funding applications closes on 28 March 2014. Initial discussions have been held with the Department of Transport, Planning and Local Infrastructure regarding the project who has indicated it meets the eligibility criteria for funding.

FUNDING IMPLICATIONS

Grants of up to $750,000 are available through the Living Libraries Infrastructure Program 2014, and attract a funding ratio of $1 State: $1 Local. The application for refurbishment works at the Watsonia Library would for $125,000 with a contribution required of $125,000 as matching funds.

TIMELINES

The Expression of Interest process for the Living Libraries Infrastructure Program 2014 closes on 28 March 2014. Priority will be given to projects that can be completed by 30 June 2015.

CONCLUSION

The works at Watsonia Library are required to ensure that the library is offering a community hub for social cohesion, learning, reading, meeting recreation and cultural enrichment. The library space allows opportunity for integrated services and spaces, provision of an improved level of security with improved workflow and efficiencies. The refurbishment will include increased access to computer technology with the ability to incorporate new technology.

4.6




RECOMMENDATION

That Council: 1. Proceed with an application for the Living Libraries Infrastructure Program 2014 for the refurbishment works at the Watsonia Library for $125,000. 2. Consider the matching funds requirement of $125,000 in the 2014/15 budget subject to the successful notification of funding from the Department of Transport, Planning and Local Infrastructure.

ATTACHMENTS

Nil

5.1

Participation – Community Involvement in Community Life


5.1 MULTICULTURAL AND GLBTI ADVISORY COMMITTEES

Author: Shawn Neilsen - Inclusion Access & Equity Social Planner, Corporate

Services

File: F2014/2/17

SUMMARY

To inform the community of Council’s appointments to the Council’s Multicultural and GLBTI Advisory Committees.



CITY PLAN

This report is in line with Council’s City Plan key direction of “encourage diverse and inclusive community participation”.

BACKGROUND

During 2013 Council resolved to establish two new Advisory Committees to assist Council to work more effectively with Council’s Gay, Lesbian, Bisexual, Transgender and Intersex (GLBTI) and Multicultural communities.

Council called for expressions of interest for these committees and confirmed the membership for both committees at the confidential section of the Council meeting on 17th February 2014 as the matter dealt with information about the applicants. The membership includes representation from a range of residents, community organisations and groups.


In developing this report to Council, the subject matter has been considered to determine if it raises any human rights issues. In particular, whether the scope of any human right established by the Victorian Charter of Human Rights and Responsibilities is in any way limited, restricted or interfered with by the recommendations contained in this report. It is considered that the subject matter does not raise any negative human rights issues. The nature of the committees being established in fact enhances Councils advocacy function in affirming the individuals’ rights to freedom of expression especially in underrepresented groups in our community.

5.1


MULTICULTURAL AND GLBTI ADVISORY COMMITTEES cont’d


It is considered that the establishment of Council advisory committees protect and promote individuals rights to Freedom of Expression as contained in section 15 of the Charter. CURRENT SITUATION Council called for expressions of interest and appointed the below 11 members for its Multicultural Advisory Committee and 7 members for its GLBTI advisory committees. Members were selected and appointed in line with the Terms of Reference for these committees. The draft Terms of Reference for both Advisory Committees are included in ATTACHMENT 1. Multicultural Advisory Committee appointments 1 Christine Andell, Jane Grace, Kate Hansen (shared membership) 2 Gillian Hirst 3 Hussein Haraco 4 Ryoko Williams 5 Simeon Yang 6 Uma Vijay 7 Ahmed Yousef 8 Beverly Moss 9 Maxine Matthews 10 Kirsten Slifirski 11 Essan Dilleri GLBTI Advisory Committee appointments 1 Vita Catalano 2 Rhett Mcphie 3 Phillip Orth 4 Nicole Coad 5 Karen Joy Mcoll 6 Christine Andell, Jane Grace, Kate Hansen (shared membership) 7 Meaghan Holden

As the full quota of 15 members has not been reached, Council staff will continue to seek representation from other organisations and individuals in the lead up to the first Advisory Committee meetings. Any further suitable expressions of interest will be presented to a future Council meeting.

The establishment of these advisory committees is a key way that Council is engaging with its community on issues of local importance. The first meetings for these committees are scheduled for March 2014. The GLBTI Advisory Committee will hold its first meeting on March 18th and the Multicultural Advisory Committee on March 20th. Council has commenced working on its Inclusion, Access and Equity Plan which will guide Council’s work in supporting diverse communities. The establishment of these two advisory committees will play a key role in guiding the development of this plan over the next months.

5.1


MULTICULTURAL AND GLBTI ADVISORY COMMITTEES cont’d


CONCLUSION

The establishment of Council’s two new advisory committees play an important role in assisting Council to closely engage with members of its diverse community. Those appointed as members represent a good diversity of local residents and organisations.

RECOMMENDATION

That Council note the establishment of the Multicultural and GLBTI Advisory Committees and the commencement of advisory committee meetings in March 2014.

