aiesec newsletter again

AIESEC-LC-HKUST, HKUSTSU | Session 2009-2010 | 2nd

Newsletter


Newsletter

Contents – All can you see !

Feature Story:

AIESEC 1011

Teams Update

TD, TM Performance Management Team

Finance, ICT

ICS, ER A&A, ER Partnership

Communications, OCX BE, TM Pipeline

Management Team,

OGX, HIV/AIDS

Interviews and Sharing

First Brand Audit Report Extract

WNCP Sharing

LC Party

ICT Team Reflection

EP Sharing

Introduction of OGX (Exchange Development

Team)

Upcoming Opportunities

Pg 3-4

Pg 5

Pg 6

Pg 7

Pg 8

Pg 9

Pg 10-11

Pg 12

Pg 13

Pg 14-15

Pg 16-17

Pg 18

Pg 19


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he election of EBs for AIESEC-LC-HKUST 1011 is in

progress. As an AIESECer, how much do you know about

the next session?

The Progress:

In the 1st round application, all 20 applicants passed sucessfully. After tens of

hundreds of meetings and transitions, came the very important day - 8th

March. It was the deadline for the 2nd round application, which was a chance

for the future leaders applying for their future roles. On 24th April, a rough

idea about the direction and activities of AIESEC 1011 will be presented to all

AIESECers and the elected EBs will plan the coming session.

The Structure:

The structure of AIESEC1011 has been changed for a few times. After fierce

discussions, the structure is finally confirmed as follows:

T


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The Direction:

No matter what to-be-EBs plan to do, which shall be discussed

after the election, the team will achieve the goal without

wasting time and resources. Ultimately, it shall utilize the

strengths of the LC and its members.

The Team:

The AIESEC1011 team is a truly international one, among 21

members, some of them are from India, mainland China whilst

some have been to AIESEC exchange and some have studied

in other countries before. The cultural diversity environment is

what AIESEC really should have.

Sharing from the team:

“I am very happy with the international

environment in the team. The exchange

returnees’ experience enhances the

mutual understanding of culture. Being

one of the international members, I am

very comfortable in the team. I meet every

individual in the team as to understand his

or her perspectives well. With trust and

understanding, I wish the team can really

be a great team!”

- Pooja Jhaveri, the elected LCP

“I have been preparing for the AIESEC LR for more than 2

weeks, and it has been a really hard time. Though the

pressure is so high, I felt very satisfied and sure-footed. I tried

my best to make everything under my control and finish them

before the deadline. I have gained a lot of knowledge of

AIESEC and met a lot of new friends. The experiences that the

EBs have shared with me are very valuable. So I think it is

really worth putting my effort.”

- Gilbert Chen


Newsletter

TD

Achievement:

-Inside the team:

- Went through the education stage of

AIESEC jargons and observation skills

- Revised and evaluated the format of the

Team Dynamics Consulting (T.D.C.) reports

- Brainstormed and made draft

of the member training

workshops

-Outside the team

- Conducted T.D.C. and

generated reports of other

teams

- Organized the Spring

Semester Party in

February

What we will do in the

spring semester:

- Continue T.D.C of other teams

and scheduling consultation

period

- Hold member training

workshops on 7th April

-

TM Performance

Management Team

Achievement:

-2nd round recruitment

-MBO workshop


Spring Semester:

-Set up MBO sheet for all members

-Promote AIESEC conference

-Reward and Recognition Event


Newsletter

Finance

Achievement:

- Developed cash-in regulation

- External funds and grants analysis

- Developed a set of regulation of

claims

- Developed an asset borrow system

and file recording system


spring semester:

- Rewrite the finance manual

- Finance evaluation on each

department

- Finance education, like

introducing newly devised

regulations to EBs or

potential EBs

ICT

Achievement:

- Prepared for publicity and

publication among different

universities

- Successfully got SEA fund granted

from SAO

- Accomplished the APNG training

camp in late Dec at Cyberport

- Have been working on both first

and second submission of

proposals

- Participated in the Youth Summit, by

COY, as a representative of

InterChallenge

What we will do in the Spring

Semester:

- Arrange the award ceremony and

prepare the deployment trip


Newsletter

ICX

Achievement:

- Successfully realized and delivered

2 interns from Ukraine and UK.

(Please join our intern our gathering!)

