administrative assistant, alldocs.tulsaschools.org/6_community/_documents/pdf/...administrative...

(AdminAssistant_CombinedPool) of 5

Job Title: Administrative Assistant, All

Department: Department-specific Reports To: Department or Office Leader Grade: Administrative Assistant I: CA-05

Administrative Assistant II: CA-08 Administrative Assistant III: CA-09 Administrative Assistant IV: CA-12

Number of Days: Varies Overtime Status: Non-exempt Last Revised Date: September 4, 2019

Mission and Vision: Tulsa Public Schools is the destination for extraordinary educators who work with our community and families to ignite the joy of learning and prepare every student for the greatest success in college, careers, and life. Our mission is to inspire and prepare every student to love learning, achieve ambitious goals, and make positive contributions to our world.

Core Values: Our core values guide how we work and interact with each other at every level of the organization. We embrace and embody these values every day.

• Equity: All children deserve the opportunity to develop their full academic and socialpotential. Our diversity is a community treasure, and we must foster an inclusiveenvironment by examining biases and resolving unfair practices.

• Character: We are honest, trustworthy, and have high standards of behavior. We do theright thing even when it is hard. While we do not always agree, we treat one anotherwith kindness and respect.

• Excellence: We work hard together and expect a lot of one another because highstandards produce exemplary knowledge, skills, abilities, and mindsets.

• Team: We care for one another, support the personal and professional development ofone another, and work together to improve our community.

• Joy: Joy at school and at work makes us more productive because when we create,innovate, and imagine, our motivation grows. We want to ensure that everyone knowsthe excitement that comes from working deeply on a problem, task, or concept andexperiencing breakthrough moments.

Position Summary: Administrative Assistant I:

To ensure the smooth and efficient operation of the department by performing a variety of complex secretarial duties.

Exhibit I

Request for Proposal 20024

TEMPORARY PERSONNEL SERVICES

Job Descriptions


Administrative Assistant II: To ensure the smooth and efficient operation of the department by performing a variety of increasingly complex secretarial and administrative support duties.

Administrative Assistant III: Responsible for all administrative functions relative to the educator effectiveness and professional learning department; responsible for duties which encompass professional learning, fostering culturally proficient practices, achieving equitable student outcomes through administrative support to the department; and assisting the director of Professional Learning and the executive director of educator effectiveness and professional learning as needed.

Administrative Assistant IV: Help to tell the story of why Tulsa Public Schools is a destination for excellence by providing high-level administrative support to the director of communications and the communications office. Routine tasks will include conducting research, preparing reports, processing right-to-know requests and general information requests, managing invoicing and purchasing for the communications team, preparing correspondence, scheduling meetings, and compiling information about site-level events, projects, and programs that may be of interest to local media. Non-routine tasks will include opportunities for professional growth by assisting communications staff with other projects as needed and working on cross-functional teams.

Minimum Qualifications: Administrative Assistant I and II:

• Education: High school diploma or equivalent

• Specific Training/Skills:o Computer skills requiredo Good communication and organizational skills necessaryo Ability to handle multiple tasks necessary

• Other:o Considerable knowledge of and experience with business office

management, grammar, spelling and business correspondenceo Computer skills including graphics, charts, spreadsheets, complex word

processing, and templateso Ability to exercise independent judgment in all aspects of the position and to

deal with changing prioritieso Ability to deal effectively and courteously with members of the community

and school systemo Manage multiple tasks efficiently and effectively in stressful situationso Extensive oral and written communication skills necessary

Administrative Assistant III:

• Education: High school diploma or general education development (GED)certificate/diploma

• Specialized Knowledge, Licenses, etc.: Computer skills including Outlook, Excel,Word, PowerPoint and Publisher; Pass TCC secretarial assessment test preferred

• Experience: Minimum of two years’ job experience with customer service a plus


Administrative Assistant IV:

• Education: High school diploma or equivalent required; additional certification/training preferred

• Experience: Five years of administrative office experience

Responsibilities and Essential Functions: The following duties are representative of performance expectations. A reasonable accommodation may be made to enable a qualified individual with a disability to perform essential functions. Administrative Assistant I and II:

• Serve as secretary to the special education department with minimal direction from the director

• Maintain an efficiently operating office

• Receive and screen callers in a professional, polite and tactful manner; give assistance on the operations of the office; refer callers to other employees, officials or departments when warranted

• Assist with file maintenance

• Compose and edit correspondence, memoranda and forms required of the department

• Prepare agendas for meetings and other documents as required

• Prepare appropriate reports and paperwork as requested by the director

• Use effective positive interpersonal communication skills

• Ability to work collaboratively with others on a team

• Perform other tasks, duties, or services consistent with this position as assigned Administrative Assistant III:

• Receive and screen callers in a professional, polite and tactful manner; give assistance on the operations of the office; refer callers to other employs, officials or departments as needed

• Serve as an assistant to department leadership such as, but not limited to, providing leaders with appropriate meeting materials

• Assist with office operations

• Compose and edit correspondence, memoranda and forms required of the department preparation items and other documents as required

• Maintain spreadsheets for projects and process requisitions

• Handle emergency situations and notify appropriate personnel of resolution

• Serve as liaison for the administrator with other district staff and the public

