Aspen PracticalScheduling Concepts

SCH01

Patty White

Build Timeline

1. Curriculum planning and context setup

2. Prepare for course requests

3. Student course selection, teacher recommendations, and request data entry

1 2 3

OctSep Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep

• School year context

• District courses

• School courses

• Next school assignments

• Secondary schools

District Course Catalog2009 - 2010 2010 - 2011

00100001010010200103

00100001010010200103

School Course Catalog2009 - 2010 2010 - 2011

001000010100103

00100001010010200103

Copy

Copy

00104

00104

add

Student Course Requests

ALG 210

ART 300

HST 280

Student Chef Course

30 open seats

200 requests= 15%

requests satisfied

Versatile and Efficient Course RequestingCourse Request Packages

Multi-Add Requests

More Course Requesting Options

Teacher Course Recommendations

Online Course Requesting

Alternate Course Requests

Direct AlternatesCourse Request: 00402 British Literature

Alternate Course 1: 00414 HumanitesAlternate Course 2: 00543 Creative Writing

General Alternates

Course Request: 00593 World MythologyIs Alternate Course?

Global AlternatesCourse:Alternate:

00913 Reading for College00923 Art of Reading

Build Timeline

1. Curriculum planning

2. Prepare for course requests

3. Student course selection, teacher recommendations, and request data entry

4. Course tallies

5. Department decisions

6. Prepare to build

1 2 3

OctSep Nov Dec Jan Feb Mar Apr May Jun Jul Aug

4-6

Sep

210 requests

25 seats/section= 9 sections

1

2

3

4S1

S2

ASchedule Attributes

1

2

3

4

S1S2

A B

1 2 3 4 5 6

ABCDEFG

S1S2

Q3Q4

Q1Q2

ABCDEFG

1 2 3 4 5 6

Schedule Patterns

1 2 3 4 5 6

ABCDEFG

…

T1 T2 T3

Schedule TermsFull Year

S1 S2

Q1 Q2 Q3 Q4

X1 X2 X3 X4 X5

Cover Terms 1Base Terms 1

12

13

14

15

T2 and T3

Schedule Terms

T1 and … T3

T1 and T2

• Cover multiple base terms

• Define non-contiguous terms

Cover Terms 2Base Terms 3

23

2

3

Schedule Rotation

1 2 3 4 5 6

A A1 A2 A3 A4 A5 A6

B B1 B2 B3 B4 B5 B6

C C1 C2 C3 C4 C5 C6

D D1 D2 D3 D4 D5 D6

E E1 E2 E3 E4 E5 E6

F F1 F2 F3 F4 F5 F6

G G1 G2 G3 G4 G5 G6

1 2 3 4 5 6 7

A A1 G1 F2 E3 D4 C5 B6

B B1 A2 G2 F3 E4 D5 C6

C C1 B2 A3 G3 F4 E5 D6

D D1 C2 B3 A4 G4 F5 E6

E E1 D2 C3 B4 A5 G5 F6

F F1 E2 D3 C4 B5 A6 G6

Schedule Expression

1 2 3 4 5 6

A A1 A2 A3 A4 A5 A6

B B1 B2 B3 B4 B5 B6

C C1 C2 C3 C4 C5 C6

D D1 D2 D3 D4 D5 D6

E E1 E2 E3 E4 E5 E6

F F1 F2 F3 F4 F5 F6

G G1 G2 G3 G4 G5 G6

Day First1,3,5(C)

Period FirstC(1,3,5)

Multiple Scenarios

Build Version 1

Global Student Course Requests

Build Version 4Build Version 2 Build Version 3

Shared Attributes

Courses

Staff

Students

Time

Courses

Staff

Students

Time

Courses

Staff

Students

Time

Courses

Staff

Students

Time

Student Grouping

Aspen offers the ability to attach the following to student or section:

• House• Team• Platoon

School

House

TeamSection

Type

Platoon

Static Grouping

Course 100

100-001 Red Team

100-002Blue Team

100-003Yellow Team

100-004Green Team

Student:Sally Jones is on

Red Team.

Dynamic Grouping

Course 100

100-001Red Team

100-002Blue Team

100-003Yellow Team

100-004Green Team

Student:Roger Anderson

requested Course 100.

Include in Scheduling

Staff

Students

Courses

Rooms

Schedule Rules

Room Reservations

X

Student with Student

Teacher Common Planning Time

Student Avoid StudentX

Build Timeline

1. Curriculum planning

2. Prepare for course requests

3. Student course selection, teacher recommendations, and request data entry

4. Course tallies

5. Department decisions

6. Prepare to build

7. Build the schedule

8. Commit the schedule

9. Address conflicts

1 2 3

OctSep Nov Dec Jan Feb Mar Apr May Jun Jul Aug

7-84-6

Sep

9

Schedule Build Process

• Studies and duties

• Rotate the schedule

• Commit the schedule

Build

Evaluate

Done?

Adjust Inputs

No

Finalize

Resolve Conflicts

Yes

• Validate

• Run the Build

• Load• Section balance

• Dropped requests

• Teacher utilization

• Room utilization

• Schedule balance

• Conflicts

Create NewScenario

(optional)

Thank you.

pwhite@x2dev.com