aug. 12 alhambra city council agenda

7/27/2019 Aug. 12 Alhambra City Council Agenda

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Address ing the Council : Section 2.04.210 of the Alhambra Municipal Code establishes the procedures foraddressing the Council. Any person wishing to address the Council during the meeting must complete a SpeakerRequest Card and submit it to the City Clerk.

When called upon by the Mayor, please step to the podium and give your name, address and organization or otherparty you represent, if any, in an audible tone of voice for the record. Remarks are limited to 5 minutes.

All remarks shall be addressed to the Council as a body and not to any member thereof. No person, other than theCouncil and the person having the floor, shall be permitted to enter into any discussion, either directly or through a

member of the Council, without the permission of the Mayor. No question shall be asked a Councilperson exceptthrough the Mayor.

Standards of Decorum: Any person making personal, impertinent or slanderous remarks or who shall becomeboisterous while addressing the Council shall be forthwith, by the Mayor, barred from the meeting.

Enforcement of Decorum: The Chief of Police, or his designee, shall be Sergeant-at-Arms of the Council meetings.The Sergeant-at-Arms shall carry out all orders and instructions given by the Mayor for the purpose of maintainingorder and decorum at the Council meeting.

Persons Authorized to be Within Rail : No person, except City officials, their representatives, and newspaperreporters, shall be permitted within the rail in front of the Council Chamber without the express consent of the Council.

Agenda Tracking Numbers: All numbers listed in bold after the title of each Agenda item are City Clerk trackingnumbers that are used for filing and research purposes.

CITY OF ALHAMBRAAGENDA

ALHAMBRA CITY COUNCILAUGUST 12, 2013

MISSION STATEMENT

The City of Alhambra is dedicated to responsive, creative leadershipand quality services, ensuring desirable neighborhoods and asupportive business environment, while being sensitive to thediversity of our community.

VISION STATEMENT

The City of Alhambra shall be the premier family-oriented and economically prosperous

community in the San Gabriel Valley.


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AGENDARegular Meeting

ALHAMBRA CITY COUNCILCity Council Chambers111 South First Street

August 12, 2013

5:30 p.m.

ROLL CALL:COUNCIL: Sham, Messina, Yamauchi, Ayala, Placido

FLAG SALUTE: Led by Mayor Placido

READING OF ORDINANCE TITLES

Government Code Section 36934 requires that all ordinances be read in full prior to City Counciltaking action on the ordinance. By listing the ordinance title on the Council agenda, Council may

determine that the title has been read.

Recommended Action: By motion, determine that the titles to all ordinances which appearon this public agenda have been read, and waive further reading.

CLOSED SESSION & CITY ATTORNEY ANNOUNCEMENT re SAME - F2M13-14

The City Council will move into a closed session pursuant to applicable law, including the BrownAct (Government Code Sec. 54950, et seq.) for the purposes of conferring with the Citys RealProperty Negotiator, and/or conferring with the City Attorney on potential and/or existinglitigation, and/or discussing matters covered under Government Code Section 54957

(Personnel), and/or conferring with the Citys Labor Negotiators as follows; provided, however,prior to so moving into closed session, the City Attorney shall make any announcementsrequired by the Brown Act pertaining to such closed session matters:

Conference wi th Real Property Negotiator (Govt. Code Section 54956.8): None

Conference with Legal Counsel--Existing Litigation (Govt. Code Section54956.9(d)(1): Rebamontan v. City of Alhambra, LASC Case No. GC049389

Conference with Legal Counsel - Anticipated Litigation: Significant exposureto litigation pursuant to Govt. Code Section 54956.9(d)(2): 2 matters. Initiation oflitigation pursuant to Govt. Code Section 54956.9(d)(4): 2 matters.

Discussion of Personnel Matters (Govt. Code Section 54957): PublicEmployee Evaluation - Title: Interim City Manager; Public Employee Appointment- Title: City Manager

Conference with Citys Labor Negotiator (Govt. Code Section 54957.6): Citydesignated representatives: Mayor and City Attorney; Unrepresented Employee:Interim City Manager/City Manager; and, Richard Bacio, Assistant CityManager/Personnel Director, re Management Employees, Alhambra Police


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bids were received for the project: General Pump Company Inc. in the amount of$217,300 and Tri-County Pump which submitted a No Bid letter. Staff has reviewed thebids and found that the low bid submitted by General Pump Company Inc. is in fullcompliance and conformance with the bid specifications.

