american camp association® instructor update course
TRANSCRIPT
American Camp Association® Instructor Update Course
Purpose of the ACA Accreditation Program
Education, Education, Education Education, Education, Education Education, Education, Education Education, Education, Education Education, Education, Education Education, Education . . .
© 2012 American Camping Association, Inc.2
Purpose of Accreditation
The main purpose of the ACA Accreditation Program is to EDUCATE camp owners and directors in the administration of key aspects of camp operation, particularly those related to program quality and the health and safety of campers and staff.
© 2012 American Camping Association, Inc.3
Course Objectives
• Prepare for changes to the ACA Accreditation Program
• Prepare for camp visits under the new standards format
• Prepare to teach revised courses in the ACA Accreditation Program
• Refresh skills
• Share concerns
© 2012 American Camping Association, Inc.4
Navigating the Accreditation Process Guide
(APG)
APG Organization
Descriptive ParagraphDescriptive Paragraph
Applicability Paragraph
Applicability Paragraph
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APG Organization
Applicability
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Standard Format
Title
Actual Standard
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Standard Format (cont.)
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Standard Format – Margin Notes
Mandatory Indicator
Written Documentation Required Indicator
DNA Indicator
Modes of Operation
10
Purpose of the ACA Accreditation Program
Education, Education, Education Education, Education, Education Education, Education, Education Education, Education, Education Education, Education, Education Education, Education . . .
© 2012 American Camping Association, Inc.11
What’s New and Different in 2012
• General changes to the APG
• Each section of the standards
Changes in Organizational Structure
Revised Terminology
OLD NEW
Section Office Local Office
Section Board Local Council of Leaders or Affiliate Board of Directors
National ACA, Inc.© 2012 American Camping Association, Inc.13
APG, 2012 Corrections• TR-12 (p.64) — Add a DNA for charter
vehicles with hired drivers. – On p. 53, change TR.13 to TR.12 in the very last
sentence.
• HW.5.1D (p.77) — Physician and/or school immunization records will also be acceptable.
• PD.31.1 (p.179) — For skateboarding, mountain boarding, in-line skating, roller blading, roller hockey or ice HOCKEY: knee pads, elbow pads, and wrist guards?
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APG, 2012 Corrections
• PA.22.1 (p.213) — For staff and all-adult groups, does the camp require that participants are:– Delete last two sentences of 2nd paragraph of
contextual education.
– Add STAFF to title.
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What’s New and Different in 2012
• Numbering System
• Contextual Education
• Organization– Healthcare Practices includes standards for:
• Parent Notification (HW.10)
• Health Care Policies (HW.11)
• Treatment Procedures (HW.12)
• Inform Staff of Special Needs (HW.13)
• Special Medical Needs (HW.14)
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What’s New and Different in 2012
Compliance Demonstration• Written Documentation
• Posted rules
• Visitor Interviews• Staff description of maintenance and
sanitation procedures
• Visitor Observation • Pool area, posted rules
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Section by Section Review• Site and Facilities
• Transportation
• Health and Wellness
• Operations Management
• Human Resources
• Program Design and Activity
• Program Aquatics
• Program Trip and Travel
What’s New and Different in 2012
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Cannot Rely on Old or Inherited Documents
CHECK FOR CHANGES
Some things are DIFFERENT!You’ll need to prepare.
© 2012 American Camping Association, Inc.19
Camp Information Form
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Camp Information Form
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Camp Self-Assessment
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Camp Self-Assessment• A camp self-assessment is a required review of the
written documentation for twenty pre-identified standards and must be completed prior to the start of staff training for the summer season. Your local office might require an earlier completion date.
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Camp Self-Assessment
What It Does and Why It Helps You
• Helps prepare camps for a standards visit
• Allows written documentation to be reviewed PRIOR to scoring
• Camp can make changes between the time of the camp self-assessment and the on-site visit when standards are scored
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Camp Self-Assessment
Can be completed by various methods
• Electronically• Through ACA’s Web-based format• Outside file sharing service (e.g.,
Googledocs)• E-mail• Viewing a camp’s Web site
• In Person• By Mail
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Camp Self-Assessment
•Must be completed prior to the start of staff training
• Local office might require an earlier completion date
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Staffed Public Facilities
“A staffed public facility or provider is when a third party is providing equipment and access to a program site or facility, with persons other than camp staff responsible for the site, equipment, and supervision of the activity” ~ 2012 APG Glossary
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Staffed Public Facilities
Key Question
• Does the camp have total supervision of the staff conducting this program?
