airwatch teacher tools v1.0.1

AirWatch Teacher Tools v1.0.1 User GuideManaging mobile devices in the classroom with AirWatch 7.2

AirWatch Teacher Tools v1.0.1 User Guide | v.2014.08 | August 2014

Copyright©2014 VMware, Inc. All rights reserved. Proprietary & Confidential.

©2014 VMware, Inc. All rights reserved.

This document, as well as the software described in it, is furnished under license. The information in this manualmay only be used in accordance with the terms of the license. Thisdocument should not be reproduced, stored or transmitted in any form, except as permitted by the license or by the express permission of AirWatch, LLC.

All othermarks and names mentioned hereinmay be trademarks or trade names of their respective companies.

Table of ContentsIntroduction to AirWatch Teacher Tools 3

Overview 3

In This Guide 3

Before You Begin 4

Overview 4

In This Section 4

Supported Devices 4

Requirements 4

Getting Started with AirWatch Teach 5

Logging In and Out 5

Creating an AirWatch Teach Profile 6

My Classes Dashboard Management 7

Searching Pre-loaded Classes 7

Adding NewClasses 8

Editing and Deleting Classes 9

My Content Dashboard Management 11

Importing Content 11

Viewing and Searching Content 12

Deleting Content 12

Individual Class Management 13

Viewing Class Information 13

Viewing Student Information 14

Performing Actions on Student Devices 15

Using App Lock 16

Using Content Lock 19

Using All Eyes Up Front 20

Individual Student Management 21

Using the Activity Menu Bar on the Student Tile 21

Dropping Students from a Class 21

Clearing Device Passcodes 21

Getting Started with AirWatch Learn 22

Registering Students for a Class 22

Creating an AirWatch Learn Profile 23

Managing Student Classes and Content 24

Clearing Device Passcodes 24



Introduction to AirWatch Teacher Tools

OverviewAirWatch Teacher Tools simplifies mobile devicemanagement in the classroom by empowering teachers to createinteractivemobile learning experiences for students. Using two apps, AirWatch Teach for teachers and AirWatch Learn forstudents, teachers can use real-timemanagement capabilities to organize classes and supervise students. AirWatchTeach allows teachers to associate each student with an assigned device in class so they can help manage all devices inthe classroom.

The AirWatch Teacher Tools apps, AirWatch Teach and AirWatch Learn, include the following features:

l App Lock/Content Lock: Provides teachers with the ability to lock students or the whole class into an approvedapplication, websites, or a selection of content at will or for a defined amount of time.

l All Eyes Up Front: Lets teachers temporarily disable student devices during class instruction to minimize distraction.

l Clear Passcode: Allows teachers to help manage student devices if the student forgets a passcode.

These features and more give teachers the resources to balance both devicemanagement and their classroom using asimple user interface. Teachers can focus on the students, and the students can focus on learning rather thantechnology.

In This Guidel Before You Begin – Details useful background information and things to keep in mind before working with AirWatch

Teacher Tools, including prerequisites and suggested reading.

l Getting Started with AirWatch Teach – Provides set-up instructions for teachers to use the app for the first time.

l My Classes Dashboard Management – Discusses how to manage all of your classes from a device.

l My Content Dashboard Management – Illustrates how to add and manage files in your classroom from your devicesin a classroom.

l Individual Class Management – Explains how to find classroom and student information and use tools such asContent Lock, App Lock, and All Eyes Up Front while working with the whole class or a small group.

l Individual Student Management – Describes how to use classroom tools while working with an individual student.

l Getting Started with AirWatch Learn – Provides an overview of the student app and explains editing profiles,registering for classes and viewing class screens.



Introduction to AirWatch Teacher Tools

Before You Begin

OverviewBefore deploying AirWatch Teacher Tools, you should consider the following supported devices and softwarerequirements. Familiarizing yourself with the information available in this section will help prepare you for configuringand using AirWatch Teacher Tools.

In This Sectionl Supported Devices – Lists all device operating systems supported by AirWatch Teacher Tools.

l Software Requirements – Lists software requirements necessary to use AirWatch Teacher Tools.

