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Adobe Captivate

Streamlining_Benefits_Administration

Wednesday, March 18, 2015

Slide 3 - Oracle Human Capital Management Cloud Release 10

Slide notes

Hello, my name is Louise. In this session we will talk about whats coming in Oracle Human Capital Management Cloud, related to Oracle Fusion Benefits.

Notes

Slide 4 - Agenda

Slide notes

For the enhancements covered in this training, well give an overview, followed by more detail to explain how you can use them, and what business value they bring.

Then well walk you through a demonstration.

Next well explain what you need to consider before enabling these features in your business, and what you need to know to set them up.

Notes

Slide 5 - Enhancements Overview

Slide notes

The theme for this release is to streamline benefits administration. This builds upon what we started in previous releases. In this training well cover the main new features that streamline benefits administration including: extracting benefits data using HCM Extracts, new rate start date rule for flexible spending account plans, benefits formula evaluation, continuing benefits type and closing the enrollments process.

Notes

Slide 6 - Extracting Benefits Data using HCM Extracts

Slide notes

Not only can you use the existing pre-formatted Benefits Extract to extract benefits data, but youll also be able to use the generic HCM Extracts functionality as well to derive benefits data. The HCM Extracts functionality has been available since the initial release of Fusion, and improved over several releases. There is training and documentation already available for this HCM Extracts functionality, identified in the Associated Release Training section at the end, including references to Defining a Simple HR Outbound Interface Using HCM Extracts, the Oracle Fusion HCM Extracts Guide, and so on, so Ill not go into detail about using HCM Extracts here. Instead, Ill highlight the specific things you need to consider to use for Fusion Benefits, and you can read the Oracle Fusion HCM Extracts Guide and take the additional training to learn about using the functionality in detail.

To enable you to use the existing HCM Extracts functionality, we have delivered Benefits database items. You are able to see the database items we deliver in the Oracle Enterprise Repository (OER). You create an extract definition using the Manage HCM Extract task, available from the Data Exchange work area. When you select the extract type, ensure you select the Benefits Carrier from the Extract Type list. Create a PER_EXT_SEC_PERSON_UE (Person) data group and select it as the root data group. The following benefits data groups are available:

BEN_EXT_ENRT_RSLT_UE (Enrollment Results)

BEN_EXT_ENRT_DPNT_UE (Dependents)

BEN_EXT_ENRT_BNF_UE (Beneficiaries)

BEN_EXT_ENRT_RTCVG_UE (Rates and Coverages)

After you create the data groups, ensure that you sequence the data groups to identify which data group the application processes next.

Notes

Slide 7 - Extracting Benefits Data using HCM Extracts

Slide notes

The existing Benefits Extract functionality produces an HR-XML standard formatted file of enrollment data for onward transmission to third party benefits carriers.Now that weve enabled the benefits database items, not only can you continue to use Benefits Extract for reporting purposes, but you can also use the generic HCM Extracts functionality to extract benefits data as well. Using HCM Extracts enables you to create your own reports and extracts in different formats, if you wish.

Notes

Slide 8 - New Rate Start Date Rule

Slide notes

You can now simplify your plan configuration with an ability to control the rate start date based on the date of first pay check on or after the enrollment start date. You no longer need to rely on a rate periodization formula to specify the calculation of plans with an enterable coverage or rate value if their rate start date is dependent on the issue of the first pay check after the enrollment starts.

You can select the new rule from the list in Rate Start Date field, called Pay Period Start, Before First Check, on or After Coverage Start. The Rate Start Date field is available on many Fusion Benefits user interfaces, but in this training, Im showing it on the Manage Benefits Plan Coverage user interface, the Enrollments train stop, General tab.

Notes

Slide 9 - New Rate Start Date Rule

Slide notes

The new rule provides flexibility when creating plans. It is particularly useful for plans with waiting periods. It is also useful for flexible spending accounts, and any type of account where you set aside savings, for employees on biweekly, weekly or semi monthly payroll participants.

For example, if your enterprise enforces a waiting period of 30 days for enrolling new hires into a flexible spending plan youll want the flexible spending account rate to start on the first day of the pay period that precedes the date of the first pay check on or after the enrollment start date. If you hire a worker on the 1st of November 2014, the worker then makes elections on the 12th of November 2014. In this case, the enrollment start date is 1st December 2014. The first pay check date after the enrollment date is the 18th December 2014. If you use this date rule, the rate begins on 30th November 2014 in time to reflect the deduction on the first pay check..

Notes

Slide 10 - Benefits Formula Evaluation

Slide notes

The new benefits formula evaluation feature enables you to see if your previously created formula works as expected, without requiring a full-scale plan configuration. It enables you to check if a benefits formula works as expected for a sample participant without changing any data. You cannot test formulas designed to act on data that is not committed to the database yet, such as Person Change Causes Life Event or Post Election Edit, nor can you test formulas designed to act on input values received from a process that the formula calls at runtime, such as the Rate Periodization formula type. But you can still use this tool to test such formulas by creating a version that contains hard coded input values.

You can test the benefits formulas from the new Formula tab on the Overview page from the Evaluation and Reporting work area. Enter the formula type and name, effective date, person name and benefits relationship to test any benefits formula and select Submit. You can also provide values in other contexts as well, depending on the formula type, such as the life event, program, plan or option names. Click the More button to see these additional fields.

Notes

Slide 11 - Benefits Formula Evaluation

Slide notes

Once youve selected Submit, the Formula tab displays the results of the last five formula submissions in the Results region, which includes the formula name, formula type submission time and status, such as Success. You can click on the Results icon to see the values that the return variables contain when you run the formula. Each formula has input variables and return variables. Based on the values in the return variables, you can decide whether the formula has executed according to your expectations. For example, if the formula is supposed to void a life event, did it actually do so?

In the two examples Ive shown, the life event did not happen and the life event was not voided.

Notes

Slide 12 - Benefits Formula Evaluation

Slide notes

You can also view the generated log file to view more details, such as the person id, effective date and so on. You can also save the log file to your desktop.

The formula evaluation tool does not change any data when you test a formula.

Notes

Slide 13 - Benefits Formula Evaluation

Slide notes

By evaluating your formula earlier on you are able to speed up the process because you no longer need to complete plan configuration, attach the formula to its designated location and manually test through the participation evaluation process and enrollments. Instead, you can check to see if your formula works as expected without requiring a full-scale plan configuration.

With the ability to test formulas prior to plan design configuration completion, your efficiency is increased dramatically.

Notes

Slide 14 - Continuing Benefits Type

Slide notes

This new feature enables you to report to benefits carriers when a participant or dependents enrollments ends. Some life events, such as termination, end the enrollment of compensation objects for participants or their dependents. There is a need to pull the end-dating information for the impacted people, so that this can be reported on, and sent to COBRA vendors for continuing coverage.

To enable this to happen, weve added a Continuing Benefits Type field to the Manage Benefits Life Events user interface that contains a list of reasons to continue coverage you can select from. You can now specify, on a per-life-event basis, whether the event should be reportable for end-dated compensation objects and dependent designation.

Notes

Slide 15 - Continuing Benefits Type

Slide notes

You can now specify to carriers on a per-life-event basis, whether there are end-dated plans and dependents associated with it. This helps you comply with US COBRA regulation. It also enables you to comply with any reporting associated with the transition of benefits coverage to its next phase.

Notes

Slide 16 - New Close Enrollment Process Rule

Slide notes

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