From “dirt to digits” A Trans Tasman Collaboration

A-SPEC is a program involved in the development of standard data specifications for recording information of new or existing assets.

• It provides a core structure, identified and (distilled) by SME’s.

Background

To simplify information management for Asset Managers and Owners

The focus

The focus is twofold:-

1. Receive consistent information about Council’s Assets

a) “Gifted” Assets – Developer works b) Capital Works – Internal programs

2. Using GIS technology to visualize AND validate data

d-spec outlines the specifications for digital files containing stormwater drainage data: pipe, pit, property connections and Water Sensitive Design Elements (WSUD). r-spec outlines the specifications for digital data of authorities’ assets within the Road Reserve. o-spec outlines the specifications for digital data of Public Open Space and Recreation Assets.

s-spec outlines the specifications for digital data containing Sewerage/ Wastewater asset data. This specification is being created in collaboration with WCC, MWC & Southern Water. w-spec outlines the specifications for digital data containing Water supply assets. This specification is being created in collaboration with WCC, MWC & Southern Water.

b-spec outlines the specifications for the delivery of digital data relating to Building Assets. This specification is currently in the being developed and will be available for comment t-spec outlines the specifications for the collection of digital data relating to optical fibre/ telecommunications assets. It is planned to further develop from its current format within d-spec.

10 years on

Consortium and Stakeholder Group

15 of 25 Growth Area

Councils across

Australia

Asset Management Vendor examples

• Assetic – Shire of Kalamunda (WA) • Adapt Solutions – Bass Coast Shire (Vic) • CIVICA - City of Rockingham (WA) • Hansen - City of Casey (Vic) • Bizeasset – Colac Otway (Vic) • Technology One – City of Fremantle (WA) • Conquest – Cardinia Shire (Vic) • Asset Master – City of Wyndham (Vic) • InfoNET – City of Wellington (NZ)

Industry Participation

Created the Possibility for Collaboration

New paradigm = developing new practice allowing for evolution of ideas, concepts and processes

Broad Adoption for the Whole Asset Lifecycle

Manual Submissions Paper, CAD,

DXF, DMF, Excel

GIS Ready Submissions Flexible Open exchange formats

Uptake from Councils Asset Framework for data

collection

Collaboration & Discoverability Sharing between Local & State

Government, Utilities, Software Vendors, Consultants, Developers &Other agencies

TWG. Metadata.

Integration & Broad Adoption

Delivery Portals (Spear, SLIP, Landonline, SiX)

ISOLATED COLLABORATIVE INTEGRATED

WHERE WE WERE WHERE WE ARE NEXT STEP WHERE WE ARE GOING

Business Model

Engagement Governance

Model

New Zealand Stakeholders

A-SPEC founding member in New Zealand

s-spec outlines the specifications for digital data containing Sewerage asset data. This specification is being created in collaboration with WCC, Southern Water, Cradle Mountain Water, Ben Lomond Water and MWC.

w-spec outlines the specifications for digital data containing Water supply assets. This specification is being created in collaboration with WCC, Southern Water, Cradle Mountain Water, Ben Lomond Water and MWC.

d-spec outlines the specifications for digital files containing stormwater drainage data: pipe, pit, property connections and Water Sensitive Design Elements (WSUD).

Initial Focus - 3 WATERS

Responsibility of the Developer/Consultant

The developer/consultant or their representative shall be responsible for: • ensuring that any information provided by the consortia members is verified prior to any works being

undertaken.

• ensuring that the "As Built Information” of the Works are recorded and certified to comply with the requirements of this document and forwarded to the A-SPEC consortium member prior to the works being accepted and cleared to receive a “Clearance“ for sign off under Sections 223/224(c) of the Resource Management Act 1991.

• ensuring that the data supplied to the A-SPEC member is correct, accurate, and complete. • ensuring compliance with the relevant council, utility and water authority standards and codes of

practice.

• ensuring the data is supplied within 15 working days of work being practically completed unless otherwise agreed with the relevant consortium member.

• ensuring that the information provided is relative to the cadastral information being maintained in the digital cadastral database (DCDB) by Land Information New Zealand (LINZ).

• Resource Management Act 1991 (RMA) is New Zealand’s main piece of environmental legislation and provides a framework for managing the effects of activities on the environment.

New Zealand Specific

Requirements

DATUM

• New Zealand Transverse Mercator Projection

• New Zealand Geodetic Datum 2000 (NZGD2000)

• New Zealand Vertical Datum 2009 (NZVD2009)

• Local Mean Sea Level Datums

New Zealand Specific

Requirements

Asset Infrastructure ProjectBusiness Process Traceability Model

Communicate with Stakeholders

Plan Infrastructure asset operations including Data

Establish existing WCC policies as per WCC Asset Management Policy, Standards, Acts, Knowledge - eg A Spec

Determine requirements and provide resources

Guiding Process As-is

CoreProcess As- is

EnablingProcess As-is

Asset Management Teams

Asset Management Plans

Information Systems and Tools

Asset Planning

Gate Reviews

Asset Acquisition and Creation

Gate Reviews

Financial Management

Gate Reviews

Asset Operation & Maintenance

Gate Reviews

Asset Condition & Performance Monitoring

Gate Reviews

Asset Renewals & Rehabilitation

Gate Reviews

Asset Disposal & Rationalisation

Gate Reviews

Asset Management, Audit & Review

Gate Review

Quality Management

Asset Management Service Delivery

Continuous Improvement

Based of the IIMM 2011 ‘Best Practice”

Guide to Asset Management

Benefits of Improved Asset Management• Strong Governance

and Accountability• More sustainable

decisions• Enhanced Customer

service• Effective Risk

Management• Improved Financial

efficiency• Improved Asset Data

and quality

Data Demonstration

Real Data received from

Industry

Attributes of a roundabout

Attributes of a road centreline

Attributes of a tree in the

roundabout

Attributes of a sign

Attributes of an onroad parking area

www .a-specstandards.com.au

Success… is the uncommon application of common knowledge

Ivan Misner