Supported DevicesThe AirWatch Teach and AirWatch Learn apps are supported by 1st and 2nd generation iPad minis and 3rd and 4thgeneration iPads that are running iOS 7 and higher and have BlueTooth and Wi-Fi capabilities.

Requirementsl AirWatch Teacher Tools requires the AirWatch Admin Console version 7.2 and higher.

l All devices must have BlueTooth and Wi-Fi turned on.

l All teachers and students must be enrolled in the same organization group.

l Teacher devices must:

o Have an administrator account in the AirWatch Admin Console.

o Have the AirWatch Teach app installed on their device.

l Student devices must:

o Be supervised devices.

o Be enrolled with the AirWatch Agent.

o Have the AirWatch Learn app installed as a managed app pushed from the Console to Smart Groups. All otherapps needed must be pushed from the Console too.



Before You Begin

Getting Started with AirWatch TeachSetting up AirWatch Teacher Tools is a simple process. This section guides you through using the AirWatch Teach app forthe first time. These steps show you how to log in and log out, edit your profile and set up your classroom. Teachersshould complete all of these steps prior to the first day of class.

Logging In and OutAfter you have installed the AirWatch Teach app from the App Store, you can simply tap it to begin.

1. Log in using your school credentials.

2. Enter your Server URL and Group ID if needed. This should be the only time you need to do this. If you need to edit

this later, use the Settings button on the login screen.

3. View theMy Classes dashboard. If your dashboard is empty, you can add classes later.

4. Tap on your name in the top-left corner to log out. A pop-up screen appears. Tap Logout.



Getting Started with AirWatch Teach

Creating an AirWatch Teach ProfileCreate a personal profile for your device.

1. Update your user photo by navigating to the top-left of the screen and selecting your name. A profile windowdisplays.

l You can view the device's make, model, available storage as well as the AirWatch Teach app version here.

2. Tap Change Photo and follow the prompts to upload a new photo.

3. Tap Done in the top-right corner of the window to return to your dashboard.



Getting Started with AirWatch Teach

My Classes Dashboard ManagementWhen looking at the teacher view of theMy Classes dashboard, you can see all of your classes. When students enroll inclasses, you also see the number of student devices enrolled in each class. From here you can easily view, search and editclasses.

Searching Pre-loaded ClassesOn theMy Classes view, you may see several classes pre-loaded onto your dashboard. Follow the steps below to searchfor your available classes.

1. Tap the + button on theMy Classes dashboard. The Add A Class window displays.

2. Start typing the name of the class into the search bar. If the class is already loaded, the class appears in a pop-upmenu. Select the class or scroll through the class list. Tap on the class to populate the search bar.

3. Tap Done. The class is pinned to your dashboard and appears in theMy Classes dashboard view



My Classes Dashboard Management

Adding New ClassesIf you are looking at theMy Classes dashboard view, and you see an empty dashboard or you cannot find your class,you can quickly add it to the dashboard.


2. To add a new class, go to theName the class text box and type a name of your choice.

Note: Each class must have a unique name. Amessage box appears if you enter a class name that was alreadyadded.

3. Choose an icon that aligns with your class subject to help you identify this class later.

4. Tap Done. The class is pinned to your dashboard and appears in theMy Classes dashboard view.




Editing and Deleting Classes

Edit Classes

1. Long-press the class icon that you want to edit by placing your finger on the icon and holding it down. Edit and deleteoptions appear for all classes.

2. Select the pencil button on the right-side of the class icon to edit the class. An Edit Class window appears.

3. Change the name of the class or change the class icon.

4. Tap Done to return to theMy Classes dashboard.




Delete Classes

1. Long-press any class icon by placing yourfinger on the icon and holding it down. Acheck box appears in each of the class tiles.

2. Select one or more classes by tapping on theclass icon(s). A check mark appears in thebox.

To select all classes simultaneously, tap theicon with two check marks.To de-select all ofthe classes, tap the icon with two checkmarks again.

3. Finish deleting the class(es) by tapping thetrash can. Amessage box appears. Choosehow to delete the class(es).

l ChooseDelete classes from this viewto delete the class from yourMyClasses device dashboard. The class willstill be available for future use.

l ChooseDelete classes from the serverto delete all of the class data. This classwill no longer be available to anyone.