ATTACHMENTS

No. Title Page

1 GLBTI & Multicultural Advisory Committee Draft Terms of Reference 98

6.1

Performance - Use Our Resources Wisely


6.1 ASSEMBLY OF COUNCILLORS Author: Emily Outlaw - Governance Officer, City Development

File: F2014/337

SUMMARY

Under the Local Government Act 1989 an Assembly of Councillors is defined as: A meeting of an advisory committee of the Council, if at least one Councillor is present or; A planned or scheduled meeting of at least half of the Councillors and one member of Council staff which considers matters that are intended or likely to be- a) the subject of a decision of the Council or; b) subject to the exercise of a function, duty or power of the Council that has been delegated to a person or committee. In accordance with Section 80A of the Local Government Act 1989 Council is required to report as soon as possible to an Ordinary Meeting of Council a record of any assemblies of Councillors held. Below is the latest listing of notified assemblies of Councillors held at Banyule City Council. RECORD OF ASSEMBLIES

1 Date of Assembly: 14 November 2014

Type of Meeting: Banyule Environment Advisory Committee (BEAC)

Matters Considered: New Councillor Representative Environmental Sustainability Grant Allocation Invitation Middle Yarra River Project State of Environment Report

Councillors Present: Steven Briffa Craig Langdon

Staff Present: John Milkins, Environmental Sustainability Coordinator

Others Present: Troy Powell Alan Leenaerts Jonathan Thom Matt Hall David Slaney John D’Aloia

Conflict of Interest: Nil

2 Date of Assembly: 6 February 2014

Type of Meeting: Councillor Briefing

Matters Considered: Confidential Matters – Property and Proposed Developments

Councillors Present: Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips

Staff Present: Peter Utri, Manager – Organisational Performance Michael Hutchison, Projects Co-Ordinator – City Development

6.1


ASSEMBLY OF COUNCILLORS cont’d


Shaun Barber, Manager – School Sites Redevelopment Others Present: Nil





Councillors Present: Steven Briffa Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips

Staff Present: Simon McMillan, Chief Executive Officer Allison Beckwith, Director – Community Programs Scott Walker, Director – City Development Geoff Glynn, Director – Assets & City Services Keith Yeo, Director – Corporate Services Peter Utri, Manager – Organisational Performance Darren Bennett, Manager – Leisure & Culture Services

Others Present: Nil




Matters Considered: Indigenous Participation Project Community & Information Services & Support Local Law Review Gaming Plan Multi Cultural & GLBTI Advisory Groups

Councillors Present: Steven Briffa Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips

Staff Present: Simon McMillan, Chief Executive Officer Allison Beckwith, Director – Community Programs Scott Walker, Director – City Development Geoff Glynn, Director – Assets & City Services Keith Yeo, Director – Corporate Services Gina Burden, Manager – Governance, Information and Laws Darren Bennett, Manager – Leisure & Culture Services Jan Richardson, Coordinator - Cemeteries Shawn Neilson, Inclusion Access & Equity Social Planner – Community & Social Planning Ella Hinkley, Team Leader – Cultural Services

6.1




Ben McManus, Acting Coordinator – Leisure & Culture Services Theonie Tacticos, Team Leader – Community & Social Planning Michelle Rowe, Community & Social Planner – Community & Social Planning Frances Gianinotti, Coordinator – Youth & Community Partnerships.

Others Present: Nil





Councillors Present: Steven Briffa Mark Di Pasquale Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips

Staff Present: Simon McMillan, Chief Executive Officer Allison Beckwith, Director – Community Programs Peter Utri, Manager – Organisational Performance

Others Present: Nil




Matters Considered: Items on the Council Agenda for the Ordinary Meeting of 3 February 2014 (excluding confidential items) 3.1 Municipal Wide Flood Mitigation Strategy

4.1 Potential parking demand changes in Heidelberg West, Bellfield and Heidelberg Heights

4.2 Ivanhoe Grammar School Resident Interest Group - Replacement Member

4.3 Subdivision at 2 Orr Lane and 1 & 1A Cressy Street and Reserve Status of Harrington Reserve Montmorency.

5.1 Ward Fund Allocations

6.1 Assembly of Councillors

8.1 Support for Banyule's Multicultural Communities

8.2 Transport - Project 10,000

8.3 State Election 2014 Candidate Debate - Public Meeting with Melbourne Transport Forum

8.4 Main Road and Para Road Intersection, Lower Plenty - Pedestrian Crossing Concerns

General Business: Tribute to Margaret Heathorn

Councillors Present: Steven Briffa Mark Di Pasquale

6.1




Rick Garotti Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips

Staff Present: Simon McMillan, Chief Executive Officer Allison Beckwith, Director – Community Programs Scott Walker, Director – City Development Geoff Glynn, Director – Assets & City Services Gina Burden, Manager – Governance, Information and Laws Joel Elbourne, Manager – Development Services Emily Outlaw – Senior Governance Officer Peter Utri, Acting Director – Corporate Services Tim Partridge, Team Leader – Developments & Drainage

Others Present: Nil

Conflict of Interest: Cr Rick Garotti declared an indirect conflict of interest in item 8.2, Notice of Motion – Transport – Project 10,000 and left the room at 7.02pm prior to the item being discussed.

RECOMMENDATION

That the Assembly of Councillors report be received.

ATTACHMENTS

Nil

7.1

Sealing of Documents


7.1 SEALING OF DOCUMENTS Author: Andrea Turville - Property Officer, City Development

Ward: Hawdon

File: F2013/1075

1The following documents require the affixing of the Common Seal of Council: 1

.

