admissions training day peter fisher head of admissions

ADMISSIONS TRAINING DAY

Peter FisherHead of Admissions

The Recruitment & Admissions Office

Recruitment & Admissions Office

Central Recruitment

Enquiry Unit


Central Recruitment

Enquiry Unit

Education Liaison


Central Recruitment

Enquiry Unit

Education Liaison

Open Day


Central Recruitment Admissions

Enquiry Unit

Education Liaison

Open Day

Admissions


Central Recruitment Admissions

Enquiry Unit

Education Liaison

Open Day

Admissions

Despatch


Central Recruitment AdmissionsInternational Office

Enquiry Unit

Education Liaison

Open Day

Admissions

Despatch

International Office


Central Recruitment AdmissionsInternational Office

Enquiry Unit

Education Liaison

Open Day

Admissions

Despatch

International Office

Central Support Team (Director, PA, Receptionist)

Meet the Admissions Team

Applications IN the Electronic Admissions System


UCAS / GTTR Main-Cycle inc Extra Not Clearing


UCAS / GTTR

ON LINE APPLICATION FORMS with Attachments


UCAS / GTTR


PAPER FORMS

INPUT & SCANNED


UCAS / GTTR


PAPER FORMS

INPUT & SCANNED

ELECTRONIC ADMISSIONS

SYSTEM

Applications NOT in the Electronic Admissions System

• Network Colleges Sept 2011

• International Collaborations Sept 2011• Short Courses In

Development• H&SC CPD In

Development• Research Programmes MPhil / PhD

• Forms from International Fairs

Decisions already made, Scanned for Records only

How the Electronic Admissions System Works

How the Applications will be Directed to the Primary Decision Makers (PDM)

• PDM Groups

• Only staff approved by the School or Partner College can access applications in the Electronic Admissions System

• Colleagues in Partner Colleges will need to create affiliate accounts to access university IT services.

• For information: http://www.gre.ac.uk/offices/ILS/ict/guides/gettingstarted/affiliate

http://www.gre.ac.uk/offices/ILS/ict/guides/gettingstarted/affiliate

How the Applications will be Directed to the Primary Decision

Makers (PDM)• Automatic FilterApplication

Partner CollegeEach College is a separate Group




International Office Not British





Admissions OfficeP&H Checks + Undergrad Yr0/1





Admissions OfficeP&H Checks + Undergrad Yr0/1

School Postgrad + ‘Special’ Undergrad

Entry Criteria

Entry Criteria - Undergraduate Programmes

Admissions Office apply criteria set by the School

Criteria for 2012-13 (Main-cycle up to 15 January 2013) Intake

already collected

Normally based on UCAS Tariff points

Criteria should apply to applications made between 1 Sept – 15 January

“Gathered Field”

Criteria may change for applications made after 15 January


Clearing criteria may change as required and may go up or down.

Summer University courses may not be used as conditions of offer.

You can decide if GCSE results must already be held at the point of offer

This has an impact on deciding when to close a programme

Rejection criteria can be set, and applied by Admissions

If a School wishes to see all applications to a specific programme write “Pass to School” on the criteria spreadsheet

UCAS

All applications (except International – Non-EU) to

Full Time Undergraduate programmes

(at UoG Campuses or Partner Colleges)

Up to 5 Choices Not Sequential Fee paid by applicant

Reduced fee for single choice

Strict timetable Initial Deadline 15 January each year

UCAS

Offers by university

Applicant Decision

F ID

Firm InsuranceDecline

1st Choice Reserve Choice

W

Withdraw from UCAS

UCAS Tariff http://www.ucas.ac.uk/he_staff/quals/ucas_tariff/tariff

UCAS are currently reviewing the use of the TariffAS awarded after 1 year of study.

A2 awarded after 2 years of study.

AS points can be used only if there are no A2 points in that subject.

If a student progresses from AS to A2 in that subject only the A2 points may be counted

http://www.ucas.ac.uk/he_staff/quals/ucas_tariff/tariff

The UCAS Timetable

UCAS Timetable

• 1 Sept – 15 Jan

ON TIME

UCAS Timetable

• 1 Sept – 15 Jan 16 Jan – 30 June

ON TIME LATE

UCAS Timetable

• 1 Sept – 15 Jan 16 Jan – 30 June 1 Jul – 17 Aug

ON TIME LATE Early Clearing

UCAS Timetable

• 1 Sept – 15 Jan 16 Jan – 30 June 1 Jul – 17 Aug 18 Aug >


MAIN CLEARING

UCAS Timetable


• Mid Sept – End Feb


MAIN CLEARING

Decision UoG

UCAS Timetable


• Mid Sept – End Feb - End April


MAIN CLEARING

Decision UoG Decision

UCAS Timetable


• Mid Sept – End Feb - End April Early May

REJECT BY DEFAULT


MAIN CLEARING


UCAS Timetable



REJECT BY DEFAULT

12 July


MAIN CLEARING


LATE

UCAS Timetable



REJECT BY DEFAULT

12 July

REJECTED BY DEFAULT


MAIN CLEARING


LATE

UCAS Timetable



REJECT BY DEFAULT

12 July

REJECTED BY DEFAULT

Late Feb 12 July

1 Choice at a time 5 choices Reject or Declined


MAIN CLEARING


LATE

EXTRA

UCAS Timetable



REJECT BY DEFAULT

12 July

REJECTED BY DEFAULT

Late Feb 12 July

REJECTED BY DEFAULT

1 Choice at a time 5 choices Reject or Declined


MAIN CLEARING


LATE

EXTRA

Applicant Decision Timetable Except Extra & Outside EU

University Decision by 31 March


5 May 2011Declined by Default if no offers acceptedFrom ALL 5 choices



5 May 2011Declined by Default if no offers accepted


University Decision by 29 April



7 June 2011 Declined by Default (inc

outside EU)






outside EU)

