Cold Chain Integration

WebXpress Supply Chain Solution

Agenda

Introduction

Customer Deployments

Process Overview

WebXpress Products

Introduction

Challenges for Cold Chain

• Products needs to travel from manufacturing point to point of consumption at UNIFORM temperature

• Any loss in temperature can result in product getting rejected by customers or worse can result in a health problem if consumed

• Multiple legs of supply chain required for economical distribution

• Cold Chain Infrastructure Components:– Cold Storages

• Warehouses with facility to store goods at 4 C to -30 C• Special dock doors to ensure no loss of temperature in handling/

loading/ unloading

– Reefer vehicles• Vehicles with reefer container and cooling plant

Salient Features for Cold Chain Transportation

Temperature Based Contracts &

Billing

Fuel Requisition & Card Integration

Reefer Fleet Maintenance

GPS Based Vehicle tracking

Real time temperature

tracking

Supports Primary and Secondary

Business

Cold Chain Business Type Handled

• LTL business – During loading the shipment temperature of the package is recorded in

the LR entry.– Temperature is been maintained till the time it is delivered– This kind of business has committed time of delivery – Example: Insulin's, Life saving drugs etc.

• FTL or Upcountry Business – In this business type, there is single pickup – Multiple delivery points– Temperature is maintained throughout the entire journey– Temperature is maintained in the form of chiller, freezer and

Temperature control– Log Sheet is maintained to record temperature at every point of delivery– Example: Frozen food, Poultry products, Ice cream etc.

WebXpress Cold Chain Solution Details

• Consignment level recording of pick up temperature• LR captures the temperature and Weight of consignment

at the time of loading of consignment

Consignment Entry

• Log book is maintained in the Trip sheet module for point to point distribution.

• Temperature is recorded in each leg of loading / unloading to ensure temperature is constant

Trip Sheet Operations

• Customer and Vendor contracts based on temperature based Km run

• Customer and vendor contracts are based on Refrigerated or non-refrigerated vehicle movement

• Contracts is also based on level of cooling to be provided for different type of items

Vendor Contracts

WebXpress Cold Chain Solution

• GPS based real time location management• System can be integrated with GPS Devices and real

time temperature data can be sent to concerned person through email, SMS or shown through reports

GPS Tracking and tracing

• Temperature sensor data capture • Auto alert on loss of temperature• Fuel consumption Monitoring

System Integration (Trip

Sheet) with Temperature

sensors

• At the time of maintenance, Job order is capable to capture serial no of Air conditional unit installed on the Truck for keeping record of Air condition unit.

• Cold fleet maintenance record for vehicle, container and plant

Cold Chain Fleet Maintenance

WebXpress Cold Chain Solution

• Fuel requisition is a fuel request module which captures the requested fuel quantity for tentative km run.

• Fuel Requisition is integrated with Trip sheet, so that system can keep log of start and end km.

Fuel Requisition

WebXpress Cold Chain Deployments

WebXpress Cold Chain Customers

Coldex: India’s largest cold chain transporter

Customer Coldex

Profile • Gwalior based distributor of cold chain products

• Fleet of over 900 vehicles

• Last mile distribution for Nestle, Cadburys

• Long haul movement from -18 to +18 C

WebXpress Unique Features

• Temperature based contracts for customer as well as vendors

• Special log books design for recording of leg wise temperature and Km

• Deployment of WebXpress TMS and FMS for daily transactions

• Customized billing formats for specific customers

• Integration with GPS and sensors

Kelvin: Leading Cold Chain player for last mile distribution

Customer Coldex

Profile • Mumbai based player with focus on last mile distribution

• Fleet of over 150 vehicles

• Last mile distribution for Dominos

• Long haul movement from -18 to +18 C

WebXpress Unique Features

• Fuel card management for cash and fuel

• Deployment of WebXpress TMS and FMS for daily transactions

• Customized billing formats for specific customers

• Integration with GPS and sensors

Process Overview

WebXpress GPS capabilities

• GPS provides location, WebXpress makes sense of that location

• Thus, WebXpress has devises applications around GPS data to enable an

enterprise to solve business problems such as Track & Trace, Impending

Arrival Notification, Proof of Delivery with GPS Signature etc.