PARTY\PARTIES: Banyule City Council to Returned & Services League of Australia (Victorian Branch) Inc.(A0028777L) (as Trustee for the Montmorency RSL Sub-Branch Building Patriotic Fund)(RSL)

OFFICER: Andrea Turville FILE NUMBER: F2013/1075 DOCUMENT: Licence ADDRESS: 16 Mountain View Road, Montmorency WARD: Hawdon BRIEF EXPLANATION: Council is the owner of a viewing platform and

landscaped areas situated at 16 Mountain View Road, Montmorency (Petrie Park) which was built in conjunction with Montmorency-Eltham RSL Sub-branch Inc to be used for commemorative ceremonies and gatherings ie Anzac Day, Remembrance Day etc. A licence has been prepared between the parties commencing 24 April, 2012 and ending 31 December, 2016 with a fee of $1.00 per annum plus GST. Council should support the RSL by formally resolving to grant the Licence by agreeing to affix its common seal to the Licence.

RECOMMENDATION

That the Common Seal of the Banyule City Council be affixed to the following documents: 1. Licence between Banyule City Council and Returned & Services League of

Australia (Victorian Branch) Inc. (as Trustee for the Montmorency RSL Sub-Branch Building Patriotic Fund) for a period commencing 24 April, 2012 and ending 31 December, 2015 with a fee of $1.00 per annum plus GST.

ATTACHMENTS

Nil

8.1

Notice of Motion


8.1 BANYULE COUNCIL'S COMMITMENT TO STRONG AND TRANSPARENT FINANCIAL MANAGEMENT

Author: Cr Rick Garotti

Ward: Grimshaw

File: F2013/947

TAKE NOTICE that it is my intention to move:

“That Council officers prepare a quarterly report that provides an update on the actual financial performance of Council against that budgeted. This report should explain any material variances in financial performance and be included in the Ordinary Council Meeting Agenda Papers so that it is available for public consideration."

Explanation Banyule City Council has a proud history of sound financial management as evidenced by our consistently strong ratings against the financial sustainability indicators established by the Victorian Auditor General's Office. As Council embarks on the largest capital works program ever in the history of our City over the coming years, it is vital that Councillors have timely and reliable information to provide for the adequate control of Council's finances. The preparation of this report, and its inclusion in the Ordinary Council Meeting Agenda Papers, will enhance the ability of Councillors to provide for the sound financial management of Council finances as well as provide transparent and up-to-date information to our rate payers and citizens.

CR RICK GAROTTI Grimshaw Ward

ATTACHMENTS

Nil

8.2

Notice of Motion


8.2 MAIN ROAD AND PARA ROAD INTERSECTION, LOWER PLENTY - PEDESTRIAN CROSSING CONCERNS

Author: Cr Steven Briffa

Ward: Hawdon

File: ST5805 and ST4685


“That: 1. Council write to VicRoads requesting they undertake a comprehensive

investigation of the pedestrian crossing concerns raised at Main Road and Para Road intersection, including undertaking of a ‘road safety audit’.

2. The Minister for Roads and Public Transport, The Hon Terry Mulder MP, and all local State Members of Parliament be advised of this resolution.”

Explanation I have been contacted by a resident in relation to pedestrian crossing concerns at the Main Road and Para Road intersection, Lower Plenty. There are existing ‘pedestrian operated signals’ to assist the pedestrians crossing the ‘left turn slip lane’, which links Main Road and Para Road. Concerns raised relate to vehicles entering Para Road from Main Road via the ‘left turn slip lane’ on a ‘red signal’, whilst pedestrians are crossing at the ‘pedestrian operated signals’. The matter has been raised with Council previously on four different occasions, between February 2012 to July 2013. As VicRoads is the road authority for Main Road and Para Road, concerns were forwarded to VicRoads on all occasions. On two occasions, VicRoads indicated to Council that plants and shrubs at the intersection required trimming/removing in order to improve sight distance. On both occasions Council’s Parks Department was contacted to carry out the trimming/removing of plants and shrubs, as required. These works were immediately carried out by Council’s Parks Department. Whilst trimming/removing of plants and shrubs has improved the visibility of pedestrians crossing in this location, the instances of vehicles driving through on a red signal still remains a concern. Residents have also expressed that there could be some confusion with the ‘Give Way’ sign installed at the end of the ‘left turn slip lane’, which controls the intersection with Para Road.

8.2

Notice of Motion

MAIN ROAD AND PARA ROAD INTERSECTION, LOWER PLENTY - PEDESTRIAN CROSSING CONCERNS cont’d


CR STEVEN BRIFFA Hawdon Ward

ATTACHMENTS

Nil

8.3

Notice of Motion


8.3 ANZAC DAY IN BANYULE Author: Cr Jenny Mulholland

Ward: Griffin

File: F2013/947


“That: 1. Council promote the 2014 ANZAC Day events in a coordinated way by

advertising in the local papers the locations and times for ceremonies and marches throughout the City.

2. Council co-ordinate two buses for the Heidelberg ANZAC Day event to support those unable to March from the Heidelberg Cenotaph to Warringal Park.

3. Officers liaise with local police to ensure the appropriate road closures are in place for the Heidelberg Anzac Day event.”