Caution: If you choose this bymistake, your IT administrator hasto re-configure this class for you.

4. Tap Cancel to remove the editing anddeleting options on the class icons andreturn to the normal view of the dashboard.




My Content Dashboard ManagementThe AirWatch Teach app allows teachers to import files directly to the app from the Safari Browser, the AirWatch Browser,the AirWatch Inbox, AirWatch Secure Content Locker, or Dropbox. All files supported by iOS may be imported such asPDFs, images, Microsoft Office files and more.

Before class begins, teachers can prepare for lessons by saving different types of documents in their classroom files. Thefiles can be shared with student devices when the teacher is ready. This allows teachers to quickly flip the classroom fromtraditional teaching to blended learning with online content.

Importing Content1. Navigate to where the file is located.

2. To open a file from a web browser, select the file and navigate to the top-right corner of the screen, choose "Open inTeacher Tools." A File Importwindow displays.

To open a file from another app, follow the app prompts to import the file using the iPad's AirDrop.

3. Edit the File Name and add a File Description if desired.

4. Use Add To These Classes list to select the class name(s) where you want to add the file. A check mark appears nextto each class name. See below.

5. Tap Save to sync the file with one or more classes.

6. Choose to replace the file, if that file already exists in that classroom. The file automatically syncs with those classesand appears in your classroom view. TapMy Content to see all uploaded content.



My Content Dashboard Management

Viewing and Searching Content1. Navigate to a class on theMy Classes Dashboard to view all the content in the classroom.

2. TapMy Content to see all the content that is synced with that class.

3. Select an individual file to view it. Tap Done to return to the view of all content.

4. Tap the filter icon to search for content by file type or use the search bar to search for all content in the class.

5. Remove the filter by tapping All Contents if you used the filter icon. Or, if you used the search bar, clear the textusing the x button.

6. Tap the class name in the upper-left corner of the screen to return to the class view.

Deleting Content1. To delete a file, long-press on any icon until the square check boxes appear on the left-side of the file icon.

2. Select one or more files by tapping the file icon. A check mark appears in the check box. To select all filessimultaneously, tap the icon with two check marks in it. To de-select all of the files, tap the icon again.

3. Finish deleting the file(s) by tapping the trash can icon. Amessage box displays. If you are sure you want to deletethe file(s), tap Delete.



My Content Dashboard Management

Individual Class ManagementIn each class, teachers can view information about the students, their devices and monitor their device activity. Each individual classscreen shows the name of the class, the number of students registered and a tile view that shows a picture with the name of eachstudent in the class. From here, teachers can use the activity menu bar to access features like App Lock, Content Lock, and All Eyes UpFront.

Viewing Class InformationEnter a classroom to view all the students enrolled in the class and all the content synched with that class.

1. Tap on a class to view all students.

l If the student is present in class, you can view the student's picture and name.

l If the student is absent in class, then the student tile is greyed-out.

2. Select the filter icon in the right corner of the screen to viewwhich students are present or absent, or what studentdevices have a low battery strength or search by the students' names.

3. Tap the class name to return to the view of the whole class.

4. Tap Dismiss to leave the classroom and return to your dashboard. Dismissing a class unlocks all student devicescreens.



Individual Class Management

Viewing Student InformationTeachers can look up individual profile information for students enrolled in a class, view device profile information or usethe activity menu bar functionality to send content or to help manage a student's device.

1. Tap on the student's tile icon to view student information. You can perform actions on the student's device, as wellas view device details.

Perform actions on a student's device:

l Navigate to the activity menu bar to utilize functions specifically for this student's device such as Content Lock,App Lock, All Eyes Up Front, Clear Passcode, and Drop Student.

Device details:

l View the student's make, model, and operating system (OS) of the device that the student is using.

l View the storage space available on the device and the version number of the AirWatch Learn app.

l View a red battery icon on the student tile if his or her battery drops life drops below 30%.

l View an exclamation mark icon on the student tile if his or her device is unsupervised.

