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Adobe Captivate Sunday, May 07, 2023

Slide 3 - Oracle Human Capital Management Cloud Release 10

Slide notes

Hello, my name is Louise. In this session we will talk about what’s coming in Oracle Human Capital Management Cloud, related to Oracle Fusion Benefits.

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Slide 4 - Agenda

Slide notesFor the enhancements covered in this training, we’ll give an overview, followed by more detail to explain how you can use them, and what business value they bring.

Then we’ll walk you through a demonstration.

Next we’ll explain what you need to consider before enabling these features in your business, and what you need to know to set them up.

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Slide 5 - Enhancements Overview

Slide notesThe theme for this release is to streamline benefits administration. This builds upon what we started in previous releases. In this training we’ll cover the main new features that streamline benefits administration including: extracting benefits data using HCM Extracts, new rate start date rule for flexible spending account plans, benefits formula evaluation, continuing benefits type and closing the enrollments process.

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Slide 6 - Extracting Benefits Data using HCM Extracts

Slide notesNot only can you use the existing pre-formatted Benefits Extract to extract benefits data, but you’ll also be able to use the generic HCM Extracts functionality as well to derive benefits data. The HCM Extracts functionality has been available since the initial release of Fusion, and improved over several releases. There is training and documentation already available for this HCM Extracts functionality, identified in the Associated Release Training section at the end, including references to Defining a Simple HR Outbound Interface Using HCM Extracts, the Oracle Fusion HCM Extracts Guide, and so on, so I’ll not go into detail about using HCM Extracts here. Instead, I’ll highlight the specific things you need to consider to use for Fusion Benefits, and you can read the Oracle Fusion HCM Extracts Guide and take the additional training to learn about using the functionality in detail.

To enable you to use the existing HCM Extracts functionality, we have delivered Benefits database items. You are able to see the database items we deliver in the Oracle Enterprise Repository (OER). You create an extract definition using the Manage HCM Extract task, available from the Data Exchange work area. When you select the extract type, ensure you select the Benefits Carrier from the Extract Type list. Create a PER_EXT_SEC_PERSON_UE (Person) data group and select it as the root data group. The following benefits data groups are available:

• BEN_EXT_ENRT_RSLT_UE (Enrollment Results)

• BEN_EXT_ENRT_DPNT_UE (Dependents)

• BEN_EXT_ENRT_BNF_UE (Beneficiaries)

• BEN_EXT_ENRT_RTCVG_UE (Rates and Coverages)

After you create the data groups, ensure that you sequence the data groups to identify which data group the application processes next.

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Slide 7 - Extracting Benefits Data using HCM Extracts

Slide notesThe existing Benefits Extract functionality produces an HR-XML standard formatted file of enrollment data for onward transmission to third party benefits carriers. Now that we’ve enabled the benefits database items, not only can you continue to use Benefits Extract for reporting purposes, but you can also use the generic HCM Extracts functionality to extract benefits data as well. Using HCM Extracts enables you to create your own reports and extracts in different formats, if you wish.

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Slide 8 - New Rate Start Date Rule

Slide notesYou can now simplify your plan configuration with an ability to control the rate start date based on the date of first pay check on or after the enrollment start date. You no longer need to rely on a rate periodization formula to specify the calculation of plans with an enterable coverage or rate value if their rate start date is dependent on the issue of the first pay check after the enrollment starts.

You can select the new rule from the list in Rate Start Date field, called Pay Period Start, Before First Check, on or After Coverage Start. The Rate Start Date field is available on many Fusion Benefits user interfaces, but in this training, I’m showing it on the Manage Benefits Plan Coverage user interface, the Enrollments train stop, General tab.

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Slide 9 - New Rate Start Date Rule

Slide notesThe new rule provides flexibility when creating plans. It is particularly useful for plans with waiting periods. It is also useful for flexible spending accounts, and any type of account where you set aside savings, for employees on biweekly, weekly or semi monthly payroll participants.

