apo presentation

Enable | Innovate | SucceedControl | Governance | Communications & Visibility

HAVE YOU EVER BEEN SURPRISED BY SOMETHING OF SIGNIFICANCE IN YOUR BUSINESS?


HAVE YOU EVER BEEN SURPRISED BY SOMETHING OF SIGNIFICANCE IN YOUR BUSINESS?

HAVE YOU EVER GOTTEN INCONSISTENT MESSAGES OR INFORMATION FROM YOUR ORGANIZATION?

DO YOU BELIEVE THAT YOU HAVE “AT YOUR FINGERTIPS” THE MOST IMPORTANT DATA AND OPINIONS ABOUT IMPORTANT ACTIVITIES AND EFFORTS?

WHAT IS THE VALUE OF CATCHING OFF-COURSE ACTIVITIES EARLIER?

HAVE YOU BEEN TOLD A PROJECT WAS OK TO FIND OUT LATER OTHERWISE?


Established Concept:

ControlGovernance Communications and Visibility


Principle Objective: World Class QA Reviews at every Phase of the Project Lifecycle

ControlKnowing what is really happening

Everyone on the same page

Governance Quality Assurance and Best Practice Review

Early risk identification

Communications and Visibility Effective communications up and down the pipeline

Accurate + Timely dashboards


QA Reviews

Early operational insight to enable risk mitigation

Effective project control and governance

Leverage of historical trends, data, and metrics

Improved resource performance and productivity

Enforcement of practices and standards


Management Knowledge

Individuals

Manager

IndividualActivity

Best Practices ??

Expert Knowledge ??

Etc.


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Leveraged Knowledge

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Knowledge

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Knowledge

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Knowledge

-Experts

-Consultants

-BPs

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Imagine if…


CAI’s Goal:Create an automated system that ensures “management, visibility, control, and governance”actually are occurring !!

At all times !


Gate Gate Gate Gate Gate GateGate

Project Setup

PlanBuild

Test

Section Design

Requirements

Post Project

Review

Implement

Best Practices Expert QA Reviews

Checklists RulesConsulting Advice

Boundaries

Predictors, Forecasting of Future project health

Microsoft Project Clarity

APO

Remedy

Comprehensive Data Repository

Any Similar SystemAny Similar System

Project Lifecycle: Best Practices


Project Rework Probability Level

PRPL Line

This PRPL Line chart shows where the rework probability went above the UCL and therefore required management drilldown into the detailed data for possible action.

Attention Needed

12

Anticipate the Future: ExampleProject Rework


Discover Automated Project Office (APO): ControlGovernanceCommunications and Visibility

Always Occurring!

Control| Governance | Communications & Visibility


We Built Automated Project Office (APO)

Expert Knowledge Repository Intellectual system designed by industry experts and collegiate educators IT Best Practices

Benefits Early operational insight to enable risk mitigation Effective project control and governance Use best practices in project methodologies

Affordable Cost and Easy Install $5K per month Software as a Service (Saas) Immediate implementation: No Hardware, No Programming


How Does APO Work?

APO functions as an expert reviewer with knowledge and best practices that regularly reviews projects against expectations to ensure:

Control

Governance

Communications and Visibility


How Does APO Work?

APO acts as a “control room”, providing automated analysis and diagnostics for each one of your projects, large and small.


How Does APO Work? It begins by pulling in operational

information to form a holistic view of your projects.

This information includes the “hard” project data, such as time, cost, and resource data.

Unlike other tools, APO also uses brief questionnaires to collect subjective feedback from your team members to gain an understanding of the human dimensions of your projects. This is the input most PMOs often lack.


How Does APO Work?

All of your project data is then continuously run through a filter of expert knowledge. This filter contains industry best practices, standard processes, and the knowledge we’ve gained over decades of project management.

As your data flows through this filter, APO identifies anomalies, potential risks, and areas that need improvement.


How Does APO Work?

These anomalies and potential risks are then presented to APO users through easy-to-use dashboards and reports, allowing you to quickly and easily spot warning signs early. This gives you the time you need to make the next management decision.


How Does APO Work?

Finally, APO archives your project data, allowing you to view performance trends across a project’s lifecycle, and compare your present performance to past projects.


Key Components

Enable | Innovate | SucceedControl | Governance | Communications & VisibilityControl | Governance | Communications & Visibility

Cost Management

Schedule Management

Quality Management

HR Management

Communications Management

Procurement Management

Risk Management

Scope Management

Clarity

APO

Report Through Either Application (Clarity or APO)


Summary

We set out to address the need of: World Class QA Reviews at every Phase of the Project Lifecycle

Having effective Quality Assurance Reviews is a must.

We built APO to provide control, governance and communications & visibility. The result is a more streamlined organization that produces cost effective results. The risk of project failure and over budget spending will be greatly reduced.


How to Get Started

APO is a software-as-a-service (Saas) solution, which means:

You can be up and running within a month

There’s no hardware or software you need to install

APO provides control, governance, communications & visibility at 5K


Value and ReturnThe early stage identification of future project problems will become immediately apparent. That alone on one key project could be crucial.

Team communications will immediately improve. Out of alignment issue identification and better coordination will occur immediately leading to efficiency and reduced rework.

Management feedback and visibility into the reality of projects will improve. Surprises will decrease dramatically.


Value and Return Best practices implementation,

compliance, and learning will accelerate.

A complete, trust-worthy repository of project performance will begin to build immediately and within one year provide great analytical value for improvement.

APO will become the backbone system replacing many costly, manual intensive, and time consuming current efforts.

apo presentation

Documents

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project lifecycle

visibility

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visibility

visibility

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