active involvement of the key stakeholders,€¦ · activity planning tool which has been tested in...

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1 Fondazione Eni Enrico Mattei 2°NetSyMoD CAPACITY BUILDING WORKSHOP ON PROBLEM ANALYSIS AND CREATIVE SYSTEM MODELLING 24-25 October 2007 Yaella Depietri, Alessandra Sgobbi 2 The NetSyMoD CSM workshops Active involvement of the key stakeholders, identified in year one, in a brainstorming exercise The knowledge gathered during the workshop is formalised in DPSIR framework (EEA, 1999) WHY? Makes sure that indicators identified truly reflect the perceptions of people who would ultimately be the end- user of the project’s main outputs, and respond to their needs the n. of measures to describe the system is reduced communication to stakeholders is simplified. 3 Outline -- Introduction to the tutorial Before the Workshop: preparing the list of participants logistics for meeting planning the workflow During the Workshop: Brainstorming sessions – questions and recording; After the Workshop: elaboration and dissemination of the results.

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Page 1: Active involvement of the key stakeholders,€¦ · activity planning tool which has been tested in several occasions, including within the BRAHMATWINN project. In general, it should

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Fondazione Eni Enrico Mattei

2°NetSyMoDCAPACITY BUILDING WORKSHOP

ON PROBLEM ANALYSIS AND CREATIVE SYSTEM MODELLING

24-25 October 2007

Yaella Depietri, Alessandra Sgobbi

2

The NetSyMoD CSM workshops

Active involvement of the key stakeholders, identified in year one, in a brainstorming exercise

� The knowledge gathered during the workshop is formalised in DPSIR framework (EEA, 1999)

WHY?� Makes sure that indicators identified truly reflect the

perceptions of people who would ultimately be the end-user of the project’s main outputs, and respond to their needs

� the n. of measures to describe the system is reduced� communication to stakeholders is simplified .

3

Outline

-- Introduction to the tutorial – Before the Workshop :

� preparing the list of participants � logistics for meeting planning� the workflow

– During the Workshop : Brainstorming sessions – questions and recording;

– After the Workshop : elaboration and dissemination of the results.

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The NetSyMoD CSM WS TUTORIAL

TUTORIAL: the “guidelines” are specifically designed to guide BRAHMATWINN local partners to organise and carry out a CSM workshop . The remainder of the guidelines, together with the accompanying documents, is an activity planning tool which has been tested in several occasions, including within the BRAHMATWINN project. In general, it should help you plan for and organise a meeting with local actors, allocate human and financial resources, etc.

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The NetSyMod CSM tutorial

After the CSM WS

During the CSM WS

Before the CSM WSNetSyMod CSM tutorial

“Introduction to the NetSyMoD Approach”[CD > 2. Tutorial\NetSyMod_Introduction.doc]

worksheet PARTICIPANTS[CD > U2. Tutorial\Additionalmaterial CSM\Meeting planning CHECKLISTS.xls]

worksheets BUDGET, CHECKLIST & EQUIPMENT [ CD > U2. Tutorial\Additional material CSM\Meeting planning CHECKLISTS.xls]

“Creative System Modelling: some basic concepts” [CD> U2. Tutorial\Additional material CSM\CSM_tutorial_Cognitivemaps.doc]

“Introduction to selected methods to elicit weights” [CD > U2. Tutorial\CSM_tutorial_weights.doc]

Accompanying templates[CD > U2. Tutorial\Additional material CSM \Weighting]

Workflow [CD > U2. Tutorial\Additional material CSM\NetSyMoD CSM workflow.doc]

Questionnaire for feedback collection [CD > U2. Tutorial\Additional material CSM ]

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outline

2.1 Before the CSM Workshop

2.2 During the CSM Workshop

2.3 After the CSM Workshop

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Before the CSM workshop

� Define the participants list � Outcomes of the NetSyMoD 1st phase Actors Analysis

� Logistics for meeting planning� Series of worksheets

� The Workflow� Tested in Guwahati, Assam ( report :

http://www.brahmatwinn.uni-jena.de/index.php?id=6353&L=2 )

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Objectives of the Actor Analysis (AA)� identification of the relevant actors (i.e. all potential

stakeholders/experts involved or affected by the decision under investigation) and their relationships within the local social network;

Before the workshop: the participants list

� to single out those actors who should take active partin the group participatory exercises and projects’decision making process.

