accounts payable year-end close update robert valenson, supervising accountant
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Accounts Payable Year-end Close Update Robert Valenson, Supervising Accountant Accounts Payable and Vendor Code, GAD. Year-end Close Department Roles. 6/18 - Department Approvers will sign actual signature on invoices submitted to the ACO. - PowerPoint PPT PresentationTRANSCRIPT
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Accounts Payable Year-end Close Update Robert Valenson, Supervising Accountant
Accounts Payable and Vendor Code, GAD
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Year-end Close Year-end Close Department RolesDepartment Roles
6/18 - Department Approvers will sign actual signature on invoices submitted to the ACO.
6/20 - All Revolving Fund reimbursements due to the ACO by EOD.
6/22 - Last day to enter FY 2007 vouchers with all A/P doc’s due to the ACO by EOD.
6/29 - All Journals, Capital Assets & Interfaces, not approved & posted will be deleted.
6/29 thru 7/3 - Wire downtime procedures in use.
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Year-end CloseYear-end CloseDepartment Roles FQA’sDepartment Roles FQA’s
6/21 - Review outstanding voucher query report. 6/25 - All incomplete vouchers will be deleted &
departments will re-enter into 8.8 after 7/5. 6/25 - No Vendor Code set up in 7.5. 7/2 - FY 2008 Departments Signature List is due to the
ACO. 6/25 thru 7/3 - A/P downtime procedure for emergency
payments based on priority & approval. 7/5 - All vouchers entered into 8.8 must reflect appropriate
invoice date for the A/P accrual journal processing.
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Year-end CloseYear-end CloseOasis RolesOasis Roles
6/21 - Last day for one-time vendor interface. 6/21 - Web Vendor Interface turned off EOD for
FY 2007. 6/22 - Last RMC nightly Inventory interface in
7.5. 6/22 - Turn on voucher pre-approval (FOR THIS
DAY ONLY) at 6:00 am. 6/23 - Last run for Zero Dollar Voucher in 7.5. No Vendor information loaded into DPSS C-IV
system.
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Year-end CloseYear-end CloseACO RolesACO Roles
6/22 - All Voucher Documentation due to the ACO by EOD.
6/23 - Final pay cycle in 7.5 for vouchers entered in FY 2007. Warrants processed through schedule due date of 7/6.
6/28 - Last day for A/P voucher interfaces (W/C, E/C, P/T, & Garnishments).
6/28 - Last day to process Stops, Cancels, or Replacement warrants.
7/2 - FY 2008 Signature List due to ACO before release of warrants.
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Year-end CloseYear-end CloseACO FQA’sACO FQA’s
6/22 - All incomplete vouchers will be deleted in 7.5 & departments need to re-enter into 8.8 system.
6/25 thru 7/3 - ACO will exercise A/P downtime warrant procedure.
7/5 - ACO will process same day warrant requests by priority and approval.
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Accounts Payable & Accounts Payable & Vendor Code SectionsVendor Code Sections
Questions?