Tech Showcase Tips and Tricks

April 2013

Content Tech Showcase Event Process Future Events:

• Overview • Submit a Future Event• Close a Future Event

Past Events: • Overview • Submit a Past Event

Event Tool Features • Edit Event • Add Participants • See Registrations• Close Event • Overview Report• Send Reminder• Earn KPI Points for Tech Showcase Events

Helpful Resources

Tech Showcase Tips and Tricks

Plan an Event

Plan your event (date, topic, instructor) When all details are in place submit your Tech Showcase EventCheck for your event approval or questions from Campaign Factory

Drive Attendees

Your event will receive exposure on www.microsoft.com/learning/events

Leverage marketing resources provided in the Event-in-a-box and reach out to your customer base to promote your event

Event day

Give it your best and use this opportunity to upsell your training and certification services

After Event

Report your final attendance to earn Contribution KPI

Tech Showcase Event Process

This presentation will provide tips and tricks for using the Tech Showcase event management tool.

Future Events Overview

Submit a Future Event Close a Future Event

Future Event

• Event occurs in the future

• You would like your event to be searchable within Microsoft Learning’s event page.

• Will require closing via the “Close Events” tab after the event has been held.

• Get access to (Event-in-a-box materials (including HOL and FLC)

Future Event Overview

Submit a Future Event

Enter all your planned event details, fill out all the required fields one by one

Complete the web form and click submit.

Once your future Event is accepted and approved, your event will be searchable in Microsoft Learning’s event site

Close a Future EventYou can earn up to 50 Contribution KPIs for closed Tech Showcase events

Click on the “Close Event” button and enter the required event information. Events MUST be closed and the number of final attendees provided in order to earn KPI points. Note: Contribution KPI points will appear in your KPI reports approx. 6-8 weeks after the event is closed in the Tech Showcase tool. Events held between Aug. 1 and Oct. 31, must be closed by May 17th to get credit.

Close Future Event Functionality

Two key definitions here to note:1. “Total number of registrations for this event”= ALL registrations for this event INCLUDING BOTH TECH SHOWCASE AND ALSO PARTNER TOOL REGISTRATIONS 2. “ Total number of attendees for this event” = ALL actual attendees who were at in attendance at this event.

Past Events Overview

Submit a Past Event

Past Event

• An event that you didn’t add as a future event, but you already have delivered

• If event date is after Nov 1, 2012 you can earn Contribution KPI points

• No exposure on event marketing site hosted on Microsoft.com

Past Event Overview

Submit a Past EventEarn Contribution KPI credit for Tech Showcase events that you’ve already delivered and that were not previously registered in the Tech Showcase tool.

Complete the web form and submit your past event information. Once a Past Event is registered and accepted, it will be closed automatically.

Note: Contribution KPI points will appear in your KPI reports approx. 6-8 weeks after the event is entered into the Tech Showcase tool. Events held between Aug. 1 and Oct. 31, must be closed by May 17th to get credit.

Event Tool Features Edit Event

Add Participants See Registrations

Close Event

Edit Event

You can Edit your event information by clicking on "Edit Event" button in the "View Events" page, until it has been approved by us.

After your event has been approved we will "lock" your event and you can only change information or cancel the event by contacting mslcampaignfactory@support.skillscreator.com

This is to facilitate already registered attendees can be notified about the changes.

You can add your own participants to your future event once it has been approved

Your participants are added one at a time

For events that have an event day in the past, the “Add Participants” in disabled, and the “Close Event” is enabled

Add Participants

Be aware of the registration report provided to you. You can use this report to communicate with the registrants prior to your event.

If you cancel or change the event please remember to notify your customers and support at: mslcampaignfactory@support.skillscreator.com

See Registrations

Earn up to 50 Contribution KPI points per event conducted ◦ Click on the “Close Event” button and enter

the required event information◦ Events must be “closed” to receive KPI credit ◦ Past Events that are registered and accepted

will automatically be closed and awarded Contribution KPI points

◦ KPI points will appear in your KPI reports approx. 6-8 weeks after the event is entered (past event) or closed in the Tech Showcase tool.

◦ Events held between Aug. 1 and Oct. 31, must be closed by May 17th to get credit.

Close Event

Easy overview of your submitted events◦ Generate your event details report

Overview report

When you have registrants to your event the “Send Reminder” button will be enabled for you to send reminder email to your registered customers.

You can only send a reminder twice.

Send Reminder

Send Reminder

Two steps to use this functionality1. Enter reminder description2. Click “Send Reminder” button to post the reminder to all your

registrants

Partners can earn Contribution KPI points for Tech Showcase events

What you should know: ◦ Points are awarded for both future events that are closed or past events

entered. ◦ Future events MUST BE CLOSED and the final number of attendees provided to

receive KPI points. ◦ Events held between Aug. 1 and Oct. 31, must be closed by May 17th to get

credit; all other events should be closed ASAP for credit. ◦ Tech Showcase KPI points will appear in the KPI reports approximately 6-8

weeks after the event is entered (past event) or closed (future event) in the Tech Showcase tool.

◦ If your organization is dependent on Tech Showcase event KPIs to be eligible for your annual re-enrollment be sure to enter past events and close all future events at least 6-8 weeks prior to your Organizations enrollment end date (anniversary date).

◦ KPI eligibility is based on 4 complete quarters of data from the last completed quarter. Events that took place in the previous month or in an incomplete quarter prior to your enrollment end date will not be counted for your current re-enrollment period.

Earn KPI Points for Tech Showcase Events

Tech Showcase Events1 to 25 confirmed attendees>26 confirmed attendees

20 contribution KPIs50 contribution KPIs

Tech Showcase Event Management tool: http://mslcampaignfactory.com/Event_TechShowcase.aspx

Tech Showcase FAQ: http://mslcampaignfactory.com/Event_FAQs.aspx

Microsoft Learning Key Performance Indicators (KPI) Program requirements: http://mslcampaignfactory.com/KPI_Reports.aspx

If you have any further questions, please contact us at mslcampaignfactory@support.skillscreator.com

Helpful Resources