• Keeping the number of SHs to a manageable size,

• yet ensuring that all interests and positions with respect to IWRM in the basin are represented in the meeting

In the CSM workshop

For more details : AA Capacity Building Workshopdocumentation (Jena, Germany, 5-6 July 2006) - WP4http://www.brahmatwinn.uni-jena.de/5573.0.html?&L=2

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Before the workshop: the participants list

FEEM with local partner

2 weeks after receiving the SNA data

Results of the SNA for actors’ selectionD

Local partnerOne month and a half before the meeting

Code the questionnaires (coded appropriately, excel file) and send the data collected to FEEMC

Local partnerThree to one month and a half before the meeting

Interview local actors using the SNA questionnairesB

Local partnerFive months before the meeting

Identify all potential stakeholders/expertsA

ResponsibilityWhen?What?Step

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Before the CSM WS: the participants list

Whenever it is not possible to identify the key actors through a SNA:

the choice of participants becomes more critical, as it is prone to subjective biases���� tendency to rely on existing relations,...���� some segments tend to be underrepresented (i.e. gender workers, environmental groups, other NGOs).

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Before the CSM WS: the participants list

1. Who is directly responsible for the decisions on the issues?

2. Who is influential in the area, community and/or organisation?

3. Who will be affected by any decisions on the issu e (individuals and organisations)?

4. Who runs organisations with relevant interests?

5. Who is influential on this issue?

6. Who can obstruct a decision if not involved?

7. Who has been involved in this issue in the past?

8. Who has not been involved, but should have been?

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Before the CSM WS: the participants list

1. Keep the number of participants to a manageable number: not more than 15-20 participants .

2. Make sure that the key interest groups are represented (i.e. responsible authorities, water users’ associations, hydroelectric power companies, …)

worksheet PARTICIPANTS[CD > U2. Tutorial\Additionalmaterial CSM\Meeting planning CHECKLISTS.xls]

Once you have identified the participants, list themtogether with their personal and contact details in the excel file included in your training material.

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Before the CSM WS: the participants list

[ CD > U2. Tutorial\Additional material CSM\Meeting planning CHECKLISTS.xls]

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Before the CSM WS: the participants list

FEEMAt least a week prior to the meeting

Send all the relevant material to the local partner

G

Local partnerTwo to one week prior to the meeting

Re-contact the invited participants to ensure their participation, sending out the relevant preparatory material

F

Local partnerThree weeks before the meeting

Contact the key actors selected through the SNA – invited participants to the CSM workshop

E

FEEM with local partner

2 weeks after receiving the SNA data

Results of the SNA for actors’ selectionD

Local partnerOne month and a half before the meeting

Code the questionnaires (coded appropriately, excel file) and send the data collected to FEEMC

Local partnerThree to one month and a half before the meeting

Interview local actors using the SNA questionnairesB

Local partnerFive months before the meeting

Identify all potential stakeholders/expertsA

ResponsibilityWhen?What?Step

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Before the CSM workshop

� Define the participants list � Outcomes of the NetSyMoD 1st phase Actors Analysis

� Logistics for meeting planning� Series of worksheets

� The Workflow� Tested in Guwahati, Assam ( report :

http://www.brahmatwinn.uni-jena.de/index.php?id=6353&L=2 )

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Before the CSM WS: the participants list

� Logistics for meeting planning

1) All the relevant material for the workshop needs to be prepared in advance and in collaboration with the specialist

worksheet BUDGET

worksheet CHECKLIST

worksheet EQUIPMENT

[ CD > U2. Tutorial\Additional material CSM\Meeting planning CHECKLISTS.xls]

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Before the CSM Workshop

worksheet BUDGET

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Before the CSM Workshop

worksheet CHECKLIST

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Before the CSM Workshop

worksheet EQUIPMENT

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Before the CSM Workshop: the workflow

