aiesec in unsw | global leader program information booklet
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AIESEC in The University of New South Wales
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GLOBAL LEADER
Job Descriptions
Team Member of oGCDP
Team Member of oGIP
Team Member of iGIP
Team Member of MaC
Team Member of TM
Team Member of F&O
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What is the Global Leader Program?
The Global Leader Program at AIESEC UNSW allows students to work behind-the-scenes at AIESEC, in running and managing the organization. The members of the GLP are the driving force behind AIESEC, working to bring AIESEC’s products and visions to reality. In line with AIESEC’s mission for leadership development, the Global Leader Program is designed and carried out so as to maximize your personal and professional development from your experience, and is a unique opportunity to contribute to a global organization.
How the Global Leader Program is Structured
AIESEC UNSW consists of 6 different portfolios, and a Local Committee President. Although each portfolio may be structured a little differently from each other, each individual portfolio will have a Vice President, and most portfolios will also have one or more Team Leaders. Please refer to the diagram below for more information on our organizational structure.
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Team Member of oGCDP
Outgoing Community Development Program (oGCDP)
This is AIESEC UNSW’s largest program, and involves sending students from UNSW to developing countries to work on one of a diverse range of development projects, on a 6-8 week placement (for more information on the program, please check out the Global Citizen page at http://www.aiesecunsw.org.au/global-citizen.html). As a member of the OGCDP portfolio, your team will be responsible for all components of managing and running the Global Citizen Program. This can include managing and facilitating student’s exchanges, holding individual meetings and interviews, promoting the program to potential applicants and so on.
If you have any questions regarding the job descriptions, please contact our Vice President of Outgoing Community Development Program, Adithya Mani at [email protected].
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Basic InformationBasic Information
Job Title: Team Member of oGCDPDepartment: Outgoing Global Community Development ProgramCluster: International OperationsArea of Responsibility: Exchange Management; Customer RelationsAccountable to: TL oGCDP & Adithya Mani (VP oGCDP)Start Date: 30 January 2015End Date: 30 December 2015Duration: 1 yearTime Required: 7-13 hours/week
Job DescriptionJob Description
Role oGCDP Coordinator
Responsibilities
- Recruitment of EPs- EP education, servicing, engagement and fire fighting- SMP Development- Conversion of EOIs to EPs- Marketing the right information- Weekly team meetings- Attending marketing events
Key Deliverables - # oGCDP experiences realized
KPI’s
- Number of sales activities - Number of EPs converted from open to in progress - Number of EPs converted from in progress to match - EP management
Next Expected Positions- Team Leader - Vice President - Local Committee President
Requirements & DevelopmentRequirements & Development
Skills Preferred
- Team Oriented - Independence - Customer Focus - Conversation - Motivation
Skills Developed
- Time Management - Adaptability - Speaking/Presenting - Professionalism - Problem Solving
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Team Member of oGIP
Outgoing Global Internship Program
Global Talent is AIESEC’s premier internship exchange program, providing students with the opportunity to undertake an overseas internship in a global firm for 2-12 months. The OGIP portfolio is responsible for managing and running the Global Talent Program within AIESEC UNSW. Similar to OGCDP, this could involve interviewing and recruiting potential applicants, facilitating and assisting the application process for participants, communicating and collaborating with overseas AIESEC committees and host firms, and as well all other duties that may arise. Although OGIP is largely responsible for assisting exchange participants from UNSW going overseas, it will also be responsible for managing and assisting internship participants coming into Australia on an ad-hoc basis.
For more information on the Global Talent program, click here (http://www.aiesecunsw.org.au/global-talent.html)
If you have any questions regarding the job descriptions, please contact our Vice President of Outgoing Global Internship Program, Jessica Liang at [email protected].
