Adobe Connect Process Draft

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<ul><li><p>8/2/2019 Adobe Connect Process Draft</p><p> 1/12</p><p>Adobe Connect Process</p><p>Created by: Edward BenderMarch 7, 2012</p><p>Adobe Connect Webinar Checklist</p><p>Unit One: Pre-Webinar</p><p>Unit Two: Entering Meeting Information</p><p>Unit Three: Entering Event Information</p><p>Unit Four: Entering Calendar Information</p></li><li><p>8/2/2019 Adobe Connect Process Draft</p><p> 2/12</p><p>Adobe Connect Process</p><p>Adobe Connect Pre-Webinar</p><p>Unit One</p><p>1. Presentera. Check Professional Developmentwebinar calendarto confirm</p><p>that dates are available</p><p>b. contact Adobe Connect Manager to confirmGeneral considerations</p><p>limit webinars to one hour</p><p>leave hour between webinars if possible</p><p>try not to stack webinars on same day unless audiences are different</p><p>2. Presenter providesAdobe Connect Webinar Request Form</p><p>a. Submitted by:b.Contact Information in case of questions:c. Name of Webinar:d.Brief Summary:e. Date of Webinar:f. Start Time:g.Length/duration:h.Full Description:i. Presenter(s) name(s)j. List all email addresses.k.Please send copy of PPTs and documents</p><p>3. Adobe Connect Login: (Helpful hinthave the above form open so you can cut and pasteinformation from the document)</p><p>a. Login: partnerops2aconnect@4-h.orgb. Password: XXXXXXXXXXX</p><p>END UNIT ONE</p>;;set-lang=en;;set-lang=en;;set-lang=en</li><li><p>8/2/2019 Adobe Connect Process Draft</p><p> 3/12</p><p>Adobe Connect Process</p><p>Adobe Connect WebinarEntering Meeting Information</p><p>Unit Two</p><p>1. Enter Meeting Information:{Home Screen/My Meetings tab view}</p><p>Click on: Create New: MEETING</p></li><li><p>8/2/2019 Adobe Connect Process Draft</p><p> 4/12</p><p>Adobe Connect Process</p><p>Select Participants</p><p>Send Invitations</p><p>Congratulations, you have completed Step OneCreate New Meeting. You will now begin Step</p><p>Two</p><p>Create Event (you will need the same information). In Event Management, you will need tolocate this meeting.</p><p>From Meeting Information click on Home in gray tab</p><p>Confirm that your meeting is listed under My Meetings Tab</p><p>END UNIT TWO</p></li><li><p>8/2/2019 Adobe Connect Process Draft</p><p> 5/12</p><p>Adobe Connect Process</p><p>Adobe Connect WebinarEntering Event Information</p><p>Unit Three</p><p>2. Enter Event InformationCreate an Event</p><p>After you create your Meeting, confirm that your</p><p>Meeting is listed.</p><p>Next click on Event Management Tab in upper gray</p><p>bar</p><p>Click on New Event</p></li><li><p>8/2/2019 Adobe Connect Process Draft</p><p> 6/12</p><p>Adobe Connect Process</p><p>Make sure you have the completed Adobe ConnectWebinar Request Formready.</p><p>The Event Information Page will look similar to the Meeting Information Page. Type or cut and</p><p>paste the information from theWebinar Request Forminto the page</p></li><li><p>8/2/2019 Adobe Connect Process Draft</p><p> 7/12</p><p>Adobe Connect Process</p><p>Select Content</p><p>Click the button</p><p>next to your</p><p>meeting name.</p><p>Then press Next</p><p>Create Registration</p><p>There are four defaults that are</p><p>already chosen and are the minimum</p><p>required</p><p>Press Next</p><p>W</p><p>We are going to create 2 more</p><p>Click on New Short Answer.</p></li><li><p>8/2/2019 Adobe Connect Process Draft</p><p> 8/12</p><p>Adobe Connect Process</p><p>Type in University or Organization.</p><p>Check the box requiring response.</p><p>Then press Save.</p><p>Repeat for</p><p>New Yes/No</p><p>Enter: Are you a</p><p>member of my4-H?</p><p>Check box requiring</p><p>response.</p><p>Then press Save.</p><p>On the next page you will press Next.