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KINGSTON DISTRICT COUNCIL *AGENDA* ORDINARY COUNCIL MEETING TO BE HELD ON 18 OCTOBER 2013

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Page 1: *AGENDA* fileagenda cm 18.10.2013 kingston district council ordinary council meeting agenda – meeting friday, 18 october 2013 1 1. present/prayer: 2. apologies:

KINGSTON DISTRICT COUNCIL

*AGENDA*

ORDINARY COUNCIL MEETING

TO BE

HELD ON

18 OCTOBER 2013

Page 2: *AGENDA* fileagenda cm 18.10.2013 kingston district council ordinary council meeting agenda – meeting friday, 18 october 2013 1 1. present/prayer: 2. apologies:

KINGSTON DISTRICT COUNCIL Notice is hereby given pursuant to Section 83 of the Local Government Act 1999, the next Ordinary meeting of Council, will be held in the Council Chambers, 29 Holland Street Kingston SE, on Friday 18 October 2013, commencing at 2.30 p.m.

N.M. Brown Chief Executive Officer 11.10.2013

Page 3: *AGENDA* fileagenda cm 18.10.2013 kingston district council ordinary council meeting agenda – meeting friday, 18 october 2013 1 1. present/prayer: 2. apologies:

AGENDA CM 18.10.2013 KINGSTON DISTRICT COUNCIL ORDINARY COUNCIL MEETING AGENDA – Meeting Friday, 18 October 2013

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1. PRESENT/PRAYER: 2. APOLOGIES: 3. ABSENT: 4. LEAVE OF ABSENCE GRANTED: 5. CONFLICTS OF INTEREST: 6. CONFIRMATION OF MINUTES: 6.1 MINUTES OF COUNCIL MEETING FRIDAY 20 SEPTEMBER 2013: 7. ADJOURNED ITEMS 8. QUESTIONS ON NOTICE: 9. PETITIONS: 10. DEPUTATIONS: 10.1 SOUTH EAST NATURAL RESOURCE MANAGEMENT BOARD: 9/24/2.2 11. MOTIONS OF NOTICE/WITHOUT NOTICE: 12. MEMBERS REPORTS: 12.1 Mayor’s Reports: 12.2 Delegates Representative Reports: 13. ENVIRONMENTAL AND INSPECTORIAL: 13.1 Reports: 13.2 Correspondence: 13.2.1 MINUTES OF DEVELOPMENT ASSESSMENT PANEL MEETING

(APPENDIX 1): 3/14/1.1 13.3 Development Approvals:

Page 4: *AGENDA* fileagenda cm 18.10.2013 kingston district council ordinary council meeting agenda – meeting friday, 18 october 2013 1 1. present/prayer: 2. apologies:

AGENDA CM 18.10.2013 KINGSTON DISTRICT COUNCIL ORDINARY COUNCIL MEETING AGENDA – Meeting Friday, 18 October 2013

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14. WORKS AND ENGINEERING: 14.1 Reports: 14.1.1 MARIA CREEK BOAT RAMP CHANNEL (APPENDIX 2): 5/3/2.12 14.1.2 WYOMI BEACH SAND REPLENISHMENT (APPENDIX 3): 16/18/3.1 14.1.3 RURAL ROADS: 14/3/2.5 14.1.4 TOWN STREETS: 14/3/2.5 14.1.5 MARIA CREEK SOUTHERN GROYNE: 14/55/3.4 14.1.6 COMMON WASTEWATER MANAGEMENT SYSTEM EMERGENCY

PUMP (APPENDIX 4): 5/64/1 14.1.7 FOOTPATH UPGRADES (APPENDIX 5): CR 930 & CR 934 14.1.8 BOAT RAMPS: 14/55/3.5 14.1.9 ROAD CLOSING/OPENING – HUNDRED OF MOUNT BENSON

(APPENDIX 6): 14/16/1 14.2 Correspondence: 14.2.1 NATIVE VEGETATION COUNCIL WORKSHOP (APPENDIX 7): 5/3/2.1 14.2.2 HAZARD ASSESSMENT OF DREDGE (APPENDIX 8): 12/16/2.3 15. FINANCE AND ADMINISTRATION: 15.1 Reports: 15.1.1 STAFF ARRANGEMENTS: 12/35/2.1 15.1.2 TORNADO EVENT – REMISSION OF RATES: 7/69/4.1 15.2 Correspondence: 15.2.1 STATE GOVERNMENT JOBS/STIMULUS ANNOUNCEMENT (APPENDIX

9): 9/3/2.1 16. GOVERNANCE:

Page 5: *AGENDA* fileagenda cm 18.10.2013 kingston district council ordinary council meeting agenda – meeting friday, 18 october 2013 1 1. present/prayer: 2. apologies:

AGENDA CM 18.10.2013 KINGSTON DISTRICT COUNCIL ORDINARY COUNCIL MEETING AGENDA – Meeting Friday, 18 October 2013

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16.1 Reports: 16.1.1 LOCAL GOVERNMENT ASSOCIATION OF SOUTH AUSTRALIA

REPORTS/CIRCULARS (APPENDIX 10): 9/3/2.1 16.1.2 CODE OF CONDUCT FOR COUNCIL MEMBERS (APPENDIX 11): 9/63/1.1 16.1.3 PROCEDURE FOR MANAGING CODE OF CONDUCT COMPLAINTS

(APPENDIX 12): 9/63/1.1 16.1.4 FRAUD AND CORRUPTION PREVENTION POLICY (APPENDIX 13): 9/63/1.1 16.1.5 WHISTLEBLOWER PROTECTION POLICY (APPENDIX 14): 9/63/1.1 16.1.6 ANNUAL BUSINESS PLAN QUARTERLY REVIEW (APPENDIX 15): 18/80/2.3.2 16.1.7 REGIONAL DEVELOPMENT AUSTRALIA LIMESTONE COAST

REGIONAL ROADMAP 2013-2016 (APPENDIX 16): 10/64/1.1 16.1.8 NOVEMBER AND DECEMBER COUNCIL MEETINGS: 9/24/2.1 16.2 Correspondence: 16.2.1 CAPE JAFFA SEAFOOD AND WINE FESTIVAL – REQUEST FOR

TEMPORARY ROAD CLOSURE (APPENDIX 17): 20/16/1.1 16.2.2 INDEPENDENT STUDY BY UNIVERSITY OF ADELAIDE (APPENDIX

18): 9/3/2.1 17. COMMUNITY: 17.1 Reports: 17.1.1 MEDICARE LOCAL COUNTRY SOUTH SA NEEDS ASSESSMENT: 17/36/1 17.1.2 MEDICAL CENTRE LEASE RENT REVIEW (APPENDIX 19): LD 227 17.2 Correspondence: 17.2.1 MINUTES OF COMMUNITY ORGANISATIONS (APPENDIX 20):