• Ensure the smooth and efficient operation of the department by performing a variety of complex secretarial and administrative duties

• Create written reports and correspondence as well as writing Board Agenda items

• Perform other tasks, duties, or services consistent with this position as assigned

• Ability to deal effectively and courteously with all members of the community and school district

• Manage multiple tasks efficiently and effectively is stressful situations


• Provide administrative and clerical support to the communications office


• Serve as a key contact for receiving, triaging, and/or transferring district phone calls

• Manage daily reports for media coverage and media inquiries

• Track media coverage and compile weekly report on tone, volume, and focus of coverage

• Process requisitions for travel, supplies, and equipment through the efficient usage of the Munis system

• Ensure timely processing of and responses to Open Records Act requests

• Facilitate internal and external audit and serve as team lead with the Munis, NOVOS, and FACET systems

• Maintain director’s calendar and ensure timely attendance of meetings

• Compile and maintain calendar of school events

• Ability to work collaboratively with others on a team

• Other duties as determined by team focus area and/or district strategic priorities Skills and Abilities Required: The following characteristics and physical skills are important for the successful performance of assigned duties. Administrative Assistant I-III:

• Ability to plan and coordinate work to complete assignments without direct and constant supervision

• Use computers for various applications, such as database management or word processing

• Ability to use the Internet for research

• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals

• Compose letters and correspondence using proper grammar and punctuation

• Communicate effectively with staff from varying levels of the organization

• Create, maintain, and enter information into databases

• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents

• Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions

• Provide positive customer service to internal and external individuals and organizations: o Internal: Principals, School Staff, District Administrators, Directors, Supervisors,

Teachers, etc. o External: Vendors, Contractors and Community

• Specific Training: Utilize District Data Systems such as Munis and all Microsoft Programs


• Strong commitment to providing exceptional internal and external customer service and willingness to go above and beyond in their work

• Experience dealing with multiple constituencies and changing priorities in a fast-paced environment

• Excellent written and verbal communication skills

• Ability to work proactively, anticipating the needs of colleagues and assessing potential risks – i.e. the ability to tell when something is wrong or is likely to go wrong


• Excellent multi-tasking skills and ability to manage multiple projects and work-streams happening concurrently

• Strong attention to detail and adherence to deadlines

• Time management skills

• Highly proficient in Microsoft Office Suite

• A positive attitude and ability to work harmoniously with other employees

• Must be a self-starter and willing to learn new duties

• The ability to apply general rules to specific problems to produce answers that make sense

• Willingness to be all-in to ensure that all Tulsa kids benefit from great teachers and exceptional schools

Supervisory Responsibilities:

• This role does not directly supervise any individuals Working Conditions: Exposure to the following situations may range from rare to frequent based on circumstances and factors that may not be predictable.

• Regular office environment, including frequent use of electronic email

• Being able to sit or stand for long periods of time without a break

• Normal effort of occasional periods of moderate physical activity

• Subject to stress caused by changing environment, complexity of the organization, tight deadlines and heavy workload

• Must be flexible in order to attend special events or meetings

Tulsa Public Schools is committed to building a diverse and inclusive team of individuals who contribute to the district's mission with their talents, skills, and energy. Tulsa Public Schools is an equal opportunity employer and does not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, gender expression, gender identity, pregnancy, disability, genetic information, veteran status, marital status, age, or any other classification protected by applicable law. Tulsa Public Schools also provides reasonable accommodations to qualified applicants and employees with disabilities. If you need an accommodation during the application process, please contact the district's talent management department at 918-746-6310 or the district's human rights and Title IX coordinator at 918-746-6517. You can also direct your request for accommodation in writing to the Tulsa Public Schools Education Service Center, Attn: Talent Management, 3027 S. New Haven Ave., Tulsa, OK 74114-6131.

(Analyst_BudgetAllocationFinance) Page 1 of 3

Job Title: Budget Allocation Analyst

Department: Financial Services Reports To: Director of Budget Grade: BL-5 Number of Days: 12 Months Security Access: Education Service Center Overtime Status: Exempt Last Revised Date: August 13, 2018

Mission and Vision: Tulsa Public Schools is the destination for extraordinary educators who work with our community and families to ignite the joy of learning and prepare every student for the greatest success in college, careers and life. Our mission is to inspire and prepare every student to love learning, achieve ambitious goals and make positive contributions to our world.

Core Values: Our core values guide how we work and interact with each other at every level of the organization. We embrace and embody these values every day:

Equity: All children deserve the opportunity to develop their full academic and socialpotential. Our diversity is a community treasure, and we must foster an inclusiveenvironment by examining biases and resolving unfair practices.

Character: We are honest, trustworthy and have high standards of behavior. We do theright thing even when it is hard. While we do not always agree, we treat one anotherwith kindness and respect.

Excellence: We work hard together and expect a lot of one another because highstandards produce exemplary knowledge, skills, abilities and mindsets.

Team: We care for one another, support the personal and professional development ofone another, and work together to improve our community.

Joy: Joy at school and at work makes us more productive, because when we create,innovate and imagine, our motivation grows. We want to ensure that everyone knowsthe excitement that comes from working deeply on a problem, task or concept andexperiencing breakthrough moments.

Position Summary: Compiling the district’s school Staffing Plan and generating and maintaining certified and support allocation sheets for all school sites.

Minimum Qualifications:

Bachelor’s degree with major in finance or accounting required

A minimum of three years of experience preferred


Responsibilities and Essential Functions: The following duties are representative of performance expectations. A reasonable accommodation may be made to enable a qualified individual with a disability to perform essential functions.

Maintain certified and support allocation sheets for each school

Calculate district funded certified and support allocations at specified times of the yearbased on criteria in the approved staffing plan

Notify district administration, site administration and district offices of any changes inallocations

Maintain Staff Allocation Requisition and Staff Allocation Exchange forms and monitorapproval process

Maintain documentation for all allocation changes

Track changes in allocations over time as well as between various funding sources

Compile, organize and publish staffing plan

Maintain position control in district’s ERP (MUNIS) for all allocations reflected on schoolallocation sheets

Periodically reconcile position control in district’s ERP (MUNIS) to ensure alignment withallocation sheets

Assist sites with funding issues, account codes and budget adjustments

Display ability to work collaboratively with others on a team

Perform other tasks, duties, or services consistent with this position as assigned

Skills and Abilities Required: The following characteristics and physical skills are important for the successful performance of assigned duties.

Computer skills including Microsoft Office 360 and the Google office suite

Meticulous attention to detail and good organizational skills

Must be highly motivated and able to work independently

A positive attitude and ability to work harmoniously with other employees

Must be a self-starter and willing to learn new duties

Ability to work in a fast-paced environment, and multi-task effectively


This role does not directly supervise any individuals

Working Conditions: Exposure to the following situations may range from rare to frequent based on circumstances and factors that may not be predictable.

Regular office environment, including frequent use of electronic email, being able to sitfor long periods of time without a break, etc.

Tulsa Public Schools is committed to building a diverse and inclusive team of individuals who contribute to the district's mission with their talents, skills and energy. Tulsa Public Schools is an equal opportunity employer and does not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, gender expression, gender identity, pregnancy, disability, genetic information, veteran status, marital status, age or any other classification protected by applicable law.


Tulsa Public Schools also provides reasonable accommodations to qualified applicants and employees with disabilities. If you need an accommodation during the application process, please contact the district's Talent Management department at 918-746-6310, or the district's Human Rights and Title IX Coordinator at 918-746-6517. You can also direct your request for accommodation in writing to the Tulsa Public Schools Education Service Center, Attn: Talent Management, 3027 S. New Haven Ave., Tulsa, OK 74114-6131.

(Cafeteria_Assistant) Page 1 of 3

Job Title: Cafeteria Assistant

Department: Child Nutrition Reports To: Cafeteria Manager Grade: MT-1 Number of Days: 172 Security Access: School Site Overtime Status: Non-Exempt Last Revised Date: August 20, 2019








Position Summary: Assist in the processes necessary to provide breakfast, lunch, and/or snacks to TPS students in a school cafeteria.

Minimum Qualifications: • Must have a current Food Handler’s Permit issued via the Tulsa City/County Health

Department



• Assists in the preparation of hot and/or cold food menu items following standardizedrecipes and HACCP (food safety) guidelines

• Communicates with cafeteria manager in placing orders to ensure adequate food andsupplies are on-hand

• Follows portion control and serving instructions as per menu• Sets up and cleans up serving line and work areas• Cleans small and large equipment as per cleaning schedules and position descriptions

located at school sites• Cross-trains in all positions in the kitchen• May cashier, depending on school site• Follows and complies with all Federal, State, and Departmental mandates concerning

Child Nutrition programs• Maintains standards for food quality and food safety• Attends and participates in relevant training classes, staff meetings, and workshops• Participates and promotes CN marketing and promotions programs• Promotes the overall team effectiveness of the kitchen by supporting the cafeteria

manager in decision making and problem solving• Performs any other duties, as assigned by Cafeteria Manager, which may be necessary

to achieve a successful Child Nutrition program• Able to tolerate exposure to higher-than-average room temperature and humidity• Able to tolerate noise, movement, and a fast-paced environment• Able to tolerate cleaning supplies and odors associated with these cleaning agents• Ability to work collaboratively with others on a team• Perform other tasks, duties, or services consistent with this position as assigned


• Work well under pressure; meeting multiple and sometimes competing deadlines• The incumbent should, at all times, demonstrate cooperative behavior with colleagues,

supervisors, and subordinates• Able to read, speak, write and understand English• Must have a pleasant personality, positive attitude, and good communication skills• Ability to manage and prioritize multiple projects and a demanding workload• Must exhibit motivation, possess, the ability to work well in a stressful environment

having a wide range of variable conditions and personnel

Supervisory Responsibilities: • This role does not directly supervise any individuals

Working Conditions: Exposure to the following situations may range from remote to frequent based on circumstances and factors that may not be predictable. Able to Stand for long periods of time

• Able to lift 10-20 pounds, sometimes up to 35 pounds


• Able to tolerate exposure to higher-than-average room temperature and humidity• Able to tolerate noise, movement, and a fast-paced environment• Able to tolerate cleaning supplies and odors associated with these cleaning agents

Tulsa Public Schools is committed to building a diverse and inclusive team of individuals who contribute to the district's mission with their talents, skills, and energy. Tulsa Public Schools is an equal opportunity employer and does not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, gender expression, gender identity, pregnancy, disability, genetic information, veteran status, marital status, age, or any other classification protected by applicable law.

Tulsa Public Schools also provides reasonable accommodations to qualified applicants and employees with disabilities. If you need an accommodation during the application process, please contact the district's talent management department at 918-746-6310 or the district's human rights and title IX coordinator at 918-746-6517. You can also direct your request for accommodation in writing to the Tulsa Public Schools Education Service Center, Attn: Talent Management, 3027 S. New Haven Ave., Tulsa, OK 74114-6131.

(Child Nutrition Personnel Clerk.doc) Page 1 of 2

Job Title: Child Nutrition Personnel Clerk

Department: Child Nutrition Reports To: Child Nutrition Training Manager Grade: CA-05 Number of Days: 12 Months Security Access: None Current Date: July 8, 2014 Overtime Status: Non-Exempt

Job Objectives: Manage the hiring process for Child Nutrition operations staff for school cafeterias and other production sites/programs. Manage substitute employee placement and maintains Kronos for them. Staff kitchens with substitute employees for absent permanent employees.

Minimum Qualifications: Able to read, speak, write, and understand English. High School Diploma or its equivalent. Must have a pleasant personality, positive attitude, critical thinker, tactful and great

communication skills to relate to the CN Staff, Human Capital, Payroll and the public. Expect to be self-starter and able to work without close supervision on multiple projects. Computer knowledge and great telephone skills.

Responsibilities and Essential Functions: The following duties are representative of performance expectations.

Work in Munis for hiring, transfers, and termination of Employees. Contact applicants to do interviews and arranges all preemployment activities. Distributes and submits employees contracts to Human Captial. Maintain all substitue paperwork. Paticipates in department orientation for substitute employees. Assign substitute staffing for daily absence at sites. Conducts evaluations done by subs on their cafeteria. Attends Departmental meetings to provide staffing update. Maintains deparartment vacancy list. Maintains uniform shirts inventory and distributes as needed. Manages Kronos for all substitute employees and hourly Child Nutrition Ross payroll. Contact for all payroll related questions for hourly employees. Files analysis of working hours for all sites. Participates in disciplinary meetings for substitue employees if needed. Help applicants fill out applications. Responsible for submitting mileage logs to payrolls and maintains records of these. Performs routine office activities.

(Child Nutrition Personnel Clerk.doc) Page 2 of 2

Performs other duties as requested.


Computer skills required: e-mail, Microsoft Office to include excel worksheets.

Supervisory Responsibility: None.

Working Conditions: Exposure to the following situations may range from remote to frequent based on circumstances and factors that may not be predictable.

Normal office environment.

Tulsa Public Schools is an equal opportunity employer and does not discriminate against persons because of age, race, color, creed, religion, disability, gender, ethnic or national

origin, or veteran status. Tulsa Public Schools prohibits discrimination against individuals with disabilities and will reasonably accommodate applicants with a disability, upon request,

and will also ensure reasonable accommodation for employees with disabilities.

(Clerk_AccountsPayable) Page 1 of 2

Job Title: Accounts Payable Clerk

Department: Accounting Reports To: General Accounting Manager Grade: CA-08 Number of Days: 12 Months Overtime Status: Non-exempt Last Revised Date: December 12, 2011








Position Summary: Process A/P invoices and other duties.

Minimum Qualifications: • 5 years A/P experience desired


(Clerk_AccountsPayable) Page 2 of 2

• Verify and approve invoicing• Scan invoices or pertinent data for invoice backup• Separate invoices per payment method• Update account coding on bank mapper for travel related procurement card

transactions• Research vendor info for Athletic Department and others• Open mail and distribute• Vendor assistance on O/S invoices• Process A/P RQ's & receive goods• File A/P data• Display ability to work collaboratively with others on a team• Perform other tasks, duties, or services consistent with this position as assigned


• Proficient with Microsoft Office• Tenkey by touch• Good typing skills• Excellent written and verbal communication skills• Must be able to lift at least 25 pounds


• This role does not directly supervise any individuals


• Cubical in Accounting Department


Tulsa Public Schools also provides reasonable accommodations to qualified applicants and employees with disabilities. If you need an accommodation during the application process, please contact the district's talent management department at 918-746-6310 or the district's human rights and Title IX coordinator at 918-746-6517. You can also direct your request for accommodation in writing to the Tulsa Public Schools Education Service Center, Attn: Talent Management, 3027 S. New Haven Ave., Tulsa, OK 74114-6131.

(Cook I.doc) Page 1 of 2

Job Title: Cook I

Department: Child Nutrition Services Reports To: Cafeteria Manager Grade: MT-02 Number of Days: 172 Security Access:Current Date: June 30, 2015 Overtime Status: Non-Exempt

Position Summary: This position will assist the school cafeteria team in the processes necessary to provide breakfast, lunch, and/or snacks to TPS students; focusing primarily in the quantity food production of menu items and may assist the Cook II.

Qualifications/Job Requirements: Education:

High school diploma or equivalency.Specialized Knowledge, Licenses, etc:

Must have a current Food Handler’s Permit issued via the Tulsa City/County HealthDepartment.

