Are  you  Section  4  ready?  

If you ticked: 23: Congratulations, you are ready! Get the RTI Forums to look through and certify you as the most responsive office! 20-22: Almost there, do the little left right away! 15-19: Some more work needed, set yourself the goal to finish this week; maybe NGOs or information seekers can help you! Less than 15: Hmmm, maybe you should work with information seekers and NGOs to get there by the end of this month?

  Action  mandated  under  Section  4  

  1. 4(1)(a)  Maintain  catalogued  and  indexed  records  and  ensure  computerized  access  across  networks  

  2. 4(2)  Provide  as  much  information  suo  motu  so  that  the  public  have  minimum  resort  to  the  use  of  this  Act  to  obtain  information    

  3. 4(3)  Disseminate  information  widely     4. 4(4)  Make  information  easily  accessible       Check  the  records  that  are  cataloged,  indexed  and  computerized  for  access  under  4(1)(a)  

1.   Inward-­‐Outward  registers  2.   Revenue  and  expenditure  records  3.   Orders,  circulars  and  notifications  4.   Advertisements  and  notices  5.   Hearings,  minutes  of  meetings,  schedules  6.   Staff  and  their  availability  7.   Reports  and  other  publications  8.   Petitions  and  court  orders     Check  the  records  under  4  (1)  (b)  that  are  widely  and  easily  accessible:     Information  on  Information  Access  in  your  office  

9.   List  of  Information,  available  to  or  held  by  your  office;  10.   Facilities  for  obtaining  information,  including  the  hours  of  a  library  or  reading  room;  11.   Names,  designations  and  particulars  of  the  Public  Information  Officers;     Information  on  who  are  part  of  your  office  and  what  they  do  

12.   Directory  of  all  your  officers  and  employees;  13.   Remuneration  of  all  your  officers  and  employees;  14.   System  of  compensation  as  provided  in  the  regulations  applicable  to  your  office;  15.   Particulars,  powers  and  duties  of  your  officers  and  employees;  16.   Accountability,  procedure  and  norms  of  the  decision  making  process;     Information  on  Activity  of  your  office  

17.   Budget  with  plans,  programs,  disbursements  and  proposed  expenditures;  18.   Details  of  recipients  of  subsidies,  concessions,  permits  or  authorizations  granted  by  you;  19.   The  manner  of  execution  of  programs  within  your  department;     Information  on  engagement  and  relevance  

20.   Particulars  of  ways  for  consultation  or  representation  by  the  public;  21.   Rules,  regulations,  instructions,  manuals  and  records  used  by  your  offices/officers;     Check  the  records  under  4  (1)  (c)  that  are  widely  and  easily  accessible:       Information  on  actions  of  your  office  

22.   All  relevant  facts  relating  to  current  or  proposed  policies  or  decisions;     Check  the  records  under  4  (1)  (d)  that  are  widely  and  easily  accessible:       Information  on  compliance  to  purpose  of  your  office  

23.   Reasons  for  your  administrative  or  quasi-­‐judicial  decisions  available  to  all  affected;    Name: Department: Date: