1. NYS County Highway Superintendents AssociationSummer ConferenceAsset Management Data Collection, Prioritization,Estimating, FundingAugust 29, 2011

2. Course Outline ObjectivePresent a method of keeping track of maintenance & repair needs and to develop a documented plan foraddressing these needs 3. 5 Core Questions to AssetManagement1. What is the current state of my assets?2. What is my required sustainable level of service?3. Which assets are critical to sustained performance?4. What are my minimum life cycle costs?5. What is my best long-term funding strategy? 4. 5 Core Questions to AssetManagement1. What is the current state of my assets? What do I own ? Where is it ? What condition is it in ? What are the Maintenance Needs/Costs ? What is the Replacement or Repair Cost ? 5. Question #1What is the Current State of My Assets ? What do I Own ? Roadways 6. Question #1What is the Current State of My Assets ? What do I Own ? Roadways 7. Question #1What is the Current State of My Assets ? What do I Own ?Roadways Roadside Area, Vegetation, TreesBridgesCulverts Other DrainageGuiderailSignsTraffic SignalsRetaining WallsEquipment - Trucks, Plows, Computers, Heavy Equip.Buildings Office, Garages, Salt Sheds 8. Question #1What is the Current State of My Assets ?Minnewaska State Park Preserve and Mohonk PreserveCarriage Road Restoration andMaintenance ManualAnd GIS database NYS OPRHP Palisades Interstate ParkCommission 9. Question #1What is the Current State of My Assets ?Minnewaska State Park Preserve and Mohonk Preserve Locate Assets Assess Condition and Needs Design Repairs Recommend Maintenance - type, interval, etc. Inventory their Equipment and Materials Obtain local rental, lease, and purchase costs Specify materials, locate sources, & costs Design interactive GIS System User Friendly and Dynamic User Manual and Electronic Data deliverable 10. Question #1What is the Current State of My Assets ?Minnewaska State Park Preserve and Mohonk PreserveAssets: Roads (65 miles) Culverts Ditches, Swales, Drainage Retaining WallsSame as a Typical Vegetative ClearingRural Highway System Bridges Guide Rail (boulders) Equipment, Vehicles 11. Question #1What is the Current State of My Assets ?Minnewaska State Park Preserve and Mohonk Preserve What do I own ? Where is it ? What condition is it in ? 12. Question #1What is the Current State of My Assets ? Locate, Document, and Rate Assets Photograph and Locate With GPS 13. Question #1What is the Current State of My Assets ? Photograph and Locate all AssetsNarrow RoadsBrushVegetationTruck not PracticalRented a Gator 14. Question #1What is the Current State of My Assets ? Photograph and Locate all Assets 15. Question #1What is the Current State of My Assets ? Photograph and Locate all Assets 16. Question #1What is the Current State of My Assets ? Photograph and Locate all Assets 17. Question #1What is the Current State of My Assets ? Photograph and Locate all Assets 18. Question #1What is the Current State of My Assets ? Photograph and Locate all Assets 1800+ photographs Averaged 4.5 miles per day Coordinates recorded for each Photo Entered into a GIS database Coordinated with Road Locations on NYS Coordinates Link pictures to the GIS Points 19. Standardized Condition RatingsMust Be Consistent 20. Standardized Condition Ratings 21. Standardized Condition Ratings 22. Standardized Condition Ratings 23. Standardized Condition Ratings 24. PDH Question # 1 True or False Descriptions of Assets must be Consistent to Sustain a Long Term Management StrategyTrue 25. Standardized Condition RatingsAssign Colors to Represent Condition RatingsEasily Recognized in GIS FormatOn Data SheetsWhen looking at big picture views 26. Question #1 Basic GIS Program ARC MapWhat is the Current State ofDatabases Program and Link My Assets ? 27. Question #1 Basic GIS Program ARC MapWhat is the Current State ofDatabases Program and Link My Assets ? 28. Question #1What is the Current State of My Assets ? 29. Question #1What is the Current State of My Assets ? 30. Question #1What is the Current State of My Assets ? 