Associate DegreeLCE003 – Project English

Report Writing

Tsim Kam Wan

Task 1 – Aims of the report

In this report I want to……….inform describelistrecommendpersuade quotediscussargue

Different Kinds of Reports

Classification Contents Forms

Information Provide mainly information

1. Printed form2. Eye-witness report3. Newspaper report4. Third-person report5. Financial report

Analytical Provide interpretation, conclusions and recommendations or solutions beside information

1. Research Report in full

2. Research Repot in brief

Task 2 – Reordering Report Structure

D. OutlineA. BackgroundC. ObjectivesE. ParticipantsH. ScheduleF. Practicum DetailsB. FindingsG. Recommendations

The Analytical ReportsOrganisation Structure

Title page Name of the report, your name, date

Table of contents A list of items analyized in your report (page)

Summary A summary of report

Introduction Background, problem, approach, definition of special words used (What)

Methods Methods or procedures which lead to the findings (What? How? When? Where?)

Findings Results of investigation, research, and calculation (Statistics)

Conclusion Conclusions drawn from the findings (Why?)

Recommendation Things that should be done as a result of the findings and conclusions (What Action?)

BibliographyReference

Books, articles, magazines, reports, or documents that the writer has used for reference

Task 3

1. In the morning, we were taken from our hostel by minibus to the river, where we boarded a boat to take us on a river trip.

Trip details

2. It took place from 4 – 7 June 2004

Background (any section)

3. - the comfort and quality of the accommodation provided

Objectives

4. A wider range of international cuisine items would be preferable

Recommendations

5. She was very knowledgeable and able to deal with all questions we raised

Findings

The Analytical ReportsOrganisation Structure

Parts of the report

Functions Types of writing

Language characteristics

Summary To inform Discursive Factual, impersonal use of third-person pronouns (it & they), passive verbsIntroduction To inform Discursive

Methods To inform Discursive

Findings To inform Discursive

Conclusion To convince

Argument Factual, impersonal use of third-person pronouns (it & they), passive verbs, suggest possibility, e.g. It seems that ……the results indicate that..It is possible/probable that..

Recommendation

To persuade, reason

Argument Personal use of “I” and “we” (e.g. I/We recommend that (something be done.)

BibliographyReference

To inform

Language of Report

PassiveThe placement was organised by the Yuen L

ong Foundation for the Arts.We were met by the leader of the organisati

on, Mrs. Chan.

LanguageIntroduction:

I refer to your letter of 10 December, 1997 instructing me to look into matter on your behalf of the complaint of Singapore Company about the late delivery of Tamagotchi. I now report as follow.

You instructed me to investigate the complaint of Singapore Company about the late delivery of Tamagotchi. I now submit my report as follow.

LanguageStating objectives

The principle aim of this report is........The objective of this report is .......The purpose of this report is to investigate t

he problem of ......

LanguageConclusion & recommendation.

Based on the conclusion, it is suggested that.....

Based on the conclusion, it is recommended that.....

It is proposed that.....I will be pleased to discuss the matter with y

ou if possible.I will be free this afternoon if you want to di

scuss it with me.

LanguageDescribing Facts and Findings

Describing Facts and Findings20% of the people felt thatIt was found that………It was discovered that ………..During the practicum it became obvious

that……….It was apparent that…………

Language Connecting devices

Connecting devices to describe processes or chronological order

First,………..then……after that………Finally

Bullets or Numbering (A. B. C. D. E. F.) (1. 2. 3. 4. 5. 6………..) (a. b. c. d. e. f.......

LanguageReference

Referring to other parts of the reportSee Appendix 3 for a map of the areaSee Appendix 4 for detailed results of the

survey.Appendix 5 contains details results of the

survey.Appendix 1 shows the location of the

hospital.See Recommendations, page 4

Task 5 – Q i

i. The Community College Assistant Director placed us in the office during the placement.We were placed in the office during the placement by the Community College Assistant Director

Task 5 Qii

ii. In this paragraph we intend to discuss three main aspects of care for the elderly at the care home in question. First we will examine health care provision, then we will talk about food provided before looking at entertainment and recreation.we will examine three main aspects of care for the elderly at the care home in question, including:-

health care provision, food provided entertainment and recreation.

Task 5 - Qiii

iii. I was really surprised to find that loads of businesses had no real policy on recruitment.

It was found that a majority of businesses did not have policy on recruitment.

Task 5 - Qiv

iv. Well, if you would like more information, you can find it at the back of this report, in a section called Appendices, It is Appendix 3, actually. This is where I’ve recorded the results of my questionnaires.

(See Appendix 3 for questionnaires)

Task 5 - Qv

v. On the trip we did many things. We visited Tom’s Music in the morning. Then we talked with the manager of Tom’s Music. Then we talked with some of the staff there. Then we examined some of the musical instruments on sale.

Our itinerary to Tom’s Music in the morning as following: Talked with manager of Tom’s Music Talked with some of the staff Examined some of the musical instruments on

sale

Task 5 – Qvi

vi. In conclusion, we have seen that the travel agency offers many benefits to its customers. These include the ability to book online, search online, and also design tailor-made holidays.

To conclude, the travel agency offers the following benefits to its customers:- Able to book online Search online Design tailor-made holiday.

Task 5 - Qvii

vii. I thought it was terrible! The food was awful – it should be better! They really should install much better ovens, and also get the food to the table more quickly. They need more waiting staff!

It is suggested to install 3 more ovens, prepare the food to the table within 15 minutes, and recruit 3 more staff.

Task 5 - Qviii

viii. We, I’ve already talked about promotion. You can see that on page 7. Now I’d like to turn to the question of price.

Having looked at the promotion (page 7), we now turn to………..”

Task 5 - Qix

ix. I’m going to make some recommendations later. In fact, they’re on page 4. This is when I’m going to make some recommendations about the facilities provided for young people on this housing estate.

Recommendations on the facilities provided can be seen on page 4

Task 5 – Qx

x. We had to do this assignment because the Department of Tourism told us to. It’s part of our assessment, I thin.

As requested by the Department of Tourism for our assessment, this report is………..

This report is submitted in meeting the requirement……………..