agriculture engineering 1 parliamentary procedure

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Agriculture Engineering 1 Parliamentar y Procedure

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Page 1: Agriculture Engineering 1 Parliamentary Procedure

Agriculture Engineering 1

Parliamentary Procedure

Page 2: Agriculture Engineering 1 Parliamentary Procedure

Conducting a Business Meeting

Objective:Analyze the role of Robert’s Rules of Order in conducting a business meeting

Page 3: Agriculture Engineering 1 Parliamentary Procedure

Conducting A Business Meeting

• Objective: Demonstrate key parliamentary abilities that would be used in a business meeting.

Page 4: Agriculture Engineering 1 Parliamentary Procedure

What is Parliamentary Procedure?

Parliamentary procedure is using well defined rules to conduct business using a formal, organized approach.

Parliamentary procedure is governed by Robert’s Rules of

Order.

Page 5: Agriculture Engineering 1 Parliamentary Procedure

Parliamentary Law

• Robert’s Rule of Order– Rules for conducting a meeting– Assures that all sides are treated

fairly and that everyone has the opportunity to discuss and vote

Page 6: Agriculture Engineering 1 Parliamentary Procedure

Parliamentary Law

• Main Objective:– Focus on one item at a time– Extend courtesy to everyone– Observe the rule of the majority– Ensure the rights of the minority

Page 7: Agriculture Engineering 1 Parliamentary Procedure

Methods of Voting

• Voice- aye (pronounced “I”) for yes and “no”

• Rising- standing or show of hands• Secret Ballot- written vote• Roll Call- secretary asks each

member to state vote

Page 8: Agriculture Engineering 1 Parliamentary Procedure

Voting

• Single majority– one vote more than 50% of the

votes cast• Two-thirds majority

– 2/3 of the members voting toward one side of the motion

– usually used when the rights of the members are limited

Page 9: Agriculture Engineering 1 Parliamentary Procedure

Voting

• Quorum– number of members required to

conduct business

Page 10: Agriculture Engineering 1 Parliamentary Procedure

The Gavel

• The president uses the gavel to control aspects of the meeting.

• The number of taps determines the meaning.

Page 11: Agriculture Engineering 1 Parliamentary Procedure

Gavel

• Symbol of authority• Meaning of the taps

– 1 tap means to be seated– 2 taps means the meeting is called to

order– 3 taps means that members should

stand– Series of taps

•“be quite and orderly”

Page 12: Agriculture Engineering 1 Parliamentary Procedure

What to do?

• An Agenda is a list of what will be done at the meeting

• Also can be called an Order of Business

Page 13: Agriculture Engineering 1 Parliamentary Procedure

Presiding Officer• Chapter FFA

President• Must be fair and

impartial• Must relinquish

the chair to the next person in charge to voice their opinion.

Page 14: Agriculture Engineering 1 Parliamentary Procedure

Motions

Page 15: Agriculture Engineering 1 Parliamentary Procedure

Main Motion• Used to get group approval for a new

project or some other course of action

• Wording: “I move” NOT “I make a motion”

• Can only have ONE main motion on the table at one time

Page 16: Agriculture Engineering 1 Parliamentary Procedure

Main Motion

• Requires second• Debatable• Amendable• Majority vote required• Can be reconsidered

Page 17: Agriculture Engineering 1 Parliamentary Procedure

Main Motion Examples• I move to sell fruit this year.

• I move that the chapter attends FFA Camp.

• I move that we go to the state fair.

• I move to raise pigs.

Page 18: Agriculture Engineering 1 Parliamentary Procedure

Second

• A second guarantees that more than one person wants to discuss something in a meeting.

• Person making a second doesn’t have to be formally recognized.

Page 19: Agriculture Engineering 1 Parliamentary Procedure

Amendments

• Used to change a main motion

• 3 ways to amend: addition, substitution, striking out

• Wording: “I move to amend the motion by adding, striking or substituting the words ___________________ for _____________________”

Page 20: Agriculture Engineering 1 Parliamentary Procedure

Amendments

• Requires second• Debatable• Amendable• Majority vote required• Can be reconsidered

Page 21: Agriculture Engineering 1 Parliamentary Procedure

Amendments Examples

• Jim moved to sell fruit to raise money for FFA. Michelle wants to sell flowers. How would she change the motion?

Answer: “I move to amend the motion by substituting the word FLOWERS for FRUIT”

Page 22: Agriculture Engineering 1 Parliamentary Procedure

Adjourn

• Used to end a meeting

• Wording: “I move to adjourn”

Page 23: Agriculture Engineering 1 Parliamentary Procedure

Adjourn

• Cannot be debated• Cannot be amended• Cannot be reconsidered• Requires second• Requires majority vote

Page 24: Agriculture Engineering 1 Parliamentary Procedure

Point of Order

• Used when one believes a parliamentary error has been made

• Wording: “I rise to a point of order”

Page 25: Agriculture Engineering 1 Parliamentary Procedure

Point of order

• Not debatable• Amendable• Does not require

second• Cannot be

reconsidered• No vote required

Page 26: Agriculture Engineering 1 Parliamentary Procedure

Division of the House

• Calls for a counted vote

• Wording: “I call for a division of the house.”

Page 27: Agriculture Engineering 1 Parliamentary Procedure

Division of the House

• Not debatable• Amendable • Does not require second• Cannot be reconsidered• No vote required

Page 28: Agriculture Engineering 1 Parliamentary Procedure

Lay on the table

• To Postpone a motion to the next meeting

• Motion must be taken from the table at the next meeting to be discussed

• Wording: “I move to lay this motion on the table until _______________”

Page 29: Agriculture Engineering 1 Parliamentary Procedure

Lay on the table

• Requires second• Not debatable• Not amendable• Cannot be

reconsidered• Majority vote

Page 30: Agriculture Engineering 1 Parliamentary Procedure

Previous question

• Used to stop debate and vote

• Wording: “I move to previous question”

Page 31: Agriculture Engineering 1 Parliamentary Procedure

Previous question

• Second required• Not debatable• Not amendable• Can be reconsidered before vote• 2/3 vote required

Page 32: Agriculture Engineering 1 Parliamentary Procedure

Refer to committee

• Used to gain more information on a motion before voting

• Wording: “I move to refer this motion to a committee to report at our next meeting.”

Page 33: Agriculture Engineering 1 Parliamentary Procedure

Refer to committee

• Second required• Debatable• Amendable• Can be

reconsidered• Majority vote

Page 34: Agriculture Engineering 1 Parliamentary Procedure