Welcome to the School Wide Schoolhouse Meeting With Your

Instructional Leadership Team

Nichole Steve Antonette KevinRobin Preston Luke Marie

Amy Katie Mike Sophia Jeannine Kathy Robert Janene

Tisa Linda Ali Joanne Kari Bree Mike Aura

Zana Kim Brian Matt Trent Tzeporaw Kellie Brett

What to Expect From Your ILLinda Peters

IL Universal Classroom Walk Through

Bree Harris

Weekly ContactsJanene Bowden

What to expect from your IL?

• 30 to 1 ratio

• Focus on IL’s Essential 3

• Prompt response to questions and problems

• Increased attendance at direct instruction

• Richer conversations about your practice

• Detailed oversight of withdrawal requests

What is the Essential 3 for your IL?

1. Engage/Initiate Purposeful

Communication

2. Create a Collaborative Culture

3. Provide Performance

Management/Accountability

1.Engage/Initiate Purposeful Communication

•Monthly purposeful calls with teachers

•Observing direct instruction and providing positive recognition

•Weekly updates

•Communication with parents, students, supervisors, and

other departments

•Develop and maintain customer relationships

•Build credibility, trust, and relationships with key constituents,

internally and externally

2. Create a Collaborative Culture

• Serve as liaison

• Act as a catalyst

• Influence others to translate vision into action

• Model/facilitate teaming within and across

schoolhouses

• Recognize and reward people

• Foster an environment conducive to

transparency

• Participate in/generate pilots

• Present at state/regional/national conferences

3. Provide Performance

Management/Accountability

• Put policies and procedures in place to ensure

organizational success

• Document teacher performance in Kenexa

• Analyze data for teaching, learning and leading

• Monitor progress

• Provide Constructive Feedback

• Educate teachers on data

• Interpret data and policies with/for teachers

UNIVERSAL MONTHLY WALK THROUGH FORMBree Harris

Question: What is behind all of this data?

Answer: A STUDENT

STUDENT PROGRESS - VSA

• “Last Monthly Contact”Address overdue calls (less than 10%)

•“Last Assignment Turned in Date” = < 35% of the class

Address assignments out of expectation (more than two weeks with no work)

•“Number of Weeks Behind” = < 35% of the class

Address students that are not making adequate progress

•CA View

Address students that have been in CA for more than two weeks and 2/2/2 (varying times)

•CI ViewAddress students that have been in CI - Paying close attention to “Current Status Date”

STUDENT FOCUS COMMUNICATION

•Spot check Call Log documentation – Complete and accurate

•Spot check DBA documentation – Complete, accurate, and specific

•Discuss Credit Minimum – Where teachers are currently regarding credits

Educator•Email in Educator responded to within 24 hours – Tone is caring, addresses

parent/student by name

•Grading in Educator within 48 hours – Specific feedback, Positive opportunities for

resubmission

Other Areas of Focus At the Discretion of Your IL

•Announcement Page

•Discussion Board

•Academic Integrity Checks

•Direct Instruction/Collaboration

•Any other topics that need to be discussed per your IL

Address any other concerns and / or questions the teacher

may have about meeting expectations

Remember to journal in Kenexa

Weekly Contacts

Creating a system and debunking myths.

Janene Bowden

Weekly Contacts?

What Does It Entail?

Your calling system:

Your calling system must address:

•Students who need monthly calls.

•Students who are in the grace period.

•Students who are in class assigned.

•Students who have not submitted work in 7 or more

days.

•Students who are close to completing.

Best practice:

From the time your students begin the course,

give them a completion date. Remind them of their

completion goal, throughout the course. Rely on

your IL/EL to help you enforce this date.

Don’t have a system? Use the Call Blitz System

Best practice:

If you are starting this process without a call system in

place, chances are you already have an issue with

overdue contacts. Please realize, it will require more time

in the beginning to make your overdue contacts

manageable.

•Pick an hour between 4-9pm to make your calls.

•That hour should be distraction free, including IM,

emails, grading, returning calls…

•Each day is devoted to one type of calling.

•Aim to speak to 15-20 students in an hour.

•These are quick check in calls. If a student needs

more than a quick call, ask them to make an

appointment or call them back when you are done.

Adding in the weekly contacts:

•At the end of the week, you will have students who do

not fall into your call system categories.

•Decide on an appropriate two - way contact for this

student and reach out to them.

Best practice:

Make sure to ask your students in the welcome

call how they prefer to be contacted. This will save

time and effort. Remember this needs to be a two

– way communication, meaning that is it

individualized to the student.

What is considered an appropriate contact?

•Text messaging

•Individualized email

•A phone call

•IM

•Elluminate

•Any other form of two-way communication

Best Practice:

One Call Now is a great tool, when used

appropriately. It is a way to announce direct

instruction lessons, or to let students know they

have been assigned to your course.

One Call Now cannot be logged as a phone call

because it is not a two-way communication.

Questions?

Please reach out to your IL

VERY IMPORTANT – Complete HR Health Screening

This is a friendly reminder that the Preventative Exam form (annual

physical documentation) is due to the Benefits Department no later than

June 3, 2011. If you are a full-time employee enrolled in health

coverage through BCBS of Florida, you must complete this form.

Additionally, all covered FLVS employees must also complete the

online Health Risk Assessment survey. The online Health Risk

Assessment survey opened in September 2011 and will close at 11:59

p.m. on June 3, 2011.