Recommended Action: City Council award a contract, subject to finallanguage approval by the City Manager and City Attorney, to General Pump CompanyInc. for the Longden Well No. 2 Repair and Rehabilitation Project in the amount not toexceed $217,300; and, direct staff to undertake the steps necessary to finalize Councilsaction. (M2M13-84)

4. AWARD CONTRACT: WATER TRANSMISSION LINE FOR WELL NO. 9 TO THEGROUND WATER TREATMENT PLANT - F2M13-36, N2M13-69, C2M13-39, M2M13-85

Staff requests that the City Council award a contract to Sully-Miller Contracting Co. forthe Water Transmission Line for Well No. 9 to the Ground Water Treatment Plantand Street Rehabilitation on Granada Avenue from Alhambra Road to Mission Road andClay Court from Granada Avenue to east City limits (Project).On J une 13, 2013, theCity Clerk received eleven bids for the Project ranging from $663,659.30 to $984,783.

The bid received from Sully-Miller Contracting Co., in the amount of $663,659.30 is thelowest responsible bid. Sully-Miller has the necessary licenses and permits and hasdone similar projects of this type for other local jurisdictions.

Recommended Action: City Council award a contract to the lowest responsiblebidder, Sully-Miller Contracting Co., subject to final language approval by the CityManager and the City Attorney, in the amount of $663,659.30 for the Water

Transmission Line for Well No. 9 to the Ground Water Treatment Plant and StreetRehabilitation on Granada Avenue from Alhambra Road to Mission Road and Clay Courtfrom Granada to east City limits; waive the minor irregularity in the bid documents; directthe Director of Finance to appropriate funds in the amount of $436,395.30 from theWater Fund balance to account number 401.80.8884.91213 to pay for the UtilitiesDivision portion of the project with the balance of the project, $227,264, allocatedfrom the Gas Tax Fund balance to account number 221.70.7130.62210; and, direct staffto undertake the steps necessary to finalize Councils action. (M2M13-85)

5. AWARD CONTRACT: 2013 STREET BANNER PROJECT AT VARIOUS LOCATIONS F2M13-6B, N2M13-98, C2M13-40, M2M13-86

Staff requests that the City Council award a contract to SIEMENS for the 2013 StreetBanner Project. On August 1, 2013 the City Clerk received three bids for the Projectranging from $331,200 to $114,920. The bid received from SIEMENS, in the amount of$114,920 is the lowest responsible bid. SIEMENS has the necessary licenses, permitsand has done similar projects of this type for other local jurisdictions. In addition, $5,000is being requested for the design and purchase of banners to be hung from the poles.

Recommended Action: City Council award a contract to SIEMENS, subject to finallanguage approval by the City Manager and the City Attorney, in the amount of


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$114,920for the 2013 Street Banner Project Various Locations; an additional $5,000be budgeted for the design and purchase of banners; direct the Director ofFinance to allocate the funds, in the amount of $119,920, for the project and purchase ofbanners from the Redevelopment Property Tax Trust Fund (RPTTF); and,direct staff toundertake the steps necessary to finalize Councils action. (M2M13-86)

6. CONTRACT APPROVAL: ADMINISTRATION OF THIRD PARTY CLAIMS F85-115,F2M10-58, C2M13-36, M2M13-87

Staff requests that the City Council approve a contract with Carl Warren & Company forthird party claims administration. Carl Warren & Company is the Citys current liabilityclaims administrator and has requested a one year contract. Carl Warren & Company isuniquely qualified to be the Citys third party claim administrator due to the familiaritywith the City of Alhambra and the Independent Cities Risk Management Authority. Staffestimates an increase to the contract of no more than $1,500 for fiscal year 2013-2014.