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AGENDA CM 18.10.2013 KINGSTON DISTRICT COUNCIL ORDINARY COUNCIL MEETING AGENDA – Meeting Friday, 18 October 2013

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17.2.2 KINGSTON COMMUNITY GRAZING COMMITTEE – MINUTES OF MEETING HELD ON 4 OCTOBER 2013 (APPENDIX 21): 9/14/1.3

17.2.3 REQUEST TO HOLD A WEDDING RECEPTION ON THE KINGSTON

FORESHORE: 16/6/1.4 18. ECONOMIC DEVELOPMENT: 18.1 Reports: 18.2 Correspondence: 19. QUESTIONS WITHOUT NOTICE: 20. ITEMS RECOMMENDED FOR CONSIDERATION IN CONFIDENCE: 20.1.1 RUBBLE CRUSHING TENDER: 7/81/4.17 20.1.2 RUBBLE RAISING TENDER: 7/81/4.18 21. CLOSURE:

Page 7: *AGENDA* fileagenda cm 18.10.2013 kingston district council ordinary council meeting agenda – meeting friday, 18 october 2013 1 1. present/prayer: 2. apologies:

AGENDA CM 18.10.2013 1. PRESENT/PRAYER: 2. APOLOGIES: 3. ABSENT: 4. LEAVE OF ABSENCE GRANTED: 5. CONFLICTS OF INTEREST:

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1. PRESENT/PRAYER: 2. APOLOGIES: 3. ABSENT: 4. LEAVE OF ABSENCE GRANTED: 5. CONFLICTS OF INTEREST: Any Councillor with a potential conflict of interest is asked to declare it at the

start of each meeting and explain what the conflict is and why they will not be participating in any item relating to that issue.

Page 8: *AGENDA* fileagenda cm 18.10.2013 kingston district council ordinary council meeting agenda – meeting friday, 18 october 2013 1 1. present/prayer: 2. apologies:

AGENDA CM 18.10.2013 6. CONFIRMATION OF MINUTES: 7. ADJOURNED ITEMS: 8. QUESTIONS ON NOTICE: 9. PETITIONS:

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6. CONFIRMATION OF MINUTES: 6.1 MINUTES OF COUNCIL MEETING FRIDAY 20 SEPTEMBER 2013: That the minutes of the ordinary monthly meeting held on Friday 20

September 2013 be confirmed. 7. ADJOURNED ITEMS There are currently no Adjourned Items. 8. QUESTIONS ON NOTICE: There are currently no Questions On Notice. 9. PETITIONS: There are currently no Petitions.

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AGENDA CM 18.10.2013 10. DEPUTATIONS: 11. MOTIONS OF NOTICE/WITHOUT NOTICE: 12. MEMBERS REPORTS:

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10. DEPUTATIONS: 10.1 SOUTH EAST NATURAL RESOURCE MANAGEMENT BOARD: 9/24/2.2 There will be a deputation at approximately 2.30pm from representatives from

the South East Natural Resource Management Board. They will discuss the SE NRM Board draft Business Plan 2014-2015.

Recommendation: That the deputation from representatives from the South East Natural

Resources Management Board, regarding the SE NRM Board draft Business Plan 2014-2015, be received and noted.

11. MOTIONS OF NOTICE/WITHOUT NOTICE: There are currently no Motions of Notice/Without Notice. 12. MEMBERS REPORTS: 12.1 MAYOR’S REPORTS: The Mayor will speak of any items he wishes to raise.

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AGENDA CM 18.10.2013 10. DEPUTATIONS: 11. MOTIONS OF NOTICE/WITHOUT NOTICE: 12. MEMBERS REPORTS:

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12.2 DELEGATES REPRESENTATIVE REPORTS: The Mayor will invite any delegates to make any reports on activities.

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AGENDA CM 18.10.2013 13. ENVIRONMENTAL AND INSPECTORIAL: 13.2 CORRESPONDENCE:

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13.2.1 MINUTES OF DEVELOPMENT ASSESSMENT PANEL MEETING

(APPENDIX 1): 3/14/1.1 The minutes are provided for information of Councillors; they cannot be

changed or amended by Council. A copy of the minutes of the Development Assessment Panel held on 8 October

2013, are included for information at Appendix 1. Recommendation: That the minutes of Council’s Development Assessment Panel meeting held

on 8 October 2013 be received and noted.

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AGENDA CM 18.10.2013 13. ENVIRONMENTAL AND INSPECTORIAL: 13.3 DEVELOPMENT APPROVALS:

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13.3 DEVELOPMENT APPROVALS: 640/045/13 Owner: National Trust of South Australia Site: 32 Marine Parade Building: Replacing nuts and repainting Lighthouse Zone: Residential 640/060/13 Owner: J & J Olivier Site: Lot 262 Caroline Street Building: Dwelling and Shed Zone: Residential 640/063/13 Owner: Kingston District Council Site: 49 Agnes Street Building: Public Toilets Zone: District Town Centre 640/064/13 Owner: Kingston District Council Site: Lot 5201 & Cape Jaffa Anchorage Building: Public Toilets and Barbeque Shelter Zone: Coastal Marina 640/065/13 Owner: B Paech Site: 38 Marine Parade Building: Extension to Dwelling Zone: Residential 640/066/13 Owner: C Lewis Site: 39 Janet Street Building: Extension to Dwelling Zone: Residential 640/068/13 Owner: Techwool Trading Site: 29 Railway Terrace Building: Demolish Shed Zone: Light Industry 640/069/13 Owner: P Vile Site: 25 Marine Parade Building: Demolish and Rebuild of Shed Zone: Residential

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AGENDA CM 18.10.2013 13. ENVIRONMENTAL AND INSPECTORIAL: 13.3 DEVELOPMENT APPROVALS:

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640/070/13 Owner: T Hahn Site: 166 Marine Parade Building: Shed Zone: Residential Recommendation: That the Development Approvals listed in the above report for the period

11.09.2013 to 8.10.2013 be received and noted.