• WebXpress has built standard interface to receive data from multiple GPS

providers

• WebXpress has built Application to convert the GPS data into information

relevant to customers business needs

GPS & Temperature Sensor Integration

WebXpress GPS & Sensor Integrator Middleware

Server of GPS Service Provider A

Server ofGPS Service Provider B

Trailers with devices from A

Trailers with devices from B

Field team with

Mobile Devices

WebXpress

Applications

/ Customer

ERP

Qlikview

Business

Intelligence

layer

WebXpress

GPS reports

and maps

USER ACCESS LAYER

Computer

Tablet

Smart phone

WebXpress Mobile Application Architecture

Hand Held

Terminals

Windows CE

Windows Mobile

Tablets

Android 2.3

Android 4.0

Android Mobile

Android 2.2, 4.0

Cellular

Network

GPRS

3G

Wi-Fi

Customer Application/

WebXpress Solution

WebXpress Mobile

Application Middleware

WebXpress Products

Transportation Management Features

Opportunity Tracking

• Prospect to Customer cycle• Sales calls and visits

Order Management

• Customer order capture• Vehicle allocation and

placement confirmation

Order Execution

• Booking to Delivery Cycle• Point to Point, Transshipment,

Milk run

POD Management

• POD scan, forwarding and acknowledgement

• POD Approval Workflow

Contract & Billing

• Bill generation to collection cycle

• Customer Contracts

Payments

• Attached and market vendors• Octroi payments

Visibility

• GPS Enabled Track & Trace• Customer Order Level tracking• Customer Portal

Mobility

• Android based mobile solutions for pickup , delivery and POD capture

Trip Management

• Trip Sheet generation, operational and financial closure

• Long haul, milk runs

Driver Management

• Driver allocation• Driver advance, and settlement

Fuel Management

• Fuel slip entry and reconciliation.• Fuel Card management• Fuel allocation to trip

Maintenance

• Maintenance task entry• Job order entry, closure and

approval

Purchase

• Spare and Tyre purchase• GRN and Issue, stock

management

Payments

• Fixed and variable expense payment

• Fuel , spare and tyre payment

Cost Management

• Route and leg wise standard costing

Asset Management

• Chassis, reefer and container mapping

• Document renewal tracker

GPS Integration

• Multi-vendor GPS integration• Geo fence based alerts

Fleet Management Features

INBOUND • ASN to GRN and Put away• Gate pass management

OUTBOUND

• Order to pick and dispatch cycle• Pick options- FIFO, FEFO

Location Management

• Multi-hierarchy locations• SKU – location mapping

Cycle Count

• Location wise, SKU wise cycle count

Pick and Pack

• Multi box packing of orders• Bar code based packing

HHT Enabled WMS

• HHT Transactions for GRN, Put away and Pick

• HHT based cycle count

Control Panel

• Rule Configuration portal • Multi-tenant WMS

Activity Based Billing

• Warehouse billing based on activities, equipment

Warehouse Management Features

CoA Control

• Centralized CoA• Location wise ledger access• Custom grouping

Sub-Ledger Control

• Master based sub-ledgers• Customer, Vendor,

Employee , Driver

Auto Posting

• Auto posting of entries for 80% of transactions

• Park, approve , post

Fund Transfer Flow

• Fund requisition for fuel, daily expenses, advance

• Transfer vs. Acknowledge

Cash and Bank

• Online CBS across locations• Bank RECO, cheque print

Overhead Payments

• Vendor Bill booking and payments

• Special Debit voucher s

Collection

• Multi- location collection• On account collection and

allocation

Fixed Assets

• Asset category mapping• Purchase to GRN to payment

cycle

Branch Accounts

• Branch wise trial balance and P&L

Finance & Accounts Features

Thank You

KEEP IN TOUCH

Headquarters Regional Sales Office

114, Sundervilla, S. V. Road,

Santacruz (West), Mumbai – 400052

+91 93 232 428 02

+91 22 325 735 60

ECFY Consulting Pvt. Ltd.

107, First Floor, Suncity Trade Tower,

Sector–21, Gurgaon – 122001

+91 93 117 363 59

info@webxpress.in www.webxpress.in