Eligibility criteria Bidding criteria

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Evaluation of Bidding Criteria- External Criteria

If one or more entities fulfill this criteria, will be eligible

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AIESEC in Poland IC 2016 BID evaluation

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Eligibility criteria

1. Membership status

Entity has full member status

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2. Risks&external factors assessment

Entity provides information about political situation/unrest

Entity provides information about health risks

Entity provides information about domestic transportation risks

Entity provides information about legal risks

Entity provides information about cash handling arrangement

Eligibility criteria

5. Macro-economical environment

Inflation from Past Years

Exhcange Rate Volatitlity from past years

Linving Cost

Prospect list of MNCs

Investments in the country-national and foreign

Global partners Presence

6. Corporate market analysis

These criteria were analyzed with the Country Risk Rating. This indicator makes a complete analysis that takes into account several factors to predict the

stability of the countries around the world. You can find all the information in http://www.euromoney.com/Poll/10683/PollsAndAwards/Country-Risk.html

About Euromoney's Country risk ratings Country risk survey monitoring political and economic stability of countries around the globe. Euromoney Country Risk evaluates the investment risk of a country, such as risk of default on a bond, risk of losing direct investment, risk to global business relations etc, by taking a qualitative model, which seeks an expert opinion on risk variables within a country (70% weighting) and combining it with three basic quantitative values (30% weighting). Factors included in the ranking of countries by risk: -Political risk -Economic performance/projections -Structural assessment -Debt indicators -Credit Ratings -Access to bank finance -Access to CAPITAL MARKETS For full methodology and scoring guidelines, visit www.euromoneycountryrisk.com/Methodology.aspx.

The indicators evaluates Poland as a country that is in tir 2 (green one). That indicate that Poland is a safety and stable Country in the toppics that they evaluate. So find the this image and the general information go to: http://www.euromoneycountryrisk.com/#supertop

Poland

The Evaluation you can Find it in the next slide

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2. Risks&external factors assessment

Entity provides information about political situation/unrest

Entity provides information about health risks

Entity provides information about domestic transportation risks

Entity provides information about legal risks

Entity provides information about cash handling arrangement

Eligibility criteria

5. Macro-economical environment

Inflation from Past Years

Exhcange Rate Volatitlity from past years

Linving Cost

Prospect list of MNCs

Investments in the country-national and foreign

Global partners Presence

6. Corporate market analysis

3. Venue 3.1 Venue location

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International/intercontinental airport max. 2 h away

Hospital max. 1 h away

Providing options of means of mass transportation from airport (road, bus,train)

Eligibility criteria

Rooms capacity: Plenary (for IPM 300 people, for IC 800 people), Breakout rooms (7 for IPM, 7-10 for IC, each for min.40 people, for IC 3 rooms for 300 ds, for IPM 2 rooms of 150 ds)

Accommodation capacity (for IPM:150 rooms, max 3 ds per room; for IC:300 rooms, max 3/room)

Dining Capacity – Venue needs to have capacity for seating ½ of delegates at one time

Internet Connection/Accessibility – Internet connection in each session room

3.1.2 Venue Capacity

Rooms capacity – Plenary for 200 ds, 6 break out rooms, min. 40 people each

Accommodation capacity – 100 rooms, max 3 people/ room

3.2Premeeting Venue (if different than ILM venue)

Location – within 2 hours from Main ILM Venue; within 2h from International/Intercontinental Airport; transportation options from Main Venue to Y2B venue

Capacity – Main Plenary (for IPM 300, for IC 800), Break out rooms (50 people/room), Total number of Break out room depending on Total Number of delegates, Appropriate space for Partners Lounge, 1-2 additonal rooms for Conference Team

3.3 Y2B venue

Evaluation

General Comments: Criteria of dining room capacity was evaluated in yellow, because they have the capability, but was not clear in the application. The ILM Board Searched in the Venue Web Page.

4. Visa

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List of countries with no visa

List of countries needing visa with described procedure and costs

List of banned countries

Eligibility criteria

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Bidding Criteria- Internal Factors

1. HR Health & Capacity

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# of individuals in TMP & TLP each year for past 3 years

Total # of executive TLP positions (LCVP, LCP, MCVP) for each of past 3 years

# of individual applicants per TLP position of past 1 year

Retention and efficiency of TMP&TLP

Bidding Criteria

General Comments: The ILM Board asked to AIESEC in Poland more information in order to go further with the analysis. After analyzed the information we can conclude that AIESEC in Poland in terms of HR capacity can run an ILM due to the entity is

not going to have membership capacity problems that affects the exchange performance

Evaluation

2. Entity Financial Health&Capacity

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Proof of MC Cash reserves of past 3 years (Bank statement proof)

FLB assessment based on Consolidated report of last 1 year on Financial Health & Sustainability of entity

Bidding Criteria

Proof of MC Cash Reserves of Past 3 Years (Bank Statements Proof)

• To analyze if the event could withhold a potential event loss, if there was no other income than delegate fees.

• To revise if, under this scenario, the entity will still be able to have reserves, in case it needed them.

Standard

Green >6 months of operational budget leftover after loss from ILM has been deducted off reserves

Yellow 2.6-5.9 months of operational budget leftover after loss from ILM has been deducted off reserves

Red <2.5 months of operational budget leftover after loss from ILM has been deducted off reserves

• Status: Approved (only for the 600 delegate scenario)

• Minimum: Yellow

• Recommendation: If Poland gets the bid, we recommend they start by the smallest scenario, and depending on the evolution of sales and ER activity, to go onto scenarios with a higher number of delegates.