30 June 2011

Declined by Default

(inc outside EU)



LATE: University Decision by 10 June




outside EU)

30 June 2011

Declined by Default

(inc outside EU)

26 JULY 2011

Decline by Default




ALL Main-cycle applications




outside EU)

30 June 2011

Declined by Default

(inc outside EU)

26 JULY 2011

Decline by DefaultThe earlier we make decisions the earlier we know if our offer has been accepted




ALL Main-cycle applications

Decision Dates

E-mail reminders will be sent out prior to critical dates in the UCAS calendar to alert colleagues that they need to check the number of acceptances to their programmes.

UCAS Confirmation & Adjustment

Sunday 14 August 2011

Examination Results received Electronically from UCAS

Admissions check if conditions of entry met for CF applications

Monday 15 August 2011

Admissions check if conditions of entry met for CF applications

Tuesday 16 August 2011

Academic staff review applications that have not met the conditions

Confirm Offer – Alternative Offer - Reject

Academic staff can review Rejected applications in

Confirmation Reject Pool


Wednesday 17 August 2011

Joining Instructions posted out to confirm offer

Thursday 18 August 2011

Joining Instructions delivered to applicants

Main Clearing Starts

Applications in Confirmation Reject Pool Finally Rejected

All Examination Results for Home-fee Full-Time undergraduate applications must be received by Wednesday 31 August 2011


Adjustment

Where an applicant has achieved better results than the offer

Applicants ‘hold’ current offer while looking for an alternative vacancy

Applicants cannot adjust their ‘Insurance’ Choice

Adjustment Period: (5 Days) within period 18 – 31 August 2011

Eligible applicants should contact the Admissions Office Directly

UCAS Deferred Applications

Applicants may apply for a place for one year in advance

of the Intake Cycle

Eg: From Sept 2010 Normal Intake = Sept 2011

May apply for = Sept 2012

Confirmation decisions for Sept 2012 Intake must be made

during 2011 Cycle

Fast Track

Fast Track

• Students currently studying on the final year of an HNC, HND or Foundation degree at a University of Greenwich campus or Partner College

• Are eligible to progress onto Top-up / Final Year Degree programmes at UoG or Partner Colleges

• Through a defined Progression Route

• Without the need to complete a full application

• If they successfully pass their current programme

Fast Track

Fast Track

What happens if a student wants to study a programme that is not a progression route

The applicant must apply through UCAS

Fast Track Procedure

October 2011

Schools and Colleges will be asked to identify Progression Routes

• November 2011: Letters to Students inviting them to select a programme to progress onto. Deadline for replies Friday 22 March 2012

• Progression Routes shown on University web site

• Interested student e-mail their details to [email protected]

• Admissions record a Conditional Offer / Accepted on Banner

• “Thank you for Accepting our Offer” Letter sent out

Fast Track 2011 Uptake

Institution Eligible Offers % (% 2010) Students Made

• BEXLEY 71 30 42 34• BIRD 16 10 63 52 • BROMLEY 163 74 45 55• CANTERBURY 101 61 60 10 • GCC 27 7 26 42 • HADLOW 154 60 39 60• LEWISHAM 37 17 46 58• NORTH WEST KENT 114 60 53 58• ORPINGTON 14 13 93 68• WEST KENT 97 31 32 15 • UCF 8 3 38 • AVERY HILL 35 8 23• MEDWAY 109 44 41• GREENWICH 19 10 53• • TOTAL 965 428 44.4%

Applications accepted through Fast Track do NOT count towards the NECN

Communicating with Applicants

Communications with Applicants - Current Paper Letters

University Procedures

If a School wishes to discontinue a programme with students on it the School should contact the applicants to inform them that the programme will be discontinued and (preferably) offer an alternative programme.

The outcome of the discussions with the applicants should then be conveyed to Admissions (ie: Alternative Offer or Reject application) who will implement the decision

Discontinuing Programmes

Student target numbers are set at University and School/College level as well as programme level

If you wish to close a programme as you have achieved your target number discuss this with your Dean of School in case other programmes in the School have under recruited.

If the Dean wishes to close programmes they should contact the Director or Recruitment & Admissions to see how this fits into the university-wide targets

Closing Programmes which are FULL

There are a limited number of places for Home-fee paying students.

If an applicant is assessed (from the Fee Assessment Form that they complete) as being liable for fees at the ‘Overseas’ rate and later submits additional information that shows that they are eligible for fees at the ‘Home’ rate, it is not guaranteed that they will have a place at the ‘Home’ rate.

If the university has already met its ‘Home’ student numbers the offer may be withdrawn or a place offered for next year

Fee Status Can’t Change?

Feedback Policy

Existing Policies (eg: relating to an applicant’s age) and other policy matters to be reviewed in Early September

Existing Policies and Policy Development

Future Electronic Admissions Developments

E-mail Offers to International Applicants In Progress

International Collaborations in EASSept 2011

Network Colleges in EASSept 2011

Partner Colleges to use OLAFSept 2011

Applicants’ PortalJan 2012

Electronic ClearingJuly 2012

Electronic Communication with Applicants Sept 2012

Future UCAS Developments

Review of Admissions Process

Post Qualifications Admissions?

Review of UCAS Tariff

admissions training day peter fisher head of admissions

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