Recommended Action: City Council approve that certain Carl Warren & CompanyThird Party Claims Administration Contract for FY 2013-2014, a copy of which is on filein the office of the City Clerk as Contract No. C2M13-36 and by this referenceincorporated herein and made a part hereof as though fully set forth herein; and, directstaff to undertake the steps necessary to finalize Councils action. (M2M13-87)

7. CONTRACT AMENDMENT: PROFESSIONAL INFORMATION TECHNOLOGY ANDSUPPORT SERVICES F2M3-21, C2M12-19, M2M13-88

Staff requests that the City Council authorize an amendment to the contract (C2M12-19)

between the City of Alhambra and Scientia Consulting Group for professionalinformation technology and support services to include services to the Library in anamount not to exceed $72,600. An amount of $72,600 was approved for theseprofessional services for the Library for FY 2013-2014.

Recommended Action: City Council approve an amendment to the agreementbetween the City of Alhambra and Scientia Consulting Group for ProfessionalInformation Technology and Support Services (Contract No. C2M12-19) to includeservice to the Library in an amount not to exceed $72,600. (M2M13-88)

8. ACCEPT GRANT: SAN GABRIEL VALLEY MUNICIPAL WATER DISTRICT FOR

ALHAMBRA FIRE DEPARTMENT 9/11 MEMORIAL - F2M11-57, M2M13-89

Staff requests that the City Council approve and accept a grant from the San GabrielValley Municipal Water District (SGVMWD) for the 9/11 Memorial that is beingconstructed in the front of Fire Station 71. The SGVMWD has provided a grant in theamount of $25,000. The grant funds are to be used for the installation of a water efficientirrigation system and for installation of drought-tolerant plants.

Recommended Action: City Council accept the grant from the San Gabriel ValleyMunicipal Water District in the amount of $25,000 to be used for water efficient irrigation


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and planting materials for the 9/11 Memorial; and, direct staff to undertake the stepsnecessary to finalize Councils action.(M2M13-89)

9. REQUEST FOR FUND APPROPRIATION: PURCHASE OF CHECK REMITTANCESYSTEM HARDWARE & SOFTWARE FOR THE CUSTOMER SERVICE CENTER F99-50, M2M13-91

Staff requests that the City Council approve the purchase of requisite hardware andsoftware from Creditron for the cash remittance system for the Utilities DepartmentCustomer Service Center and appropriate the funds for said purchase.The existingcash remittance system is almost seven years old and both the hardware and softwarecomponents have recently experienced problems. Creditron will provide a trade-inallowance for the old hardware and software, thus reducing the purchase price from$33,847 to $15,607. Therefore, staff is also requesting that the City Council approve anappropriation from Water Fund Balance in the amount of $15,607 for this purchase.

Recommended Action: City Council authorize the purchase of requisite hardwareand software from Creditron for the Cash Remittance System in the amount not toexceed $15,607; appropriate funds from the Water Fund Balance for said purchase;and, direct staff to take the steps necessary to finalize Councils action. (M2M13-91)

10. APPROPRIATION OF FUNDS FROM THE POLICE FACILITY ASSESSMENT FUND &STATE ASSET FORFEITURE FUND - F2M13-37, F2M12-28, M2M13-92

Staff requests that the City Council appropriate a total of $278,396 from the PoliceFacility Assessment Fund to be used towards improvements and upgrades to the police

facility and a total of $7,100 from the State Asset Forfeiture Fund for the purchase ofcomputer hardware and law enforcement equipment.

Recommended Action: City Council appropriate a total of $278,396 from the PoliceFacility Assessment Fund to be used towards improvements and upgrades to the policefacility and a total of $7,100 from the State Asset Forfeiture Fund for the purchase ofcomputer hardware and law enforcement equipment as outlined the Chief of PolicesAugust 12, 2013 report on file in the Office of the City Clerk; and, direct staff toundertake steps necessary to finalize Councils action. (M2M13-92)

11. NOTICE OF COMPLETION: 3149 FRONT STREET REHABILITATION PROJECT -

F2M10-512, C2M13-11, M2M13-93

Staff requests that the City Council accept Contract No. C2M13-11 between theCity of Alhambra and Damon Inc. for the 3149 Front Street Rehabilitation Projectas complete and approve the Notice of Completion. The contract was awarded for$218,454 and was completed for $216,402 for a net savings of $2,052. Thisproject has been inspected by staff and all work has been completed inaccordance with the City requirements and specifications.


