Attention: WorkSite firms

Are you ready for HIPAA?

If your firm does work for healthcare companies –

doctors, hospitals, pharmaceuticals – the new regulations apply!

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Requirements are

basic to any privacy

regulation

Encrypt the data• At rest (saved)

• In motion (transmitted)

Limit access• Just the team working

on the matter

• Not everyone who does

work for client

How to meet HIPAA security requirements

Limit access Milan Matter Teams | Confidentiality Management from Prosperoware

Encrypt at restUpgrade to WorkSite 9

Encrypt in motion across the InternetZone Secure Send from Prosperoware

Encrypt in motion in the networkImplement encrypted transfer in WorkSite 9

Limit access to data

with Milan

• Risk teams establish

confidentiality policies

• Matter owners secure

workspaces, folders

• Self-service options for

users, service desk on

“need-to-know” basis

Move to a “need-to-know” model without

creating information bottlenecks

Matter teams

manage who has

access• Option to secure the

entire matter

• Option to secure to the

team, groups, or custom

list

• Option to secure some

folders and not othersHealth records, correspondence

• Prevented from violating

an ethical wall

Risk team selects

self-service

policy option• Anyone – no approval

required

• With approval of

matter owner

• With approval of risk

team

• No self-service

permitted

How self-service

works: documents &

matters• User requests access via

WorkSite command or an

NRL shortcut

• Request and link to approve

/ deny sent to matter owner

or Risk team

• User or approver can also

call the service desk

• Service desk handles

verbal disposition

Best practice for

HIPAA that doesn’t

constrain workflows• Secure either folders or

entire workspace

depending on

pervasiveness of data

• Limit access to team

working on the matter

• Enable self-service policy

“Anyone – no approval

required” when others need

access

• Use audit trails to reveal

misuse

Encrypt data in motion with Zone Secure Send

Zone Secure Send

• Remote access web

client

• Integrated with Outlook

• Replaces attachment

with secure link

• Prompts login process

• Keeps data behind

firewall

Transparently convert email attachments

to secure links

About Prosperoware

Focused on legal and professional services• Founded in 2009

• Nearly 100 customers

• Deep roots in the legal industry

• Offices in Philadelphia and Chicago

• Over 30 employees

Get ready for HIPAA now!Zone Secure Send

Milan Matter Teams | Confidentiality Management

Schedule a demo

Call +1 (484) 434-2994