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AGENDA CM 18.10.2013 14. WORKS AND ENGINEERING: 14.1 REPORTS:

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14.1.1 MARIA CREEK BOAT RAMP CHANNEL (APPENDIX 2): 5/3/2.12 Author: Chief Executive Officer Background Council has experienced problems in the Maria Creek boat ramp channel with

seaweed entering the boat ramp channel and in particular after storm activity in the August to October period. The channel is dredged to remove the seaweed however on some occasions the seaweed blocks the dredge. The seaweed then settles in the boat ramp channel and the dredge can only remove the seaweed when it starts to decompose, during this period the channel is closed to boat users. The dredge is operated by volunteers and has worked for more than 300 hours in 2012. Ongoing dredging is expensive and Council needs to find a long term solution to keeping the boat ramp channel free of seaweed. Council was approached in late 2012 by two local residents (Lynton McInness & John Kuhl) who have developed a concept for building a weir in the creek which allows a reduced amount of water to flow from the sea up the creek as the tide rises, but as the tide drops it allows the water upstream to flow back to the sea at a greater rate thus flushing out the channel and seaweed. Maria Creek is a major drain and a weir concept or other possible infrastructure solutions will need the approval of the South East Drainage Board to proceed.

Council considered the Maria Creek boat ramp issues at the March 2013 meeting

and resolved to seek: A detailed assessment of the available options including estimated capital

costs and recurring costs to stop or substantially reduce the seaweed problem by an appropriately qualified and experienced engineer.

A detailed assessment of the impact on the drain as any potential solution for the seaweed problem cannot restrict the flow from the drain or the water quality in the creek.

An investigation of the impact of the length and positioning of the groynes. Council approved the quote by GHD to undertake the assessment and GHD’s

report is now submitted for Council to consider. GHD Report GHD has assessed the seaweed infiltration problem and considered 13 different

options. Council specifically requested an investigation of the length and positioning of the existing groynes. GHD considered 3 options for extensions of the existing groynes.

Option 1 – Extend Southern Storm Training Wall

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AGENDA CM 18.10.2013 14. WORKS AND ENGINEERING: 14.1 REPORTS:

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Storm events with west to north westerly winds are likely to bring the greatest volumes of seaweed into Maria Creak. Extending the southern training wall to overlap the northern training wall will prevent seaweed entry under northerly winds. This may force vessels navigating through the entrance into shallow water or dense seaweed deposits; this could be avoided by extending both training walls into deeper water. There may also be some localised scour on the foreshore area on the northern shoreline under high flow conditions.

Estimated cost is $6 - $8 million. Option 2 – Extend Both Training Walls To avoid the potential navigation, flooding and scour impacts of Option 1,

extend both training walls. Estimated cost is $9 - $11 million. Option 6 – Reduce channel width at mouth This option involves an extension to the northern training wall to narrow the

channel width at the mouth to the minimum channel width as provided by Australian Standards AS 3962-2001 Guidelines for Design of Marinas.

Estimated cost is $150,000 to $300,000. Of the 3 options concerning the length and positioning of the existing groynes,

Option 6 appears the best when considering the considerable cost of the other 2 options.

Remaining Options There are a number of options proposed that cover the installation of a

boom/floating curtain/lock near the mouth of the channel however there are a number of disadvantages identified that would preclude these from consideration. The weir concept previously presented to Council by Mr Lynton McInness has been considered, however the GHD assessment has identified seaweed settlement, maintenance and manual operation, flow monitoring and potential river health impacts as issues. Other options considered included seawater flushing and a permanent suction system however both options have an estimated capital cost of $700,000 to $1 million and have identified disadvantages. GHD has presented an option to replace the cutter suction head on the current dredge with a suction head however the large clumps of seaweed could make this option unworkable. Option 10 Wrack Settling Pond is considered to have merit as it is a low capital cost item and could be worth a trial to see if it is effective.

Summary I have discussed the GHD report with the Manager Works and Engineering

Services and we believe the best options are: Option 6 – Reduce channel width at mouth

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AGENDA CM 18.10.2013 14. WORKS AND ENGINEERING: 14.1 REPORTS:

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Option 10 – Wrack settling pond GHD has completed an assessment of the 13 options and the options with the

greatest relative chance of success are: Option 1 – Extend southern training wall Option 2 – Extend both training walls Option 4 – Unmanned lock system

It’s no coincidence that each of these options has a very high capital cost. Considering the potential low capital cost of Option 10, I’m recommending that

we initially approach the South Eastern Water Conservation & Drainage Board to discuss this option.

Recommendation: That Council approaches the South Eastern Water Conservation &

Drainage Board to initially discuss the concept to construct a wrack settling pond in Maria Creek to address the seaweed infiltration problem.

14.1.2 WYOMI BEACH SAND REPLENISHMENT (APPENDIX 3): 16/18/3.1 Author: Chief Executive Officer Background The following information was provided to Council at the July 2013 meeting: The Coastal Management Team from the Department of Environment, Water

and Natural Resources has provided their report on the sand replenishment that took place in 2012. There has been an overall increase in sand between Lacepede and Peter Streets when compared to the 2012 survey and the buffer volume that was established in 2012 is still looking pretty healthy and won’t need replenishing in 2013/14.

August – September Storms Kingston has experienced a number of storms over the past two months resulting

in a considerable amount of erosion to the section of beach between Lacepede and Peter Avenues. The Coastal Management Team from the Department of Environment, Water & Natural Resources (DEWNR) has been advised of the erosion and they will brief the Coast Protection Board. With the amount of foreshore erosion it is anticipated that Council will need to do further sand replenishment works this summer. DEWNR will determine the availability of any funds from this year’s program to assist. The Coastal Protection Board

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AGENDA CM 18.10.2013 14. WORKS AND ENGINEERING: 14.1 REPORTS:

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provided $35,000 (GST exclusive) in 2012 towards the total cost of $72,600 for the previous sand replenishment project.

DEWNR Response DEWNR have responded to our request for financial assistance and

unfortunately the Coastal Protection Board is fully committed for the 2013/14 financial year. Should any funds become available due to savings or uncompleted projects then there could be scope to contribute this year. DEWNR will provide further information on the amount of coastal erosion after the completion of their survey later this year, however Council should be planning for a similar campaign as 2012 when 8,000m3 was placed.

Budget Council’s 2013/14 Operating and Capital Budget expenditure is finely balanced

and we are aware that we have the following unbudgeted items: Maria Creek Boat Ramp Channel Report $12,750 Tornado costs $18,915 To date Sand Replenishment $75,000 Estimate

I have discussed this matter with senior staff and we are delaying all non-

essential capital expenditure until we complete the first quarterly budget review which should be completed by mid October. This will enable staff to look at all our operating budgets to see if there are any areas that can be reduced. The seaweed harvest is one budget line that was estimated on a bumper harvest volume however with the amount of seaweed already on the beach the entire budget allocation may be required. If we can’t reduce operating expenditure then we will need to make capital expenditure reductions.