• Analysis: (look at attachment)

• Calculated a percentage of operational expenses per month

• Divided such amount by the amount of reserves left over in each scenario

• Determined how many months of operational costs AIESEC in Poland would have leftover, if they were to present a loss.

FLS Assesment Here you will find the scale and minimum that FLB used to evaluate the BID

Scale: Evaluation

2. Entity Financial Health&Capacity

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Proof of MC Cash reserves of past 3 years (Bank statement proof)

FLB assessment based on Consolidated report of last 1 year on Financial Health & Sustainability of entity

Bidding Criteria

FLS Assesment Here you will find the scale and minimum that FLB used to evaluate the BID

Scale: Evaluation

FLB Assessment based on Consolidated Report of Last 1 year

• To overview the financial stability and health of the organization

• Disclaimer: Consolidated Reporting has only been mandatory since Q1 2014

Standard

Green Diversified income and expenses. No one item represents more than 60% of the entity’s income or expenses. Financial status is transparent.

Yellow Diversified income and/or expenses. No one item represents more than 85% of the entity´s income and expenses. Financial status is transparent.

Red Income/expenses aren’t very diverse. One item represents 86% or more of the incomes/expenses. Financial status isn’t clear.

• Status: Approved (with certain provisions)

• Minimum: Yellow

• Analysis and recommendations:

• Poland presents a stable and diversified cost structure

• Poland has a high percentage of income based on partnership and sponsorship, which can put the event at risk if this activity were to slow down. This rubric has decreased slowly over the last quarter. The FLB would advise to watch this closely, as it may represent a high risk factor.

• There is a certain inconsistency between the financial status of one quarter and the next. We advise to revise their reporting system to make this item clearer.

3. ILM Financial planning

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Budget - Pessimistic (incomes only coming from delegates fee) and Realistic budget ((based on the budget and the AI-Hosting Member contract of the immediately previous ILM) and delegate fee for 3 different # of Delegates Scenarios

IPM:150, 200,250 IC:600, 800, 1000

Cash flow plan - divided into months, which clearly states the incomes and expenses incurring within each period IPM:150, 200,250

Solutions to solve any expected cash flow challenges

Bidding Criteria

General Comments: This information was used by

the FLB to make the general

assessment that was presented

in the previous slide. So that’s

why here we just evaluate if the

entity presents or not the

information

Evaluation

4. Entity Sales Performance

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Revenues - both Local Currency & EUR & National Partners per non-exchange Product for each of last 3 years

Revenues (both Local Currency & EUR) per National Exchange Partner for each of Last 3 years

List National non-Exchange Partners under following Categories for each of Past 3 Years: Partnership Revenue <1.000, 1.000-5.000, 5.000-10.000, 10.000-15.000, 15.000-20.000, >20.000

Bidding Criteria

Evaluation

General Comments: This information was used by the FLB to make the general assessment that was presented in

the previous slide. So that’s why here we just evaluate if the entity presents or not the

information. Also this information was used to analyze along with the ILM Sales planning the

probability to scale up the partnerships to make the conference sustainable which were

used too to complement the FLB Assessment.

5. ILM Sales Planning

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Letter of intent from 1/3 of national financial partners to support the ILM

A sales plan outlining products, pricing per Product, timeline of Sales, person(s) responsible, and a list of high potential partners

Bidding Criteria

Evaluation

6. Conference experience

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Conference budget (planned& actual figures)

OC HR structure

Total # of delegates

Last 3 Biggest national conferences Last 2 regional conferences (if any) Conference budget (planned&actual figures)

OC HR structure

Total # of delegates

Revenues per Product of Regional Conference

Bidding Criteria

Evaluation

General Comments: As AIESEC in Poland was the

host of Euroxpro 2014, the ILM

Board searched for more

information about the general

execution of the conference.

This information was taken into

account to complement the

financial, conference

Experience , and HR Health

evaluation

7. Previous exchange performance

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Per ELD Programme Performance & Growth Rate for each of Last 3 years

Bidding Criteria

Evaluation

General Comments: The ILM Board asked to AIESEC in Poland more information in order to go further with the analysis. After analyzed the information and taking into account the HR analysis, we can conclude that AIESEC in Poland can run an ILM and it is not going to have problems in the exchange performance

8. Letter of support from LCPs and SG

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A letter from the Supervisory Group or Board of Advisors of the bidding entity, stating that they support and approve the entity’s bid.

A letter signed by at least 50%+1 of the LCPs of the entity, stating they are aware of the bidding process, and that they support the realization of the event

Bidding Criteria

Evaluation

Final Decision

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Taking into account that AIESEC in Poland fulfilled the Eligibility and Bidding Criteria and it's been the only one applicant, it makes them the official entity host of IC 2016 .

CONGRATULATIONS

NEXT STEPS AND RECOMENDATIONS

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• Start the following steps that have to be presented in IPM 2015. • CCP selected

• Negotiations with potential venues (that fulfill the necessary conditions).

• The government has been approached

• Accountability structure between the CC and the MC defined

• Follow the FLB recommendations that are in the evaluation

• Approach previous CCPs of IC , and the current one (IC India), in order to get the proper recommendations