Art of Presenting yourself

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Its a file giving a direction as to HOW TO PRESENT YOURSELF

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<ul><li> 1. Art of Presenting Yourself!!! CA. Deepak Rajdev </li> <li> 2. Need- Modern day managers and professionals routinely come across the situations that demand them to speak / presenting themselves in front of large gathering of people. They might be making a presentation, explaining strategies to their business colleagues, conducting training or simply explaining any subject matter. Thus, presenting yourself amongst others is an important aspect of ones personality. </li> <li> 3. Objective- <ul><li>By the end of the session, you will be able to know:- </li></ul><ul><li>Identify the key principles of preparing and delivering a presentation; and </li></ul><ul><li>review presentations as a part of the feedback process for continuous improvement. </li></ul></li> <li> 4. What is the Value of a Presentation??? <ul><li>Provide information to audience. </li></ul><ul><li>Gain support on an issue. </li></ul><ul><li>Provide forum for focused </li></ul><ul><li>discussions. </li></ul></li> <li> 5. Types of Presentations- <ul><li>Internal Presentations </li></ul><ul><li>Formal rollout of significant procedures as set out by HO; </li></ul><ul><li>Results of the business; (Stores and Business) </li></ul><ul><li>Major Announcements; </li></ul><ul><li>Significant policy changes; </li></ul><ul><li>Team talks. </li></ul><ul><li>External Presentations </li></ul><ul><li>Meetings with Government officials; </li></ul><ul><li>Liasoning with various authorities; </li></ul><ul><li>Seminars / Conferences </li></ul></li> <li> 6. Presentation Process- Follow - Up on Next Planning &amp; Preparation Plan Deliver Performance Do Presentation Feedback Review Cycle model of a Presentation </li> <li> 7. Plan- Planning &amp; Preparation Plan Deliver Performance Do Presentation Feedback Review Purpose Audience Analysis Select Appropriate Media Tools and other arrangements Select Presentation Type </li> <li> 8. Purpose- <ul><li>Understanding the purpose is very important and on the basis of the same, one can decide the form: </li></ul><ul><li><ul><li>Informative presentation; </li></ul></li></ul><ul><li><ul><li>Persuasive presentation; </li></ul></li></ul><ul><li><ul><li>Entertaining presentation (Not a part of business presentation) </li></ul></li></ul></li> <li> 9. Analysis of the Audience <ul><li>The purpose is to match the presentation type to the Audience One 2 one. </li></ul><ul><li>Analysis of the audience is to be made considering their characteristics- </li></ul><ul><li><ul><li>Size; </li></ul></li></ul><ul><li><ul><li>Language; </li></ul></li></ul><ul><li><ul><li>Education &amp; Knowledge; </li></ul></li></ul><ul><li><ul><li>Geographical influence. </li></ul></li></ul></li> <li> 10. Selecting the suitable type- <ul><li>Type whatsoever is to be selected should have a definite structure or format with a view to generate the desired result. If the ideas are not well established / defined, the audience will not be able to follow the same. </li></ul><ul><li><ul><li>Sequential arguments; </li></ul></li></ul><ul><li><ul><li>Hierarchical decomposition. </li></ul></li></ul></li> <li> 11. Select Appropriate Media- Media Audience Size One-on- One Small Meeting Medium Meeting Large Meeting Large Audience Paper Copy Flip Charts/ Whiteboard LCD Projectors </li> <li> 12. Tools and other arrangements- <ul><li>Do one need to organise: </li></ul><ul><li><ul><li>Flipchart? </li></ul></li></ul><ul><li><ul><li>Slide projector and screen? </li></ul></li></ul><ul><li><ul><li>Posters? </li></ul></li></ul><ul><li><ul><li>Models? </li></ul></li></ul><ul><li><ul><li>Music / Speakers? </li></ul></li></ul><ul><li><ul><li>Refreshments? </li></ul></li></ul></li> <li> 13. Do- Planning &amp; Preparation Plan Deliver Performance Do Presentation Feedback Review Carry Out The Agenda Deliver the Presentation Other