2. Tap Cancel to return to the view of the class.




Performing Actions on Student DevicesPersonalize and differentiate learning opportunities using the AirWatchTeach app. Combine class room guidance andonline learning by performing actions on individual or multiple student devices. Teachers can use any function from theactivity menu bar to guide learning for a single student, a small collaborative group or for the whole class.

Teachers can perform the following actions to help manage devices in the classroom:

Teacher Button Action

App Lock – Lock student device screen(s) into an app or selected websites.

Content Lock – Lock student device screen(s) into selected files.

All Eyes Up Front – Lock student device screen(s) and send a message to thedevices.

Clear Passcode – Clear a student’s passcode if forgotten.

Drop Student – Drop a student from the class.

Remove Lock– Unlock the student device screen(s). The students can usetheir devices freely again.




Using App LockThe App Lock feature gives teachers the ability to guide learning and keep students on task by limiting any device'saccess to a single application or to a set of websites when appropriate. Teachers can decide when students can work ontheir devices and what apps or websites students can see. App Lock empowers teachers to decide when and how longstudents are locked into an application or list of websites. This can help orchestrate transitions in teaching and learning.

For Applications

1. Navigate to your classroom and select the students that need to be locked into an application by long-pressing onany icon until the square boxes appear on the left-side of the student tile icons.

2. Select one or more students by tapping on the student tile(s). A check mark appears in each box. To select allstudents simultaneously, tap the icon with two check marks in it. To de-select all of the students, tap the icon again.

3. Tap the App Lock icon and choose the App Lock tab.

4. Select the app from the choices in the window. Choose to Set a Time or Keep Locked.

l Tap Set a Time to set a time period to keep the students locked into the app. Once the time period expires, thelock is automatically removed from the student devices.

l Tap Keep Locked to keep the students locked into the app. Then, tap the Remove Lock icon to manually unlockthe app when ready.

5. Return to the classroom view and look for the App Lock icon on the right side of each student tile. The icon indicatesthat the device is using App Lock and what type of app each student is using.




Removing a lock

1. To remove the lock, select students who no longer need access to the content in one of three ways: tap on thestudent tile(s) in the class view, a check mark appears in the check box of each selected tile; or select all the studentsusing the icon with two check marks; or select students individually by selecting a single student tile.

2. Tap the Remove Lock icon at the class view or in the indivudal student tile.

3. Tap Done to remove the checkbnoxes and return to the class view.




For Websites

1. Navigate to your classroom and select thestudents that need to be locked into a website.

2. Select one or more students by tapping on thestudent tile(s). A check mark appears in each box.

To select all students simultaneously, tap theicon with two check marks in it. To de-select all ofthe students, tap the icon again.

3. Tap the App Lock icon and choose theWebsiteLock tab.

4. Enter the URL that you want students to viewinto the text box.

5. Tap the + button to add the URL to yourclassroom. Continue adding URLs as desired.Each newURL appears in the window.

Note: The URLs are class-specific and areadded to theMy Content dashboard for thatclass.

6. Select the URL(s) you would like students to view.A check mark appears next to each address.

7. Tap Done to finish. The student devices arelocked into the chosen web address(es).Students can navigate within the website(s).

8. Return to the classroom view and look for theWebsite Lock icon on the right side of eachstudent tile. This icon indicates that the device isusingWebsite Lock.

9. To remove the lock, see Removing a Lock.

10. Tap Done to remove the check boxes and toreturn to the class view.




Using Content LockAfter teachers import class-specific files to theMy Content page, they can lock student device screens into selected files.All files types supported by iOS can be used with the Content Lock feature, such as PDFs, images, Microsoft Office filesand more. Once the activity is complete, teachers can unlock the student devices so that students can freely use theirdevice again.

Locking Students into Content

1. Navigate to your classroom and select the studentsthat need to access a file or files.

2. Tap the Content Lock icon in themenu bar. TheContent Lockwindow appears.

3. Choose the files that you want students to access.

4. Tap Done to finish. The student devices are locked.

5. Return to theMy Classes dashboard view. A lockicon appears next to all the students who are lockedinto the content in the class view.

Students assigned to this content can only workwithin the files until the lock is removed.