If YES, then DO NOT score Staffed Public Facility standards. IF NO, then you DO score Staffed Public Facility standards.
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Staffed Public Facilities
• Camp ABC goes to the local stable for horseback riding lessons for their campers.
• The camp staff drives campers to and from the stables but does not teach or supervise campers on horses.
• The stable staff supervise and conduct the activity with the campers.
Does the camp need to score PD.38.3?
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Staffed Public FacilitiesYMCA Camp XYZ has their resident camp twenty minutes from their sponsoring organization — the PDQ YMCA. They do not have a pool on their property, but they take their campers to the PDQ YMCA for swimming lessons. The camp staff are certified lifeguards and are the lifeguards for their campers at the pool.
Does the camp need to score PA.30.1?
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Staffed Public FacilitiesDo you need to score the appropriate Staffed Public Facility standards for the following situations?
1.The camp takes their campers to a horseback riding stable in a nearby town. Camp staff goes along to help the campers get on the horses.
2.The camp takes campers to a swimming pool run by their own organization. Camp staff does not lifeguard.
3.The camp takes campers canoeing on a nearby river, renting canoes from a river concessionaire. Camp staff leads the trip.
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Staffed Public Facilities
Do you need to score the appropriate Staffed Public Facility standards for the following situations?
4.The camp takes campers to a neighboring camp to use their ropes course. A fellow camp director generously provides his staff to lead the program.
5.The camp takes campers to a state park to go swimming. There is a ranger and you pay a fee to use the park. Camp staff serves as the lifeguards.
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Camps That Rent to Others ModeDo you score standards that apply to Camps That Rent to Others mode of operation in the following situations?
1.The camp runs their camp program at a rented accredited camp facility.
2.The camp leases their camp to other organizations on weekends in the spring and fall.
3.The camp runs weekend programs for camper families in the fall.
4.Groups within the camp organization come to camp on weekends to do their own programs.
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Missed Mandatory Standards
Mandatory standards are critical to the health and safety of campers and staff and ACA requires immediate compliance with these.
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Immediate Corrective Action (ICA)
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The 72-Hour Rule
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Written DocumentationCriteria• Pertinence
• Currency
• Dissemination
• Inclusiveness
• Location
• Communication
• Practiced or Rehearsed© 2012 American Camping Association, Inc.38
Documented Training and Documented Endorsement
PD.12 Supervisor QualificationsNeeds to be FROM A THIRD PARTY and can include:
• Job reviews from former employers• Job performance review from the camp• Letters of recommendation• Course record sheet• Certification or training cards
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Documented Training and Documented Endorsement
PD.14.1 Horseback Riding Supervisor QualificationsRequires current certification OR documented endorsement which may include:
• A letter of reference from former employers, students, or co-workers
• Brochures or advertisements announcing programs where the individual is listed as instructor
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Scoring
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Scoring
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Additional Reminders on Scoring
Score the Standard!
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Additional Reminders on Scoring
• Verify written documentation exists
• If written documentation is not complete, the standard must be scored as a “NO” Camp staff cannot complete and/or update written
documentation on the day of the visit. All standards scored “NO” must have a written
comment.
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Additional Reminders on Scoring
• Check and re-check the score form
• The 2012 score form is similar to the current score form
• Updated to reflect new numbering and order
• Global DNAs have generally been eliminated
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What Are the Scoring Errors?
An Activity
How many can you find?
Supporting Course Instruction with Technology and Media
• PowerPoint slide deck for each course
• PDF of PowerPoint notes version includes pertinent content
• Video clip for use in Standards Course
• Trainer demonstration access to customization pages (if Internet is available)
© 2012 American Camping Association, Inc.47
To Access the Online Standards
Step 1. Camps go to www.ACAcamps.org/standardstool to access resource pages and the customizations.
Step 2. Click on “My Visits” or “My Accreditation.” Take the TUTORIAL.
Step 3. Log in as yourself (ACA member number and password).
Step 4. Complete the Camp Intake Questionnaire (in “My Accreditation” section) or Complete Visitor Information (in “My Visits” section).
Step 5. Review the document produced and proceed as necessary to customize.
Step 6. Print out the filtered/customized list of standards for your program or list of camps to be visited and pertinent info.