Explanation Over the years the Banyule community have shown an increased interest in attending ANZAC Day ceremonies and we are fortunate to have a number of events spread throughout our City. Quite often the local community are unsure what times and types of ceremonies are occurring hence the purpose of this Notice of Motion is to coordinate an advertisement in the local papers distributed throughout the City of Banyule to inform the interested public. The Heidelberg ANZAC Day ceremony was successfully held last year and it is anticipated that a large crowd will be in attendance in 2014. As a result the march will extend from Studley Road Heidelberg and conclude at Warringal Parklands enabling the public to have the opportunity to participate. To facilitate this event it is proposed that Banyule Council co-ordinate transport for veterans and participants who are unable to march. It is also anticipated that the local police will coordinate the road closures and we thank them for their support.

CR JENNY MULHOLLAND Griffin Ward

ATTACHMENTS

Nil

ATTACHMENTS

ORDINARY MEETING OF COUNCIL ON 3 MARCH 2014

1.1 1-3 McKenzie Court Greensborough - Proposed Sale of Land Petition

Attachment 1 Petition page 1 ................................................................................ 60

1.2 Main Road and Para Road Intersection, Lower Plenty - Pedestrian Crossing Concerns

Attachment 1 Petition Cover Page ......................................................................... 61

1.3 Petition to retain and reopen Bellfield, Haig Street and Banksia College School sites

Attachment 1 Petition Cover Page ......................................................................... 62

4.1 Additional Storey to Approved Development at 10 Martin Street, Heidelberg

Attachment 1 Advertised plans .............................................................................. 63

Attachment 2 Planning controls ............................................................................. 83

4.3 Ivanhoe Structure Plan Planning Scheme Amendments C93, C94

Attachment 1 C93 & C94 - Summary of submissions ............................................ 89

4.4 Ivanhoe Civic Precinct Master Plan

Attachment 1 Civic Precinct Master Plan Key Proposals ....................................... 97

5.1 Multicultural and GLBTI Advisory Committees

Attachment 1 GLBTI & Multicultural Advisory Committee Draft Terms of Reference ........................................................................................ 98

Att

ach

men

t 1

1.1

Item: 1.1 Attachment 1: Petition page 1


Att

ach

men

t 1

1.2

Item: 1.2 Attachment 1: Petition Cover Page


Att

ach

me

nt

1

1.3

Item: 1.3 Attachment 1: Petition Cover Page


Att

ach

men

t 1

4.1

Item: 4.1 Attachment 1: Advertised plans


Att

ach

me

nt

2

4.1

Item: 4.1 Attachment 2: Planning controls


PLANNING CONTROLS ZONE The site is zoned Special Use 3 – Residential and Medical Services Precinct. Within this zone, planning permission is required to construct a building and carry works on the land. The use of the land for a Medical centre requires planning permission under this zone.

OVERLAY

The site is covered by Vegetation Protection Overlay – Schedule 5. Under this overlay, planning permission is required for removal of all vegetation 12 metres or more in height or with a trunk diameter more than 40cm measured 1.4 metres above the base of the tree. No works are proposed that trigger a permit under this overlay. The site is also covered by Design and Development Overlay – Schedule 5. This overlay applies to the Heidelberg Specialised and Major Activity Centre. Under the schedule to this overlay, a number of design requirements are identified including at the Martin Street property boundary, a maximum building height of 10 metres with buildings to be set back an additional 1.5 metres for every 3 metres of building height above 10 metres with no additional building setback required over 16 metres. The maximum building height specified for the site is 25 metres. A detailed assessment of the proposal against the design objectives of this overlay is provided in the technical assessment section of this report.

STATE PLANNING POLICY FRAMEWORK

The State Planning Policies that are relevant to the proposal are as follows. Clause 12.01 - A more compact city Objective To facilitate sustainable development that takes full advantage of existing settlement patterns, and investment in transport and communication, water and sewerage and social facilities. Clause 12.04 - A more prosperous city Objective To create a strong and innovative economy Clause 12.06 - A fairer city Objective To provide fairer access to and distribution of social and cultural infrastructure. Clause 12.07 - A greener city Objective To minimise impacts on the environment to create a sustainable path for future growth and development

Att

ach

me

nt

2

4.1



Clause 17.01 - Activity centres Objective To encourage the concentration of major retail, commercial, administrative, entertainment and cultural developments into activity centres (including strip shopping centres) which provide a variety of land uses and are highly accessible to the community. Clause 17.02 - Business Objective To encourage developments which meet community’s needs for retail, entertainment, office and other commercial services and provide net community benefit in relation to accessibility, efficient infrastructure use and the aggregation and sustainability of commercial facilities. Clause 18.02-1 Car parking and public transport access to development Objective To ensure access is provided to developments in accordance with forecast demand taking advantage of all available modes of transport and to minimise impact on existing transport networks and the amenity of surrounding areas. Clause 18.06 - Health facilities Objective To assist the integration of health facilities with local and regional communities. Clause 19.03-1 Design and built form Objective To achieve high quality urban design and architecture that:

Reflects the particular characteristics, aspirations and cultural identity of the community.

Enhances liveability, diversity, amenity and safety of the public realm.

Promotes attractiveness of towns and cities within broader strategic contexts.

LOCAL PLANNING POLICY FRAMEWORK

The following policy is relevant to the assessment of the proposal. Municipal Strategic Statement Clause 21 of the Scheme contains Banyule’s Municipal Strategic Statement, which provides the policy framework that Clause 65.01 requires the Responsible Authority to consider when deciding on an application. The municipal profile describes the following contextual analysis that is relevant to the

development now proposed:

21.01-1 Banyule in context Banyule provides a significant number and range of jobs to the broader region, particularly in

the industrial, retail and public sectors. Residents of Banyule also have easy access to the

large number of jobs in the surrounding region and central Melbourne.

