april 17, 2012. center for educational performance and information (cepi) trina anderson, student...
TRANSCRIPT
April 17, 2012
Center for Educational Performance and Information (CEPI)
Trina Anderson, Student Data ManagerMeghann Omo, UIC AnalystRachel Edmonson, Data AnalystMelissa Bisson, Data Analyst
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Timeline
MSDS vs. STARR
Process Overview
Obtain UICs in MSDS
Create STARR file
Validate STARR file
Upload STARR file
Run STARR reports
Data Quality & Improvements
UIC
STARR
Reports: Current and Future
Data Access
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UIC (in MSDS) Submission Windows
Open Date Close Date
Bulk File Upload Jan. 9, 2012 Feb. 28, 2012
Apr. 2, 2012 Jun. 15, 2012
Student Search Ongoing Ongoing
STARR Submission Window
Open Date Close Date
May 21, 2012 Jun. 30, 2012
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The Michigan Student Data System (MSDS) is a separate application from the Student Transcript and Academic Record Repository (STARR). Each has its own:
Security agreement
Login and password
Training materials
Schema and file to upload
Upload process and dates
However, some aspects are the same:
Each can be accessed and support documents are located on the Institutions of Higher Education Web page
Similar staff sometimes provides assistance with both applications
The UIC is critical for the P-20 education data connection as well as the STARR data, so they often get discussed together
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• All materials for the UIC and STARR collections are on CEPI’s Institutions of Higher Education website.• Go to www.michigan.gov• Click on Institutions of Higher Education
• To access the site directly, go to:http://www.michigan.gov/cepi/0,4546,7-113-57943---,00.html
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1. Obtain UICs in MSDS
2. Create STARR
File
3.
Validate STARR
file
4.
Upload STARR
File
5.
Run STARR
Reports
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1. Obtain UICs in MSDS
Most of your students already have UICs
Get UIC from transcript
UIC obtained last year, only need to obtain freshman and transfers
Get UIC from the Michigan Student Data System (MSDS)
Create a file with first name, last name, date of birth, gender and local ID number
MSDS will provide a new UIC or you may have to resolve UICs
Incorporate UICs into your student information system
Resources:CEPI IHE page: http://www.michigan.gov/cepi/0,4546,7-113-57943---,00.html for IHE Request for UIC Collection User Guide and web-based training on how to request a UIC, UIC resolution and requesting to link UICs Help:CEPI customer support [email protected] or (517) 335-0505 option 3
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• 3 new web-based training modules• Walks user through system, step-by-step with narrative• Used along with the user guide, at a glance and FAQ
documents
2. Create STARR
File
View the STARR Data Manual on the IHE Web page to learn what data elements must be in the file.
View the STARR schema.
Determine if your SIS can produce the required xml output. If not, a csv to xml conversion tool is on the IHE Web page.
Resources:CEPI IHE page: http://www.michigan.gov/cepi/0,4546,7-113-57943---,00.html for STARR Data Manual, STARR Data Elements, PESC Guide, STARR XML Schema and STARR XML Sample Schema Help:CEPI customer support [email protected] or (517) 335-0505 option 3, for questions on data elements and definitionsJim Brower [email protected] for questions on the conversion tool, to provide suggestions, requests, and/or if the tool has a glitch 11
3. Validate STARR
File
View the XML Validation Guide on the IHE Web page to learn how to spot errors in your STARR file (can also be used for your IHE Request for UIC file).
The search will return the error and explain it
The search will point to the error record
Fix the errors and perform the validation again.
Resources:CEPI IHE page: http://www.michigan.gov/cepi/0,4546,7-113-57943---,00.html for XML Validation Guide Help:CEPI customer support [email protected] or (517) 335-0505 option 3
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4. Upload STARR
File Go to the IHE Web page and click on Go to STARR Application link.
Log in and then go to the Repository Services tab.
Browse for your file, and use the Submit button.
View your file(s) status by clicking on the View Upload History tab.
If you file failed, this is because it did not adhere to the schema. Use the XML Validation Guide to help you search for the errors.
If your status is Complete, you have successfully uploaded your file.
Resources:CEPI IHE page: http://www.michigan.gov/cepi/0,4546,7-113-57943---,00.html for STARR User’s GuideDocufide/Parchment page: http://www.docufide.com Help:Docufide/Parchment customer support http://www.docufide.com/contact-us/senders or (310) 309-3722 for login help, application glitches and/or file upload issuesCEPI customer support [email protected] or (517) 335-0505 option 3, for instances in which your file passed validation, but still fails
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5. Run
STARR Reports IHEs will have the ability to download their file and run a
report showing which courses were flagged as “Remedial”.