</p></li><li><p>8/2/2019 Adobe Connect Process Draft</p><p> 9/12</p><p>Adobe Connect Process</p><p>Participant Management</p><p>Partner Ops Aconnect 2 Host is default</p><p>Click on Add Guest</p><p>Enter email addresses for yourselfand for the person(people) that is hosting the event</p><p>(Since you will have the partnerops2aconnect account and password, you will be able to access</p><p>the event to help manage it)</p><p>Include everyone that is presenting</p><p>Also add my email address ( so I can forward the registration link to</p><p>state liaisons</p><p>If you are working with a special interest group (i.e. Robotics) add all of the emails to the list</p><p>you would like, separated by comma</p><p>Example:</p><p>,,</p><p>Once you enter each email, you can highlight each person on the list and Set User Role and</p><p>choose role: Host, Presenter or Participant. Make sure that the person(s) presenting the webinar</p><p>is set as Host. You can always change their status when you are hosting as well</p><p>Import/Export List</p><p>You can import a .csv (comma separated value) file if you have your contacts saved</p><p>that way by browsing your computer and uploading</p><p>Because your name was added as a Guest, a registration email will come to you and</p><p>you can send that to your distribution lists already in your email </p><p>If you develop an extensive list in Add Guest screen, you can download the list as a</p><p>.csv file from this screen and use that to upload the next time.</p><p>Now that you have completed Participant Management clickNext .</p></li><li><p>8/2/2019 Adobe Connect Process Draft</p><p> 10/12</p><p>Adobe Connect Process</p><p>E-mail Options</p><p>The first five (5) boxes are checked as default. You will want to make some changes. Before</p><p>you press finish, you need to clickCustomize for Remind participants closer to event.</p><p>When you get into the reminder, set reminder for five days prior, check MS Calendar option,</p><p>and press Save</p><p>Send event Invitations</p><p>Notify users approval pending Uncheck box</p><p>Notify users when approved</p><p>Notify users when denied Uncheck box</p><p>Show reminder when updates need to be sent Uncheck box</p><p>Remind participants closer to event ** Customize Set five (5) days prior</p><p>Send absentee</p><p>Send thank you</p><p>Notify me when participants attend</p><p>**</p><p>On next page press Finish.</p></li><li><p>8/2/2019 Adobe Connect Process Draft</p><p> 11/12</p><p>Adobe Connect Process</p><p>You will see Event Information</p><p>Confirm all of the information, including event information, times, and presentation name.</p><p>The Edit URL: is the link that will be sent to your participants for the event. You can cut and</p><p>paste this as well.</p><p>As soon as you press PUBLISH, an email with the event information will be sent to everyone</p><p>you listed as a guest.</p><p>That email can be forwarded to anyone else you would like. The events will be emailed to all</p><p>4-H Science State liaisons by Ed Bender.</p><p>Event Information page</p><p>You will have the registration link on this page: the URL link with/event/in it as well as in</p><p>your email. You can use either to enter into calendar and my4-H Events.</p><p>Make sure to add me as a guest ( under Participant Management, so I</p><p>receive the email notification. When I receive that, I will then enter the information into 4-</p><p> calendar.</p><p>END UNIT THREE</p></li><li><p>8/2/2019 Adobe Connect Process Draft</p><p> 12/12</p><p>Adobe Connect Process</p><p>Adobe Connect WebinarEntering Info into Calendars</p><p>Unit Four</p><p>6. Enter intomy4-HEvents.Go to Events Page and click on Add an Event in the Science Hub</p><p>Enter information accordingly:</p><p>In description box, add</p><p>Register here: and paste the URL from the Event page that has /event/ in the link</p><p>Once you enter Event click on link to verify that it takes you to the Registration Page</p><p>7. Enter into CalendarGo to Staging Area: </p><p>1.Press Login button in upper left corner2.Fill in User: and Pwd: then press Login3.When new screen appearsclick on staging 4-h.orgYou will then come to a screen that looks like</p><p>1. Enter Resource Library/Professional Development/Science like normal2. Click on the calendar to open it3. Double click on date to open4. Complete information</p><p>Title</p><p>Location: Webinar</p><p>Include title, date and description, target audience, name of presenter</p><p>UncheckAll Day Box</p><p>Complete Start and End dates and times</p><p>Press Save</p><p>Go through Citrix and complete a Help Desk ticket</p><p>End Unit Four</p></li></ul>


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