The municipality and its surrounding region also include a significant number of Melbourne’s

educational and health institutions.

Att

ach

me

nt

2

4.1



21.02 Vision and Strategic Framework It is noted that Heidelberg is recognised as a Major / Specialist Activity Centre on the Strategic Framework Plan at Clause 21.02 of the MSS. 21.04 Land Use 21.04-2 Commercial

The City is well served by a hierarchy of Activity Centres that provide important retail,

personal, professional and business services to the community and significant

employment, and these centres need continued support.

Objective 2 – Consolidation of commercial uses

Facilitate projects that will support business growth, employment and service delivery.

21.04-4 Community Facilities

The health and education sectors provide services and employment to the Banyule community and need to be appropriately supported.

Availability of community facilities

To provide a wide range of high-quality cultural, health, educational and institutional uses,

responsive to the existing and likely future needs of the community.

21.06 Built Environment

Key Issues

The provision of a safe, attractive and high quality built environment.

21.06-1 Objectives and Strategies

Objective 1 – Safe, attractive and high quality built environment

Encourage high standards of design for buildings, works, signage and landscaping

Encourage high quality architecture and urban design.

Objective 3 – Sustainable design

Encourage energy and resource efficiency, sustainable transport, pollution reduction, waste management, and improved stormwater quality for building design and site layout, building, infrastructure and landscaping.

Encourage environmentally sustainable design principles in new buildings, works and refurbishments.

21.07 Transport and Infrastructure

Key Issues

The logical and efficient provision, use and maintenance of urban infrastructure must be a central consideration when planning for development and redevelopment.

Residents have a high dependency on private vehicles.

While some parts of the City have good access to public transport, others do not.

Att

ach

me

nt

2

4.1



Cycling and walking are underestimated as viable modes of transport.

21.07-1 Objectives and Strategies

Objective 1 – Accessibility

Encourage appropriate traffic management and provision of car parking.

Encourage new commercial businesses to locate in Banyule’s activity centres, particularly around transport nodes.

Encourage increased use of public transport, particularly to and from activity centres and major employment areas.

Encourage the provision of adequate and appropriately located car parking at transport interchanges, activity centres and in association with individual uses.

Objective 3 – Environmental effects

Increase the use of public transport and reduced dependency on private vehicles.

Encourage intensive land uses, including medium-density residential development, community facilities and commercial activity, in areas of high accessibility by public transport.

Encourage land use and development which facilitates multi-purpose trips.

21.08 Local Places

21.08-2 Heidelberg Specialised and Major Activity Centre

Land use and Economic Development

Strengthen the wide range of health care, family support and other health related professional services by promoting/locating next to the Warringal and Austin/Mercy hospitals in the Medical Services Precinct and Heidelberg Railway Station Precinct.

Built Form

To provide new built form that makes a positive contribution to streetscapes and urban form.

Strategies

Encourage development that provides an active frontage at the street level.

Promote environmentally sustainable design.

Establish high quality and distinctive built form outcomes.

Identity

To ensure that development provides a positive contribution to the preferred identity of Heidelberg.

Strategies

Ensure new development provides active frontages at the street level.

The above criteria reinforce the strategic importance of the subject site within an identified, evolving medical precinct.

Whilst previously residential in character, the residential character has gradually given way to a semi commercial / medical character that includes contemporary styled buildings, converted dwellings and carparks.

Att

ach

me

nt

2

4.1



The intensification of this change is encouraged throughout Council’s MSS, and is facilitated via the re-zoning of the subject site from Residential 1 to Special Use Zone 3 (via Amendment C60 to the Banyule Planning Scheme).

The proposal responds well to the above mentioned objectives and strategies by providing additional medical suites in a building that is:

Of a high architectural standard;

Responsive to its surrounding built form context;

Respectful of Council’s expectations for the medical precinct;

Designed to provide a high level of amenity for future tenants;

Able to make more efficient use of available infrastructure, including existing commercial and public transport facilities; and

Incorporates ecologically sustainable design elements including:

• Window frames and glazing that achieve a minimum 5 star rating, including use of double glazing and low E glass where required;

• Louvres and open areas on the rear (east) elevation of the car park to reduce reliance on mechanical ventilation;

• Use of precast concrete panels on north and south elevations, providing good thermal mass;

• Use of insulation throughout, including minimum R1.5 to walls and R3.5 to roof;

• Air tight construction;

• Energy efficient appliances and water saving fittings;

• A centralised plant to minimise energy loadings;

• Automated sensor lights to toilet and kitchen facilities.

• A waste management regime that encourages recycling; and

• A green travel plan to encourage staff and patients to use nearby public transport and bike paths.

LOCAL POLICIES

Safer Design policy Clause 22.03 identifies the Policy Objectives as follows:

To minimise opportunities for crime, through well designed and well maintained

buildings and spaces.

To improve community safety and quality of life.

To enhance community perceptions of safety and reduce fear.

To increase use of public spaces and improve accessibility to public premises.

To discourage graffiti and vandalism.

The proposed development will provide for passive surveillance of the surrounding streets and laneways via windows and glazed entries.

Att

ach

me

nt

2

4.1



Low level lighting will provide for staff and patient safety, areas of concealment or entrapment are avoided in the design, the carpark entries are secure and all balconies are secure.