This is optional and not required to be able to complete the file upload process. How to:
Your uploaded file will be a hyperlink, which you will click on to download your file.
On your Docufide home tab, you can run a remedial report using the Remedial Course Report link. You can search using parameters. Your search will produce an excel report.
Resources:CEPI IHE page: http://www.michigan.gov/cepi/0,4546,7-113-57943---,00.html for STARR User’s GuideDocufide/Parchment page: http://www.docufide.com Help:Docufide/Parchment customer support http://www.docufide.com/contact-us/senders or (310) 309-3722 for application glitches and/or report running issues
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2012 Process
When – after each window
Who – MSDS authorized user(s)
How – e-mail
Key Findings: Date of Birth (DOB) issues
Perform check on records PRIOR to uploading to the MSDS.
If records exist (DOB prior to 1930 and after 2000), look at the transcript or perform a search on the student’s name in the MSDS.
If you find an existing UIC for the student, use that UIC in your local student information system. Do not upload the student’s record with an erroneous DOB to the MSDS.
If you do not find an existing UIC for the student after reviewing the transcript or performing a search in the MSDS, do not upload the student’s record with an erroneous DOB.
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Help:Meghann Omo, [email protected] or (517) 241-2689
2012 Process
When – during 2012 STARR upload and after
Who – STARR contact, STARR authorized users
How – e-mail, phone calls if needed
2011 Key Findings
Credits earned for courses withdrew or failed
Remedial coursework over-reporting
IPEDS code wrong
Invalid UICs
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Help:Rachel Edmondson, [email protected] or (517) 241-5487
UIC
Longer upload window
Online training modules
Resolution functionality turned on
Obtain UICs during STARR upload window
Combined UIC and STARR Web page
STARR
Added extraction date & time
File download and remedial report functionality
Longer upload window
Added data definitions into manual and structured it differently
Added suggested validation checks you can perform on your file prior to upload
Some data quality will be performed during upload window17
The American Recovery and Reinvestment Act, State Fiscal Stabilization Fund (SFSF) reports using STARR data provided key findings:
73% of 2007-08 MI public high school graduates enrolled in an IHE
71% for 2008-09 graduates*
75% of those 2007-08 graduates enrolled achieved at least one year’s worth of credit
73% for 2008-09 graduates*
32% of 2007-08 MI public high school graduates enrolled in a MI public IHE took at least one remedial course
increased to 36% for 2008-09 graduates
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*Enrollment and credit accumulation is not restricted by date, so the 2007-08 graduates had an additional year to enroll and earn credits than the 2008-09 class. Thus, it should not be inferred as a drop in two percent compared to the prior graduating class.
To view the reports, go to www.michigan.gov/mischooldata or www.mischooldata.org, click on the Career & College Readiness menu on the left and then select a report tab at the top.
All reports using STARR data are suggested and/or approved by the P-20 Council
Examples: Transfer Report Community College Success Measures Enrollment and Credit Accumulation College Readiness
Requirements and definitions will be vetted with the P-20 stakeholders and the Adult Learner Workgroup
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Public access is available Initial reports are public facing aggregates
Secure reports scheduled for 2013 Portal security model is in place Finalizing process for IHEs to create accounts
Training Documentation and video based training in
development Looking at other opportunities for training for
secure access
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Adult Learner Workgroup Membership
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Name IHE E-mail
Nick Baker Kirtland Community College [email protected]
Mary Black Michigan State University [email protected]
Kortney Briske University of Michigan -AA [email protected]
Jim Brower Lake Michigan College [email protected]
Chris Engle Mott Community College [email protected]
Tammy Grossbauer Lansing Community College [email protected]
Lori Hancock Mott Community College [email protected]
Gail Ives MI Community College Assoc. [email protected]
Carrie Jeffers Macomb Community College [email protected]
Mary Meier Central Michigan University [email protected]
Randy Melton Lake Michigan College [email protected]
Roger Mourad Washtenaw Community College [email protected]
Kathy Rix Western Michigan University [email protected]
Kristin Schuette Michigan State University [email protected]
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Share your questions as they arise on the STARR listserv:
1.Go to listserv2.michigan.gov. 2.Click on STARR.3.Click on Join or Leave STARR.4.Fill out the name and address.5.You will be e-mailed a confirmation code. Wait for the code and follow the instructions in the e-mail.