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 Designing Effective  “PowerPoint Presentations” By: Satyajeet Singh [email protected]

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EFFECTIVE PRESENTATION

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Designing Effective PowerPoint Presentations

Designing Effective PowerPoint PresentationsBy: Satyajeet [email protected] Effective PowerPoint PresentationSimpleConsistentClearBigProgressiveSummaryMake It BigMake it Big (Text)This is Arial 12This is Arial 18This is Arial 24This is Arial 32This is Arial 36This is Arial 44Make it Big (Text)This is Arial 12This is Arial 18This is Arial 24This is Arial 32This is Arial 36This is Arial 44Too SmallMake It Big (How to Estimate)Look at it from 2 metres away2 mKeep It SimpleKeep It Simple (Text)Too many coloursToo Many Fonts and StylesThe 6 x 7 ruleNo more than 6 lines per slideNo more than 7 words per lineKeep It Simple (Text)Instructional Technology:A complex integrated process involving people, procedures, ideas, devices, and organization, for analyzing problems and devising, implementing, evaluating, and managing solutions to those problems in situations in which learning is purposive and controlled(HMRS 5th ed.)Too detailed !Keep It Simple (Text)A processinvolving people, procedures & toolsfor solutionsto problems in learning(HMRS 5th ed.)Instructional Technology:Much SimplerFalling Leaves ObservedDelhiMumbaiGoaJanuary11,532,23414,123,6543,034,564February1,078,45612,345,56716,128,234March17,234,7786,567,12316,034,786April16,098,89710,870,9547,940,096May8,036,89710,345,39414,856,456June16,184,345678,0954,123,656July8,890,34515,347,93418,885,786August8,674,23418,107,11017,230,095September4,032,04518,923,2399,950,498October2,608,0969,945,8905,596,096November5,864,034478,0236,678,125December12,234,1239,532,1113,045,654Too detailed !Falling Leaves in MillionsIn 106DelhiMumbaiGoaJanuary11143February11216March17616April16107May81014June1604July81518August81817September4189October295November506December1293Much SimplerFalling Leaves

Too detailed !Falling Leaves

Much SimplerKeep It Simple (Picture)Art work may distract your audience

Artistry does not substitute for contentKeep It Simple (Sound)Sound effects may distract too

Use sound only when necessaryKeep It Simple (Transition)This transition is annoying, not enhancing "Appear" and "Disappear" are betterKeep It Simple (Animation)2 mToo distracting !Keep It Simple (Animation)2 mSimple & to the pointMake It ClearMake It Clear (Capitalisation)ALL CAPITAL LETTERS ARE DIFFICULT TO READ

Upper and lower case letters are easier

SanserifZSerifZMake It Clear (Fonts)busyclearSerif fonts are difficult to read on screenSanserif fonts are clearerItalics are difficult to read on screenNormal or bold fonts are clearerUnderlines may signify hyperlinksInstead, use colours to emphasiseMake It Clear (Fonts)Make It Clear (Numbers)Use numbers for lists with sequenceFor example:

How to put an elephant into a fridge?

1. Open the door of the fridge2. Put the elephant in3. Close the doorMake It Clear (Numbers)How to put a giraffe into a fridge?

1. Open the door of the fridge2. Take out the elephant3. Put the giraffe in4. Close the doorMake It Clear (Bullets)Use bullets to show a list withoutPrioritySequenceHierarchy, ..Make It Clear (Colours)Use contrasting colours Light on dark vs dark on lightUse complementary coloursMake It Clear (Contrast)Use contrasting coloursLight on dark vs dark on lightUse complementary colourslow contrasthigh contrastMake It Clear (Contrast)Use contrasting colours Light on dark vs dark on lightUse complementary coloursThis is light on darkMake It Clear (Contrast)Use contrasting colours Light on dark vs dark on lightUse complementary coloursThis is dark on lightMake It Clear (Complement)Use contrasting colours Light on dark vs dark on light Use complementary colours These colours do not complementMake It Clear (Complement)Use contrasting colours Light on dark vs dark on light Use complementary colours These colours complementMake It Clear (Size)Size implies importance

Make It Clear (Size)Size implies importance

Make It Clear (Focal Points)Focal points direct attention

Make It Clear (Focal Points)Focal points direct attention

Be ProgressiveComplexity of InteractionsMode of InstructionIndividualPairGroupDirectInstructionGuidedInquiryDiscoveryLearningIndividualInstructiveToolsIndividualConstructiveToolsSocialConstructiveToolsSocialCommunicativeToolsInformational ToolsTypes of Instructional ToolsToo many in one go!Complexity of InteractionsMode of InstructionIndividualPairGroupDirectInstructionGuidedInquiryDiscoveryLearningIndividualInstructiveToolsIndividualConstructiveToolsSocialConstructiveToolsSocialCommunicativeToolsInformational ToolsTypes of Instructional ToolsProgressive & thus focused

Understanding TechnologyFloppy diskUser interfaceCPUI/O ErrorBackup systemSoftwareMouseDebuggerFunction keyMain StorageToo many & not focused

Understanding TechnologyFloppy diskUser interfaceCPUI/O ErrorBackup systemSoftwareMouseDebuggerFunction keyMain StorageProgressive & thus focusedBe ConsistentBe ConsistentDifferences draw attention

Differences may imply importance

Use surprises to attract not distractBe ConsistentDifferences draw attentionDifferences may imply importanceUse surprises to attract not distractThis tick draws attentionBe ConsistentDifferences draw attentionDifferences may imply importanceUse surprises to attract not distractThese differences distract!Be ConsistentDifferences draw attentionDifferences may imply importanceUse surprises to attract not distractThis implies importanceBe ConsistentDifferences draw attentionDifferences may imply importanceUse surprises to attract not distractConfusing differences!Be ConsistentDifferences draw attentionDifferences may imply importanceUse surprises to attract not distractThis surprise attractsBe ConsistentDifferences draw attentionDifferences may imply importanceUse surprises to attract not distractThese distract!In SummaryBigSimpleClearProgressiveConsistentSome Final WordsWhen CreatingText to support the communicationPictures to simplify complex conceptsAnimations for complex relationshipsVisuals to support, not to distractSounds only when absolutely necessaryThink about the people in the back of the room when creating slides

When PresentingSpeak loudly and clearly with fluctuationDirect your words to all aspects of the roomMaintain eye contact with your audienceAsk questions of your audience(if applicable)Dont read the slides word-for-word, use them for reference

Closing Remarks Practice your presentation before a neutral audienceAsk for feedbackBe particular about the time allotted for presentationLeave time for questionsThank You !


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