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Basic InformationBasic Information
Job Title: Team Member of oGIPDepartment: Outgoing Global Internship ProgramCluster: International OperationsArea of Responsibility: Exchange Management; Customer RelationsAccountable to: TL oGIP & Jessica Liang (VP oGIP)Start Date: 30 January 2015End Date: 30 December 2015Duration: 1 yearTime Required: 10-12 hours/week
Job DescriptionJob Description
Role Outgoing exchange Coordinator
Responsibilities
Product development- Developing a value proposition with Marketing and Communications (MaC) to
communicate and present a reputable and exclusive brand image
Customer relationship management (Customer flow)- Recruitment of exchange participants - Education and engagement (OPS/EP LEAD) - General servicing (reintegration) and firefighting
Sales and conversion activity- Development of Sales management plan - Engaging with university students to raise awareness of the product (marketing
events/information sessions)
Key Deliverables - # oGIP experiences realized- Partnerships formed with international LCs
KPI’s
- Number of weekly meetings attended - Team minimums met - Number of sign ups converted - Number of engagement events attended
Next Expected Positions- Team Leader - Vice President - Local Committee President
Requirements & DevelopmentRequirements & Development
Skills Preferred- Adaptability- Proactive- Customer Focused
Skills Developed- Time Management - Professionalism - Business Awareness
Team Member of iGIP
Incoming Global Internship Program (iGIP)
Our global internship program runs two ways, sending people overseas to experience an international internship, but also bringing overseas students into Australia to for the same. The Business Development portfolio is predominantly concerned with those interns coming into Australia, by finding and engaging Australian businesses and organizations to host interns as part of the Global Internship Program. The Business Development portfolio is one of the most unique and rewarding portfolios you may come across, developing critical skills in cold-calling, company representation, proposal writing and prospecting, that are highly valued by employees in many industries.
If you have any questions regarding the job descriptions, please contact our Vice President of Incoming Global Internship Program, Eric Li at [email protected].
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Basic InformationBasic Information
Job Title: Team Member of iGIPDepartment: Incoming Global Internship ProgramCluster: SalesArea of Responsibility: Business DevelopmentAccountable to: TL iGIP & Eric Li (VP iGIP)Start Date: 30 January 2015End Date: 30 December 2015Duration: 1 yearTime Required: 10-12 hours/week
Job DescriptionJob Description
Role Business Development Manager
Responsibilities
- Attend all team meetings, functional team meetings & local committee meetings - Cold calling, lead generation, emailing and using other avenues to liaise with
businesses - Attending networking events - Creating business opportunities with external stakeholders
Key Deliverables- 10:1 conversion - # Raises - # iGIP experiences realized
KPI’s
- Weekly team meetings attended - # Leads, # Meetings, # Raises - Conversion Ratio - # Networking events attended
Next Expected Positions - Team Leader - Vice President
Requirements & DevelopmentRequirements & Development
Skills Preferred
- Motivation - Proactivity - Leadership - Independence - Learning Skills
Skills Developed
- Professionalism - Business Awareness - Planning - Problem Solving - Conversation
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Team Member of MaC
Marketing & Communications (MaC)
The MaC portfolio is not only responsible for developing and implementing innovative marketing strategies, to increase the awareness of AIESEC’s brand and products, but also designs all visual marketing materials e.g. flyers, posters, web pictures etc. for distribution. Being part of the MaC portfolio will allow you to try out both design and strategy components, however you can choose to specialize in one area if you prefer. Although it will be valued, and is a great way to expand your design portfolio, being part of the MaC team does not require prior design experience or strong proficiency in editing software, as you will be trained. All we require is a willingness to learn!
If you have any questions regarding the job descriptions, please contact our Vice President of Marketing and Communication, Linh Nguyen at [email protected].
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Basic InformationBasic Information
Job Title: Team Member of Marketing and CommunicationDepartment: Marketing and CommunicationCluster: MarketingArea of Responsibility: Brand ManagementAccountable to: TL MaC & Linh Nguyen (VP MaC)Start Date: 30 January 2015End Date: 30 December 2015Duration: 1 yearTime Required: 12-15 hours/week
Job DescriptionJob Description
Role
- Public Relations Coordinator- iGIP/oGCDP/oGIP Liaison - Market Researcher- Event Coordinator- Communications Coordinator- Digital Marketing Coordinator
Responsibilities
- Attend all program team meetings, functional team meetings & LCMs - Participate in marketing events - Plan and execute PR strategies and marketing campaigns - Liaise with externals to generate publicity for AIESEC in UNSW - Ensure adherence with AIESEC in UNSW brand - Market Research - Event management - Creative design for communications - Digital marketing
Key Deliverables - Improve conversion rate for all products
KPI’s
- Weekly team meetings - Team minimums met - Expressions of Interest - GIS sign ups - Conversion Rate - Key metrics for Communication Platforms (TBD)
Next Expected Positions - Team Leader - Vice President
Requirements & DevelopmentRequirements & Development
Skills Preferred
- Persuasion - Customer Focused - Team oriented - Adaptability - Participation
Skills Developed
- Adaptability - Time Management - Planning - Business Awareness - Problem Solving
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Team Member of TM
Talent Management (TM)
Talent Management is the backbone of Global Talent Program, and as such AIESEC UNSW. TM exists to ensure that AIESEC’s members are able to use their AIESEC experience to become the leaders of tomorrow. TM ensures that each member is able to gain a valuable and exciting team member experience, and does this by developing and implementing training sessions, holding local committee meetings, holding external events and so forth. Talent Managers will get to know their fellow members, and the people of AIESEC on an individual basis, identifying their strengths and weaknesses, and develop means by which each member can achieve their goals.