� Planning: the Workflow [CD > U2. Tutorial\Additional material CSM\NetSyMoD CSM workflow.doc]

Welcome greeting

Brief introduction of the project and of the case study areaStep A:Enrolment

Phase

The facilitator presents the question to the participants should focus on during the exercise

The facilitator clearly states the objectives of the brainstorming session (e.g. elicitation of the issues related to IWRM and climate change…)

The facilitator in general clarifies the objectives, methods and structure of a brainstorming and explains the use of tools (e.g. software) which will be used to facilitate the process

Step B : the brainstorming

Presentation of the results

Domains’ Weighting exercise

Introduction to the exercise for the choice and weighting of the indicators

Selection of indicators

The results are shown back to the participants for further adding, adjustments and validation

At the end of the session the facilitator elaborates the results clustering the concepts in the DPSIR framework Step C:

Clustering and validation

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Before the CSM Workshop: the worflow

Make sure that everything is done so that participant’s time is well spent

Workflow [CD > U2. Tutorial\Additional material CSM\NetSyMoD CSM workflow.doc]

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The NetSyMoD CSM workshops

- Before the CSM Workshop

- During the CSM Workshop

- After the CSM Workshop

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Step A the enrolment phase

Welcome greeting <ice breaking>

Brief introduction of the project and of the case study area

Step A:Enrolment

Phase

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Step B the brainstorming

The facilitator presents the question to the participants should focus on during the exercise

The facilitator clearly states the objectives of the brainstorming session (e.g. elicitation of the issues related to IWRM and climate change…)

The facilitator in general clarifies theobjectives , methods and structure and rules of a brainstorming and explains the use of tools (e.g. software) which will be used to facilitate the process

Step B : the brainstorming

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Step B the brainstorming

Impact

Response

State

Pressure

Driving ForceE.g.

Urbanisation,Industrialisation

E.g.domestic/industrialwater consumptionper capita E.g. water quality;

supply services

E.g. Water scarcity,droughts, waterborne disease

E.g. town planning

E.g. waterpricing, R&Dsubsidies

E.g. investment ininfrastructure;wastewater treatmentplants

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Step B the brainstorming

QUESTIONS:

Q1. What are the most important issues affecting water management in the [NAME] River Basin?

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Step B the brainstorming

Impact

Response

State

Pressure

Driving ForceE.g.

Urbanisation,Industrialisation

E.g.domestic/industrialwater consumptionper capita E.g. water quality;

supply services

E.g. Water scarcity,droughts, waterborne disease

E.g. town planning

E.g. waterpricing, R&Dsubsidies

E.g. investment ininfrastructure;wastewater treatmentplants

Q 1

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Step B the brainstorming

Q2. What are the drivers of change (economic activities, human activities, global patterns) in the [NAME]River Basin?

Q3. What are the effects on people and the environment in the [NAME] River Basin?

Q4. What are the existing and potential responses (policies by government, but also individual adaptation strategies) to the problems we have identified so far in the [NAME] River Basin?

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Step B the brainstorming

Impact

Response

State

Pressure

Driving ForceE.g.

Urbanisation,Industrialisation

E.g.domestic/industrialwater consumptionper capita E.g. water quality;

supply services

E.g. Water scarcity,droughts, waterborne disease

E.g. town planning

E.g. waterpricing, R&Dsubsidies

E.g. investment ininfrastructure;wastewater treatmentplants

Q 2

Q 3

Q 4

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The software

ROLES� visualisation of the question and of the ideas

emerging during the discussion;

� keeping track;

� facilitating the elaboration of the results (clustering and linking) and their presentation

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The software

The software specifically facilitates 4 important steps of the CSM workshop, the:

� brainstorming exercise,

� clustering,

� analysis of relations among concepts and of causal loops,

� additions and adjustments to validate the model.

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The Software

“IHMC Cmap Tools” software is freely available, open-source and both source-code and executables can be downloaded from the web. http://cmap.ihmc.us/

The software specialist is the person in charge of documenting the main ideas arising during the discussion, simultaneously translating them into concepts through the use of the software.