For example, if your enterprise enforces a waiting period of 30 days for enrolling new hires into a flexible spending plan you’ll want the flexible spending account rate to start on the first day of the pay period that precedes the date of the first pay check on or after the enrollment start date. If you hire a worker on the 1st of November 2014, the worker then makes elections on the 12th of November 2014. In this case, the enrollment start date is 1st December 2014. The first pay check date after the enrollment date is the 18th December 2014. If you use this date rule, the rate begins on 30th November 2014 in time to reflect the deduction on the first pay check..

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Slide 10 - Benefits Formula Evaluation

Slide notesThe new benefits formula evaluation feature enables you to see if your previously created formula works as expected, without requiring a full-scale plan configuration. It enables you to check if a benefits formula works as expected for a sample participant without changing any data. You cannot test formulas designed to act on data that is not committed to the database yet, such as Person Change Causes Life Event or Post Election Edit, nor can you test formulas designed to act on input values received from a process that the formula calls at runtime, such as the Rate Periodization formula type. But you can still use this tool to test such formulas by creating a version that contains hard coded input values.

You can test the benefits formulas from the new Formula tab on the Overview page from the Evaluation and Reporting work area. Enter the formula type and name, effective date, person name and benefits relationship to test any benefits formula and select Submit. You can also provide values in other contexts as well, depending on the formula type, such as the life event, program, plan or option names. Click the More button to see these additional fields.

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Slide notesOnce you’ve selected Submit, the Formula tab displays the results of the last five formula submissions in the Results region, which includes the formula name, formula type submission time and status, such as Success. You can click on the Results icon to see the values that the return variables contain when you run the formula. Each formula has input variables and return variables. Based on the values in the return variables, you can decide whether the formula has executed according to your expectations. For example, if the formula is supposed to void a life event, did it actually do so?

In the two examples I’ve shown, the life event did not happen and the life event was not voided.

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Slide notesYou can also view the generated log file to view more details, such as the person id, effective date and so on. You can also save the log file to your desktop.

The formula evaluation tool does not change any data when you test a formula.

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Slide notesBy evaluating your formula earlier on you are able to speed up the process because you no longer need to complete plan configuration, attach the formula to its designated location and manually test through the participation evaluation process and enrollments. Instead, you can check to see if your formula works as expected without requiring a full-scale plan configuration.

With the ability to test formulas prior to plan design configuration completion, your efficiency is increased dramatically.

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Slide 14 - Continuing Benefits Type

Slide notesThis new feature enables you to report to benefits carriers when a participant or dependent’s enrollments ends. Some life events, such as termination, end the enrollment of compensation objects for participants or their dependents. There is a need to pull the end-dating information for the impacted people, so that this can be reported on, and sent to COBRA vendors for continuing coverage.

To enable this to happen, we’ve added a Continuing Benefits Type field to the Manage Benefits Life Events user interface that contains a list of reasons to continue coverage you can select from. You can now specify, on a per-life-event basis, whether the event should be reportable for end-dated compensation objects and dependent designation.

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Slide 15 - Continuing Benefits Type

Slide notesYou can now specify to carriers on a per-life-event basis, whether there are end-dated plans and dependents associated with it. This helps you comply with US COBRA regulation. It also enables you to comply with any reporting associated with the transition of benefits coverage to its next phase.

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Slide 16 - New Close Enrollment Process Rule

Slide notesPreviously, you could only close the enrollments process if the enrollment period end date was met. But now you can now control which life events should close or stay open during a batch close enrollment process run, with the new Close Enrollment Rule. Using the new report parameters, you can close the enrollment process for life events irrespective of their enrollment period end date. Or you can close it only if the enrollment period end date is met.

From the Overview page select the Processes tab and click on Election Processes to expand it. For the Close Enrollment process, select the Submit button. The Close Enrollment parameters page opens where you can see the field Close Enrollment Rule. The new rule you can select is Close irrespective of end date.

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Slide 17 - New Close Enrollment Process Rule

Slide notesThis new functionality provides you with more flexibility on closing the enrollments process as you can control which life events should close or stay open during a batch close enrollment process run, with the new Close Enrollment Rule. You can now specify whether to close life events irrespective of their enrollment period end date, or only if the enrollment period end date is met.

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Slide 51 - Summary of Enhancement Capabilities

Slide notesHere is the summary of the features I have talked about today.

