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Presentation by: Adeline Addy, M&E Officer, AAU

At: ACE Project Workshop, November 18 – 20, 2014

Yaoundé, Cameroon

1. What is monitoring, and why monitor?

2. What will be monitored?

3. The Results Framework – Layout and Components

4. ACE Performance Indicators

5. Roles and Responsibilities

6. Current Status

7. Next Steps

1. Reporting Results

2. Details on Indicator Data

3. Reporting Tool (Results Framework)

4. Data Recording Templates/ Forms

5. Next Steps

INDICATOR NAME DESCRIPTION CRITICAL DATA NEEDED

1. No of regional and

national students

enrolled in new

specialized Master, PhD,

post-grad, post-doc

and/or short-term

courses/ programs [% of

which are females ]

Measures regionality

´regional´ = African students who

are not from the country hosting the

particular ACE.

Master and PhD Students to be

counted here should have

completed at least one semester at

the ACE

Each student can be counted only

once. E.g. If student is counted as

under Masters, same student cannot

be counted under short-term course

Distance students (i.e. online) may

be counted but will not carry same

value

In case of significant disruptions, the

World Bank determines if students

have completed a full semester or

not

Bio-data, full contact

information, course

(indicating if MA, BA, PhD,

post-grad, post-doc or

short-term), nationality and

gender of all students

enrolled in the courses that

form part of the ACE

Project.

Number of national

students would also need

to be tracked (for

comparison reasons).

Data would have to be

disaggregated by gender.


2. No. of internationally

(regionally/sub-

regionally) accredited

education programs

Measures the quality of training

provided

Data provided should indicate name

of the accrediting body and

programme or course accredited

Internationally accreditation should

be by a body accepted by the World

Bank).

title, level (PhD, Masters,

Bachelor's, Diploma, etc.),

type of accreditation, date

of accreditation, expiry of

accreditation and

accrediting agency/

institution.

the type of international accreditation done;

Gap assessment reports by an external accreditation agency;

Reports of Self-evaluation per international standards;

Regional (WAHO/CAMES), sub-regional or National Accreditation or ISO;

Bologna Compliant programs (details to be specified)


3 No. of Students /faculty

with at least 1 month

internship in a company

or a local institution

relevant to their field/

sector (→Outreach)

Measures the level of outreach

Data provided should indicate if

intern is student or faculty

Details on the host institution

should be provided and should

indicate whether it is public or

private

Name and contacts of

intern; year of study if a

student; duration of

internship (start and end

dates);

Diplomas, certificates,

credits, etc. earned; host

institution name, status and

contacts

4. Amount of externally

generated revenue by the

ACEs.

Refers to revenue generated

externally and deposited into the

ACE’s account

Excludes all government education

and research subventions, including

research grants (sale of consultancy

work to the government is accepted

as externally generated revenue).

tuition fees, other student

fees, sale of consultancies,

joint research, fund raising

and donations, etc.

Funds from other

governments, including

donor assistance (these are

however discounted by half

because they are regarded

as short-term funding)

INDICATOR NAME DESCRIPTION CRITICAL DATA

5. No of faculty trained in

an area relevant to the

ACE-Program, through

training carried out or

organized through the

ACEs.

Measures quality of training

programme

Data to show % split between (a)

faculty from ACEs trained vs. (b)

faculty from Partner Institutions vs

(c) faculty from the region trained.

names and positions of

staff trained; titles/content

of training programmes;

training organiser; and

names and institutions of

training facilitators

6. No of newly established

or revised curricula

(meeting labour market

skills), as approved by the

appropriate institutional

organ (→ Training Quality)

Measures quality of training

programme

Data to show count of new or

revised curricula

Data should be supported in

narrative with details on strategies

adopted and frequency of review

Title of curriculum; site at

curricula is offered; date of

review; reviewer’s name

and contacts

7. Increase of

internationally recognized

research publications in

disciplines supported by

the ACE-Programme (in %)

(→ Research Quantity and

Quality)

Measures research output and

determines quality of knowledge

generated based on visibility in

internationally recognised journals

and for a

Data to be provided by Elsevier

Names of authors and

contacts; institutional

affiliation; references

INDICATOR NAME DESCRIPTION CRITICAL DATA

9. No of partnership agreements

including a 3-5 year cooperation

implementation plan, signed by

academic leaders from ACEs and

engaged Partner Institutions (→

Outreach/ Regionality)

Measures partnership and

regionality

All partnership agreements to

be made available on file at

any time for review by the

WB, RFU (AAU), Data

Verification Consultant, etc.

To follow guidelines on

"Partnership Agreements"

outlined in the ACE-

Programme´s Operational

Manual.

titles, partners, areas of

collaboration and signature

dates of all partnership

agreements

relevance, quality and

significance of each

agreement and related

joint projects should be

provided in the narrative

progress reports

10. Regular ACE-Programme

Implementation team meetings

(at least semi-annual) taking

place with openly disclosed

minutes (on the ACE´s ACE-

Progamme Website) (→

Admin./Governance Quality)

Measures quality of project

governance

List of meeting participants

and minutes of meetings to be

made available on a public site

(e.g. the project website)

Caution on level of detail of

minutes since will be made

public

Date, time and duration of

the meeting and number of

attendees;

ACE Level Results Indicators C

ore Unit of

MeasureSpecifics Baseline

(Nov. 2013)

Cummulative Target Values Status as of October 31st

2014

Variance Comments

YR 1 (Jun. 2015)

YR 2 (Jun, 2016)

YR 3 (Jun. 2017)

YR 4 (June 2018)

Indicator 1: No of regional and national students (disaggregated) enrolled in new specialized short-term courses, Master, PhD, programs [No of which are females] (→

Regionality)

Number/ % (Indicator Definition: Count of non –national students in new ACE courses)

Total number of enrolled students

10 51 79 107 135 35 -16

Regional (Total)

8 30 40 50 60

Regional (Female)

3 14 19 24 29

National (Total)

2 21 39 57 75

National (Female)

1 8 14 20 26

Indicator 1b: No. of regional students enrolled in specific specialised/ new ACE courses (→ Regionality)

Number (Indicator Definition: Count of regional students in specific ACE courses)

Total regional students enrolled

8 80 140 200 260

Post-Doctoral

0 0 0 0 0

PhD 8 25 30 35 40

Masters 0 5 10 15 20

BA 0 0 0 0 0Short Courses

0 50 100 150 200

Indicator 2: No. of internationally accredited education programs (with national accreditation and international evaluation counting 50%) (→

Training Quality)

Number (Indicator Definition: Count of relevant projects)

1 2 3 3 3

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