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Question 1

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The software

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Step C the enrolment phase

The results are shown back to the participants for further adding, adjustments and validation

At the end of the session the facilitator elaborates the results clustering the concepts in the DPSIR framework

Step C: Clustering

& validation

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Clustering in the DPSIR and coulor coding

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E.g. Assam

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Clustering e.g. Assam

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Validation e.g. Assam1. - Orange: contributions of the experts

2. - Green: contributions of the researchers3. - Blue: title of the clusters

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Validation e.g. Assam

- Yellow: contributions of the experts- Green: contributions of the researchers

- Blue: title of the clusters

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Results Assam

� DRIVERS: Governance (International and national politics, the status of women, the short vision approach and more generally several Policy lacunae which include corruption, lack of enforcement and implementation etc..) and the underway population boom which,

� PRESSURES on the environment of the basin (built up area, city expansion, sewerage etc…). Other worrying pressures are the ones related to the sand and timber extractions activities, the oil withdrawals, the effluents from different industries and theenergy production.

� STATE of the Environment which does have some significant direct or indirect IMPACTS on the natural resources and on livelihood.

� The RESPONSES needed, as pointed out by the participants, concern mainly the need to integrate participatory approach and research into traditional Decision Making.

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Conclusions

Box : General tips/lessons learned for a successful CSM workshop

- Remember to double check that participants will attend- Ensure that participants are committed for the whole

duration of the workshop- Make sure that language is not a barrier or an impediment,

on both sides- Record the discussion for double-checking and further

content analysis after the meeting- Fast reporting and feedback collection- Make sure you factor in delays in starting

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Selection of indicators

Presentation of the results

Domains’ Weighting exercise

Introduction to the exercise for the choice and weighting of the indicators

Selection of indicators

………………

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Questionnaire

Questionnaire for the assessment of the Actors’meeting

Participation - Quality of the facilitation and documentation

- Brainstorming questions- On the use of the (ICT) traditional tools flip charts, chalk or white

boards, Post-Its during the brainstorming exercise?- DPSIR…Ranking Comments and suggestions on the methodology used

“Questionnaire for feedback collection”[CD > U2. Tutorial\Additional material CSM \CD\2. Tutorial\Additional material CSM]

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Concluding the meeting

� Submit to the participants the questionnaire for the assessment of the actor’s meetings. “Questionnaire feedback collection”

� The feedbacks collected will allow you improving the overall management of the brainstorming session as well as the use of the tools and methodology for the elicitation of opinions and the design the cognitive map of the system.

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1. Make sure to save some time for the discussion

2. In concluding the meeting, you should also let participants know how and when they will receive some feedback from the research team, for instance, a workshop report . This is important when you want to maintain the interest and the involvement of the actors, as well as if there are any further issues which their input may be required upon.

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The NetSyMod CSM tutorial

After the CSM WS

During the CSM WS

Before the CSM WSNetSyMod CSM tutorial

“Introduction to the NetSyMoD Approach”[CD > 2. Tutorial\NetSyMod_Introduction.doc]

worksheet PARTICIPANTS[CD > U2. Tutorial\Additionalmaterial CSM\Meeting planning CHECKLISTS.xls]

worksheets BUDGET, CHECKLIST & EQUIPMENT [ CD > U2. Tutorial\Additional material CSM\Meeting planning CHECKLISTS.xls]

“Creative System Modelling: some basic concepts” [CD> U2. Tutorial\Additional material CSM\CSM_tutorial_Cognitivemaps.doc]

“Introduction to selected methods to elicit weights” [CD > U2. Tutorial\CSM_tutorial_weights.doc]

Accompanying templates[CD > U2. Tutorial\Additional material CSM \Weighting]

Workflow [CD > U2. Tutorial\Additional material CSM\NetSyMoD CSM workflow.doc]

Questionnaire for feedback collection [CD > U2. Tutorial\Additional material CSM ]

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corso Magenta 6320123 Milano - Italy

tel +39 | 02 | 5203.6934fax +39 | 02 | 5203.6946web http://www.feem.it

[email protected]