Art of Presenting yourself

Download Art of Presenting yourself

Post on 01-Nov-2014

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Its a file giving a direction as to HOW TO PRESENT YOURSELF

TRANSCRIPT

  • 1. Art of Presenting Yourself!!! CA. Deepak Rajdev
  • 2. Need- Modern day managers and professionals routinely come across the situations that demand them to speak / presenting themselves in front of large gathering of people. They might be making a presentation, explaining strategies to their business colleagues, conducting training or simply explaining any subject matter. Thus, presenting yourself amongst others is an important aspect of ones personality.
  • 3. Objective-
    • By the end of the session, you will be able to know:-
    • Identify the key principles of preparing and delivering a presentation; and
    • review presentations as a part of the feedback process for continuous improvement.
  • 4. What is the Value of a Presentation???
    • Provide information to audience.
    • Gain support on an issue.
    • Provide forum for focused
    • discussions.
  • 5. Types of Presentations-
    • Internal Presentations
    • Formal rollout of significant procedures as set out by HO;
    • Results of the business; (Stores and Business)
    • Major Announcements;
    • Significant policy changes;
    • Team talks.
    • External Presentations
    • Meetings with Government officials;
    • Liasoning with various authorities;
    • Seminars / Conferences
  • 6. Presentation Process- Follow - Up on Next Planning & Preparation Plan Deliver Performance Do Presentation Feedback Review Cycle model of a Presentation
  • 7. Plan- Planning & Preparation Plan Deliver Performance Do Presentation Feedback Review Purpose Audience Analysis Select Appropriate Media Tools and other arrangements Select Presentation Type
  • 8. Purpose-
    • Understanding the purpose is very important and on the basis of the same, one can decide the form:
      • Informative presentation;
      • Persuasive presentation;
      • Entertaining presentation (Not a part of business presentation)
  • 9. Analysis of the Audience
    • The purpose is to match the presentation type to the Audience One 2 one.
    • Analysis of the audience is to be made considering their characteristics-
      • Size;
      • Language;
      • Education & Knowledge;
      • Geographical influence.
  • 10. Selecting the suitable type-
    • Type whatsoever is to be selected should have a definite structure or format with a view to generate the desired result. If the ideas are not well established / defined, the audience will not be able to follow the same.
      • Sequential arguments;
      • Hierarchical decomposition.
  • 11. Select Appropriate Media- Media Audience Size One-on- One Small Meeting Medium Meeting Large Meeting Large Audience Paper Copy Flip Charts/ Whiteboard LCD Projectors
  • 12. Tools and other arrangements-
    • Do one need to organise:
      • Flipchart?
      • Slide projector and screen?
      • Posters?
      • Models?
      • Music / Speakers?
      • Refreshments?
  • 13. Do- Planning & Preparation Plan Deliver Performance Do Presentation Feedback Review Carry Out The Agenda Deliver the Presentation Other attributes Presenting in a timely manner avoiding fear Conduct Audience Analysis Select Appropriate Media Tools and other arrangements Select Presentation Type
  • 14. Carry out the Agenda-
    • Agenda is the Subject matter for which the whole event or the presentation is being organised / planned. It needs to be defined very clearly and presented initially .
      • Content should not have too many messages It will bring more clarity and avoid confusion.
  • 15. Delivery-
    • Delivery denotes the performance to explain to the intended recipients the subject matter (agenda).
      • Structure the content into sequential ideas;
      • Follow INVERTED PYRAMID structure.
  • 16. Delivery-
    • Influencing Rapport with the Audience. It includes considering:
      • Presenters distance with the audience;
      • Presenters dress code relative to the environment formal OR informal;
      • Volume of the speaker;
      • Pace of delivery.
  • 17. Delivery-
    • Using slides through the projectors to convey the idea. It includes considering:
      • Place screen at a convenient place;
      • Keep slides to a minimum;
      • Dont overload the slides with lot of information;
      • Background and layout.
  • 18. Other attributes-
    • Individual Eye contact is very important
    • Make eye contact with one member on the audience.
    • Complete a sentence or thought.
    • Break eye contact and move to another person.
    • Timeliness is a must.
  • 19. Other Attributes Fear???
    • F False
    • E Evidences
    • A Appearing
    • R Right..
  • 20. Other Attributes Overcome Fear!!!
    • Recognise your fear;
    • Visualise your strengths;
    • Personal aspects-
      • Confidence in yourself;
      • Friendliness.
    • Strategies before the presentation-
      • Practice beforehand prepare & rehearse;
      • Get feedback from the colleagues;
      • Notice and observe the surroundings and make yourself familiar with the same.
  • 21. Review- Planning & Preparation Plan Deliver Performance Do Presentation Feedback Review Carry Out The Agenda Deliver the Presentation Other attributes Presenting in a timely manner avoiding fear Conduct Audience Analysis Select Appropriate Media Tools and other arrangements Select Presentation Type Debrief Immediately Publish next steps Follow - Up on Next Steps Incorporate Benefits and Concerns in Next Meeting Plan Identify Next Steps Identify if Objectives Met Learn from Others Next Steps Next Steps Next Steps Next Steps
  • 22. Reviewing the Presentation-
    • Identify the next steps to be taken.
    • Did you achieve your objective?
      • Seek feedback from the audience on message/style.
      • Define what worked well/not so well.
      • Agree and record what you would have to follow in the future.
    • Learn from others.
  • 23. Recap-
    • Introduction Talking about what you are going to tell them;
    • Body / Content - Tell them;
    • Summary Talking about the GIST of the session i.e what you have already told them.
  • 24. Issues/Discussion? You can contact at 98276 33797 OR mail at rajdev [email_address]