CURRENT AMENDMENTS

Amendment C73 proposes to introduce an Environmentally Efficient Design local planning policy as well as update sections of the MSS to reflect this new policy. This policy applies to all residential and commercial development in the City of Banyule. The amendment commenced exhibition on 28 February 2013 and finished on 29 April 2013. A Planning Panel considered the amendment in November 2013 and the panel report is expected to be issued shortly.

Att

ach

men

t 1

4.3

Item: 4.3 Attachment 1: C93 & C94 - Summary of submissions


Amendments C93 - Table of Submissions

Submission No.

Supporting/ Objecting

Issue Comment/Action

1 Supporting. N/A No further action.

2 Supporting (with changes).

Submitter will support the amendment if changes are made in relation to:

Strong emphasis on landscaping

Prevention of new development creating wind tunnels

All car parking to be underground as much as possible

It is considered that these issues have been addressed through the amendment documents including the MSS and DDO11 & DDO12. There is a very strong emphasis on landscaping in both the Accessible and Diversity Precincts. Underground car parking is encouraged where possible throughout the Activity Area. The design objectives in the DDO11 have been developed to address views, heritage issues, wind tunnels access etc.

Have tried to contact submitter to discuss concerns raised in the submission. Will continue to attempt contact and discussion.

Att

ach

men

t 1

4.3



3 Supporting (with changes).

PTV has suggested changes to further strengthen the PT objectives in the MSS and ensure that they better align with Clause 13 of the SPPF (see proposed changes in MSS attached) PTV has also requested an exemption in the DDO11 for buildings and works for railway purposes (see proposed exemption in DDO attached). Council considers that this exemption would sit better within Clause 62.01-1 however case law shows that Panel has accepted the inclusion of this exemption in overlays in other planning schemes. The proposed exemption does not include station buildings and other facilities beyond the station e.g. commuter car parking, bus interchanges etc.

Modifications to be made to amendment documents

4 Supporting. Wants Council and the State Government to uphold the outcomes agreed and documented in the SP by approving the MSS, zoning and DDO without change.

No further action

5 Supporting. The submitter does not support any changes to the proposed planning scheme amendments that have been exhibited.

No further action

6 Supporting. The amendments have been arrived at following detailed community and Council consultation.

No further action.

7 Objecting Proposed changes requested in relation to:

Any reference to land outside the Activity Area is

Have met with submitter to hear his concerns. Further discussion required.

Att

ach

men

t 1

4.3



‘irrelevant’

The word ’enhance’ be included in the MSS reference to Environmentally Significant Trees and Vegetation

Design responses are needed for sloping sites in both the Diversity Area Precincts and Accessible Areas

Number 15 St Elmo Road and 47 Ivanhoe Parade should be excluded from the structure plan boundary

Numbers 34 and 36 Ivanhoe Parade and numbers 149 and 151 Waterdale Road should be excluded from the structure plan boundary

Detailed design response diagrams are required to guide development on sloping sites in the Activity Area

8 Objecting. Proposed changes requested in relation to the site at 40 Upper Heidelberg Road, Ivanhoe (Precinct 5):

The flexibility provided in relation to setbacks for this site should also be extended to building height.

The reference to visual bulk along the western elevation should be changed to eastern elevation

Refer to a Panel

9 Objecting. The submission relates specifically to 1045-1059 Heidelberg Road, Ivanhoe (Precinct 1) and raises the following concerns:

The preferred maximum building height for this site is 12m

The preferred maximum height should be at least 15m given the preferred maximum heights

Refer to a Panel

Att

ach

men

t 1

4.3



proposed to the east of the site

The setbacks standards for this site are also overlay restrictive in terms of the upper levels

Setback Standard 1 is not an appropriate setback given the adjoining Darebin Railway Station

The 3m wide landscaping buffer is considered excessive where the interface is the railway reserve

10 Objecting. The submissions relates specifically to 64 Russell Street and Ivanhoe Grammar School and raises the following concerns:

64 Russell Street is marked as an Area of Investigation on the map in Clause 21.8 and the map for Precinct 3 in DDO11. It is unclear why this site is not designated with a preferred building height or use similar to the adjoin property to the east at 49 Marshall Street

Objects to the Transport and Infrastructure Plan at Map 4 of Clause 21.08 proposing a pedestrian link along the southern and eastern boundaries of 64 Russell Street – this privately owned site could be sold at any time

DDO11 states that a more pedestranised shared laneway from Linton Street to Marshall Street should established which is at odds with Map 4 in Clause 21.08

The requirement for master planning work with a view to using 64 Russell Street as a drop off and pick up area for Ivanhoe Grammar School is unreasonable

Ivanhoe Grammar School is subject to a Development Plan Overlay (DPO)and significant

Refer to a Panel

Att

ach

men

t 1

4.3



consultation and assessment has revealed that drop off and pick up zones in Russell Street were unpopular with residents

Traffic is adequately dealt with through the DPO and these additional requirements should not be included, particularly when the school is not located within the identified Activity Area

11 Objecting. Will support the amendment if the following changes are made:

Exclude the land in the area bordered by Lower Heidelberg Road, The Ridgeway to the east and the lane that runs off Waterdale Road from the DDO12 and include it in a HO

Further discussion needed with submitter. Heritage work commissioned by Council has not recommended this area for inclusion in a HO.