31. Question #1What is the Turn on theStateShowing Assets ?Current Layer of My Culverts 32. Turn on the Layer Showing Rock Walls 33. Click on a Wall 34. Road Condition Example 35. Road Condition ExampleClick on the Road 36. Road NameStationing 37. Road Condition ExampleClick on Photo Point 38. Standardized Condition RatingsBridges 39. Standardized Condition RatingsBridges 40. Updating Conditions Simple Procedure Print out Sheet from Excel Take to the Field - Condition Sheets Use Standardized Rating System Take Digital Photos (GPS optional) Mark it up Edit in Excel just like a spreadsheet Markup to GIS person Photograph Updates - Basic Program 41. Updating ConditionsFile Name & Location 42. Updating Conditions Photographs 08/21/2009 Basic Programs Photoshop Elements - $80 Either Replace or Merge Photo Update ExampleRecommend Merging PhotosEasy to document even theKeeps Photo Records Simplesmallest of rehab tasks 43. Updating ConditionsPhotographs08/21/2009 Basic Programs Photoshop Elements - $80 Either Replace or MergeRecommend Merging PhotosKeeps Photo Records SimpleEasy to document even thesmallest of rehab tasks08/21/2011 44. Question #1What is the Current State of My Assets ? What do I own ? Where is it ? What condition is it in ? What are the Maintenance Needs/Costs ? What is the Replacement or Repair Cost ? 45. Maintenance and RepairMinnewaska State Park Preserve &Mohonk Preserve Reasonably detailed explanation Historic Importance and Part time workers Volunteers Consistency in Appearance Inexperience with type of work Proven methods from other Parks 46. Maintenance and Repair 47. Maintenance and RepairDetermine what work can be performedwith equipment already available Equipment Owned, Condition Equipment SharedDetermine what equipment is neededthat is not owned or sharedRental, Leasing, LocationsCapital Investments, $$$$ 48. Maintenance and Repair Equipment Lists 49. Maintenance and Repair Equipment Costs 50. Maintenance and RepairLabor Costs 51. Maintenance and RepairUsing Excel Spreadsheets Labor Cost Material Cost Equipment Cost Fuel Costs Construction TimeUnit Costs Determined ForEach Operation 52. Maintenance and Repair 53. Maintenance and RepairNote: Bridge and Retaining Wall Needs were handled on an individual basis 54. Maintenance and Repair 55. Maintenance and Repair 56. Back to the Beginning ReviewWhat is the Current State of My Assets ? What do I Own ?Roadways Roadside Area, Vegetation, TreesBridgesCulverts Other DrainageGuiderailSignsTraffic SignalsRetaining WallsEquipment - Trucks, Plows, ComputersBuildings Office, Garages, Salt Sheds 57. Back to the Beginning ReviewWhat is the Current State of My Assets ? What do I Own ?Complete Package and GIS database Extremely Flexible 58. Asset Management CoreQuestion #2What is my required sustainable level of service?What is the demand for services ?When is service not functional ?What is required by Regulations, Standards?What is the actual performance ?What is the Public Image? 59. Asset Management CoreQuestion #3Which assets are critical to sustained performance? How can it fail ? What is the likelihood of failure ? What does it cost to repair ? What are the consequences of failure ? Can it remain an asset until complete failure ?An Extension of Risk Management 60. PDH Question # 2 True or FalseIdentifying Critical Assets is part ofRisk Management True 61. PDH Question # 2.5 True or False Media Reporters Frequently Get it Right False 62. Asset Management Core Question #4What are my minimum life cycle costs? Maintenance Minimums? Equipment - Lease, Rent, Purchase? Paving Program ? Dealing with Escalation of Costs ? 63. Asset Management CoreQuestion #5What is my best long-term funding strategy? Capital rehabilitation Capital replacement Changes to operating procedures Changes to maintenance procedures Demand management Reduction of level(s) of service Improvement in response or recovery 64. PDH Question # 3Which is NOT one of the 5 Core Questionsof Asset Management 1. What is the current state of my assets ? 2. What is my required sustainable level of service ? 3. Which assets are critical to sustained performance ? 4. What is my best long-term funding strategy ? 5. What brand of coffee should we use in the office ? 6. What are my minimum life cycle costs ? 65. PDH Question # 3Which is NOT one of the 5 Core Questionsof Asset Management 1. What is the current state of my assets ? 2. What is my required sustainable level of service ? 3. Which assets are critical to sustained performance ? 4. What is my best long-term funding strategy ? 5. What brand of coffee should we use in the office ? 6. What are my minimum life cycle costs ? 