- Went to 7 firm visits and had a good

discussion of our Internship

Exchange Programme

- Successfully matched a Japanese

intern who will be coming soon!

What we will do in the spring

semester:

- Continue to attend firm visits

- Engage more partners

- Continue to match

(so more interns from different

countries will be coming!)

ER A&A

Achievement:

- Updated 30% of the Alumni

Database

- Had 2 Courtesy Visit to advisors

- Sent out Lunar New Year Issue of

Newsletter


Spring Semester:

- Help coordinating AIESEC week

- Continue updating Alumni

Database and meeting them

- Arrange other courtesy visits

- Raise 2 more advisors

ER Partnership

Achievement:

- Successfully have Systain to be our Learning Partner which is going to give us

a CSR-theme workshop soon.

- Successfully have Fingerprint to be our Impact Supporter for the "You Lead the

Impact" campaign.

What we will do in the spring semester:

- Focus on the "You Lead the Impact" campaign, finding externals to participate

and sponsor the event.

- Keep finding externals to be our partners and provide different kinds of

supports to our LC.


Newsletter

Communications

Achievement:

-Started Brand Education for all teams

-Created Newsletter

-OCP selection and election in

progress


- Welcoming 3 new

members with diverse

backgrounds

- Preparing and

launching online

marketing platform

for websites and

Facebook!

The new OGX BE

Achievement:

-Project Plan settled

-Confirm 1 external to support our project

-4 team members went to Winter Global

-Development Program (AIESEC Exchange)

in Winter 2009

-Welcoming 3 new members


-Forum about Business Ethic in HKUST in

AIESEC week

-Business Ethic Conference Planning (for

Secondary School Student in July)

TM Pipeline Management Team

This is a new team.


-Allocation of Pre-LR

-Retention plan


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OGX

Achievement:

-Many EPs who went to AIESEC WGDP has

successfully reintegrated back to our team and LC and

shared their experiences

-Successfully finished promotion of exchange,

recruitment talk, briefing session for new members,

contract signing day, etc

-Successfully raised numbers of EPs and are in

process of matching

What we will do in the spring semester:?

- Continue checking on

matching process of all

the EPs before May to

enable them to have

an opportunity to go

on AIESEC exchange

experience

- Help EPs who are

matched to

prepare fully for

their exchange

experience

HIV/AIDS

Achievement:

- 6 of our team members went to Malaysia for

AIESEC exchange on the HIV/AIDS issue

- During the exchange, they also completed

the task of ISLP which is required by Red

Cross HK, visiting some HIV patients and

interact with them

- Successfully confirmed 1 secondary school

and 1 youth centre for local education in the

coming months!


- Holding HIV/AIDS workshop in HKUST on

16, 17/3!

- Continue following up other schools and

youth centres for the possibility of carrying

local education for their students/members


Newsletter

First Brand Audit Report Extract

- Communications Team

In December 2009, a brand audit was successfully held in HKUST campus.

972 surveys were completed by HKUST students. The first brand audit aims

to evaluate the current LC positioning and brand to see its alignment with

AIESEC brand. Also, it aims to understand our LC‟s stakeholder - students in

campus to see whether AIESEC fulfills the needs of them.

Conclusions

The majority of students who will get notice by AIESEC booth

- Local students

- Year 1 students

- Business students

The majority of students perceived AIESEC:

- Correctly as an international and leadership organization

- Correctly that we provides Exchange opportunities

- Wrongly as a social organization which holds social parties.

The behaviour of AIESEC members:

- Not effectively delivered to students

- The walking brand of AIESEC among members is not strong

Our stakeholder – students:

- Put academic studies as the highest priority

- Put personal development as the 2nd highest priority which AIESEC can

provide.


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Recommendations

Promotions:

Strategic promotion is needed to target science and engineering

students

o (E.g. Promotions at laboratories, class visits, canteens, etc.)

A larger emphasis on „personal development‟, AIESEC uniqueness and

our global learning environment in promotions is recommended.

Giving live examples of AIESEC members in different AIESEC

experiences is recommended to visualize the personal benefits that they

can get when experiencing every part of AIESEC experience.