12 Objecting The submission relates specifically to 19-33 Upper Heidelberg Road and raises the following concerns:

The Landuse and Built Form Plan is at odds with the Setback Standard 11 for the site at 19-33 Upper Heidelberg Road

Building heights nominated for the site are of concern

The Landscape Plan indicates that any active uses at ground floor should be set back from the property boundary behind the existing tree canopy

A more detailed submission will be submitted to Council by Monday 24 February

Refer to a Panel

13 Objecting The submission relates specifically to 1065 Heidelberg Road and raises the following concerns:

The sites allowed for this site have been significantly reduced in the current structure plan and amendment documents

Refer to a Panel

Att

ach

men

t 1

4.3



The preferred maximum building height of 12m on the western side of Heidelberg Road compared to the preferred maximum height of 15m on the east side of Heidelberg Road is questionable (refer to Perrin Group Holdings V Banyule CC)

There is no allowance for sloping sites in the amendment documents

The podium details have an adverse impact to architectural designs

The setback specified to the VicTrack land is unnecessary

Att

ach

men

t 1

4.3



Amendment C94 – Table of Submissions

Submission No.

Supporting/ Objecting

Issue Comment

1 Supporting. N/A No further action.

2 Supporting (with condition).

VicRoads has a PAO on part of the Saxam Homestead site. Need to ensure that the HO and PAO do not overlap.

Reduce the extent of the HO to accord with VicRoads PAO

3 Objecting The submission relates specifically to the proposed HO for Saxam Homestead and raises the following concerns:

Objects to the HO over any of the land or the building.

The heritage nomination for Saxam Homestead is questionable

The proposed HO is at odds with the planning permit applications for the site that are currently with Council

Refer to a Panel

4 Supporting The submission is titled C93 & C94 however it relates wholly to Amendment C93. The absence of comment is taken as being supportive of C94

No further action.

5 Objecting The submission relates specifically to the proposed HO for the Kenilworth Parade precinct and raises the following concerns:

The HO will prevent land subdivision

If Kenilworth Parade is to have a HO applied it should be extended to include more properties and have the entire street in keeping

Height limitations should be imposed on

Submitter has requested an on-site meeting to discuss issues raised and ask some further questions about the amendment.

Att

ach

men

t 1

4.3



adjoining properties to the rear in Abbotsford Grove

If a HO is imposed some sort of rebate should be offered to residents for heritage works

6 Objecting The submission relates specifically to the proposed HO for Saxam Homestead and raises the following concerns:

The former Saxam Homestead is in significant disrepair. The proposed HO is not based on the on the building’s architectural significance or merit

Heritage advice has found that it can be argued that the former Saxam Homestead is of local heritage significance and one option for consideration by Council is for a historical record to be produced and maintained prior to the demolition of the building

A structural inspection of the former homestead has concluded that the current state of the building would make it cost prohibitive to restore to its original state

A building and pest inspection has reported that there is evidence timber is effected by borers and fungal decay caused by wood decay fungi

Att

ach

men

t 1

4.4

Item: 4.4 Attachment 1: Civic Precinct Master Plan Key Proposals


Att

ach

men

t 1

5.1

Item: 5.1 Attachment 1: GLBTI & Multicultural Advisory Committee Draft Terms of

Reference


Banyule City Council - Gay, Lesbian, Bisexual, Transgender and Intersex (GLBTI) ADVISORY COMMITTEE

DRAFT - TERMS OF REFERENCE

Name: GLBTI Advisory Committee Aim: The aims of GLBTI committee are to provide Council with advice and

information on issues facing the GLBTI community and on the development and implementation of Council’s Inclusion, Access and Equity Plan (IAEP).

Objectives:

Provide feedback and advice to Council on its policies, plans and services that impact GLBTI communities

Consider and provide advice on key Government initiatives, programs and reviews that impact of GLBTI

Advocate on behalf of GLBTI communities

Assist Council to promote the benefits of diversity within the Banyule municipality and beyond

Provide advice to Council in relation to its communication, engagement and consultation with GLBTI communities

To promote recognition and enhance understanding about Diversity, and the barriers to equality facing GLBTI communities

Membership: The GLBTI advisory committee membership will consist of up to 15 community members and will include representation from:

Council

Residents

Community Organisations, Agencies and Service providers who have a focus on provision of services to GLBTI communities in Banyule

Community Groups who are actively engaged with GLBTI communities

All positions are voluntary positions.

Att

ach

men

t 1

5.1

Item: 5.1 Attachment 1: GLBTI & Multicultural Advisory Committee Draft Terms of Reference


Selection process: The selection committee will include the Portfolio Councillor/s, Manager Organisational Performance and the Community and Social Planning Team. The committee will assess the nominations against the selection criteria and recommend appointments to Council. Role of members (criteria): Advisory Committee members will be able to demonstrate:

Knowledge and understanding of the needs and issues affecting GBLTI communities

An interest and involvement in local and/or broader GLBTI community projects, advocacy and networks

An interest and understanding of Local Government services and programs from a inclusion perspective

Direct links to local GLBTI community populations and/or organisations

Experience and/or understanding of the role of an advisory committee Council will aim to ensure that members of the Committee reflect the diversity of the Banyule community including ethnicity, age, gender and different geographical areas across Banyule. Terms of Appointment:

Appointments will be for a two year term

Council will appoint a Councillor to Chair the meetings

members completing a two year term may re-apply for a further two year term

The membership of the Committee will be reviewed as part of the on-going review and implementation of the IAEP.