Experience: Basic knowledge of quantity food preparation and customer service skills. Prefer school lunch experience.

Specific Training/Skills: Work well under pressure; meeting multiple and sometimes competing deadlines. At all times, demonstrate cooperative behavior with colleagues, supervisors, and

subordinates.Physical Requirements (If Applicable):

Be able to tolerate exposure to higher-than-average room temperature and humidity. Be able to tolerate noise, movement, and a fast-paced environment. Be able to tolerate cleaning supplies and odors associated with those cleaning agents. Be able to lift, pull, or push up to 10 pounds, frequently to up 25 pounds, and

occasionally up to 50 pounds. Be able to stand and/or walk for long periods of time.

Scope of Authority: Responsible for all the processes involved in the quantity production of food menu items.

Customer Contacts: Internal: Other CN employees, teachers, Principals, other school site employees and

volunteers, and warehouse delivery personnel.

(Cook I.doc) Page 2 of 2

External: Students, parents, vendors, Headstart and daycare personnel.

Duties and Responsibilities: Prepares food menu items following standardized recipes and HACCP (food safety)

guidelines; responsible for all aspects of quantity food preparation, beginning with thepre-preparation stage through the clean-up stage.

Maintains standards for food quality and food safety.





(Craftsperson_Carpentry) Page 1 of 3

Job Title: Carpentry Craftsperson

Reports to: Director of Maintenance, Carpentry Craftsperson Department: Maintenance Number of Days: 12 Months Compensation: Grade 11 Overtime Status: Non-Exempt Date Job Revised: August 20, 2019








Position Summary: A carpenter is defined as a craftsman with a skill and experience level greater than a helper or laborer, but less than a lead carpenter. The carpenter will generally have a smaller tool inventory and may need direction to perform more advanced carpentry skills. This position will be responsible for completing all assigned work orders in a timely manner. Work will include hanging doors, measure and mark materials for cutting, cut and drill wood and other material using hand and power tools. This position must report labor, cost and


any pertinent notes/information regarding all assigned work orders and return to the foreperson daily.

Qualifications/Job Requirements: Education:

• High school diploma or equivalentSpecialized Knowledge, Licenses, etc:

• Must have a general knowledge and/or experience in all areas of carpentryequipment

Experience: • Minimum of 3 years’ experience in all phases of construction

Physical Requirements (if applicable): • Lifting - may exceed 50 pounds• Climb ladders and scaffolds

Other: • Must be a self-starter, highly motivated with a positive attitude• Capable of relating to management staff and other employees• Ability to work without direct supervision and desire to learn all phases of job-

related activities• Ability to plan and coordinate work schedule to complete job assignment(s) without

direct supervision• Skilled in operating all types of equipment assigned to department including craft

associated equipment

Customer Contacts: • Internal: Director, Supervisors and Forepersons• External: Site Principals/Administrators and Staff


• Proficient at the following tasks: hang doors, drill and set door hardware, set windows,layout for stairs and common rafters, read blueprints, utilize appropriate math skills

• Measures and marks materials for cutting; cuts and drills wood and other materialsusing hand and power tools. Joins materials with nails, screws or glue; checks accuracyof work with levels, rulers and measuring tapes

• Ability to provide estimate of labor and material cost for projects upon request• Keep records of time and material for all jobs• Ability to work collaboratively with others on a team• Various other tasks as assigned by the Director and as needed



• Inside and outside work in all conditions


• Extreme weather conditions (heat/cold)• Confined space entry



(Custodian) Page 1 of 3

Job Title: Custodian

Department: Facilities Reports To: Building and Grounds Site Supervisor Grade: MT-03

• 5% shift differential working 2:30 to 11:00 pm (subject to yearly board approval)• 10% shift differential working from 11:00 pm to 7:30 am (subject to yearly board

approval)Number of Days: 12 Months Security Access: Building site Overtime Status: Non-Exempt Last Revised Date: August 20, 2019




• Character: We are honest, trustworthy and have high standards of behavior. We do theright thing even when it is hard. While we do not always agree, we treat one anotherwith kindness and respect.

• Excellence: We work hard together and expect a lot of one another because highstandards produce exemplary knowledge, skills, abilities and mindsets.

• Team: We care for one another, support the personal and professional development ofone another, and work together to improve our community

• Joy: Joy at school and at work makes us more productive, because when we create,innovate and imagine, our motivation grows. We want to ensure that everyone knowsthe excitement that comes from working deeply on a problem, task or concept andexperiencing breakthrough moments.

Position Summary: Responsible for cleaning and maintaining the entire facility using the proper chemicals, equipment and techniques. He/she may be required to fill in for the Building and Grounds Site Supervisor (BGSS) in his/her absence. He/she will report any unsafe conditions and/or maintenance needs to the BGSS and supervisors.


