adobe connect process draft

8/2/2019 Adobe Connect Process Draft

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Adobe Connect Process

Created by: Edward BenderMarch 7, 2012

Adobe Connect Webinar Checklist

Unit One: Pre-Webinar

Unit Two: Entering Meeting Information

Unit Three: Entering Event Information

Unit Four: Entering Calendar Information


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Adobe Connect Pre-Webinar

Unit One

1. Presentera. Check Professional Developmentwebinar calendarto confirm

that dates are available

b. contact Adobe Connect Manager to confirmGeneral considerations

limit webinars to one hour

leave hour between webinars if possible

try not to stack webinars on same day unless audiences are different

2. Presenter providesAdobe Connect Webinar Request Form

a. Submitted by:b.Contact Information in case of questions:c. Name of Webinar:d.Brief Summary:e. Date of Webinar:f. Start Time:g.Length/duration:h.Full Description:i. Presenter(s) name(s)j. List all email addresses.k.Please send copy of PPTs and documents

3. Adobe Connect Login: (Helpful hinthave the above form open so you can cut and pasteinformation from the document)

a. Login: [email protected]. Password: XXXXXXXXXXX

END UNIT ONE
http://www.4-h.org/resource-library/professional-development-learning/science-training-guides-resources/http://www.4-h.org/resource-library/professional-development-learning/science-training-guides-resources/http://www.4-h.org/resource-library/professional-development-learning/science-training-guides-resources/http://www.scribd.com/doc/84150786/4-H-Webinar-Request-Formhttp://www.scribd.com/doc/84150786/4-H-Webinar-Request-Formhttp://www.scribd.com/doc/84150786/4-H-Webinar-Request-Formhttps://na7cps.adobeconnect.com/system/login?domain=nationalfourhcouncil.adobeconnect.com&next=%2Fadmin%3Fdomain%3Dnationalfourhcouncil.adobeconnect.com&set-lang=enhttps://na7cps.adobeconnect.com/system/login?domain=nationalfourhcouncil.adobeconnect.com&next=%2Fadmin%3Fdomain%3Dnationalfourhcouncil.adobeconnect.com&set-lang=enhttps://na7cps.adobeconnect.com/system/login?domain=nationalfourhcouncil.adobeconnect.com&next=%2Fadmin%3Fdomain%3Dnationalfourhcouncil.adobeconnect.com&set-lang=enhttp://www.scribd.com/doc/84150786/4-H-Webinar-Request-Formhttp://www.4-h.org/resource-library/professional-development-learning/science-training-guides-resources/


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Adobe Connect WebinarEntering Meeting Information

Unit Two

1. Enter Meeting Information:{Home Screen/My Meetings tab view}

Click on: Create New: MEETING


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Select Participants

Send Invitations

Congratulations, you have completed Step OneCreate New Meeting. You will now begin Step

Two

Create Event (you will need the same information). In Event Management, you will need tolocate this meeting.

From Meeting Information click on Home in gray tab

Confirm that your meeting is listed under My Meetings Tab

END UNIT TWO


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Adobe Connect WebinarEntering Event Information

Unit Three

2. Enter Event InformationCreate an Event

After you create your Meeting, confirm that your

Meeting is listed.

Next click on Event Management Tab in upper gray

bar

Click on New Event


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Make sure you have the completed Adobe ConnectWebinar Request Formready.

The Event Information Page will look similar to the Meeting Information Page. Type or cut and

paste the information from theWebinar Request Forminto the page
http://www.scribd.com/doc/84150786/4-H-Webinar-Request-Formhttp://www.scribd.com/doc/84150786/4-H-Webinar-Request-Formhttp://www.scribd.com/doc/84150786/4-H-Webinar-Request-Formhttp://www.scribd.com/doc/84150786/4-H-Webinar-Request-Formhttp://www.scribd.com/doc/84150786/4-H-Webinar-Request-Formhttp://www.scribd.com/doc/84150786/4-H-Webinar-Request-Formhttp://www.scribd.com/doc/84150786/4-H-Webinar-Request-Formhttp://www.scribd.com/doc/84150786/4-H-Webinar-Request-Formhttp://www.scribd.com/doc/84150786/4-H-Webinar-Request-Form


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Select Content

Click the button

next to your

meeting name.