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Recommended Action: City Council accept as complete contract C2M13-11with Damon Inc. for the 3149 Front Street Rehabilitation Project, in the amount of$216,402; instruct the City Clerk to file the Notice of Completion with the Countyfor recordation; and, instruct the Director of Finance to release the 5% retention

35 days from the date of recordation if no liens are filed. (M2M13-93)

12. MINUTES

Recommended Action: City Council review and approve as submitted the Minutesof the June 26, 2013 special meeting of the Alhambra City Council.

13. CLASS SPECIFICATION: FIRE PROTECTION SPECIALIST F2M13-2, M2M13-90

Before a class specification becomes effective, it must be approved by the City Council.

An assessment of the existing class specification by the Personnel and FireDepartments for the position of Fire Protection Specialist has sustained the need for anupdate of the representative duties and qualifications of this classification. Therefore,staff requests that the City Council approve the adoption of the class specification for theposition of Fire Protection Specialist.

Recommended Action: City Council adopt the revised class specification for theposition of Fire Protection Specialist as described in the Assistant CityManager/Personnel Directors August 12, 2013 report on file in the Office of the CityClerk. (M2M13-90)

14. PERSONNEL ACTIONS F2M13-2

Recommended Action: City Council ratify the actions of the City Manager set forthin that certain Personnel Actions document dated August 12, 2013 showing the variousappointments, classifications, salary changes, etc., since the last City Council meeting.

15. DEMANDS - F2M13-1

Recommended Action: City Council approve as submitted Final Check List(146851 thru 146854 and 147021 thru 147143) in the amount of $437,576.27 for theperiod ending J uly 12, 2013 and Schedule of Wire Transfers in the amount of

$2,109,808.42 for the week ending July 12, 2013; Final Check List (147144 thru 147233)in the amount of $2,671,814.51 for the period ending J uly 18, 2013; Final Check List(147234 thru 147348) in the amount of $484,269.53 for the period ending J uly 19, 2013and Schedule of Wire Transfers in the amount of $90,327.52 for the week ending J uly19, 2013; Final Check List (147349 thru 147387) in the amount of $69,974.16 for theperiod ending J uly 25, 2013; and, Final Check List (147389 thru 147480) in the amountof $281,584.53 for the period ending J uly 26, 2013 and Schedule of Wire Transfers inthe amount of $2,239,787.14 for the week ending J uly 26, 2013.


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ORAL COMMUNICATIONS (TIME LIMITATION - 5 MINUTES)

Citizens wishing to address the Council on any matter which is within the subject matterjurisdiction of the City Council not on the Agenda may do so at this time. Please state your

NAME and ADDRESS CLEARLY for the record.

Please note that while the City Council values your comments, pursuant to J anuary 1, 1987amendments to the Brown Act, the City Council cannot respond nor take any action until suchtime as the matter may appear as an item on forthcoming agendas.

COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2M13-7

Each Councilmember at his discretion may address the Council and public on matters of generalinformation and/or concern, including announcements and future agenda items.

ADJOURNMENT: The next regularly scheduled meeting of the Alhambra City Council will beheld on Monday, August 26, 2013 at 5:30 p.m., in the Alhambra City Hall Council Chambers,111 South First Street, Alhambra, California.

N O T I C E

Agenda Items : Copies of the staff reports or other written documentation relating to the itemslisted on this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 SouthFirst Street, Alhambra, California, and are available for inspection during regular office hours,Monday through Friday from 8:00 a.m. to 5:00 p.m.

Broadcast of Meeting: The regular meetings of the Alhambra City Council are recorded andare broadcast on Charter Channel 3 at 7:30 p.m. on the Thursdays and Mondays following themeeting. Recordings are also available for viewing by the public at the Alhambra Public Libraryand, upon appointment, in the Administrative Services Department.

Americans with Disabili ties Act: If you require special assistance to participate in any Citymeeting (including assisted listening devices), please contact the City Clerk's Office (626) 570-5090. Notification of at least 72 hours prior to the meeting will enable the City to makereasonable arrangements to ensure accessibility to this meeting.

LAUREN MYLES, CMCCITY CLERK

aug. 12 alhambra city council agenda

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