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My VisitsGo to
www.ACAcamps.org/standardstool
“My Visits” Section for Visitors• Complete your annual visitor information form• Access basic information about assigned camps• Find documents and other visitor resources
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My Accreditation
Go to www.ACAcamps.org/standardstool
“My Accreditation” Use for Visitors• Access information about assigned camp• Find documents and other visitor resources
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• Educational Resource
• No assurance of a successful outcome
• Use your own professional judgment in determining applicability
• You are responsible for any and all standards that apply to your program, regardless of results of customization efforts.
Customization Tools Reminders
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Three Types of Learning
• Knowledge
• Skills
• Influencing
• All 3 are crucial to the success of the training
© 2012 American Camping Association, Inc.52
Three Learning Styles
• Visual
• Auditory
• Kinesthetic
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Adult LearnersAdult Learners
Do ThisSo, We Must Do This
Adult learners must see the information is relevant.
Keep it focused on their reasons for being there.
Adult learners are often task-oriented. Help them discover the answers vs giving them the answer.
Participant input is important to the learning process.
Ask for and encourage discussion.
Adult learners' prior experience should to be incorporated into the learning process.
Build on their previous experiences.
© 2012 American Camping Association, Inc.54
“The brain remembers best what is taught first, second best what is taught last, and least what is taught in the
middle.” ~David Sousa
© 2012 American Camping Association, Inc.55
Twenty-minute learning segments
are ideal
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Delivery Style v. Retention
Delivery of Information Retention Rate after 24 Hours
Lecture 5%
Reading 10%
Audio Visual 20%
Demonstration 30%
Discussion Groups 50%
Practice by Doing 75%
Teaching Others 90%
Directed Study and/or Practice Teaching
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Criteria for Accreditation
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To achieve accreditation (or reaccreditation), the camp must fully comply with each of the applicable mandatory standards and attain scores of at least 80 percent in EACH applicable section of standards.
Criteria for Accreditation
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• The standards are weighted
• Eighty percent (80%) does not necessarily equate to 8 out of 10
• Some standards are weighted more heavily than others
• Visitors do not know the weighting
An Accreditation Visit Is Scheduled
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When . . . •Three years have passed since the last visit•The camp was not accredited following the visit from the previous year•The camp is a new applicant for accreditation
Accreditation Approval
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• Camps visited in the summer will be notified of their results between September 1 and November 10
• Accreditation is not achieved until action by the local leadership confirms that all accreditation criteria are met
• The “accreditation year” is November 1 through October 31
Review and Appeal
© 2012 American Camping Association, Inc.64
Camps that fail to meet accreditation criteria
• Have the right to a review by the local leadership
• This review may be appealed to the National Standards Commission (NSC)
• The decision of the NSC is final
Maintaining Accreditation
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• Camps must be current in their dues
• Sign an annual statement of compliance (due no later than December 31)
• Continue to implement and follow ACA standards, even in a non-visit year
Out-of-Cycle Visits
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May occur when:• A camp moves to a new site
• There is a new owner
• There is a new on-site director
• Other factors related to accreditation criteria indicate to the local leadership that a revisit is needed
Determining out-of-cycle visits is at the discretion of the local leadership
Removal of Accreditation
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• Refusal to schedule an accreditation visit • The visit occurs, but minimum criteria
established for accreditation are not met• For reasons as described in the current
Statement of ComplianceThe camp retains the right of appeal to the
NSC in such circumstances
ACA Accredited Camp® Logo
68 © 2012 American Camping Association, Inc.
DO NOT USE THIS LOGO
© 2012 American Camping Association, Inc.69
Use the ACA-Accredited Camp Logo
• Brochures
• Print ads
• Signs
• Clothing
• Web sites
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Proper Logo Usage
• Use is outlined in the ACA Web site www.ACAcamps.org/logos
• ONLY use ACA-Accredited Camp logo or Camp Gives Kids a World of Good
• May ONLY change size
• Logo must be kept in proportion
• NO creative touches (i.e. adding hats, stripes, different colors, etc.)
© 2012 American Camping Association, Inc.71
Purpose of the ACA Accreditation Program
Education, Education, Education Education, Education, Education Education, Education, Education Education, Education, Education Education, Education, Education Education, Education . . .
© 2012 American Camping Association, Inc.72
American Camp Association®
Instructor Update Course
© 2012 American Camping Association, Inc.73