Then press Next

Create Registration

There are four defaults that are

already chosen and are the minimum

required

Press Next

W

We are going to create 2 more

Click on New Short Answer.


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Type in University or Organization.

Check the box requiring response.

Then press Save.

Repeat for

New Yes/No

Enter: Are you a

member of my4-H?

Check box requiring

response.

Then press Save.

On the next page you will press Next.


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Participant Management

Partner Ops Aconnect 2 Host [email protected] is default

Click on Add Guest

Enter email addresses for yourselfand for the person(people) that is hosting the event

(Since you will have the partnerops2aconnect account and password, you will be able to access

the event to help manage it)

Include everyone that is presenting

Also add my email address ([email protected]) so I can forward the registration link to

state liaisons

If you are working with a special interest group (i.e. Robotics) add all of the emails to the list

you would like, separated by comma

Example:

[email protected], [email protected], [email protected]

Once you enter each email, you can highlight each person on the list and Set User Role and

choose role: Host, Presenter or Participant. Make sure that the person(s) presenting the webinar

is set as Host. You can always change their status when you are hosting as well

Import/Export List

You can import a .csv (comma separated value) file if you have your contacts saved

that way by browsing your computer and uploading

Because your name was added as a Guest, a registration email will come to you and

you can send that to your distribution lists already in your email

If you develop an extensive list in Add Guest screen, you can download the list as a

.csv file from this screen and use that to upload the next time.

Now that you have completed Participant Management clickNext .


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E-mail Options

The first five (5) boxes are checked as default. You will want to make some changes. Before

you press finish, you need to clickCustomize for Remind participants closer to event.

When you get into the reminder, set reminder for five days prior, check MS Calendar option,

and press Save

Send event Invitations

Notify users approval pending Uncheck box

Notify users when approved

Notify users when denied Uncheck box

Show reminder when updates need to be sent Uncheck box

Remind participants closer to event ** Customize Set five (5) days prior

Send absentee

Send thank you

Notify me when participants attend

**

On next page press Finish.


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You will see Event Information

Confirm all of the information, including event information, times, and presentation name.

The Edit URL: is the link that will be sent to your participants for the event. You can cut and

paste this as well.

As soon as you press PUBLISH, an email with the event information will be sent to everyone

you listed as a guest.

That email can be forwarded to anyone else you would like. The events will be emailed to all

4-H Science State liaisons by Ed Bender.

Event Information page

You will have the registration link on this page: the URL link with/event/in it as well as in

your email. You can use either to enter into 4-H.org calendar and my4-H Events.

Make sure to add me as a guest ([email protected]) under Participant Management, so I

receive the email notification. When I receive that, I will then enter the information into 4-

H.org calendar.

END UNIT THREE


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Adobe Connect WebinarEntering Info into Calendars

Unit Four

6. Enter intomy4-HEvents.Go to Events Page and click on Add an Event in the Science Hub

Enter information accordingly:

In description box, add

Register here: and paste the URL from the Event page that has /event/ in the link

Once you enter Event click on link to verify that it takes you to the Registration Page

7. Enter into 4-H.org CalendarGo to 4-h.org Staging Area: http://staging.4-h.org/staginglogin.aspx

1.Press Login button in upper left corner2.Fill in User: and Pwd: then press Login3.When new screen appearsclick on staging 4-h.orgYou will then come to a screen that looks like 4-H.org

1. Enter Resource Library/Professional Development/Science like normal2. Click on the calendar to open it3. Double click on date to open4. Complete information

Title

Location: Webinar

Include title, date and description, target audience, name of presenter

UncheckAll Day Box

Complete Start and End dates and times

Press Save

Go through Citrix and complete a Help Desk ticket

End Unit Four
https://www.my4-h.org/https://www.my4-h.org/https://www.my4-h.org/http://staging.4-h.org/staginglogin.aspxhttp://staging.4-h.org/staginglogin.aspxhttp://staging.4-h.org/staginglogin.aspxhttps://www.my4-h.org/

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