Promotion methodologies should be focusing on posters, emails and

recommendations from AIESEC-member friends (which are the ways

that students recommended)

Behaviour Management of members:

It is recommended to provide education and pipeline management on

„AIESEC members.‟ Behaviour outside AIESEC, as word-of-mouth, has

played a very important role for students in campus to know about AIESEC.

Full version of Brand Audit Report

Please download from here:

http://www.myaiesec.net/content/viewfile.do?opern=next&contentid=10121240

Our lucky iPod Nano Winner!

http://www.myaiesec.net/content/viewfile.do?opern=next&contentid=10121240


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Candles and Chocolates aren’t

just for Valentines

WNCF sharing, newies track

The warm candles brought us, delegates, in our home-group closer and

tighter together. Around the soft flicker, we reflected ourselves as who we

are; and what in the past made today's us. We wrote to our fellow group

mates about their strengths and areas for improvement. And in return we

saw our impression made to others. Those comments I had received were

quite interesting and memorable. Those were frank words and honest

feelings that were most enlightening.

We also had an empowering afternoon with Francesca, one of the

AIESEC's partners. Delegates listened to the establishment of her

business by which she wishes to enrich one's potential. She shared

with us her experiences living in different cultures; and her journey in

looking for the inspiration of life. And chocolate is what she believes

to be the art that connects people and gives us energy to reach our

destiny. Towards the end of her presentation,

each and every delegate was invited to stand

in a circle and share what we had wished to do

in the future. All of us were supported by

Francesca and our peers, whether our dreams

were to be an excellent housewife, or an

officer in the United Nations. Having listened

to such a passionate and positive woman,

along with Francesca chocolate each of us

received as compliments, I was deeply

inspired; I felt loved; and I felt well.

- Helen So


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DRINK IT!

--LC Party

Drink it! The LC Party was held on 3rd February.

Over 40 members from all the teams and some

senior AIESECers attended the party to PLAY

HARD after WORKING HARD at the LG4

Common Room!

Thanks Selina and Victor for leading the thrilling

drinking game and breaking the ice! All

participants tried hard to throw their little

ping-pong balls into the beer cups to make the other

groups drink. And we had a good time dancing our AIESEC dance!

We did not only share yummy food like pizza,

snacks and coke, but also team-updates during

the party. TR members from each team shared

what they had done, their AIESEC experiences

in the last semester and what they have planned

to do in this semester. Everyone is proud of what

AIESEC-LC-HKUST has achieved in just half a

year!

Last but definitely not the least, we ended our

party with a remarkable “drinking competition”! It

showed that no one should ever look down on

young girls‟ capacity to drink as they have

beaten the boys in many rounds!

Nobody should hesitate to join the LC party!

Come to our next one and indulge yourself in

our “WORK-HARD-PLAY-HARD” culture!

- Hana Wong


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ICT Team Reflection

ICT Team has done two great tasks throughout this year, which are

the “InterChallenge” and the “2010 Youth Summit”.

InterChallenge

We have tried many different tasks in InterChallenge and this really

helps us to grow and be more capable in the future. There are so many

uncertainties and stakeholders in this project, and we have to care about

every one of them. We have also learnt what attitude should a member

and a leader hold when we work as a team in project. We should always

prepare for the challenges and contingencies ahead so that we can

eventually come to the success of our project.

“That have been a great chance for me to take the leadership role to

facilitate my personal learning. Also, I am keen to learn how I can affect

others and build a team to achieve our success in the ICT!”

By MSN

“Project Team is rather detached from the entire LC when compared with

other areas. All of our team members are enthusiastic, energetic and

able to develop a strong bonding with each other.”

By Fiona


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2010 Youth Summit

The Youth Summit was a very precious opportunity for us to expose to

social issues in Hong Kong. Everyone in our team did many researches

concerning the social topics. In this self-learning process, we not only

acquired a lot of knowledge but also learnt much more through sharing

within our teammates. Because of our great effort, we were able to grab

chances to represent InterChallenge to express our views on the stage.

We were really glad that we have participated in the summit and

represented the youth views.

“It was my honour and pleasure to be one of the presenters and group

facilitators on the topic of multi-culture and science. I have enjoyed and

gained a lot from my participation in the 2010 Youth Summit. It was such

a meaningful and unforgettable experience!”

By Teresa

“It‟s of paramount value to learn and understand what other people think

about different social issues in Hong Kong. I have no regret in taking part

in the events and I am very grateful to have accepted this challenge.