6. To remove the lock, see Removing the Lock.

7. Tap Done to remove the check boxes and to returnto the class view.




Using All Eyes Up Front

Teachers can limit access to devices using the All Eyes Up Front feature by temporarily disabling the devices. This featurehelps transition between whole class instruction and student-lead learning, peer-to-peer learning or small groupcollaboration.

Locking Student Devices

1. Navigate to your classroom and select the studentswhose screens you want to lock.

2. Tap the All Eyes Up Front icon. An All Eyes UpFrontwindow appears.

3. Tap Done. The student devices are locked and animage displays on the student screen.

4. Return to the classroom view and look for the AllEyes Up Front Lock icon on the right side of eachstudent tile. This indicates the device is using the AllEyes Up Front feature.

1. To remove the lock, see Removing the Lock

2. Tap Done to remove the check boxes and to returnto the class view.




Individual Student ManagementSince the AirWatch Teach app connects with the AirWatch Learn app, teachers can work with all students at the classlevel, and at the individual student level using the activity menu bar in the individual student tiles. Teachers can select anindividual student device and lock it into content, or drop a student who may have accidentally added the class, or help astudent clear his or her device passcode if it is forgotten.

Using the Activity Menu Bar on the Student Tile1. Tap on a student tile to bring up the student's profile.

2. Locate the activity menu bar on the student tile. Choose one of the following actions to manage the student'sdevice: Content Lock, App Lock, All Eyes Up Front, Clear passcode , or Drop Student. You can also unlock individualstudent devices using the Remove Lock icon.

3. Tap on the corresponding icon and follow the prompts to complete the action.

4. Tap Done to return to the class view.

Dropping Students from a Class1. Tap on a student tile to bring up the student's profile.

2. Tap theDrop icon in the activity menu bar on the student tile. Amessage box appears to let you know the student isbeing removed from the class. The student will no longer show up in the class view.

Note: If a student needs to be added back to the class, the student must add the class from his or her device. SeeGetting Started with AirWatch Learn for more information.

Clearing Device Passcodes1. Tap on a student tile to bring up the student's profile.

2. Tap the Clear Passcode icon in the activity menu bar on the student tile. Amessage box appears to let you know theprocess is complete.

Note: Clearing the passcode turns off device's passcode functionality. Since this passcode applies only to thedevice and not the app, the student can still interact in the classroom. The passcodemust be re-set through thedevice's Settingsmenu. If needed, contact the IT Administrator to have the passcode re-set.



Individual Student Management

Getting Started with AirWatch Learn

Registering Students for a Class1. Ask students to log in using their school credentials if needed.

2. Share the name of the class with the students.


4. Ask students to start typing the name of the class into the search bar and select the class.

5. Tap Done to add this to the class to theMy Classes dashboard.




Creating an AirWatch Learn Profile1. Navigate to the student name on the screen in the top-left corner to create an AirWatch Learn profile. A profile

window appears.

l You can view the device's make, model, available storage as well as the AirWatch Learn app version here.

2. Tap Change Device Theme and a pop-up window appears. Select a theme and Save.

3. Tap Change Photo in the window. Follow the prompts to upload a new user photo.

4. Tap Save in the top-right corner of the window to return to your dashboard




Managing Student Classes and Content1. View theMy Classes dashboard and see all of the classes in which the device is enrolled. You can also see the name

of the teacher that is teaching each class.

2. Tap on an individual class from theMy Classes dashboard view.

3. View the files that the teacher added to the class.

4. Tap the filter icon to search for content by type or use the search bar.

5. Remove the filter by tapping All Contents if you used the filter icon. Or, if you used the search bar, clear the textusing the x button. Tap Done to return to your dashboard.

Clearing Device Passcodes1. The teacher can select the student on the teacher device to clear the passcode using the activity menu bar.

Note: Clearing the passcode turns off device's passcode functionality. Since this passcode applies only to the deviceand not the app, the student can still interact in the classroom. The passcodemust be re-set through the device'sSettingsmenu. If needed, contact the IT Administrator to have the passcode re-set.




airwatch teacher tools v1.0.1

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