Summary I’m recommending that Council commences the tender process for the sand

replenishment work based on an estimated 8,000m3 of sand with the actual volume to be confirmed following the DEWNR survey. I’m also recommending that we seek further discussions with DEWNR and the Coastal Protection Board to ascertain if there are alternative methods to protect the coast from erosion.

Recommendation:

1. That Council receives and notes the Wyomi Beach Sand Replenishment report.

2. That a further report be provided to Council following discussions with the Department of Environment, Water & Natural Resources and the Coastal Protection Board regarding alternative methods to protect the coast from erosion.

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AGENDA CM 18.10.2013 14. WORKS AND ENGINEERING: 14.1 REPORTS:

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3. That Council commences the tender process for sand replenishment of

8,000m3 to the section of the Kingston beach between Lacepede and Peter Avenues with the actual volume to be confirmed following the Department of Environment, Water & Natural Resources survey.

14.1.3 RURAL ROADS: 14/3/2.5 Author: Manager Works & Engineering Services A 1.8km section of Williams Road has been resheeted. This rubble was from a

laneway in Ian Marwood’s property and was raised by Council several years ago. We are presently working on Petherick Road and resheeting a section from “Holt” to “Kercoonda”. Grading of rural roads has continued when weather permits.

Recommendation: That Council receive and note the Rural Roads report. 14.1.4 TOWN STREETS: 14/3/2.5 Author: Manager Works & Engineering Services Work on the reconstruction of Promenade and Fergusson Streets has

commenced. It is proposed to have the roadways sealed by Christmas. Kerbing and footpaths will then be put in place during January and February.

Recommendation: That Council receive and note the Town Streets report.

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AGENDA CM 18.10.2013 14. WORKS AND ENGINEERING: 14.1 REPORTS:

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14.1.5 MARIA CREEK SOUTHERN GROYNE: 14/55/3.4 Author: Manager Works & Engineering Services The southern groyne suffered a reasonable size breach during the last storm. The

main breach took 3 large truck loads of stones to fill with a further 2 loads of rubble to top this area. Several areas along the top of the groyne have been damaged and will require follow up work with stones and possibly some concrete.

Recommendation: That Council receive and note the Maria Creek Southern Groyne report. 14.1.6 COMMON WASTEWATER MANAGEMENT SYSTEM EMERGENCY

PUMP (APPENDIX 4): 5/64/1 Author: Manager Works & Engineering Services I have received a quote from Global Pumps for a skid mounted pump and motor

to pump out our pump stations during long power outages as recently occurred after the tornado. This pump will be similar, but not identical to, the Robe Council’s new pump. The quote is for $38,940 ex GST, as attached at the appendix. As the pump is skid mounted and not trailer mounted (as is Robe’s) we can lift it or use forks to place it on trucks or trailers.

There was $15,600 allocated this year for pump replacements and I would

recommend we use this money and source the remaining $23,340 from the CWMS reserve fund.

Recommendation: For discussion and decision.

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AGENDA CM 18.10.2013 14. WORKS AND ENGINEERING: 14.1 REPORTS:

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14.1.7 FOOTPATH UPGRADES (APPENDIX 5): CR 930 & CR 934 Author: Manager Works & Engineering Services We have now received a further 2 footpath upgrade requests, as attached at the

appendix. The first request is for the construction and hotmixing of a short section of footpath from Acraman Street to South Terrace. It is proposed by the Retirement Village to connect this to a new path they will construct on their land. The length of this footpath is only 50m and would cost about $2500 for hotmix plus excavation and placement of rubble. The total cost would probably be less than $3000. This work could be carried out using the footpath upgrade money or Council could budget for it next year.

The other request is to upgrade the track leading from the end of South Terrace

to the top of the hill on Cooke Street. This section is also about 50m long and is presently sealed. The problem with this path is the reasonable incline to the top of the hill. The track should be hotmixed and probably, as requested, a handrail should be installed on one side, as the incline would be greater than 1 in 14. The handrail could be made out of galvanised pipe. The total cost would be about $4500 and as for the first request, could be funded from the footpath upgrade budget line, or budget for next year.

Recommendation: For discussion and decision. 14.1.8 BOAT RAMPS: 14/55/3.5 Author: Manager Works & Engineering Services The concrete driveways of both the Kingston and Cape Jaffa boat ramps have

been high pressure cleaned. This work was carried out after a report of the Cape Jaffa ramp being slippery.

Recommendation: That Council receive and note the Boat Ramps report.

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AGENDA CM 18.10.2013 14. WORKS AND ENGINEERING: 14.1 REPORTS:

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14.1.9 ROAD CLOSING/OPENING – HUNDRED OF MOUNT BENSON

(APPENDIX 6): 14/16/1 Author: Manager Works & Engineering Services Under Section 10 of the Roads (Opening and Closing) Act 1991 Council need to

pass a resolution that, as in the plan at Appendix 6, Council resolves to open and close sections of Fields Road. This work is to open and close the section of road donated to Council by Paul Ling.

The surveyors also found some anomalies with the fence lines further along

Fields Road. Therefore all sections as shown in the plan will be corrected at the same time. After the surveyors are notified of our decision they will prepare a notice for the Government Gazette and also notify the Land Titles Office of these minor changes.

Recommendation: That Council pursuant to Section 10 of the Roads (Opening and Closing)

Act 1991, proposes to make a Road Process Order to open and close portions of Fields Road and merge with allotment 4 and sections 16 and 17 as delineated and numbered 1, 2, 3, 4 and 5 and lettered C, D, E and F on preliminary plan Hundred of Mount Benson.

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AGENDA CM 18.10.2013 14. WORKS AND ENGINEERING: 14.2 CORRESPONDENCE:

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14.2.1 NATIVE VEGETATION COUNCIL WORKSHOP (APPENDIX 7): 5/3/2.1 Author: Chief Executive Officer The Native Vegetation Council is currently consulting on proposed changes to

how Significant Environmental Benefit is assessed and calculated for native vegetation clearance. To progress discussions the Native Vegetation Council is holding a workshop on Monday 28 October from 11am to 2.30pm at the Naracoorte Town Hall.