This certainly is an unforgettable experience.”

By David


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EP Sharing

What is the unique and greatest value I can get from AIESEC

Exchange? Will it be an invaluable trip which will change my

life values? You can get the answers from the sharing of one

of our EPs - Au Ka Ho Alcohol…

Hey AIESEC! My name is Alcohol. In the

previous winter break, I went to Kochi, India,

for my first DT AIESEC internship. The

project was named “The Green Impact” and I

was responsible for planting trees, giving

presentations, and launching campaigns

with NGOs.

My first impression towards Kochi is that the air pollution problem is severe. You may get some dark liquid out of your nose after activities for the whole day.

And, the most unforgettable thing I learned from AIESEC Exchange is the

unique Indian working style. For example, once we had a presentation at ten

o‟clock on that day. They will only wake you up and inform you to go there

immediately in that early morning. Therefore, we have no idea of what we are

going to do in the coming days.

AIESEC exchange provides me a great

chance to cooperate with people from

around the world. During the cooperation

with people from different nations, I have

learned that the westerners always react

and think directly, whilst the Asians

consider the others‟ feelings as their first

priority.

“


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We thus should always be culturally

sensitive as to maintain a harmonious

working environment. It is impossible

for me to get these experiences from

other exchange programs.

Although there are ups and downs in the

exchange, I will not regret for going to

AIESEC Exchange. Though AIESEC is

a place where you can get a lot of opportunities, the one who

decides to get these chances to learn and develop is yourself.


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Introduction of OGX

(Exchange Development) Team

Hey AIESEC! We now have a new OGX Team – OGX (EXD) Team.

Have you heard of it before? Do you know what it is going to do?

Here we are going to introduce it to you:

What is OGX (EXD) going to do?

Building Knowledge Management System infrastructure for LC‟s

future Development

To retrieve and edit Previous EP‟s Internship Stories for future

promotions and references. Through our member‟s cold-calling

and email to actively contact the returnees.

To build a reliable database or web interface for future EB‟s

access. A full description will be in “Windows Folder” Format, while

the simplified version will be in Web Interface.

To enhance Members appreciation of exchange through

publishing “I am an AIESECer” Stories in emails.

To re-organize and analyze the exchange data. We will finish a

report on “Outgoing Exchange Strategy Review”. To review the

trend of OGX in LC HKUST, and based on our findings, we will

suggest new Strategy of Matching/ Raising.

OGX (EXD) Team HOT TO GOOOO~~


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3rd – 5th April 2010

National Spring Conference

This conference is tailor-made for AIESECers who will

be in LR in the coming year, as well as leaders who had

finished LR and exchange experience of AIESEC.

Therefore “Leaders to be...” and “Heading for the future”

will be the themes of this conference respectively.

Please stay tuned for bring-back by our future leaders!

24th April 2010

2nd Election General Meeting

In this election, our selected candidates will be elected

as the future leaders of AIESEC-LC-HKUST 2010-11!

Cast your important vote, come and support our future

leadership team 1011!

28th – 30th April 2010

AIESEC week – YOU Lead the Impact!

Our AIESEC week comprises of a social issue forum on

Business Ethics with many externals who are

contributing to the society, AIESEC exhibition in campus

as well as a closing ceremony to be held by ICT Team.

In this AIESEC week, we are going to show the impact

university can bring to the world through our AIESEC

experience and our partners. Get ready to explore our

potential and spread our impact!


Newsletter

Co-Editor: Emily Fung ([email protected]), Hana Wong ([email protected]),

Ann Yuen ([email protected]), Frankie Lau ([email protected]),

Helen So ([email protected]), Felix Lau ([email protected])

Loretta Chan ([email protected]),

Layout Editor: Hana Wong, Frankie Lau

Contributor: Pooja Jhaveri, Team Leaders, ICT Team Members, Alcohol Au, Adrian Chiu

AIESEC in HKUST Newsletter, 2nd

Issue 2010

27 March 2010

Published by

Communications Team

AIESEC-LC-HKUST

AIESEC in HONG KONG (http://www.aiesec.hk)

Session 2009-2010

aiesec newsletter again

Documents

aiesec1011 team

aiesec exchange

great team

activities of aiesec

aiesec lr

hkustsu session

team dynamics consulting

tm pipeline management