attributes Presenting in a timely manner avoiding fear Conduct Audience Analysis Select Appropriate Media Tools and other arrangements Select Presentation Type </li> <li> 14. Carry out the Agenda- <ul><li>Agenda is the Subject matter for which the whole event or the presentation is being organised / planned. It needs to be defined very clearly and presented initially . </li></ul><ul><li><ul><li>Content should not have too many messages It will bring more clarity and avoid confusion. </li></ul></li></ul></li> <li> 15. Delivery- <ul><li>Delivery denotes the performance to explain to the intended recipients the subject matter (agenda). </li></ul><ul><li><ul><li>Structure the content into sequential ideas; </li></ul></li></ul><ul><li><ul><li>Follow INVERTED PYRAMID structure. </li></ul></li></ul></li> <li> 16. Delivery- <ul><li>Influencing Rapport with the Audience. It includes considering: </li></ul><ul><li><ul><li>Presenters distance with the audience; </li></ul></li></ul><ul><li><ul><li>Presenters dress code relative to the environment formal OR informal; </li></ul></li></ul><ul><li><ul><li>Volume of the speaker; </li></ul></li></ul><ul><li><ul><li>Pace of delivery. </li></ul></li></ul></li> <li> 17. Delivery- <ul><li>Using slides through the projectors to convey the idea. It includes considering: </li></ul><ul><li><ul><li>Place screen at a convenient place; </li></ul></li></ul><ul><li><ul><li>Keep slides to a minimum; </li></ul></li></ul><ul><li><ul><li>Dont overload the slides with lot of information; </li></ul></li></ul><ul><li><ul><li>Background and layout. </li></ul></li></ul></li> <li> 18. Other attributes- <ul><li>Individual Eye contact is very important </li></ul><ul><li>Make eye contact with one member on the audience. </li></ul><ul><li>Complete a sentence or thought. </li></ul><ul><li>Break eye contact and move to another person. </li></ul><ul><li>Timeliness is a must. </li></ul></li> <li> 19. Other Attributes Fear??? <ul><li>F False </li></ul><ul><li>E Evidences </li></ul><ul><li>A Appearing </li></ul><ul><li>R Right.. </li></ul></li> <li> 20. Other Attributes Overcome Fear!!! <ul><li>Recognise your fear; </li></ul><ul><li>Visualise your strengths; </li></ul><ul><li>Personal aspects- </li></ul><ul><li><ul><li>Confidence in yourself; </li></ul></li></ul><ul><li><ul><li>Friendliness. </li></ul></li></ul><ul><li>Strategies before the presentation- </li></ul><ul><li><ul><li>Practice beforehand prepare &amp; rehearse; </li></ul></li></ul><ul><li><ul><li>Get feedback from the colleagues; </li></ul></li></ul><ul><li><ul><li>Notice and observe the surroundings and make yourself familiar with the same. </li></ul></li></ul></li> <li> 21. Review- Planning &amp; Preparation Plan Deliver Performance Do Presentation Feedback Review Carry Out The Agenda Deliver the Presentation Other attributes Presenting in a timely manner avoiding fear Conduct Audience Analysis Select Appropriate Media Tools and other arrangements Select Presentation Type Debrief Immediately Publish next steps Follow - Up on Next Steps Incorporate Benefits and Concerns in Next Meeting Plan Identify Next Steps Identify if Objectives Met Learn from Others Next Steps Next Steps Next Steps Next Steps </li> <li> 22. Reviewing the Presentation- <ul><li>Identify the next steps to be taken. </li></ul><ul><li>Did you achieve your objective? </li></ul><ul><li><ul><li>Seek feedback from the audience on message/style. </li></ul></li></ul><ul><li><ul><li>Define what worked well/not so well. </li></ul></li></ul><ul><li><ul><li>Agree and record what you would have to follow in the future. </li></ul></li></ul><ul><li>Learn from others. </li></ul></li> <li> 23. Recap- <ul><li>Introduction Talking about what you are going to tell them; </li></ul><ul><li>Body / Content - Tell them; </li></ul><ul><li>Summary Talking about the GIST of the session i.e what you have already told them. </li></ul></li> <li> 24. Issues/Discussion? You can contact at 98276 33797 OR mail at rajdev [email_address] </li> </ul>