66. PDH Question # 4 True or False An Asset Management Process includes Wisdom, Knowledge, Information, Data True 67. Questions? Contact InformationTom Baird, P.E., CPESC, CESSWI Barton and Loguidice, P.C. 10 Airline DriveAlbany, NY 12205 (518) 218 -1801 tbaird@bartonandloguidice.com 68. Accident Prediction Modelhttp://www.tfhrc.gov/safety/pubs/99207/index.htm Source: FHWA, 2000 69. Crash Reduction Factorshttp://safety.fhwa.dot.gov/tools/crf/resources/fhwasa08011/Source: FHWA 70. Accident Prediction Model FHWA-RD-99-207http://www.tfhrc.gov/safety/pubs/99207/index.htm Rural two-lane highways Based on: Historical accident data Regression analyses Before/After studies Expert judgments by panel of engineers Two major components: Base accident rate Accident Modification Factors (AMF) Source: FHWA, 2000 71. Accident Prediction ModelNBR = Base Accident RateNBR = ADT x L x 365(Units = accidents/year) 106 x e0.4865NRS = Expected Accident RateNRS = NBR x {AMF1 x AMF2 x AMF3 x AMF9}Source: FHWA 72. Accident Modification Factors Lane Width Shoulder Width/Type Roadside Hazard Rating Driveway Density Horizontal Curvature Superelevation Deficiency Vertical Curvature/Grade Two-way left turn lanes Passing lane/short 4-lane sections Source: FHWA 73. Project Example Washington County Road 42Look at expected accident rate before and after improvements 74. Project NeedsSafety Improvements Needed Accident Analysis June 1, 1999 through May 21, 2001 Location More Than3.8 XCR 42/East/1.36 MahaffyStatewide0.35 Average1.02.0 Accidents Per Million Entry Vehicles 75. Washington CR 42 NBR base rate calculation ADT = 3,965 vehicles/day ETC (2007) L = 0.25 mile (1300 ft) NBR = 3965 x 0.25 x 365106 x e0.4865 = 0.219 accidents per year (non- intersection-related) for entire segment 76. AMF1 Lane WidthSource: FHWA 77. AMF1 Lane WidthCR 42 ADT = 3,965 veh/dayBefore AfterLane Width 11 feet12 feetAMFchart1.05 1.00Adjustment (50%)Accounts for AccidentDistribution by LaneAMF11.03 1.00 78. CR 42 Expected Accident Rate Accident Modification FactorBefore After1 Lane Width1.031.002 Shoulder Width/Type3 Roadside Hazard Rating4 Driveway Density5 Horizontal Curvature6 Superelevation Deficiency7 Vertical Curvature/Grade8 Two-way Left Turn Lanes9 Passing Lane/4-lane sections AMF1xAMF2xAMF9------ 79. AMF2 Shoulder Width/TypeCR 42 ADT = 3,965 veh/day BeforeAfterShoulder Width 2 feet 4 feetAMFwidth1.30 1.15Shoulder Type Composite PavedAMFtype 1.02 1.00Adjustment 50%AMF2 1.16 1.08 80. Adding Paved Shoulder AMF = 1.50 AMF = 1.15If Shoulder = 4 Paved + 4 Grass AMF = 0.92If Shoulder = 8 Paved AMF = 0.87 81. CR 42 Expected Accident Rate Accident Modification FactorBefore After1 Lane Width1.031.002 Shoulder Width/Type 1.161.083 Roadside Hazard Rating4 Driveway Density5 Horizontal Curvature6 Superelevation Deficiency7 Vertical Curvature/Grade8 Two-way Left Turn Lanes9 Passing Lane/4-lane sections AMF1xAMF2xAMF9------ 82. AMF3 Roadside Hazard Rating Base/assumed value = 3 Depends on slopes, clear zone, etc. Rating 1 to 7, 1 = Best caseSource: FHWA 83. AMF3 Roadside Hazard RatingExamples:RHR=1 84. AMF3 Roadside Hazard RatingExamples:RHR=3 85. AMF3 Roadside Hazard RatingExamples:RHR= 6 and 7 86. AMF3 Roadside Hazard RatingExamples:RHR= ?? 87. Clear Zone 88. Clear Zone10% to 20% of fixed object accidents are in Repeat Locations 89. Clear Zone10% to 20% of fixed object accidents are inRepeat Locations 90. AMF3 Roadside Hazard RatingCR 42 Before AfterRHR51Convert to AMFAMF31.140.875 91. CR 42 Expected Accident Rate Accident Modification FactorBefore After1 Lane Width1.031.002 Shoulder Width/Type 1.161.083 Roadside Hazard Rating1.140.8754 Driveway Density1.181.185 Horizontal Curvature1.441.166 Superelevation Deficiency 1.061.007 Vertical Curvature/Grade1.111.088 Two-way Left Turn Lanes 1.001.009 Passing Lane/4-lane sections1.001.00 AMF1 x AMF2x AMF9 = 2.721.40 92. CR 42 Expected Accident RateNBR = Base Accident Rate = 0.219 acc/yearNRS = NBR x {AMF1 x AMF2 x AMF3x AMF9}NRS = Expected Accident Rate Before AfterNRS (accidents/year)0.600.31Our Improvements Are expected to reduce thenumber of accidents by 48% 93. CR 42 Comparison Actual Accident Rate Total of 10 accidents in 3 years 2 non-intersection-related 2 accidents/3 years0.67 acc/yearNo-Build Condition Predicted ActualNRS (accidents/year) 0.60 0.67 94. Questions? Contact InformationTom Baird, P.E., CPESC, CESSWI Barton and Loguidice, P.C. 10 Airline DriveAlbany, NY 12205 (518) 218 -1801 tbaird@bartonandloguidice.com