effective meetings

MEETINGS8 Steps to great

In the US there are...

In the US there are...

11 million meetings a day

In the US there are...

11 million meetings a day

4 billion meetings a year

In the US there are...

11 million meetings a day

4 billion meetings a year

and

37%of employee’s time

is spent in those meetings

most of these meetings are very bad

Here’s the 8 stepsto great meetings

1. Agenda

Ever been in a beautifully-planned garden?

It got that way with a clear plan

Make your agendaClear

ConciseAttainable in one meeting

Ever had too much foodon your plate?

Only bite off what you can chew, and NEVER

have so much on the agenda you have to schedule another meeting

2. Right People

Ever felt totally lost in a meeting?

Or trapped?

If someone does not need to be there

DON’T invite them!

3. Technology

Ever wasted 10 minutesbecause you couldn’t

get the projector to work?

Get there earlyand iron out all the kinks

A word aboutyour slides...

If you can’t figure them out,neither will they!

4. Timing

You know how to catch a plane on time

You know how to get to the movies on time

So get to your meeting on time

Start on time

Never penalize the ones who show up, by making them

wait for latecomers

A word aboutmeetings that melt...

You started at 1 pm, and now it’s 4:30 pm...

Go back to step 1.Classic case of

too much on the agenda

5. Conference Calls

Ever had everyone wait, while someone

called the ones who were not on the call?

Its not because they forgot

Its because they don’t want to be on it!

Make your conference callsREALLY short

Ever wonder what they’re really doingon a conference call?

6. Be Here Now

Have everything ready

Pens, paper, water, snacks...

Whatever might be needed, have it available

A note about phones and laptops

If people are doing the workat the meeting

that they would be doing if they were not at the meeting

then a. there’s something wrong

with the meeting

orb. they didn’t need to be there

7. Beauty

If our meetings looked like plants,

would they look like this?

or this?

Black belt tip:Always have something

natural in the room

A plant — some real flowers —it makes a huge difference

Be clean

Ever come in and the room is not clean?

When you’re done, leave the plus for the next people.

Clean up — they’ll appreciate it.

8. Respect

Ever been in a meetingwhere the atmosphere

looks like this?

If you’re a leaderthen be a leader, and...

Pay deep respect to all peopleno matter what kind of person

they might be

Before you shoot someone down, ask...

What I think you said was,(repeat back to them)

is that correct?

You’ll be amazed how much respect YOU get from

your team for that

Let’s Review

1. Clear agenda

Let’s Review

Review1. Clear agenda

2. Right people

Review1. Clear agenda

2. Right people

3. Technology

Review1. Clear agenda

2. Right people

3. Technology

4. Timing

Review1. Clear agenda

2. Right people

3. Technology

4. Timing

5. Conference calls

Review1. Clear agenda

2. Right people

3. Technology

4. Timing

5. Conference calls

6. Be here now

Review1. Clear agenda

2. Right people

3. Technology

4. Timing

5. Conference calls

6. Be here now

7. Beauty

Review1. Clear agenda

2. Right people

3. Technology

4. Timing

5. Conference calls

6. Be here now

7. Beauty

8. Respect

Review1. Clear agenda

2. Right people

3. Technology

4. Timing

5. Conference calls

6. Be here now

7. Beauty

8. Respect

MEETINGS8 Steps to great