Recommendation: That Council receives and notes the Native Vegetation Council Workshop

report. 14.2.2 HAZARD ASSESSMENT OF DREDGE (APPENDIX 8): 12/16/2.3 Author: Chief Executive Officer Hypersafe has undertaken a hazard assessment of Council’s dredge. The hazard

assessment has highlighted a number of potential hazards and Council does not have any design computations, drawings and engineering designs as the dredge was built locally. Following receipt of the hazard assessment I contacted Maritime Constructions who are major dredge owners/operators in South Australia and do work for the State Government, to inspect and evaluate the dredge and provide a report on the requirements to bring the dredge to an acceptable standard. The inspection and evaluation cost of $5,500 (excluding GST) will come out of the existing Plant Machinery Repairs budget of $60,000. The dredge will not be operated until the evaluation has been completed and any works recommended completed.

Recommendation: That Council receives and notes the Hazard Assessment of Dredge report.

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AGENDA CM 18.10.2013 15. FINANCE AND ADMINISTRATION: 15.1 REPORTS:

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15.1.1 STAFF ARRANGEMENTS: 12/35/2.1 Author: Chief Executive Officer With recent legislative changes including the new Work Health & Safety Act

2012 and associated regulations there has been a substantial increase in staff work loads. The implementation of the Act and regulations comes under the Manager Corporate & Community Services role. I have reviewed the role with Mrs Heather Schinckel and the role will now become full time. This will provide an additional 5 hours a week to cover the increase in work. The effect on the 2013/14 budget will be nominal due to resource sharing arrangements with Robe Council in relation to Council’s Manager Environmental & Inspectorial Services and mechanic.

Recommendation: That Council receives and notes the Staff Arrangements report. 15.1.2 TORNADO EVENT – REMISSION OF RATES: 7/69/4.1 Author: Chief Executive Officer I have been approached by a resident regarding the significant damage to her

home from the tornado event and her house may not be repaired for several months. The house is uninhabitable and the resident is renting elsewhere. The resident has asked me if Council would consider reducing her rates for the 2013/14 year as she can’t live in the house for the majority of the year. I have some sympathy for her circumstances and under Section 182 Remission and Postponement of Payment (Local Government Act 1999) Council could accommodate a request that meets the Act. I believe we may receive several requests and rather than each application going to Council, Council could delegate authority to me to consider applications and apply a Tornado damage remission for the 2013/14 financial year. I would foresee only approving a remission of rates for residential properties that are uninhabitable for a period of time. The effect on the budget would be nominal. The remission of rates would be based on assessing the land value of the property and applying the rate on the land value only, all service charges would remain.

Council can choose to consider each application or approve the following

authority to delegate to the CEO:

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That Council delegates the authority to the Chief Executive Officer to consider and make a decision on applications for a remission of rates for the 2013/14 financial year only under Section 182 of the Local Government Act 1999 on residential properties that are uninhabitable for a period of time due to the tornado event.

Recommendation: Council to determine.

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15.2.1 STATE GOVERNMENT JOBS/STIMULUS ANNOUNCEMENT (APPENDIX

9): 9/3/2.1 Author: Chief Executive Officer The State Government has announced an economic stimulus program that would

provide infrastructure project opportunities for Local Government. The scheme involves bringing forward minor works in local government areas which are in individual Council’s forward capital works program but not planned to commence until beyond the 2013-14 financial year. Councils will need to make a matching contribution to the projects and State Government funding is capped at $100,000 per project. The Government will work with the LGA on the administrative arrangement of the scheme with a view to opening applications as quickly as practicable. Council can consider the opportunities when the application details are known.

Recommendation: That Council receives and notes the State Government Jobs/Stimulus

Announcement report.

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16.1.1 LOCAL GOVERNMENT ASSOCIATION OF SOUTH AUSTRALIA

REPORTS/CIRCULARS (APPENDIX 10): 9/3/2.1 The following Local Government Association circulars received are reported on

for Councillors information. Advice from Local Government Association President David O’Loughlin Mayor David O’Loughlin has accepted the invitation to stand for the Australian Labor Party in the State seat of Adelaide at the March 2014 State Elections. Attached at the appendix is a letter regarding how he intends to manage this candidacy with his responsibilities as LGA President. Natural Resources Management Act 2004 Amendments The Hon Ian Hunter, Minister for Sustainability, Environment and Conservation has written to the LGA to advice of recent amendments to the Natural Resources Management Act 2004. This circular contains a brief summary of these changes.

Recommendation: That the Local Government Association Circulars report be received and

noted. 16.1.2 CODE OF CONDUCT FOR COUNCIL MEMBERS (APPENDIX 11): 9/63/1.1 Author: Manager Corporate and Community Services The new Code of Conduct for Council members has been gazetted and came into

operation on 1 September 2013. The Code has been made by the Local Government (Variation) Regulations 2013 and automatically applies to all Council members. It does not need to be adopted by Council and will replace Council’s previous Code of Conduct, ‘G006 – Elected Member Code of Conduct’.

I have included the Code of Conduct document as part of Council’s policy and

procedure manual to ensure Council members are aware of and have access to the new Code of Conduct.

A copy of the Code of Conduct for Council Members is attached at the

Appendix.

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Recommendation: That the report concerning the Code of Conduct for Council Members be

received and noted. 16.1.3 PROCEDURE FOR MANAGING CODE OF CONDUCT COMPLAINTS

(APPENDIX 12): 9/63/1.1 Author: Manager Corporate and Community Services Under the new Code of Conduct for Council Members, Councils are expected to

manage complaints under Part 2 of the Code of Conduct, or to ensure complaints are directed to the appropriate investigatory agency.

Attached at the Appendix is a draft Procedure for Managing Code of Conduct

Complaints which has been drafted in accordance with the directions and guidelines issued by the Independent Commissioner Against Corruption.

This procedure will replace Council’s previous procedure, “G016 – Council

Member Conduct and Complaint Management Procedure”. Recommendation: That Council adopts procedure “G016a – Procedure for Managing Code of

Conduct Complaints”. 16.1.4 FRAUD AND CORRUPTION PREVENTION POLICY (APPENDIX 13): 9/63/1.1 Author: Manager Corporate and Community Services Council’s Fraud and Corruption Prevention Policy has been updated to take into

account the requirements of the Directions and Guidelines issued by the Independent Commissioner Against Corruption (ICAC).

In summary, changes to the Fraud and Corruption Prevention Policy include:

Update to some of the definitions listed in section 4 of the Policy.

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Section 7 – Reporting Fraud and Corruption has been rewritten to take into account the requirements of the Directions and Guidelines issued by the ICAC.

Inclusion of Appendix 1 which highlights offences which can be committed by a public officer under various Acts and applicable penalties.

A copy of the reviewed policy is attached at the Appendix. Recommendation: That Policy FA014 – Fraud and Corruption Prevention Policy as presented

at Appendix 13, be adopted by Council. 16.1.5 WHISTLEBLOWER PROTECTION POLICY (APPENDIX 14): 9/63/1.1 Author: Manager Corporate and Community Services Council’s Whistleblower Protection Policy has been updated to take into account

the requirements of the Directions and Guidelines issued by the Independent Commissioner Against Corruption (ICAC).