If you have any questions regarding the job descriptions, please contact our Vice President of Talent Management, Rohan Varghese at [email protected].
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Basic InformationBasic Information
Job Title: Team Member of Talent ManagementDepartment: Talent ManagementCluster: Talent DevelopmentArea of Responsibility: Talent Management; Team Management; Coaching & Development Accountable to: TL TM & Rohan Varghese (VP TM)Start Date: 30 January 2015End Date: 30 December 2015Duration: 1 yearTime Required: 10-12 hours/week
Job DescriptionJob Description
Role Talent Managers
Responsibilities
Support Duties- Monitor and improve portfolio activity - Critically assess portfolio performance - Track & Facilitate compliance with team minimums - Development & delivery of training
Operative Duties- LCM Planning and delivery - Newsletter preparation and distribution - Homegroup management - RnR planning and execution - Event planning to develop LC culture - Attend all LCMs, Team Meetings & Portfolio Reviews
Occasional Duties- Probation support - Dispute resolution management - Assisting VPTM with Managerial Board Meetings
Key Deliverables - More productive LC
KPI’s
- LC productivity of 3 - Track weekly performance of LC - PDP & Follow-up with allocated member each month - 100% team minimums met
Next Expected Positions - Team Leader - Vice President
Requirements & DevelopmentRequirements & Development
Skills Preferred
- Proactivity - Active Listening - Conversation - Learning Skills - Participation
Skills Developed
- Motivation - Adaptability - Professionalism - Planning - Problem Solving
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Team Member of F&O
Finance & Operations
The Finance & Operations (F&O) team aims to improve the operational and organizational effectiveness of UNSW by developing and pioneering innovative solutions within AIESEC UNSW. The F&O team is also responsible for managing the financials of AIESEC, for example, by developing and maintaining budgets and accounts, investment management and financial reporting.
If you have any questions regarding the job descriptions, please contact our Vice President of Finance and Operation, Carine Ma at [email protected].
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Basic InformationBasic Information
Job Title: Finance and Operations ManagerDepartment: Finance and OperationsCluster: Financial ManagementArea of Responsibility: Financial Management; Quality Management; Program ManagementAccountable to: Carine Ma (VP F&O)Start Date: 30 January 2015End Date: 30 December 2015Duration: 1 yearTime Required: 8-10 hours/week
Job DescriptionJob Description
Role
- Global Talent F&O Manager- Global Citizen F&O Manager- Incoming Exchange F&O Manager- TMP & TLP F&O Manager- Arc and Sponsorship Manager
Responsibilities
Financial Management- Accounting (Bookkeeping) including handling reimbursements and subsidies, budget
tracking and reporting – Monthly Financial Reviews
Program Management- Performing core work of program to analyze processes and structures within
programs/ Provide recommendations of investments, efficiency improvements and to recommend financial investments to improve efficiencies of program
Quality Management- Apply customer engagement management strategies when necessary, maintain the
risk management policies as well as tracking our Net Promoter Score tracking
As a team managing AIESEC UNSW’s Information Management systems
Key Deliverables - Improve LC profitability - Optimize LC operations
KPI’s
- Program is within Budget to ensure it is financially sustainable - Positive ROI and KPIs reached for recommended investments - NPS score of 8 or higher for program - Delivered two or more successful innovation projects for the specified program- 100% of financial reports accurate and delivered on time
Next Expected Positions- Vice President - Local Committee President - National Manager
Requirements & DevelopmentRequirements & Development
Skills Preferred
- Active Listening- Proactivity- Motivation- Problem Solving
Skills Developed
- Analytical Skills - Business Awareness - Time Management - Adaptability - Creativity
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