The operations of the Committee will be evaluated annually to ensure it continues to be effective and relevant.

Members are free to resign from committee at any time and Council will undertake an EOI process to fill vacancies as they arise.

Meeting Frequency and Duration:

The GLBTI committee will meet bi-monthly for a duration of two hours

It is expected that each member attend a minimum of 60% of all meetings

Att

ach

men

t 1

5.1


Reference


Role of Councillor:

To act as Chairperson of the committee

To be the link between Council and the committee

To table issues and concerns to Council on behalf of the committee

To nominate another Councillor to attend meetings in his/her absence Executive Support:

The Community and Social Planning Unit of Council will provide Executive support to GLBTI committee.

Accountability and Extent of Authority:

Committee members have an active role to provide feedback and advice to Council on issues relating to the needs of GLBTI communities within the municipality

Committee members participate in discussions at bi-monthly meetings

Committee members have an advisory role and do not hold any authority to make decisions or commitments on behalf on Council.

Monitoring and reporting:

The minutes of meetings will be presented to Council for information after each meeting.

Recommendations and requests arising from meetings will be presented to Council for consideration. Responses to recommendations will be determined based on Council’s legislative role, stated commitments in Council’s Policies and Plans and budgetary processes.

Evaluation and Review: The GLBTI committees Terms of Reference and membership will be reviewed and evaluated on a bi - annual basis Reimbursement of expenses: Individual members of the Committee will be reimbursed for any transport costs they have incurred in participating in meetings and related activities.

Att

ach

men

t 1

5.1



BANYULE CITY COUNCIL - MULTICULTURAL ADVISORY COMMITTEE

DRAFT - TERMS OF REFERENCE

Name: Banyule Multicultural Advisory Committee (BMAC) Aim: The aim of BMAC is to provide Council with advice on multicultural issues and

on the development and implementation of Council’s Inclusion. Access and Equity Plan (IAEP)

Objectives:

Provide feedback and advice to Council on its policies, plans and services that impact CALD communities

Consider and provide advice on key Government initiatives, programs and reviews

Advocate on behalf of CALD communities

Consider funding and other opportunities as they may arise

Assist Council to promote the benefits of cultural diversity within the Banyule municipality and beyond

Provide advice to Council with its communication, engagement and consultation with CALD communities

Membership: The BMAC membership will consist of up to 15 community members and will include representation from:

Council

Residents

Community Organisations, Agencies and Service providers who have a focus on provision of services to CALD communities in Banyule

Community Groups

Att

ach

men

t 1

5.1


Reference


All BMAC positions are voluntary positions.

Selection process: The selection committee will include the Portfolio Councillor/s, Manager Organisational Performance and the Community and Social Planning Team. The committee will assess the nominations against the selection criteria and recommend appointments to Council. Role of members (criteria): Advisory Committee members will be able to demonstrate:

Knowledge and understanding of the needs and issues affecting CALD communities

An interest and involvement in local and/or broader multicultural community affairs, advocacy and networks

An interest and understanding of Local Government services and programs from a multicultural community perspective

The ability to contribute to the strategic development of multicultural policy at local government level

Direct links to local ethnic community populations and/or organisations

Experience and/or understanding of the role of an advisory committee Council will aim to ensure that members of the Committee reflect the diversity of the Banyule community including ethnicity, age, gender and different geographical areas across Banyule. Terms of Appointment:

Appointments will be for a two year term

Council will appoint a Councillor to Chair the meetings

members completing a two year term may re-apply for a further two year term

The membership of the Committee will be reviewed as part of the on-going review and implementation of the IAEP.

The operations of the Committee will be evaluated annually to ensure it continues to be effective and relevant.

Members are free to resign from BMAC at any time and Council will undertake an EOI process to fill vacancies as they arise.

Meeting Frequency and Duration:

The BMAC will meet bi-monthly for a duration of two hours

It is expected that each member attend a minimum of 60% of all meetings

Att

ach

men

t 1

5.1



Role of Councillor:

To act as Chairperson of the BMAC

To be the link between Council and the BMAC

To table issues and concerns to Council on behalf of the BMAC

To nominate another Councillor to attend meetings in his/her absence Executive Support:

The Community and Social Planning Unit of Council will provide Executive support to BMAC.

Accountability and Extent of Authority:

BMAC members have an active role to provide feedback and advice to Council on issues relating to cultural diversity within the municipality

BMAC members participate in discussions at bi-monthly meetings

BMAC members have an advisory role and do not hold any authority to make decisions or commitments on behalf on Council.

Monitoring and reporting:

The minutes of BMAC meetings will be presented to Council for information after each meeting.

Recommendations and requests arising from BMAC meetings will be presented to Council for consideration. Responses to recommendations will be determined based on Council’s legislative role, stated commitments in Council’s Policies and Plans and budgetary processes.

Evaluation and Review: The BMAC Terms of Reference and membership will be reviewed and evaluated on a bi - annual basis Reimbursement of expenses: Individual members of the Committee will be reimbursed for any transport costs they have incurred in participating in meetings and related activities.

banyule council meeting 3 march 2014 agenda

Documents

main road

para road intersection

people community

upper heidelberg road

wurundjeri people

community life

haig street

banksia street reserve