In summary, changes to the Whistleblower Protection Policy include:

A number of updated and new definitions listed in section 3 of the Policy, including:

o Corruption in public administration; o Directions and Guidelines; o Fraud; o Maladministration; o Misconduct; o Office for Public Integrity (OPI); and o Public administration.

Minor amendments to the Disclosure and Investigation processes to ensure Council follow the requirements of the Directions and Guidelines issued by the ICAC.

A copy of the reviewed policy is attached at the Appendix.

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Recommendation: That Policy G017 – Whistleblower Protection Policy presented at Appendix

14, be adopted by Council. 16.1.6 ANNUAL BUSINESS PLAN QUARTERLY REVIEW (APPENDIX 15): 18/80/2.3.2 Author: Chief Executive Officer I have completed a summary of actions to date from the 2013/14 Annual

Business Plan to track Council’s results for the September 2013 quarterly review of the Plan. The majority of actions/tasks are on track for completion within the 2013/14 period.

Recommendation: That Council receives and notes the September 2013 quarterly review of the

2013/14 Annual Business Plan. 16.1.7 REGIONAL DEVELOPMENT AUSTRALIA LIMESTONE COAST

REGIONAL ROADMAP 2013-2016 (APPENDIX 16): 10/64/1.1 Author: Chief Executive Officer Regional Roadmap The Regional Development Australia Limestone Coast (RDALC) Regional

Roadmap provides the direction and priority for regional development in the Limestone Coast. The development and update of the Regional Roadmap is a requirement of the Funding Agreement between the Commonwealth of Australia and RDALC. It is required to be updated annually. The structure of the Roadmap is in accordance with the template provided by the Department of Regional Australia.

The draft Regional Roadmap 2013-2016 is currently under consideration by

RDA Limestone Coast members. Under the Funding Agreement between SELGA and RDALC, the updates of the Regional Roadmap must be provided to

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each SELGA Council. RDALC must seek SELGA feedback and approval before seeking to finalise the document with the Commonwealth. The draft Regional Roadmap 2013-2016 has been provided to SELGA for distribution to all Constituent Councils, and to seek SELGA feedback and approval.

Business Plan The development of an Annual Business Plan is a requirement of the Funding

Agreement with the Commonwealth. The 2013/14 Business Plan has been signed off by the RDALC Board. The Business Plan 2013/14 contains the draft SELGA – RDA Key Performance Indicators (KPIs). Subject to SELGA’s endorsement of the KPIs in October, they will be finalised in the RDALC 2013/14 Business Plan. The RDALC 2013/14 Business Plan is provided to SELGA and Constituent Councils for information and noting.

Summary Regional Roadmap The Regional Roadmap provides an overview of the region and RDALC, as well

as an analysis of the region against the COAG’s Regional Australia Standing Council’s determinants of long-term regional economic growth (Chapter 5). This information provides context for the vision, priorities and actions set out in the Roadmap. Chapter 3 details a vision for the Limestone Coast, including a description of the main drivers necessary to achieve this.

Chapter 6 outlines five priority areas for regional action: 1. Economic development and diversification 2. Infrastructure 3. Human Capital development 4. Promotion of the region 5. Community well-being

Chapter 7 details the activities, projects and initiatives that RDALC will undertake in each priority area.

Process for SELGA Feedback Feedback to RDALC on the draft Regional Roadmap 2013-2016 will be

coordinated via SELGA, combining the input of all Constituent Councils. To assist in collating the input of Councils, and to ensure that SELGA input is targeted to the strategic sections of the Roadmap, Councils’ particular feedback is sought on: The Vision for the region; The appropriateness of the five priority areas for regional action outlined in

Chapter 6; The coverage of the activities, projects and initiatives detailed in Chapter 7,

including to highlight any omissions, or amended actions required; and The availability of any new information or data which may be relevant

when considering priority and action areas in the Regional Roadmap (if possible, information to be provided).

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Individual Council comment on the Roadmap will be received and collated by the SELGA Executive Officer. This will form the basis of formal SELGA feedback, which will be provided to RDALC by 31 October 2013. A copy of the SELGA feedback will be distributed to all Constituent Councils.

Feedback I have reviewed the Roadmap and provide the following comments: Vision for the region The Roadmap vision relates well to Council’s Strategic Plan vision as it

mentions “an attractive place to live” and a “vibrant thriving region”. Five Priority Areas The five priority areas of:

Economic Development & Diversification Infrastructure Human Capital Development Promotion of the Region Community Well Being

are considered to be closely aligned to a number of Council’s key strategy areas of: Infrastructure Development Identity of our District Industry, Business and Town Development Community Advocacy and Health Services

Activities, Projects and Initiatives A number of the Roadmap activities will potentially assist our district with:

Increasing value adding to agricultural and horticultural production of premium food and wine

Maximising alternative energy production (wind and wave) Providing support for small business Advocating for the maintenance and upgrade of the South East drainage

schemes Promoting increased power availability and reliability Promoting skills and workforce development Development of a whole of region Social Inclusion Action Plan Lobbying for the retention of existing services at smaller regional hospitals

Availability of New Information or Data I’m not aware of any new information or data.

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The final Regional Roadmap 2013-2016 will be submitted to the SELGA General Meeting in December for approval.

Recommendation:

1. That Council receives and notes the 2013/14 RDALC Business Plan.

2. That Council provides feedback on the draft RDALC Regional Roadmap 2013-2016, with comments on the regional vision, the five regional priority areas, the activities proposed under each priority and the availability of any new information relevant to the Roadmap; to the SELGA Executive Officer by 25th October 2013.

16.1.8 NOVEMBER AND DECEMBER COUNCIL MEETINGS: 9/24/2.1 Author: Manager Corporate and Community Services Earlier this year Council agreed to hold a Council meeting at the Kingston

Community School Library, however this did not go ahead as the date selected clashed with Interschool Sports Day.

The School Library has again contacted me inviting Council to meet on their

premises for the November Council Meeting, scheduled for 22 November 2013. The Council meeting would still be held at the same time, however members will be invited to inspect the Library and its facilities prior to the meeting, escorted by Jenny Vaughan’s Year 3 Class, commencing at 1.45pm. Craig Watson will also do a short presentation to Council on the Pedal Prix Car, which Council financially supported through the 2011/2012 Community Assistance Program.