Minimum Qualifications: • High school diploma or equivalent preferred• Good interpersonal and communication skills


• Dumping trash• Climbing ladders• Cleaning windows• Lift up to 50+ pounds with assistance• Moving furniture• Operate custodial equipment• Locking the doors at specified times• Taking down the flag• Securing all buildings• Cleaning the classrooms (i.e., empty the pencil sharpeners, empty the trash, dust,

replace burned out lights, clean desk/tables, clean sinks, fill dispensers if applicable,clean the chalkboard, sweep/vacuum the floor, mop, secure the windows and lockthe doors)

• Cleaning the restrooms (i.e., fill dispensers, empty all trash, clean and disinfect sinksand fixtures, clean and disinfect stools and urinals, clean mirrors, clean and disinfectwalls and stalls, check ceiling for paper towels and other objects, replace burned outlights, sweep and flood mop floors)

• Cleaning the gyms and locker rooms using proper procedures• Cleaning the main office and nurse’s station using proper procedures• Cleaning the cafeteria and/or kitchen using proper procedures• Cleaning the auditorium using proper procedures• Cleaning the drinking fountains and hand washing sinks• Sweep, mop and buffing the hallways using proper procedures• Assisting the Building and Grounds Site Supervisor in summer clean-up and special

cleaning projects as needed• Ability to work collaboratively with others on a team• Other duties as assigned by the Building and Grounds Site Supervisor, principal

and/or designee



• Able to lift up to 35 pounds• Able to tolerate noise, movement, and a fast-paced environment• Able to tolerate cleaning supplies and odors associated with these cleaning agents


Tulsa Public Schools is committed to building a diverse and inclusive team of individuals who contribute to the district's mission with their talents, skills and energy. Tulsa Public Schools is an equal opportunity employer and does not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, gender expression, gender identity, pregnancy, disability, genetic information, veteran status, marital status, age or any other classification protected by applicable law.

Tulsa Public Schools also provides reasonable accommodations to qualified applicants and employees with disabilities. If you need an accommodation during the application process, please contact the district's Talent Management department at 918-746-6310, or the district's Human Rights and Title IX Coordinator at 918-746-6517. You can also direct your request for accommodation in writing to the Tulsa Public Schools Education Service Center, Attn: Talent Management, 3027 S. New Haven Ave., Tulsa, OK 74114-6131.

(Electric Apprentice) Page 1 of 2

Job Title: Electric Apprentice

Department: Maintenance Reports To: Director and Managers Grade: MT-09 Number of Days: 12 Months Security Access: None Current Date: October 16, 2012 Overtime Status: Non-Exempt

Job Objectives: The Electrical Apprentice is expected to perform a variety of duties to maintain electrical equipment, fixtures and wiring as assigned by the foreperson. To provide the highest quality of service in a safe manner to customers at all times.

Minimum Qualifications: • Must have city of Tulsa and State apprentice license.• Must maintain a current and valid Oklahoma drivers’ license.


• Lifting and moving supplies, equipment and materials.• Wearing protective clothing as required by the work environment or governmental

regulations.• Keep record and reports labor, costs and any pertinent notes/information regarding

assigned work orders on a daily basis.


• Must follow direction of foreperson/supervisor.• Use the appropriate tools, equipment and work in a safe manner at all times.

Supervisory Responsibility: Does not directly supervise any individuals.


• Outside and inside work in all conditions.• Extreme weather conditions (heat/cold); confined space entry.

(Electric Apprentice) Page 2 of 2

Tulsa Public Schools is an equal opportunity employer offering employment without regard to race, color, religion, gender, national origin, age, sexual orientation, or disability. This job

description summary does not imply that these are the only duties to be performed. This job description is subject to change in response to funding variables, emerging technologies,

improved operating procedures, productivity factors, and unforeseen events.

(Grounds Laborer.doc) Page 1 of 2 Updated: 11/08/11

Job Title: Grounds Laborer

Department: Maintenance Reports To: Grounds Manager Grade: MT-04 Number of Days: 12 Months Overtime Status: Non-Exempt

Job Objectives: Perform a variety of task necessary to maintain the grounds and athletic fields for Tulsa Public Schools. Must be willing and able to work outside in all types of weather conditions and follow all safety requirements. This position will be required to complete all assigned work orders in a timely manner.

Minimum Qualifications: • One year related work experience.• Must have and maintain a valid Oklahoma drivers’ license.


• Mow grass.• Line trim around trees, walks, and other landscape features.• Prune shrubs and trees to shape and improve growth.• Remove damaged leaves, limbs, branches, and twigs to improve plant health.• Use mowers, tractors, and a variety of other hand powered landscape maintenance tools.• Perform general grounds maintenance including picking up litter, raking, removing leaves,

cleaning fence line brush, and mulching trees.• Lift and move equipment and supplies.• Wear protective clothing as required by the work environment or government regulations.• Perform other duties as assigned by the grounds supervisor or manager.


• Ability to lift at least 50 lbs.• Perform all duties in a safe manner.• Operate all types of mowers, trimmers & saws

Supervisory Responsibility: Does not directly supervise any individuals.


• Outside work in all weather conditions-extreme heat & cold included.

(Grounds Laborer.doc) Page 2 of 2 Updated: 11/08/11

Tulsa Public Schools is an equal opportunity employer offering employment without regard to race, color, religion, gender, national origin, age, sexual orientation, or disability. This job description summary does

not imply that these are the only duties to be performed. This job description is subject to change in response to funding variables, emerging technologies, improved operating procedures, productivity

factors, and unforeseen events.