• Extracting Benefits Data using HCM Extracts provides an additional means of extracting benefits data. Not only can you use the existing pre-formatted Benefits Extract to extract benefits data, but you’ll also be able to use the generic HCM Extracts functionality as well to derive benefits data.

• New Rate Start Date Rule enables you to simplify your plan configuration with an ability to control the rate start date based on the date of first pay check on or after the enrollment start date. You no longer need to rely on a rate periodization formula to specify the calculation of plans with an enterable coverage or rate value if their rate start date is dependent on the issue of the first pay check after the enrollment starts.

• The new benefits formula evaluation feature enables you to see if your previously created formula works as expected, without requiring a full-scale plan configuration. It enables you to check if a benefits formula works as expected for a sample participant without changing any data. You to see the results of the last five formula submissions, and you can download and view the generated log file to view more details.

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Slide 52 - Summary of Enhancement Capabilities contd

Slide notesWe have also talked about:

• Continuing benefits type enabling you to identify whether events should be reportable for end-dated compensation objects and dependent designation. You can also report to benefits carriers when a participant or dependent’s enrollments ends.

• And finally, closing the enrollments process provides parameters to close life events irrespective of their enrollment period end date, or only if the enrollment period end date is met.

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Slide 53 - Implementation Advice

Slide notesIn this implementation advice section we will go through what you need to consider before enabling these features in your business, and what you need to know, if anything, about setting them up.

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Slide 54 - Feature Impact Guidelines

Slide notesThis table depicts key upgrade information for the new features covered in this training.

All the new features are automatically available, and there is no additional setup needed. But just a reminder, the HCM Extracts functionality is new for use by Fusion Benefits, but it is not new functionality in Fusion. All training and documentation is identified in the Associated Release Training section at the end.

For the new benefits formula evaluation feature, you need to create the formula before you can evaluate it, as you would normally create formulas, but there is no additional set up needed to use the feature other than that.

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Slide 55 - Feature Impact Guidelines

Slide notesAnd the new close enrollment process rule is automatically available, and there is no additional setup needed.

All the features can be accessed using the shipped job roles – the exact job roles are detailed later in this section.

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Slide 56 - Job Roles

Slide notesThis table details the shipped job roles that will access the new capabilities covered in this training.

There is no change to the role access for the new features. They continue to be available to the Benefits Administrator and Benefits Manager job roles.

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Slide 57 - Job Roles

Slide notesThe HCM Extracts functionality is still accessible to the Human Capital Management Application Administrator.

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Slide 58 - Business Process Model Information

Slide notesThe business processes associated with the new capabilities covered in this training are detailed here.

The first high level business process is Compensation Management with the activities Define Benefits, Maintain Benefits Enrollments and Evaluation and Reporting. The second business process is Workforce Deployment with the activity Define Extracts. None of the activities or tasks are new in this release.

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Slide 59 - Business Process Model Information

Slide notesThese are the related BPM processes associated with the new capabilities covered in this training.

The first BPM process is Compensation Management with activities Set Up Benefits, Maintain Benefits Enrollments and Evaluation and Reporting. The second BPM process is Workforce Deployment with the activity Set Up Extracts.

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Slide 60 - Associated Release Training

Slide notesOther training modules that are related to these new capabilities and are recommended viewing are:

• Release 8 Extracts Simplification Training

• Release 9 Rollout on Integration – Extracts Material

• HCM Extracts documentation is available already through My Oracle Support. This documentation provides functional overviews, informs you about defining a simple outbound interface to help you become familiar with the functionality, provides step-by-step troubleshooting information for the extracts you create, and lots of other really useful information. The documentation includes the following:

• Document 1429892.1 - Defining a Simple HR Outbound Interface Using HCM Extracts

• Document 1559127.1 - Oracle Fusion HCM Extracts Guide

• Document 1565118.1 - Database Items for Extracts and Formulas in Oracle Fusion HCM

• Document 1573099.1 - Oracle Fusion HCM Extracts: Delivery Options

• Document 1677090.1 – Fusion HCM Extract Step-by-Step Approach and Troubleshooting Guide

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