Council should also give consideration to the December Council meeting date,

scheduled for 20 December 2013, to determine if this date is still appropriate or if it would be preferred to bring forward a week to Friday, 13 December 2013.

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Recommendation:

1. That Council holds its November 2013 meeting at the Kingston Community School Library.

2. That the Chief Executive Officer give effect by notice as prescribed in

the Local Government Act 1999 of the change of location for the November 2013 Council meeting.

3. That the December Council meeting be held on ……………………

4. That the Chief Executive Officer give effect by notice as prescribed in

the Local Government Act 1999 of the change of the date of the December Council meeting.

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16.2.1 CAPE JAFFA SEAFOOD AND WINE FESTIVAL – REQUEST FOR

TEMPORARY ROAD CLOSURE (APPENDIX 17): 20/16/1.1 Author: Manager Corporate and Community Services The Cape Jaffa Seafood and Wine Festival Committee is requesting a temporary

road closure for portion of King Drive, adjacent to the foreshore reserve (festival site), for the forthcoming Cape Jaffa Seafood and Wine Festival which will be held on Sunday, 12 January 2014.

The area of road requested to be closed is as follows:

Portion of King Drive, Cape Jaffa, from the eastern boundary of the Cape Jaffa Caravan Park (Lot 15, CT 5258/487) in Deposited Plan D10459 to the eastern boundary of Lot 38 (location of public toilets), Hundred Plan H441100, be closed from traffic from 9.00 am to 7.00pm.

Portion of un-named road (western end of access road to the Cape Jaffa Jetty) from the intersection of King Drive to the eastern boundary of Lot 38, Hundred Plan H441100, be closed from traffic from 9.00 am to 7.00pm.

A map highlighting the proposed road closure area is attached at Appendix 17. Recommendation: 1. That Council exercises its power pursuant to Section 33 of the Road

Traffic Act 1961 and Clause F of the instrument of General Approval of the Minister to: Declare that the Cape Jaffa Seafood and Wine Festival (“the Event”) is to take place on portion of King Drive and the un-named road adjacent to the Cape Jaffa jetty (“the Roads”), Cape Jaffa, as an event to which Section 33 of the Road Traffic Act 1961 applies; and hereby makes an order directing that the Roads on which the Event is to be held be closed to traffic for the period outlined as stated below on Sunday, 12 January 2014: Portion of King Drive, Cape Jaffa, from the eastern boundary of

the Cape Jaffa Caravan Park (Lot 15, CT 5258/487) in Deposited Plan D10459 to the eastern boundary of Lot 38 (site of public toilets), Hundred Plan H441100, be closed from traffic from 9.00 am to 7.00pm.

Portion of un-named road (western end of access road to the Cape Jaffa Jetty) from the intersection of King Drive to the

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eastern boundary of Lot 38, Hundred Plan H441100, be closed from traffic from 9.00 am to 7.00pm.

All vehicles other than emergency and official vehicles shall be excluded from the designated area during the closure.

2. That arrangements be made for the necessary public notification and

installation of barricades and bollards to be placed for the Event and removed at the conclusion of the road closure period.

16.2.2 INDEPENDENT STUDY BY UNIVERSITY OF ADELAIDE (APPENDIX

18): 9/3/2.1 Author: Chief Executive Officer The LGA has approved funding of an independent survey by the University of

Adelaide into attitudes towards, and the perceptions of, corruption, misconduct and maladministration at the Local Government level. All Council Members and staff are invited to participate in the survey. The LGA will use the data to identify the key issues along with recommendations to address them.

Recommendation: That Council receives and notes the Independent Study by University of

Adelaide report.

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17.1.1 MEDICARE LOCAL COUNTRY SOUTH SA NEEDS ASSESSMENT: 17/36/1 Author: Chief Executive Officer Medicare Local Country South SA (MLCSSA) has recently completed their

Needs Assessment report. MLCSSA have approached Council to co-sponsor an event to: present the findings of the Assessment to Council and the community; and simultaneously engage the general public in feeding into the next round of

strategic thinking by identifying additional health needs in the region. MLCSSA see it as a good opportunity to discuss the content of the data collected

in February/March this year and engage consumers further. Council will provide the venue (Kingston District Hall) for the event to be held on Wednesday 6 November from 6pm to 9pm. MLCSSA will advertise the event in the paper and also send invitations.

Recommendation: That Council receives and notes the Medicare Local Country South SA

Needs Assessment report. 17.1.2 MEDICAL CENTRE LEASE RENT REVIEW (APPENDIX 19): LD 227 Author: Chief Executive Officer Council entered into a lease in December 2008 with Limestone Coast Health P/L

for the Kingston Medical Centre. The lease expires on 30 November 2013 however there is a right of renewal for a further five years commencing 1 December 2013.

The rent on the medical centre is $8,000 per annum (GST exclusive) and the

lease contains a clause for the “market review” of the rent on 1 December 2013. Under Clause 4.4 of the lease it states “Where the Review Method for any Review Date is a Market Review then the Rent will be reviewed to the Current Market Rent.” I have not requested a commercial valuation of the rent however a minimum return of say 6% would be expected on a commercial rental property. The capital value of the Kingston Medical Centre is $750,000 and a commercial rent return of $45,000 (minimum) would be expected. I not sure why “market review” was used in the original lease unless it was Council’s intention to

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increase the rent from $8,000 per annum to a market rent after the initial term of five years.

I have discussed the clause with the Practice Manager and the rent has been

discussed with the practice owners. The practice owners were surprised by the lease condition however it is a specific condition of the lease. The Practice Manager on behalf of the practice owners has requested that the rent be reviewed annually with CPI increases. I would recommend Council’s acceptance of the CPI increases unless it was Council’s intent to seek a market rent after the initial five years.

Recommendation: Council to determine.

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17.2.1 MINUTES OF COMMUNITY ORGANISATIONS (APPENDIX 20): For the information of Councillors, attached at Appendix 20 are the minutes of

meetings of the following community organisations: Kingston Tourism and Development Association – Minutes 16/09/2013 Gall Park Meeting – Minutes 21/08/2013

Recommendation: That the minutes of community organisations be received and noted. 17.2.2 KINGSTON COMMUNITY GRAZING COMMITTEE – MINUTES OF

MEETING HELD ON 4 OCTOBER 2013 (APPENDIX 21): 9/14/1.3 A meeting of the Kingston Community Grazing Committee was held on Friday,

4 October 2013. A copy of the minutes is attached at the Appendix. As a result, the following recommendations are presented to Council for consideration and adoption:

Recommendation: That the reports and recommendations of the Kingston Community

Grazing Committee Meeting held on Friday, 4 October 2013, as detailed below, be received and that the following recommendations of the committee be considered by Council.