(Labor Journey Person) Page 1 of 2

Job Title: Labor, Journey Person

Department: Maintenance Reports To: Maintenance Manager Grade: MT-07 Number of Days: 12 Months Security Access: Maintenance Current Date: June 1, 2012 Overtime Status: Non-Exempt

Job Objectives: To provide prompt quality service to every school every day. Provide a variety of tasks and assist all sites with hauling, loading and removing various unwanted items deemed no longer useful by the site to surplus as directed.

Minimum Qualifications: • Must be a self-starter and highly motivated with positive attitude.• Must be capable of relating to management staff and other employees and work without

direct supervision.• Must have and provide proof to employer, a copy of current and valid Oklahoma Driver

License.• Must be able to lift 50 pounds without assistance, and heavier items with assistance in a

safe manner.• Employee may be responsible for managing and organizing a work crew(s).


• The primary responsibilities of the Labor Journey Person include management,scheduling and supervision of work crew(s).

• Employee is responsible for hauling various items as requested in a safe manner andcapable of lifting a minimum of 50 pounds without assistance.

• Those items include, but not limited to, band instruments, furniture, books, and gymequipment.

• Must be willing to work overtime without advance notice.• Must maintain a current and valid Oklahoma Driver License and provide copy to

Employer.


• Must be able to lift a minimum of 50 pounds without assistance and heavier items withassistance in a safe manner.

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• Must be able to work as a team and be able to communicate with management.

Supervisory Responsibility: • The primary responsibilities of the Labor Journey Person include management,

scheduling and supervision of work crew(s).


• Must be able to work outside during inclement weather and under all types of weatherconditions, extreme heat to extreme cold.

• Employee must dress and wear protective clothing for all types of environmentalconditions.

Tulsa Public Schools is an equal opportunity employer offering employment without regard to race, color, religion, gender, national origin, age, sexual orientation, or disability. This job

description summary does not imply that these are the only duties to be performed. This job description is subject to change in response to funding variables, emerging technologies,

improved operating procedures, productivity factors, and unforeseen events.

Job Title: Plant Operation Clerk

Department: Plant Operation Reports To: Plant Operation Manager Grade: CA-05 Number of Days: 12 Months Security Access: None Current Date: March 1, 2018 Overtime Status: Non-Exempt




• Character: We are honest, trustworthy and have high standards of behavior. We do theright thing even when it is hard. While we do not always agree, we treat one another withkindness and respect.

• Excellence: We work hard together and expect a lot of one another because highstandards produce exemplary knowledge, skills, abilities and mindsets.

• Team: We care for one another, support the personal and professional development ofone another, and work together to improve our community

• Joy: Joy at school and at work makes us more productive, because when we create,innovate and imagine, our motivation grows. We want to ensure that everyone knows theexcitement that comes from working deeply on a problem, task or concept andexperiencing breakthrough moments.

Position Summary: Support the needs of the Plant Operation department and to ensure complete and detailed reporting through consistent communication and documentation.

Minimum Qualifications: • High school diploma or equivalent.• Basic computer skills.• Ability to communicate bilingually in Spanish and English

(PlantOperationsClerk.doc) Page 1 of 2

• Good interpersonal & organizational skills.


• Answer incoming calls and deliver messages in a timely matter.• Sort, stamp and distribute inter-office and general mail.• Process, maintain and file personnel records.• Assist applicants, scheduling of interviews, new hire orientation and safety training.• Assist with entering requisitions for custodial supplies.• Distribute provided safety and trade communications to all locations.• Maintain daily logs for substitute custodians.• Review and correct timekeeping and communicate payroll discrepancies.• Keep safety bulletin board up-to-date with provided information.• Complete the accident/injury reports for custodial staff.• Assist administrative assistant with general office duties.• Perform other tasks as assigned and requested by the department manager.


• Bilingual in Spanish and English• Basic computer skills.• Self-starter with a positive attitude and detail oriented.

Supervisory Responsibility: • None.


• Open office setting.

Tulsa Public Schools is committed to building a diverse and inclusive team of individuals who contribute to the district’s mission with their talent, skills and energy. Tulsa Public

Schools is equal opportunity employer and does not discriminate against persons because of age, race, color, creed, religion, disability, gender, ethnic or national origin, or veteran

status. Tulsa Public Schools prohibits discrimination against individuals with disabilities and will reasonably accommodate applicants with a disability, upon request, and will also

ensure reasonable accommodation for employees with disabilities.

(PlantOperationsClerk.doc) Page 2 of 2

(Purchasing AP Technician Job Descrp 072114 (2).doc)Page 1 of 2 Date Printed: 08/06/2014

Job Title: Purchasing AP Technician

Reports to: Director of Materials ManagementDepartment: PurchasingNumber of Days: 12 MonthsCompensation: CA-11Overtime Status: Non-ExemptDate Job Revised: July 21, 2014

Position Summary: Work with vendors and users to expedite receipt of goods, reconcile invoices topurchase orders, resolve discrepancies and make appropriate system entries.

Qualifications/Job Requirements:Education:

High School diploma or equivalentSpecialized Knowledge, Licenses, etc:

Experience:

Two years Accounts Payable experience desired.Specific Training/Skills:

Requires MS Excel and 10-key proficiency, excellent organizational and accounting skills.Physical Requirements (If Applicable):

Other:

Must have a pleasant personality, positive attitude, a proven ability to relate well to vendorsand staff, and be extremely reliable.