FINANCE REPORT AS AT 30 JUNE 2013: That the Kingston Community Grazing Committee receives and notes the

Finance Report.

CORRESPONDENCE – APPLICATIONS FOR ASSISTANCE: That the Kingston Community Grazing Committee recommends to Council

that it provide financial support of $100 to the Kingston SE AP & H Society Inc. for the Kingston Show.

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CORRESPONDENCE – APPLICATIONS FOR ASSISTANCE: That the Kingston Community Grazing Committee recommends to Council

that it provide financial support of $500 to Kingston Tourism & Development for the Kingston Christmas Pageant.

CORRESPONDENCE – APPLICATIONS FOR ASSISTANCE: That the Kingston Community Grazing Committee recommends to Council

that it provide financial support of $1,000 to the Kingston Community School for the Pedal Prix Program as a special one-off contribution.

17.2.3 REQUEST TO HOLD A WEDDING RECEPTION ON THE KINGSTON

FORESHORE: 16/6/1.4 Author: Manager Corporate and Community Services Council has received a request to hold a wedding reception for up to 100 guests

on the Kingston foreshore, in the vicinity of the Thredgolds toilet and BBQ shelter. In accordance with Council’s “Hire of Council Property/Buildings Policy”, the terms sought are outside of the delegation provided to Council Officers and is therefore presented to Council for approval.

The applicant seeks to hold the event between the hours of 3pm and 10.30 pm on

Saturday, 15 March 2014 and will involve the erection of a marquee and use of the BBQ shelter and public toilets. The applicant is requesting access to power (they have been advised there is only access to one power point) and additional bins for disposal of waste.

If Council are to approve the event, consideration should be given to such issues

as security arrangements, hire fee (as no fee is set in Council’s fees and charges policy for this type of hire), notification to adjoining neighbours and any other conditions Council see fit to apply.

Recommendation:

1. That the report concerning a request to hold a wedding reception on the Kingston SE foreshore be received.

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2. That Council approve the application by Ms Leonie Adams to hold a wedding reception on the Kingston SE Foreshore on 15 March 2014, with the following conditions:

a. The area is left in a clean and tidy state to the satisfaction of

Council. Any damage to the site must be repaired to Council’s satisfaction.

b. The applicant must confer with Council before erecting any structure on the site to ensure there is no damage to irrigation lines in the area.

c. A pre-event inspection of the site must take place with a Council Officer during business hours in the weeks preceding the event.

d. The applicant shall provide evidence of public liability insurance for a minimum sum of $10,000,000.

e. That Council set the fee for the event at $250, with an additional fully refundable bond of $200.

f. That the wedding reception ceases at 10.30pm and all persons have vacated the site by 11pm.

g. All facilities must be removed from the site by 12 noon on Sunday, 16 March 2014

h. Alcohol shall be permitted provided that a minimum of 1 security officer is on site throughout the event.

i. The applicant may use the Thredgold’s Beach BBQ and toilet facilities, however exclusive use of these facilities cannot be guaranteed. These facilities should be cleaned to the satisfaction of Council at the conclusion of the event.

j. Additional portable toilet facilities should be provided by the applicant if required.

k. That the applicant advice all residents within 500 metres of the reception and to whom complaints should be directed.

l. The use of confetti is not permitted. m. Council will provide access to the meter box on site which has

one power point only. The applicant will be required to provide a generator for additional power if required.

n. Council will provide additional bins on the site and arrange for the collection of additional bins after the event.

o. Parking will be permitted on the adjacent foreshore. No vehicles are permitted to park on the adjacent walking/bicycle track.

p. Council will notify the local police of the event taking place, as is the case with all events on Council land involving the service of alcohol.

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19. QUESTIONS WITHOUT NOTICE: The Mayor will invite any Members to raise any Questions Without Notice.

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ITEMS RECOMMENDED FOR CONSIDERATION IN CONFIDENCE: 20.1.1 RUBBLE CRUSHING TENDER: 7/81/4.17 Pursuant to Section 83(5) of the Local Government Act 1999 (the Act), this

report entitled “Rubble Crushing Tender” is listed to be considered in confidence under Part 3 of the Act, and thus is listed as a confidential report, until otherwise determined by the Council.

If the Council considers that the report and discussion at the meeting should

remain confidential and considered in confidence under Part 3 (Section 90 (2)) of the Local Government Act 1999, then the following resolution must be adopted by the Council before discussing or considering the report.

Recommendation: That pursuant to Section 90 (3)(k) of the Local Government Act 1999 (the

Act), the Council orders the public to be excluded, with the exception of the Chief Executive Officer, Manager Works & Engineering Services and Minute Secretary being present on the basis that it will receive, discuss and consider information relating to a report on “Rubble Crushing Tender” and that the Council is satisfied with the principal that the meeting should be conducted in a place open to the public has been outweighed in relation to this matter by the need to keep the discussion, report and supporting documentation confidential on the following basis:

Tenders for the supply of goods, the provision of services or the

carrying out of works.

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ITEMS RECOMMENDED FOR CONSIDERATION IN CONFIDENCE: 20.1.1 RUBBLE CRUSHING TENDER: 7/81/4.17

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ITEMS RECOMMENDED FOR CONSIDERATION IN CONFIDENCE: 20.1.2 RUBBLE RAISING TENDER: 7/81/4.18 Pursuant to Section 83(5) of the Local Government Act 1999 (the Act), this

report entitled “Rubble Raising Tender” is listed to be considered in confidence under Part 3 of the Act, and thus is listed as a confidential report, until otherwise determined by the Council.

If the Council considers that the report and discussion at the meeting should

remain confidential and considered in confidence under Part 3 (Section 90 (2)) of the Local Government Act 1999, then the following resolution must be adopted by the Council before discussing or considering the report.

Recommendation: That pursuant to Section 90 (3)(k) of the Local Government Act 1999 (the

Act), the Council orders the public to be excluded, with the exception of the Chief Executive Officer, Manager Works & Engineering Services and Minute Secretary being present on the basis that it will receive, discuss and consider information relating to a report on “Rubble Raising Tender” and that the Council is satisfied with the principal that the meeting should be conducted in a place open to the public has been outweighed in relation to this matter by the need to keep the discussion, report and supporting documentation confidential on the following basis:

Tenders for the supply of goods, the provision of services or the

carrying out of works.

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ITEMS RECOMMENDED FOR CONSIDERATION IN CONFIDENCE: 20.1.2 RUBBLE RAISING TENDER: 7/81/4.18