Must work independently with minimal direction.

Knowledge of Munis financial software desired.

Scope of Authority (If Applicable):

Financial Responsibility (Such as budgetary responsibility, cash management, and purchasing):

Customer Contacts:

Internal: Site and ESC personnel

External: Vendors

Duties and Responsibilities:

Match all invoices and receiving documentation with existing purchase orders. Reconcilediscrepancies to ensure material ordered is properly reflected on invoice and payment tovendors is processed.

(Purchasing AP Technician Job Descrp 072114 (2).doc)Page 2 of 2 Date Printed: 08/06/2014

Follow-up with sites for receiving information and invoice copies.

Work closely with vendors to expedite shipments, interpret and utilize aging reports todiminish lead-time, assume responsibility for timely vendor performance. Call or prepare andsend inquiries to vendors, as necessary, and follow up appropriately and consistently.

Create purchase order change orders on-line when adjustments are necessary.

Reconcile monthly statements, investigate and resolve outstanding invoices, obtain proof ofdelivery if necessary.

Coordinate with vendor and site to return incorrect or duplicate shipments when needed,including contacting vendors for their correct return and credit procedures. Follow through,without further supervision or direction, until issue is resolved.

Recognize and honor payment terms, verify invoices, and enter information on-line.

Interpret Munis financial system payment procedures to vendors and sites.

Other duties and projects as directed by the Director of Materials Management.

(ReceptionistClerk_TeachingAndLearning) Page 1 of 3

Job Title: Receptionist/Clerk

Department: Teaching and Learning Reports to: Teaching and Learning Operations Manager Grade: CA-5 Number of Days: 12-month employeeOvertime Status: Non-exemptLast Revised Date: June 6, 2019








Position Summary: Greets and directs incoming & exiting patrons; management of front office functions; organize front office and reception areas; maintain professional growth database; oversee Wilson Teaching & Learning Academy room reservations; oversee Wilson Teaching & Learning academy custodial needs

Minimum Qualifications: Education:

• High school diploma or GED


Experience:

• Familiarity with Frontline Professional Growth preferred

• Familiarity with SchoolDude preferredSpecific Training/Skills:

• Basic computer skills including Microsoft Excel/Word/Outlook, and databasesOther:

• Strong organizational skills

• Pleasant personality

• Strong communication skills

• Positive attitude


• Greet incoming and acknowledge outgoing patrons pleasantly

• Answer all incoming phone calls to Wilson Teaching & Learning

• Ensure all non-Tulsa Public Schools patrons are logged appropriately

• Be familiar with all Tulsa Public Schools departments and staff

• Maintain a list of meetings and locations being held in the building

• Schedule Wilson Teaching and Learning room usage via the SchoolDude database

• Manage facility rentals for internal and external customers

• Manage Frontline professional growth database for the district

• Monitor security cameras

• Assist with emergency response scenarios and drills

• Perform clerical duties as assigned

• Establish a neat and organized work and front office/reception area

• Assume responsibility without direct supervision

• Exercise initiative and good judgment

• Demonstrates Tulsa Public Schools Core Values

• Works effectively and cooperatively with others in a team environment

• Perform other duties as assigned

Customer Contacts (Internal and External):

• Internalo All employees that may come to Wilson Teaching & Learning Academy

• Externalo All patrons that may come to Wilson Teaching & Learning Academy


•

Tulsa Public Schools is committed to building a diverse and inclusive team of individuals who contribute to the district's mission with their talents, skills, and energy. Tulsa Public Schools is an equal opportunity employer and does not discriminate on the basis of race, religion, color, national origin, sex, sexual


orientation, gender expression, gender identity, pregnancy, disability, genetic information, veteran status, marital status, age, or any other classification protected by applicable law.


Job Title: Staff Accountant IDepartment: Accounting Reports To: General Accounting Manager Grade: CA-17 Number of Days: 12 Months Security Access: ESC Current Date: November 21, 2016 Overtime Status: Non-Exempt

Position Summary: Accounting duties to include analysis, reconciliations, journal entries, invoicing.

Minimum Qualifications: • Associate's degree with emphasis in Accounting


• Reconciles, gather and/or oversees that all balance sheet accounts are updated monthly.• Process vendor payment applications for non-routine invoice situations where data files

are received (i.e. OfficeMax, Ricoh, Verizon, ATT).• Review accounts for explanation of variances or OCAS kick-outs and record adjusting

journal entries as needed.• Research stale-dated checks and resolve for final disposition.• Handle mass encumbrance process for district-wide payments (i.e. utility companies, Cell

Phones, Ricoh MFDs).• Invoicing of contract obligations, utilities, CN catering and employee expenses.• Journals internal department charge backs (i.e. Print shop)• Reconciles overall credit card statements and records payment to credit card provider;

audits individual statements activity; activates new cards and sets dollar limits online.


• Highly skill competency in Excel.• Ability problem solve and use analytical techniques.

Supervisory Responsibility:


(StaffAccountantI.doc) Page 1 of 2




(StaffAccountantI.doc) Page 2 of 2

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